IT Cost Cutting Strategies

2

Technology• Technology Support• Interns• Students• Outsourced• Mixed

• Centralized deployment of software and network services• Software/System/Licensing Purchase

3

Technology• Cloud Computing• Application Service Provider (ASP)• Inexpensive or Free• Security• Training

• Standards• Hardware• Software

4

Technology

•Allow Personal Computing Devices to Offset District Provided Devices• Policy• Compatibility• Security• Infrastructure

5

Technology•Voice Over IP (VOIP)

• Take advantage of WANs that cross LATAs

• Evaluation of Telecommunications• Local Services• Providers

•Auto Attendant• Just Do it!

6

Technology•Automate attendance/truancy process

•Regular review of services• Inside or out• Service Level Agreements (SLAs)

•Virtualization• Server – Hardware, Support, Power• Desktop – Hardware, Support

7

Technology

• Document Management• Space, Access, Security• What is it fixing?

• Printer/Copier/MFD Management• Quotas• Support• Centralized Services

8

Technology

•Website Advertising• Corporate Sponsorship• Just-click-it• Advertising Management Company

• Take advantage of eRate• Outsource?

9

Technology• Purchase integrated software to avoid

duplication of databases

• Pull out Telecommunications from Construction Bids

• Install network cabling plant with district staff• Labor to pull• Labor to terminate/test

10

Technology

•Help Desk Management• Software/Licensing

11

Communications

•Reduce Print Costs• Digital Publications• Web Site/Portal• ListServ• Social Media• Process, process, process

12

Intermediate Units

• Centralize Services• AV, Computer and Science Equipment

Repair• WAN Services• Video – TV Studios, Video Production,

Videoconferencing

13

Maintenance

•Decentralized dispatch of technology and maintenance staff• Building Technicians• Reduce or Redirect Central Staff

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Other

• Enforce Warranty Repairs• Time vs. Return

15

Purchasing

• Centralized approval of all technology purchases• Repeat Purchases• Incorrect Purchases• Just Say No

16

Special Education

• Technology department representation at critical IEP meetings

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Travel

•Online Meetings• Videoconferencing• Skype• Audioconferencing

18

Vandalism

•Video Surveillance of Critical Areas• Deterrence• Monitoring

19

Staffing

• Shared Services• Share expertise across multiple LEAs• Network• Data• Support• Leadership

IT Cost Cutting Strategies