Isis Secure Room BookingIsis Secure Room Booking is an add on

module to the latest version of the Sentry Access Control System.

It is primarily intended to handle the booking of (and controlled access to) such areas as group study and resource rooms in universities and colleges.

Web enabled advance booking at users’ convenience

Instant room booking at the door Improved user experience

Provides extra security Maximises room usage Avoids staff involvement with

management of keys Comprehensive usage reports Monitors failure to take up room

bookings

Online bookingUser logs into (or simply visits) a Room

Booking web page, selects the time they wish to book and requests an availability search.

Isis Secure Room Booking will return a result and if a room is available, will ask the user to confirm by entering their borrower barcode number.

Instantly at the doorA user who has not made an online

booking can book a room instantly dependent on availability.

The display on each TACIM2 wallbox will present a scrolling message which will either say “Room Available until HHMM” or “Room Booked from HHMM”.

Isis Secure Room Booking will consist of extra tables added to the existing Sentry MySQL database. These will hold a record for each room available with timeslots of ½ hour.

The Library will define the rules such as limiting the length of any booking, limiting the times rooms are available (could be 24/7) and disqualifying users due to failure to take up previous bookings etc.

TACIM 2

TACIM 2

PC Running MainApplication

Room 1 DoorController

Room 2 DoorController

Sentry/Room BookingDatabase

Web Serverfor BookingsApplication

Room Booking - Remote

11/11/08 < >

Room 8.00 8.30 9.00 9.30 10.00 10.30 11.00

1 12345678 22334455

2 87654321

3 12341234

4 54325432 12121212

5 90002000 59992999 52223331

6 22335566 76576544 22000022

7 57657656

Display scrolls room’s availability

Allows user to book any available room at the door

Extra Sentry reports would show room usage and actual take up of bookings by users, e.g.

How many users fail to take advantage of their booking

The general level of bookings made and analysis of popular times of the day, days of the week

Email warnings sent to users who do not take advantage of their booking

Email reminders sent the day before the booking due date, to try to maximise usage

Optional text reminders

A Functional/Technical Specification is available on request.