ISSP Admissions Handbook

International School Saigon Pearl and International School Ho Chi Minh City – American Academy are part of the Cognita Schools Group www.cognitaschools.comRegistered in Singapore, Cognita Singapore Holdings Pte Ltd, Reg. No. 200716281C60 Anson Road, #18-04 Mapletree Anson, Singapore, 07991

16 Vo Truong Toan StreetAn Phu Ward, District 2

Ho Chi Minh CityVietnam

T: (848) 3898 9098F: (848) 3519 4110

E: [email protected]

AMERICAN ACADEMY

International SchoolHO CHI MINH CITY

ELEMENTARY SCHOOL

International SchoolSAIGON PEARL

92 Nguyen Huu Canh StreetWard 22, Binh Thanh District


T: (848) 2222 7788/99F: (088) 2220 1790


Welcome to the International School Saigon Pearl and ISHCMC - American Academy. We accept applications from students of all nationalities who would benefit from our educational program and whose parents share the school’s philosophy and objectives. Admission is granted to a student when it has been determined that the school has an appropriate program and resources to meet that individual’s learning needs. Applications for both immediate and future entry are considered at any time throughout the year. If a waiting list for any grade is necessary, qualified applicants will be admitted according to established policies on priority and diversity.

APPLICATION PROCEDURESApplicants for admission to the International School Saigon Pearl and ISHCMC - American Academy are strongly encouraged to apply as early as possible, as waiting lists are common. Students wishing to enroll in August should submit completed application form before March 1st; and for those wishing to enroll in January, applications should be made by October 1st.

A placement interview is required for all students who declare a requirement for support in English as an Additional Language, Learning Support or if a need for specialized support is identified in the application documentation.

Our admission procedures are essential for the correct placement of new students, and are designed to allow for the smooth transition of students. It is also important that teachers are informed well in advance of new students joining their classes, in order to allow sufficient preparation time to welcome and settle the student. A test of proficiency in English is a requirement for a student potentially needing support in English as an Additional Language (EAL). A mandatory math test is also required.

It is necessary to complete the following procedures prior to student attendance:

1.) Complete and submit application form. Admissions fee is paid if places exist.

2.) Medical report and school reports/transcripts are checked (Official translation in English required). When required, the Counselor and Learning Support Teacher review student applications for areas requiring special attention; including special needs, medical needs and EAL needs.




T: (848) 3898 9098F: (848) 3519 4110


AMERICAN ACADEMY


ELEMENTARY SCHOOL




T: (848) 2222 7788/99F: (088) 2220 1790


3.) All students whose first language is not English are given an appointment with the EAL Coordinator for an interview and English language and math assessment.

4.) The EAL Coordinator provides recommendation to the Headmaster on grade placement.

5.) The student is given an appointment to meet with the Counselor to discuss timetables and elective course choices.

6.) The relevant Section Principal reviews applications and provides approval for admission, class and grade placement, and start date.

7.) Students and parents/guardians are notified of student’s placement and given a date to start School by the Admissions Manager.

8.) Homeroom teachers and subject teachers are notified of the student’s placement and start date by the Headmaster

9.) Within the first few weeks of placement, teachers informally review the transition of students into the school, to determine the correctness of the placement. Where considered necessary, teachers will follow up with Section Principal and parents to discuss any placement issues or concerns.

PLACEMENT REQUIREMENTSStudents are accepted throughout the year but will be placed in a grade or class according to their birth date and the determination made by the administration and relevant staff. The Headmaster’s decision in such matters will be final. The placement will reflect the student’s previous educational experience, age, physical and emotional maturity, language proficiency, academic needs and time of enrollment. Student records must be made available prior to final placement and further assessment and testing may be requested and conducted as necessary.

In exceptional circumstances, this initial placement may be tentative and the school may advise a change of class after the child’s abilities have been thoroughly observed in class during the two or three weeks following admission.




T: (848) 3898 9098F: (848) 3519 4110


AMERICAN ACADEMY


ELEMENTARY SCHOOL




T: (848) 2222 7788/99F: (088) 2220 1790


Students entering the school after the start of any given school year will be placed in the grade level equivalent to the current grade placement in their previous school or that which they have just completed. In the latter case, promotion to the next grade level will be effective from the next school year in August.

For a student to be placed in a grade higher than the age indicated, clearly demonstrates superior academic and physical maturity, coupled with social maturity, must exist and be judged so by the school. Such advanced placement is only given under truly exceptional circumstances and with the written approval by the Headmaster, and usually only after assessment by the Section Principal in the age-appropriate grade.

The school will determine the acceptability of students applying for Grade 12 on an individual basis. Only students who will fulfill all the requirements for graduation will be admitted.




T: (848) 3898 9098F: (848) 3519 4110


AMERICAN ACADEMY


ELEMENTARY SCHOOL




T: (848) 2222 7788/99F: (088) 2220 1790


DATE OF BIRTH ENTRY INFORMATION AND RESTRICTIONS

Student born between Grade in 2013/2014 Grade in 2014/2015

01/09/95 – 31/08/96 Grade 12 N/A

01/09/96 – 31/08/97 Grade 11 Grade 12

01/09/97 – 31/08/98 Grade 10 Grade 11

01/09/98 – 31/08/99 Grade 9 Grade 10

01/09/99 – 31/08/00 Grade 8 Grade 9

01/09/00 – 31/08/01 Grade 7 Grade 8

01/09/01 – 31/08/02 Grade 6 Grade 7

01/09/02 – 31/08/03 Grade 5 Grade 6

01/09/03 – 31/8/04 Grade 4 Grade 5

01/09/04 – 31/08/05 Grade 3 Grade 4

01/09/05 – 31/08/06 Grade 2 Grade 3

01/09/06 – 31/08/07 Grade 1 Grade 2

01/09/07 – 31/08/08 KG Grade 1

01/09/08 – 31/08/09 Pre-KG KG

01/09/09 – 31/08/10 Pre-School Pre-KG

01/09/10 – 31/08/11 Nursery Pre-School

01/09/11 – 31/08/12 N/A Nursery




T: (848) 3898 9098F: (848) 3519 4110


AMERICAN ACADEMY


ELEMENTARY SCHOOL




T: (848) 2222 7788/99F: (088) 2220 1790


ENROLLMENT PRIORITIESPriority for enrollment will take into account the following criteria:

• child of faculty member

• sibling of already enrolled student

• previously enrolled student, provided their credit record and finance are in good standing

• member of the corporate partnership programme

• student currently enrolled in another Cognita school

• in-order of receipt of a completed application form

SPECIAL NEEDSThe school has limited resources for students who have physical or learning difficulties and the curriculum may not cater to their needs. Admission, in such cases, is determined by the school on a case by case basis. Moderate learning support needs may be provided for children up to Grade 8. In Grades 9 to 12, the courses are essentially college-preparatory and have a demanding academic emphasis.

The school reserves the right, following admission, to discontinue the enrollment of a student at any time if it becomes evident that the school was misinformed regarding any application documentation or it becomes evident that the School does not have the resources to address successfully the individual needs of that student.

MEDICAL REPORTIt is a requirement that each student applying for admission to the school undergo a medical examination using the International School Saigon Pearl and ISHCMC - American Academy medical examination form. The school reserves the right to discontinue the enrollment of a student at any time if it becomes evident that the school was misinformed regarding any medical documentation, a




T: (848) 3898 9098F: (848) 3519 4110


AMERICAN ACADEMY


ELEMENTARY SCHOOL




T: (848) 2222 7788/99F: (088) 2220 1790


student provides a risk of serious infection to others, or it becomes evident that the school does not have the resources to address the individual needs of a student.

TRANSPORTATIONInternational School Saigon Pearl and ISHCMC - American Academy provide daily pick up and drop off services for students to locations where there is sufficient demand. Buses are equipped with seat belts and adult supervision and mobile phone are provided.




T: (848) 3898 9098F: (848) 3519 4110


AMERICAN ACADEMY


ELEMENTARY SCHOOL




T: (848) 2222 7788/99F: (088) 2220 1790


TUITION FEES FOR THE 2013 - 2014 ACADEMIC YEARAll Fees are in Vietnamese DongInternational School Saigon Pearl

Program of

Instruction

Option 1Option 2

(non-corporate payers)Option 3

(non-corporate payers)

Annual Plan Semester Plan x 2 Term Plan x 4

Payment before

31st May

Payment Due date 1st July


Payment Due date 1st Dec


Payment Due date

1st October


Payment Due date 1st March

Installment 1 (35%)

Installment 2 (25%)

Installment 3 (25%)

Installment 4 (15%)

Nursery half day 118,000,000 128,304,000 66,100,000 66,100,000 47,600,000 34,000,000 34,000,000 20,400,000

Nursery full day 161,800,000 175,824,000 90,550,000 90,550,000 65,240,000 46,600,000 46,600,000 27,960,000

Pre‐school 174,900,000 190,080,000 97,900,000 97,900,000 70,525,000 50,375,000 50,375,000 30,225,000

Pre-kindergarten 174,900,000 190,080,000 97,900,000 97,900,000 70,525,000 50,375,000 50,375,000 30,225,000

Kindergarten 196,700,000 213,840,000 110,150,000 110,150,000 79,345,000 56,675,000 56,675,000 34,005,000

Grade 1 ‐ 5 257,900,000 280,368,000 144,400,000 144,400,000 104,020,000 74,300,000 74,300,000 44,580,000




T: (848) 3898 9098F: (848) 3519 4110


AMERICAN ACADEMY


ELEMENTARY SCHOOL




T: (848) 2222 7788/99F: (088) 2220 1790


ISHCMC - American Academy

Program of Instruction

Option 1Option 2

(non-corporate payers)Option 3

(non-corporate payers)

Annual Plan Semester Plan x 2 Term Plan x 4

Payment Due date

1st August




Payment Due date

1st October


Payment Due date 1st March

Installment 1 (35%)

Installment 2 (25%)

Installment 3 (25%)

Installment 4 (15%)

Grade 6

300,000,000 154,500,000 154,500,000 111,300,000 79,500,000 79,500,000 47,700,000Grade 7

Grade 8

Grade9336,000,000 173,040,000 173,040,000 124,656,000 89,040,000 89,040,000 53,424,000

Grade 10

Grade 11360,000,000 185,400,000 185,400,000 133,560,000 95,400,000 95,400,000 57,240,000

Grade 12

Annual Tuition FeeThe annual tuition fee is the fee payable for a specifically designed and structured curriculum, which includes:

• selected local excursions, field trips will incur additional costs

• text books and stationery

• selected After School Activities (ASA) and Sports Programs

• limited support for English as an Additional Language (EAL)

• limited Learning Support (LS) and Gifted and Talented (GATE) program

• school uniform one time starter set




T: (848) 3898 9098F: (848) 3519 4110


AMERICAN ACADEMY


ELEMENTARY SCHOOL




T: (848) 2222 7788/99F: (088) 2220 1790


Admissions Fee - 25,000,000 VNDThis fee will only be applied if there is a possible vacancy for a student who meets the appropriate academic and English requirements, as stated in the International School Saigon Pearl and ISHCMC - American Academy admissions policy. The Admissions Fee covers the costs of administrative procedures necessary for processing student applications; including student interviews, English language testing (if required), reviewing academic history, placement in grades and classes, allocation of subjects and timetabling. For the first enrolling student, this fee will be paid in full. Any subsequent sibling will be given a 50% discount. The Admissions Fee is paid at the time of application and is not refundable.

Payment OptionsInternational School Saigon Pearl and ISHCMC - American Academy non-corporate fee paying families are able to choose a two payment, per semester option or a four payment, per term option for their school fees.




T: (848) 3898 9098F: (848) 3519 4110


AMERICAN ACADEMY


ELEMENTARY SCHOOL




T: (848) 2222 7788/99F: (088) 2220 1790


NEW STUDENT ENROLLMENT – LATE NEW ENROLLMENTSThe school accepts late new enrollments, depending on seat availability and potential disruption to existing classes. Fees applicable for late new enrollments are shown below:

Entry DateOne Time Registration Fee

Percentage of Annual Tuition Fees Payable

1 October – 31 October 100% 90%

1 November – 30 November 100% 85%

1 December – 31 December 100% 75%

1 January – 31 January 100% 65%

1 February – 28 February 100% 60%

1 March – 31 March 100% 50%

1 April – 30 April 100% 40%

1 May – 30 June 100% 25%




T: (848) 3898 9098F: (848) 3519 4110


AMERICAN ACADEMY


ELEMENTARY SCHOOL




T: (848) 2222 7788/99F: (088) 2220 1790


NEW STUDENT ENROLLMENT – SHORT/FIXED TERMShort/fixed term enrollments are allowable for students that enroll and/or depart on dates other than the start/end of term, provided that space is available and also provided that classes would not be unduly disrupted.

Fees applicable in such instances are shown in the table below:

Enrollment PeriodOne Time Registration Fee

Percentage of Annual Tuition Fees Payable

1/2 of one term (minimum charge) 100% 25%

One full term 100% 40%

1 1/2 Terms 100% 55%

2 full terms 100% 65%

2 1/2 Terms 100% 80%

3 full terms 100% 80%

More than 3 full terms 100% 90%

1 May – 30 June 100% 25%




T: (848) 3898 9098F: (848) 3519 4110


AMERICAN ACADEMY


ELEMENTARY SCHOOL




T: (848) 2222 7788/99F: (088) 2220 1790


SHORT TERM ABSENCESFee waivers and or discounts for short term absences from school are not available. In all cases, where a student is absent for a period of more than two weeks a specific written approval from the appropriate Section Principal and the Headmaster is required.

LATE PAYMENT POLICYAll fees must be paid in advance, and students will not be permitted to attend classes until all fees are received by the school. A 2% late fee will be imposed if it is necessary to perform debt collection procedures on delinquent accounts. If fees are not paid promptly, on time, by the “due date” stipulated on the invoice, no guarantee of placement in school will be provided and the school may allocate the vacant position to other students from the waiting list.

RE-ENROLLMENT DEPOSIT - 21,000,000 VNDInternational School Saigon Pearl and ISHCMC - American Academy requires a compulsory nonrefundable re-enrollment deposit of 21,000,000 VND to be paid by all current students in February/ March of each year to secure a place for the following academic year. In March/April the Board of Management sets the school tuition fees for the next academic year; after which time the full year re-enrollment invoices are sent out to all current parents. The re-enrollment deposit is fully deducted from the total annual tuition fee due. Payment of the invoice is required in advance of the summer school holidays and is expected to be received by the school prior to the end of May.




T: (848) 3898 9098F: (848) 3519 4110


AMERICAN ACADEMY


ELEMENTARY SCHOOL




T: (848) 2222 7788/99F: (088) 2220 1790


REFUND POLICYFor International School Saigon Pearl and ISHCMC - American Academy families who pay the tuition fee annually, there is a refund policy in place. This policy is based on the date of departure and advance notification provided:

90 days advance notice provided

Less than 90 days advance notice provided

Withdrawal Date Percentage of Annual Tuition Fees Refundable

Percentage of Annual Tuition Fees Refundable

Any time in Term 1 65% 45%




NB: If fees were not paid by the due dates, the school reserves the right to impose penalty charges for late payment in accordance with the late payment policy.

METHOD OF PAYMENTCash payment at the school will still be accepted for Application Fee, Re-Enrollment Fee and any other separate costs such as uniforms, canteen charges, tournaments and special field trips that are in addition to the curriculum field trips that have already been included in tuition. Cash payment at the school for Tuition Fee will be no longer be accepted.

There are three ways to pay School Fees as described below.




T: (848) 3898 9098F: (848) 3519 4110


AMERICAN ACADEMY


ELEMENTARY SCHOOL




T: (848) 2222 7788/99F: (088) 2220 1790


1. BANK-TO-BANK TRANSFER(preferred method of payment) Payment in Vietnamese Dong (VND).

For ISHCMC - American Academy payments please use one of the following banks:

VIETCOMBANK Account Name: International Education Corporation (IEC) Bank Address: Vietcombank, 29 Ben Chuong Duong, District 1, Ho Chi Minh City VND Account No: 007.1.00.002845.4 Swift code: BFTV VN V X 007

ANZ BANK Account Name: International Education Corporation (IEC) Bank Address: ANZ Bank- Ho Chi Minh City Branch: Kumho Asiana Plaza, 39 Le Duan Street, District 1, Ho Chi Minh City VND Account No: 300.3190 Swift code: ANZBVNVX472

COMMONWEALTH BANK Account Name: International Education Corporation (IEC) Bank Address: Commonwealth Bank of Australia - Ho Chi Minh City Branch: 65 Nguyen Du Street, District 1, Ho Chi Minh City VND Account No: 7.0000.64879 Swift code: CTBAVNVX

For ISSP payments please use one of the following banks:

VIETCOMBANK-BRANCH HCM CITY Account Name: CT TNHH GIAO DUC & DAO TAO HOA SEN Bank Address: Vietcombank, 29 Ben Chuong Duong St., District 1, Ho Chi Minh City VND Account No: 007.1.00.080765.5 USD Account No: 007.1.37.080765.7 Swift code: BFTV VN V X 007




T: (848) 3898 9098F: (848) 3519 4110


AMERICAN ACADEMY


ELEMENTARY SCHOOL




T: (848) 2222 7788/99F: (088) 2220 1790


COMMONWEALTH BANK Account Name: CT TNHH GIAO DUC & DAO TAO HOA SEN Bank Address: Commonwealth Bank of Australia - Ho Chi Minh City Branch: 65 Nguyen Du Street, District 1, Ho Chi Minh City VND Account No: 7000078229 USD Account No: 7000078226 Swift code: CTBAVNVX

2. CASH DEPOSITED DIRECTLY TO BANKYou can deposit cash directly into the above bank accounts of CT TNHH GIAO DUC VA DAO TAO HOA SEN at any branches from Vietcombank, Commonwealth Bank in Vietnam with no additional charges.

3. CREDIT CARDYou can also pay school tuition fees using your credit card at the cashiers counter in the schools accounting office, with no additional charge.

Please note:

• Red invoices for school fees will be issued under the student’s name. Please advise if you wish the red invoice to be issued under any legal company’s name.

CONTACTSOffice Hours Monday to Friday 8:00am – 4:00pm Contact Finance Manager Ms Tran Minh Ngoc Thu (+84) 8 2222 7788/99 Ext. 113 Location 92 Nguyen Huu Canh, Ward 22, Binh Thanh District, HCMC.

Documents

ISSP Admissions Handbook