ISLAND REGIONAL TRANSPORTATION PLANNING …€¦ · 2 WSDOT Project Deletion Request 2 3 Regional Transportation Plan (RTP): Vision and Goals 3 3 Regional Transportation Plan Early

ISLAND REGIONAL TRANSPORTATION PLANNING ORGANIZATION Executive Board Meeting of March 28, 2018

Meeting Materials Contents

Page

1 Agenda 1

2 WSDOT Project Deletion Request 2

3 Regional Transportation Plan (RTP): Vision and Goals 3

3 Regional Transportation Plan Early Layout Ideas 4

5 Draft 2019 UPWP 6

7 Minutes of February 28th Executive Board Meeting 22

Note: Packet materials are numbered in red at the bottom of each page

ISLAND REGIONAL TRANSPORTATION PLANNING ORGANIZATION P.O. BOX 5000, COUPEVILLE, WA 98239

MEMORANDUM

TO: IRTPO Executive Board Members

FROM: Helen Price Johnson, Chair

RE: Executive Board Meeting: Wednesday, March 28, 2018, 11 am – 12 pm Meeting will be held in the Commissioner’s Hearing Room, Island County Courthouse Annex Building, Coupeville, Washington.

You are invited to attend the IRTPO Executive Board meeting following the Council of Governments. The primary items of business are:

Call to Order / Welcome and Introductions

1 Approval of Agenda Action

5 min 2 Approval of Minutes of January 24th Action

3 WSDOT Project Deletion: Camano Rumble Strips Action

4 Health & Transportation Presentation 20 min

5 Regional Transportation Plan Update 5 min

6 Potential IRTPO Partnership Projects Update 5 min

7 Draft UPWP Update 5 min

8 Planning Schedule Alignment: HSTP / RTP Update 5 min

9 Federal Funds Work Plan & Obligation Authority Update 5 min

10 WSDOT Projects (WSDOT Staff) Update 5 min

11 New Items (all) Discussion 5 min

Adjourn (Chair Price Johnson)

Acronym Key: WSDOT: Washington State Department of Transportation IRTPO: Island Regional Transportation Planning Organization USBR: United States Bicycle Route System UPWP: Unified Planning Work Program HSTP: Human Services Transportation Plan RTP: Regional Transportation Plan

Next meeting: April 25, 2018

1

Proposed Regional Transportation Improvement Program

Amendment: WSDOT

WA-10890: Regionwide Shoulder Rumble Strip

Installation

Description: This project installs shoulder rumble

strips at various locations in the North Puget

Sound region, but for Island County the

installation will be along SR 532 on Camano

Island.

Estimated Cost: $21,640

WSDOT requests deletion for Island County portion of

this project at this time, due to lack of funding.

2

Draft IRTPO Regional Transportation Vision

Island Region’s transportation system provides a full range of efficient, reliable, well-connected travel choices for residents and visitors, and supports the mobility needs of the region’s businesses. Transportation enhances overall quality of life, public health, rural sense of place, and economic well-being for the Island Region today and for generations to come.

Draft IRTPO Regional Transportation Goals

1. Promote the Island Region and its unique character through strategic transportation decisions.

2. Support the economic health and vitality of the Island Region.

3. Facilitate a healthier environment for current and future generations.

4. Support efforts to maintain the transportation system in a state of good repair.

5. Promote transportation system efficiency and reliability.

6. Work towards a safer transportation system for all users.

7. Advance consistency between transportation and land use plans as well as other community-based plans working to achieve adopted visions.

8. Promote expanded options and innovative solutions that enable all people to have access to theirdaily needs and maintain mobility independence.

9. Continue to manage the public’s resources in an open and cost-effective manner.

10. Maximize system resiliency in the face of climate change, extreme weather events, naturaldisasters, and other forces outside the control of IRTPO partners.

11. Prepare for new technology alternatives and innovations that are transforming transportationdecision-making.

12. Provide visionary leadership in advancing connectivity for the Island Region.

3

Regional Transportation Policy Goals Can be Organized to Avoid Prioritization

Unique Character

Technology & Innovation

System Resiliency

Healthy Environment

Connectivity

Efficiency & Reliability

Cost Effective Management

Equitable Access

System Maintenance

Safety

Consistent Planning

Economic Vitality

4


Promote transportation system efficiency and reliability

Text elaborating and explaining the

goal statement. The text would help

tie the goal to the overall Regional

Transportation Plan vision by making

links to themes such as rural

character and connectivity that are

contained within it.

Policy 1

Policy 2

Policy 3

Policy 4

Policy 6

Policy 7

Policy 8

Policy 9

Policy 10

Policy 11


5

SFY 2019

Island Regional Transportation

Planning Organization (IRTPO)

Whidbey & Camano Islands

SFY 2019

Unified Planning Work Program

6

ISLAND REGIONAL TRANSPORTATION PLANNING ORGANIZATION PROGRAM YEAR July 1, 2018 – June 30, 2019 (SFY 2019)

UNIFIED PLANNING WORK PROGRAM

Island RTPO SFY 2019 UPWP Page 2 DRAFT March 28, 2018

Contents

Introduction .................................................................................................. 3

Organization Overview ................................................................................. 3

UPWP Overview .......................................................................................... 3

Requirements ................................................................................................ 4

Funding ........................................................................................................ 5

Surface Transportation Block Grant Program (STBG) Grant Funds .................. 5

RTPO Grant Funds .................................................................................... 5

Island County Funds ................................................................................. 5

Program Year 2017/18 Work Scope .................................................................. 6

Element 1: Administration ............................................................................... 6

Work Activities ............................................................................................ 6

Work Products ............................................................................................ 8

Element 2: Multi-Modal Planning ...................................................................... 9

Work Activities ............................................................................................ 9

Work Products .......................................................................................... 11

Element 3: Regional Transportation Improvement Program Development ........... 12

Work Activities .......................................................................................... 12

Work Products .......................................................................................... 12

Financial Summary: Expenditures by Task ...................................................... 14

Financial Summary: Funding Sources ............................................................. 15

Appendix: Organization Membership............................................................... 16

Executive Board ..................................................................................... 16

Technical Advisory Committee .................................................................. 16

7




Introduction

Organization Overview

The Island Regional Transportation Planning Organization (IRTPO) is a new

association between WSDOT, municipal corporations, and interested major

employers in Island County, Washington. The organization’s region coincides with

the boundaries of Island County. The mission of the IRTPO is to work collaboratively

to address multi-modal transportation issues within and across the Island Region.

This Unified Planning Work Program (UPWP) is adopted annually in association with

WSDOT and serves as the IRTPO’s budget and work program.

UPWP Overview

The UPWP documents the transportation planning work activities to be

accomplished for the state fiscal year. The work activities are organized into the

following elements:

1. Administration

2. Multi-Modal Planning

3. Regional Transportation Improvement Program (RTIP) Development

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Requirements

RCW Section 47.80.023 details the required duties of an RTPO, which are

summarized below for reference:

• To prepare and periodically update a transportation strategy for the Region.

• To prepare a regional transportation plan that is consistent with countywide

policies, comprehensive plans in the Region, and with state transportation plans.

• To certify transportation elements of comprehensive plans that is adopted within

the Region.

• To certify that countywide planning policies and the regional transportation plan

are consistent.

• To develop a six-year regional transportation improvement program.

• To advance special needs coordinated transportation through specific opportunities and projects included in the coordinated transit-human services plan.

• To review level of service methodologies used by cities and counties planning

under GMA.

• To work with cities, counties, transit agencies, WSDOT, and others to develop

level of service standards or alternative performance measures.

• To submit every four years an updated – Coordinated Human Transportation

Services Plan (HSTP) to the Agency Council on Coordinated Transportation.

• To submit a prioritized human service and rural transit project list every two years.

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Funding

IRTPO administration and planning funds come from the following sources:

RTPO Grant Funds

The State of Washington allocates funds to all RTPOs in order to perform required

planning activities. These funds do not have a local match requirement.

Island County Funds

When possible, Island RTPO planning efforts are funded by federal and state grant

sources. The Island County Roads Division fund is used to cover unfunded budget

expenses and also provides matching funds for grants requiring a local match.

Surface Transportation Block Grant (STBG) Funds

The STBG provides flexible funding that may be used by states and localities for

projects to preserve and improve the transportation system consistent with regional

priorities. Funds are allocated to Island County for regional project prioritization and

selection. STBG funds can be used for up to 86.5% of a project with a required

match of 13.5%.

Consolidated Grant Program Funds

On behalf of the Island RTPO, Island County applied for a planning grant through

WSDOTs Consolidated Grant Program. The grant will be used to develop a human

services transportation network and to collect the data needed to support special

needs transportation efforts in the region. Consolidated Grant funding can be used

for up to 80% of a projects cost with a required match of 20%.

Federal Transit Administration 5310 Funds

The Federal Transit Administration provides Human Services Transportation

Planning funds to RTPOs through its Section 5310 program.

For a cost estimate by work task, refer to Table 1 Expenditures by Task, near the

end of this document. Table 2, Funding Sources, details the five sources indicated

above.

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PROGRAM YEAR 2018/19 - WORK SCOPE

The following work program identifies major work projects, implementation

processes, and responsibilities to be undertaken for State Fiscal Year (SFY) 2019 by the Island Regional Transportation Planning Organization.

The member jurisdictions and participating employers of the Island Regional

Transportation Planning Organization (IRTPO) have developed this work program in an open and collaborative process for the SFY 2019 (with work

starting July 1, 2018 and ending June 30, 2019). Central elements of this work program will be the development of the IRTPO’s regional transportation

plan and human services transportation plan while also addressing State and

Federal planning initiatives.

ELEMENT 1 (E1): ADMINISTRATION

Purpose and Objectives Program Administration consists of the tasks to be completed by the lead

agency for administrative support and management functions associated with regional transportation planning program and fulfillment of state

requirements. Island County Public Works provides management and staff support for the regional transportation planning process.

Funding Source: State RTPO Funds, Federal Surface Transportation

Block Grant (STBG) Funds, Local Match

Funding Amount: $44,262 Work Performed By: Lead Agency

Timeline: On-going

E1 WORK ACTIVITIES

1.1 Prepare an annual report to summarize SFY 2018 Unified Planning Work Program (UPWP) progress. Submit the final report to WSDOT by

August 2018.

1.2 Develop a draft and final UPWP for the SFY 2019.

1.3 Provide administrative support to the IRTPO Executive Board (EB), Technical Advisory Committee (TAC), and Human Services

Transportation Plan (HSTP) Committee. This includes such items as;

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communicating with board and committee members, producing meeting agendas and materials, coordinating and scheduling

meetings, facilitating meeting discussions, producing meeting summaries, and posting meeting related items

1.4 Implement approved public outreach strategy aligned to administrative

and planning activities.

1.5 Respond to legislative inquiries and requests for information.

1.6 Update Bylaws as needed to ensure IRTPO process and procedures align with RCW 47.80.023 requirements.

1.7 Maintain IRTPO web pages

1.8 Maintain federal funding and regional project tracking system

1.9 Ensure that no person shall, on the grounds of race, color, national

origin or sex, as provided by Title VI of the Civil Rights Act of 1964, be excluded from participation in, be denied the benefits of, or be

otherwise discriminated against under any of its federally funded programs and activities.

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E1 WORK PRODUCTS

a. Unified Planning Work Program b. UPWP Annual Progress Report

c. Public meeting agendas, supporting materials, meeting summaries

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ELEMENT 2 (E2): MULTIMODAL PLANNING

Purpose and Objectives Island RTPO plays an important role in meeting federal and state planning

requirements to implement and coordinate the region’s transportation planning activities. As the lead agency, Island County has directed their

Public Works Department to provide management and staff support for the regional transportation planning process. Transportation planning by nature

is a long-term process. The regional transportation planning process continues to evolve and strives to improve upon itself to ensure coordination

of planning and implementation by all transportation interests.

Funding Source: State RTPO Funds, Federal STBG Funds, Local Match

Funding Amount: $127,560 Work Performed By: Lead Agency

Timeline: On-going

E2 WORK ACTIVITIES

2.1 Develop regional multimodal planning projects based on actions identified in Regional Transportation Plan. Certify that the

transportation element of city/county comprehensive plans and countywide planning policies meet RCW 36.70A

2.2 Develop a Regional Transportation Plan (RTP)1

2.3 Human Services Transportation Network and Needs project

2.4 Develop an Island Region Human Services Transportation Plan

2.5 Participate in inter-regional transportation planning efforts, including:

a. North Sound Transportation Allianceb. Regional mobility management coordination efforts

c. Washington Transportation Professionals Forumd. Transportation Improvement Program Manager’s User Group

e. Regional Transportation Planning Organzation CoordinatingCommittee

1 RCW 47.80.030

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2.6 Participate in the development and implementation of statewide transportation planning efforts, where appropriate, including:

a. Washington Transportation Plan 2040

b. Highway System Plan c. Highway Non-motorized Crossing Review & Assessment2

d. Intersection Priority assessment3 e. Target Zero

f. Fixing America’s Surface Transportation (FAST) Act target setting collaboration

g. Aviation Systems Plan h. Corridor Sketch Initiative

i. Statewide Travel Demand Model

j. Practical Solutions k. Growth Management Act enhanced collaboration

l. Ferry System Plan m. Public Transportation Plan

n. Scenic Isleway Plan

2 Highway non-motorized crossing review & assessment in rural communities to address pedestrian crossings across state highways. 3 Intersection Priority assessment will help answer questions about how to improve the resiliency and connectivity of the multi-modal transportation network in the NW Region Mount Baker Area.

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E2 WORK PRODUCTS

a. Regional Transportation Plan b. Human Services Transportation Plan

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ELEMENT 3 (E3): REGIONAL TRANSPORTATION IMPROVEMENT PROGRAM DEVELOPMENT

Purpose and Objectives

Island RTPO must carry out a regional transportation program that complies with all state guidance and planning area of emphasis. Some of these

requirements are ongoing while others are annual efforts. Transportation planning efforts are to maintain and operate a regional transportation

planning process that supports effective, respectful and cooperative regional transportation decision-making. Planning efforts encompass long-range

comprehensive objectives of local jurisdictions, port districts, transit agencies, and tribes.

Funding Source; State Planning Funds Funding Amount: $11,467

Work Performed By: Lead Agency with RTPO members Timeline: On-going - annual process with monthly amendments

E3 WORK ACTIVITIES

3.1 Compile and develop a six-year Regional Transportation Improvement

Program (RTIP) per WAC 468-86-160: a. Based on programs and projects identified by local jurisdictions,

transit agencies, and WSDOTb. Only includes projects consistent with regional transportation

planc. Outlines financial sources and assumptions

i. Maintain a fiscally constrained four-year transportation

improvement program

3.2 Update Statewide Transportation Improvement Program (STIP) with new and amended projects.

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E3 WORK PRODUCTS

a. 6-Year Regional Transportation Improvement Program (4-year constrained)

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Financial Summary: Expenditures by Task

Table 1. Expenditures by Task

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Financial Summary: Funding Sources

Appendix: Organization Membership

EXECUTIVE BOARD

Voting Members

Island County, represented by the three county commissioners

City of Oak Harbor, represented by the mayor

Town of Coupeville, represented by the mayor

City of Langley, represented by the mayor

Port of Coupeville, represented by one port commissioner

Port of South Whidbey, represented by one port commissioner

Island Transit Public Transit Benefit Area (PBTA), represented by PBTA Board

member

WSDOT, represented by the NW Region

Non-Voting Members

NAS Whidbey, represented by the community planning liaison

Table 2. Funding Sources

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TECHNICAL ADVISORY COMMITTEE

All positions listed are considered voting members

Island County Assistant County Engineer or his / her designee

Island County Planning Director or his / her designee

Oak Harbor City Engineer or his / her designee

Oak Harbor City Planner or his / her designee

City of Langley Public Works Director or his / her designee

Town of Coupeville Engineer or his / her designee

Island Transit Executive Director or his / her designee

Island County Economic Development Council Executive Director or designee

WSDOT Mt. Baker Area Transportation Planning Manager or designee

Island County Commissioner District 1 Citizen



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1

ISLAND REGIONAL TRANSPORTATION PLANNING ORGANIZATION (IRTPO) EXECUTIVE BOARD

MINUTES OF THE MEETING

February 28, 2018

Executive Board Members in Attendance:

Member Attendance List Members not in Attendance

Helen Price Johnson, Island County Commissioner Jackie Henderson, Island Transit

Jennifer Meyer, NAS Whidbey Bob Severns, Mayor City of Oak Harbor

Mike Nortier, Island Transit Exec. Dir Rick Hannold, Island County Commissioner

Curt Gordon, Port of South Whidbey Jill Johnson, Island County Commissioner

Mohammad Mostfavinassab, Port of Coupeville Commissioner

Molly Hughes, Mayor, Town of Coupeville

Tim Callison, Mayor, City of Langley

Steve Powers, Development Director, City of Oak Harbor

Bill Oakes, IRTPO Executive Director

Jay Drye, WSDOT

Other Attendees Facilitator

Thera Black, SCJ Alliance Brian Wood, IRTPO Staff

John Pope, Port of Anacortes

Sherrye Wyatt

February Action Items:

Update website with final agenda and minutes

Submit USBR Letter of Support to WSDOT

Update goal statements based on Board input

Continue investigation of potential IRTPO Partnership Projects

Meeting started at 11:00am

Motions:

Agenda: Motion approved, all in favor.

Minutes of January 24th 2018 Meeting: Motion approved, all in favor.

Nomination/Appointment of IRTPO Chair: Motion to appoint Tim Callison as IRTPO Vice-Chair was approved, withall in favor.

Regional Transportation Improvement Program (RTIP) WSDOT amendments: Motion to authorize the Chair to signa letter of support for US Bike Routes 87, 95 and 97 including systems routing through Whidbey Island. Motion wasapproved, all in favor.

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2

United States Bicycle Route System

Anacortes Port Commissioner, John Pope, made a presentation on the United States Bicycle Route System and addressed board member concerns from last September 2017 regarding potential future required improvements and liability.

John indicated that USBR designation does not add liability beyond what is already present on any roadway.

The IRTPO Executive Director wanted it understood that, although popular route choices, two sections of the proposed route (Madrona Way and Penn Cove Road) did not have full shoulders and were limited with regard to potential future improvements to better accommodate cyclists, and wanted assurance that no future improvement would be tied to designation.

o John Pope noted that many roads on USBR routes are impossible to widen, but that they may be selected for other reasons such as scenic value and comparative traffic volumes. John reiterated that USBR designation did not impose improvement requirements. Essentially, designation was intended to indicate a better route choice for those already choosing to cycle in a given area (understanding that all routes are available to cyclists anyway). In addition, if a portion of a route were to be deemed unsuitable in the future, the designation provides flexibility to specify new routing. Routes can be changed within nine months.

The Board wanted to know if there was potential to bring the USBR further south on Whidbey. John indicated that the potential still exists for that concept.

Regional Transportation Plan Kickoff and Goals

Thera Black gave an overview of the Regional Transportation Plan effort and oriented the Board to the work plan.

Working with TAC to prepare draft goals. o TAC generally supported included goals concepts. o Discussion included: What is the IRTPO role? Should language be chosen show support or more directly

state a goal?

Board was asked to give direction to the TAC to pursue more directive or more support based goal statements. o Executive Director felt there could be a mix. Funding goals could be active since the IRTPO does actively

administer grants. o Island Transit felt that some of the language was too directive. Mike Nortier’s impression was that the

alternative goal language worked well.

Commissioner Price Johnson felt that Climate Change should be retained in the goal language. The Board members felt that both Climate Change and natural disasters would be addressed.

Regionally Mobility Grant Concept Letter

WSDOT is looking for concept letters for its upcoming Regional Mobility Grant offering.

o IRTPO staff coordinated with our WSDOT partners to look at what potential projects might fit this

opportunity. In general these grants target projects that encourage reductions in personal vehicle use.

Park and rides are can be a consideration, but WSDOT was concerned that our needs do not match

the grant targets well enough to be competitive

Overhead boarding was considered, but potential funding is already being considered for 2027,

which would be a future RMG grant round.

o DOT partners felt that targeting connection to the ferry system was important as it is an inter-regional asset.

The DOT felt that our best opportunity could be sidewalk improvements between the Clinton Park and Ride and the

ferry terminal.

Staffed asked Board members to submit any additional input by the March 1st submittal deadline.

The Board was in agreement that the concept letter should be submitted.

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3

Potential IRTPO Partnership Projects

Staff provided quick updates on the three potential projects.

o Installation of enhanced electric vehicle charging stations with one or more partners.

Staff contacted Lynn Murphy of PSE. PSE is looking at ways to bring charging stations

and EV resources to its customers. Lynn expects to have more information soon for us

to discuss at an upcoming meeting. Some materials were provided to show that Island

County compares well for EV vehicle ownership (lower number of persons for every EV)

with neighboring PSRC communities and has a higher EV density than Skagit or

Whatcom counties.

Mayor Callison indicated the he would like to know something soon, to help decide if he

would be entering a contract with Blink to service existing and two future EV stations.

Coupeville is also very interested in EV charging.

o Making recommended improvements from the Scenic Isle Way plan with one or more partners.

Discussed recent meeting with Sherrye Wyatt and Jack Pender to discuss potential Isle Way

projects.

Sherrye felt that prioritizing an improvement project or our Isle Way, in time for the

next IRTPO grant round is within reach. She will bring the topic to the Tourism Board

next month.

o Updating aerial imagery.

Board was informed that partner outreach regarding aerial imagery needs had been initiated

and resolution examples were provided to give a better idea of what was being considered.

NEXT MEETING: March 28, 2018

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Documents

ISLAND REGIONAL TRANSPORTATION PLANNING …€¦ · 2 WSDOT Project Deletion Request 2 3 Regional Transportation Plan (RTP): Vision and Goals 3 3 Regional Transportation Plan Early