Ishcmc american academy student handbook 2013 2014

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INTERNATIONAL SCHOOL HO CHI MINH CITY AMERICAN ACADEMY

SCHOOL HANDBOOK

Academic Year

2013 - 2014

ISHCMC AMERICAN ACADEMY HANDBOOK 2013 - 2014

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Contents OUR VISION ............................................................................................................................ 5

OUR PHILOSOPHY ................................................................................................................ 5

GUIDING STATEMENTS....................................................................................................... 6

ACCREDITATIONS .................................................................................................................... 6

COUNCIL OF INTERNATIONAL SCHOOLS (CIS) .......................................................... 6

NEW ENGLAND ASSOCIATION OF SCHOOLS AND COLLEGES (NEASC) ............ 7

ADMISSIONS ............................................................................................................................... 7

Necessary Documents: ............................................................................................................ 7

Steps for Admission: ................................................................................................................ 8

Step 1 ...................................................................................................................................... 8

Step 2 ...................................................................................................................................... 8

Step 3 ...................................................................................................................................... 8

DATE OF BIRTH ENTRY INFORMATIONAND RESTRICTIONS ..... Error! Bookmark

not defined.

THE SCHOOL DAY .................................................................................................................... 9

PICKING UP/DISMISSAL ........................................................................................................ 10

UNSUPERVISED, ON CAMPUS, STUDENT ACTIVITIES ................................................ 10

ATTENDANCE .......................................................................................................................... 10

ABSENCE .................................................................................................................................... 10

Punctuality .............................................................................................................................. 11

STUDENT VISITORS ................................................................................................................ 11

LUNCH AND RECESS ............................................................................................................. 12

CO-CURRICULAR ACTIVITIES ............................................................................................. 12

SPORTSMANSHIP .................................................................................................................... 13

ACADEMIC PROGRAM .......................................................................................................... 13

Dual Enrollment with Syracuse University ....................................................................... 15

High School Course Offerings: 2013-2014 .......................................................................... 15

Transfer Credit Policies ......................................................................................................... 17

ASSESSMENT POLICY ............................................................................................................. 17

Internal Assessments ............................................................................................................. 17

External Assessments ............................................................................................................ 18

REPORTING AND GRADING SCALE .................................................................................. 18

PARENT/TEACHER CONFERENCES ............................................................................... 19

ACADEMIC SUPERVISION ................................................................................................ 19

INSTRUCTIONAL METHODS ............................................................................................... 19

DIFFERENTIATED INSTRUCTION ....................................................................................... 19

PROMOTION TO THE NEXT GRADE LEVEL .................................................................... 20

HOMEWORK AND STUDENT PLANNER .......................................................................... 20

SCHOOL SUPPLIES .................................................................................................................. 20


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LOCKERS .................................................................................................................................... 21

LOST AND FOUND .................................................................................................................. 21

EXCURSIONS and FIELDTRIPS ............................................................................................ 22

INSURANCE .............................................................................................................................. 22

AWARDS .................................................................................................................................... 22

PARENT SCHOOL COMMUNICATION .............................................................................. 23

PARENT INVOLVMENT ......................................................................................................... 24

CHARACTER DEVELOPMENT AND SCHOOL DISCIPLINE ......................................... 24

Anti-Bullying .......................................................................................................................... 25

School Uniform ....................................................................................................................... 25

Makeup, Tattoo, and Hair .................................................................................................... 26

Jewelry ..................................................................................................................................... 26

Non-Uniform Guidelines ...................................................................................................... 26

Gambling ................................................................................................................................. 26

English Speaking Policy ........................................................................................................ 26

Academic Honesty ................................................................................................................. 26

SEARCHES ................................................................................................................................. 27

CLASSROOM/CAMPUS BEHAVIOR .................................................................................... 27

Level I Behaviors .................................................................................................................... 27

Level II Behaviors: .................................................................................................................. 28

BEHAVIOR OF STUDENTS OFF-CAMPUS ......................................................................... 30

TECHNOLOGY DEVICE POLICY .......................................................................................... 30

DISCIPLINE PROCEDURES .................................................................................................... 32

Interview ................................................................................................................................. 32

Detention of student .............................................................................................................. 32

Disciplinary probation of student ....................................................................................... 32

Suspension of student ........................................................................................................... 32

Expulsion of student .............................................................................................................. 32

Forfeiture of Tuition Fees ...................................................................................................... 33

STUDENT’S RIGHTS AND RESPONSIBILITIES ................................................................. 33

STUDENT COMPLAINTS AND GRIEVANCES .................................................................. 33

GUIDANCE AND COUNSELING.......................................................................................... 33

Homeroom Teacher ............................................................................................................... 33

Counseling .............................................................................................................................. 33

Course Changes ...................................................................................................................... 34

College Admissions ............................................................................................................... 34

LEARNING SUPPORT PROGRAM ........................................................................................ 34

RESPONSE TO INTERVENTION (RTI) TEAM .................................................................... 34

ENGLISH AS AN ADDITIONAL LANGUAGE (EAL) ....................................................... 34

THE LIBRARY MEDIA CENTER ............................................................................................ 34


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SCHOOL CLINIC ...................................................................................................................... 39

Medical Form .......................................................................................................................... 40

Medication at School ............................................................................................................. 41

Medication While On School Field Trips/Excursions ....................................................... 42

Immunizations........................................................................................................................ 42

FIRE AND EVACUATION PROCEDURES ........................................................................... 46

HOUSEPOINTS .......................................................................................................................... 47

THE STUDENT COUNCIL ...................................................................................................... 47

STUDENT WITHDRAWAL ..................................................................................................... 47

SCHOOL RECORDS .................................................................................................................. 48

TRANSCRIPTS ........................................................................................................................... 48

Official Transcript .................................................................................................................. 48

Unofficial Transcript .............................................................................................................. 48


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Welcome to the International School Ho Chi Minh City American Academy (ISHCMC

American Academy). The International School Ho Chi Minh City American Academy

offers a comprehensive and robust academic program built upon the principles and

standards of the American education system. Our rigorous American curriculum is

designed to inspire our students to become successful lifelong learners and responsible

global citizens. With this comprehensive academic program, we offer our students the

opportunity to achieve future success at US and international universities and at

universities.

An American accredited curriculum which includes Advanced Placement (AP) courses

is taught in the English language by highly qualified teachers and Adjunct Professors

from Syracuse University. To ensure students also have a strong foundation in the host

country language and culture, we include subjects in Vietnamese literature, geography

and history. To develop their interests and abilities, we provide a robust program of

extra-curricular activities which includes sports, music, drama and special interest

clubs. Additionally, community service opportunities are offered to create social

awareness and a sense of global responsibility.

Our highly qualified teachers are student-focused and teaching students to be

collaborative, critical thinkers, effective communicators, community contributors and

self-directed learners. We believe all students have special areas of interest and talents,

which will be identified, developed and supported within our Gifted Education

Program.

We provide a challenging yet caring learning environment for our students, catering to

the needs of expatriate and national students alike.

OUR VISION

As a school community we will continually strive to provide the best teaching and

learning experience for every student so that each individual reaches their maximum

potential. The ISHCMC American Academy’s philosophy and guiding statements will

lead us in fulfilling our vision of being the most prestigious American International

School in Asia.

OUR PHILOSOPHY

The ISHCMC American Academy challenges its students to achieve academic

excellence through our college preparatory curriculum that adheres to American


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academic standards, which is taught in the English language and utilizes the most

modern technology available. The ISHCMC American Academy promotes community

service, responsible global citizenship and the integral development of the individual

student with American and Asian values.

GUIDING STATEMENTS

We will support our philosophy through these Guiding Statements:

• Maintain high standards of academic progress, achievement and performance

including preparation for admission into competitive universities in the US and

worldwide.

• Create an environment in our schools where students feel safe, secure and can thrive.

• To develop bilingual students, fluent in English and Vietnamese, who also have the

opportunity to study and become competent in Mandarin.

• Encourage students to become responsible global citizens.

• Instil in students confidence and an enthusiasm for life-long learning.

• Develop future leaders with active and innovative minds.

• Celebrate diversity and build an understanding of and respect for different value

systems and cultures.

• Promote critical understanding and compassion for others and the courage to act

based on one’s beliefs.

• Provide a variety of learning support resources including English as an additional

language, enrichment and counselling so that each individual can achieve success.

• Recruit, retain and professionally develop leading American and international

teachers.

• Be a reflective and thoughtful community who seeks input from a variety of sources

to successfully guide our progress.

• Continue to develop a welcoming community that supports happy and passionate

staff, students and parents.

Our goal is to provide a balanced educational program within a positive, stimulating

environment so that each child can learn and grow to their fullest potential.

ACCREDITATIONS

COUNCIL OF INTERNATIONAL SCHOOLS (CIS)

The International School Ho Chi Minh City American Academy is proud to carry full

accreditation status with the Council of International Schools. CIS is the oldest, largest

and most prestigious international school organization in the world, serving some 660

schools (of whom 180 carry full accreditation). CIS accreditation is recognized in the


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United States through the Recognition Program of the National Association of

Independent Schools (NAIS).

NEW ENGLAND ASSOCIATION OF SCHOOLS AND COLLEGES (NEASC)

The school is also accredited by NEASC. This agency is recognized by the U.S.

Department of Education and the accreditation, indicates that a school meets or exceeds

established criteria within the profession for the assessment of institutional quality

through periodic process of self-study and peer review. An accredited school has the

resources to achieve its stated purposes and provides evidence that its students are

benefiting from the curricular and co-curricular program offered at the school.

More than 165 American and international schools in 65 nations outside of the United

States are involved in some aspect of the NEASC accreditation process.

The school also holds membership status in the East Asian Regional Council of

Overseas School (EARCOS) and the Association for the Advancement of International

Education (AAIE).

ADMISSIONS

The ISHCMC American Academy is open and looking forward to hearing from you on

Monday to Friday, 8am to 4pm. We offer rolling admissions, allowing entry throughout

the year as long as space is available. Our goal is to make the admissions process a

pleasant, straightforward experience. To inquire about availability of places, or for more

information about anything covered in this brochure, please contact Admissions via

email at [email protected] or by telephone at (84-8) 3898-9100.

Please note that admissions meetings and school tours are available by appointment only.

Necessary Documents:

• Application form

• Application fee

• 03 passport photos

• Photocopy of student and parent passport

• Photocopy of birth certificate

• Medical examination form

• Official transcript or report cards for the previous 2 years

• Any educational or specialist evaluation report


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Steps for Admission:

Step 1

Prospective students who wish to apply to the ISHCMC American Academy will need

to submit all forms, fees and documents before an application can be reviewed for

admission. Applications are considered in chronological order of receipt.

Step 2

Once these documents have been submitted and the application fee has been received,

the Admissions Office will review the application file. More information may be

requested from you or from your child’s previous school. The ISHCMC American

Academy will then contact your family to schedule age specific assessments to follow

by an informal interview with the school Counselor and Campus Principal. You will

then be notified whether your child has met the criteria for admission.

Step 3

When a place is offered, the enrolment fee must be paid within seven (7) days. If the

enrolment fee is not received within 7 days, priority will be given to other applicants.

The Medical Examination Form will need to be completed and returned prior to the

student’s start date.

DATE OF BIRTH ENTRY INFORMATION AND RESTRICTIONS

Student

born between

Grade

in 2014/2015

Grade

in 2015/2016

01/09/96 – 31/08/97 Grade 12 N/A

01/09/97 – 31/08/98 Grade 11 Grade 12

01/09/98 – 31/08/99 Grade 10 Grade 11

01/09/99 – 31/08/00 Grade 9 Grade 10

01/09/00 – 31/08/01 Grade 8 Grade 9

01/09/01 – 31/08/02 Grade 7 Grade 8

01/09/02 – 31/08/03 Grade 6 Grade 7

01/09/03 – 31/08/04 N/A Grade 6


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THE SCHOOL DAY

The school calendar runs from mid - August to mid - June and is divided into two

semesters, broken down further into 2 terms each semester, a total of four terms.

Students are expected to be in class on all school days. Parents are re-quested to ensure

full attendance in school and to make personal travel and holiday arrangements

accordingly. The school year provides a minimum 180 days of instruction. The daily

bell schedule is as follows:

ISHCMC American Academy

2013-2014 Bell Schedule Period Start Time End Time

Student Arrival 7:30 7:45

Home Room 7:45 8:00

Period 1 8:03 AM 8:49 AM


Break 9:38 AM 9:53 AM


Period 4 10:42 AM 11:28 AM

Period 5 MS LUNCH 11:31 AM 12:17 PM

Period 6 HS LUNCH 12:20 PM 1:06 PM


Period 8 1:59 PM 2:45 PM

Bus departs 3:00 PM

ASA Break 2:45 PM 3:00 PM

ASA 1 3:00 PM 4:15 PM

Late Bus leaves 4:25 4:15 PM 4:25 PM


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PICKING UP/DISMISSAL

Please make sure that your child is picked up on time. There is a lot of stress on your

child if he/she is wondering where you are and if you are coming to pick him/her up.

Your child may go home with a friend if he/she brings a permission note from home

and gives it to the teacher at the beginning of the day. The note should include the

name of the friend.

UNSUPERVISED, ON CAMPUS, STUDENT ACTIVITIES

Students should not be on campus after school or on the weekends without supervision.

Senior students may gain permission to attend school on the weekend or during

holidays to use the art rooms or music rooms but only with the written permission of

the teacher in charge, the Head of Section and a parent. The student in question must

make sure that they have obtained the correct permission well in advance.

ATTENDANCE

The school’s instructional program is based on the assumption that students will attend

school regularly. Daily class attendance is a condition for fulfilling class requirements,

completing coursework, and general academic progress at school. To qualify for

completion of a course/grade level, a student is required to attend school for at least

85% of the instructional days designated in the school calendar. Only in exceptional

circumstances may the Principal grant a waiver to this requirement.

Students may not go off campus without prior permission from the Principal. Parents/

Students must submit written requests to leave campus for reasons such as medical

appointments, before the start of classes on the day in question. The Principal will

complete the appropriate “Sign Out Form” which the student must hand to the security

guards when leaving the campus.

ABSENCE

Students should be absent from school only for essential and important reasons, such as

illness or family emergency. The school seeks co-operation from parents in exercising

the utmost discretion in excusing their children from school.


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If a student is absent for any reason, he/she should bring a letter to the homeroom

teacher signed by the parent/guardian explaining the reason for this absence. This will

be passed to the Principal. If no letter is received within two days the absence will be

treated as unexcused. In the event of a planned absence, parents are asked to write to

the homeroom teacher in advance, informing the school of the absence.

If leave has to be taken during the school year, parents should notify the school in good

time. While a student’s teacher will make every effort to indicate what work will be

covered during the period of absence, it is the student’s responsibility to make up this

work. No grade will be awarded for work that has been missed and not made up.

An excused absence is considered to be one for which the parent or guardian assumes

responsibility for the student’s absence in writing for reasons which are appropriate

and essentially unavoidable. A record of these absences will be kept.

Unexcused absence, a deliberate absence from a class, or truancy are disciplinary

matters and students will be referred to the Principal and his/her designee in such cases.

A student who continues to amass unexcused absences risks suspension and ultimately

expulsion from the school.

Punctuality

Students are expected to develop habits of being organized and timely. All students

need to manage their daily schedule to ensure they will come to class with all needed

materials and be ready to learn when the bell rings. Teachers will mark tardiness, and

when a student reaches three tardies, they will be referred to the office for a

Responsibility Development session during lunch. Students who struggle with being

punctual will be placed on attendance contracts for support which may include

additional consequences.

STUDENT VISITORS

Parents wishing to have a student from another school visit must obtain prior

permission from the Head of Section. At least one day’s notice is required. Permission

will normally be granted for one school day during which the visitor will accompany

the host to classes and be subject to school regulations. The host family is expected to

take full responsibility for the visiting student.


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LUNCH AND RECESS

Lunch can only be brought from home or ordered from the canteen. Menus are

available on the school website and orders must be written on an envelope with

appropriate monies enclosed. All students are supervised while eating. A catering

company, contracted by the school, provides a canteen service where light meals and a

limited menu of snacks are offered. Please ask for an up to date menu and price list.

Many students also bring lunches and snacks from home.

Water is available in the canteen, in the playground and in all classrooms. All students

are encouraged to drink water regularly during the day. If you send along drinks,

please avoid glass containers. Drinking water is provided from chilled fountains

throughout the campus, students should bring their own water bottle. Parents are

encouraged to provide healthy, nutritious lunches, limiting snack/junk food, chocolate

and excluding fizzy/soda drinks.

CO-CURRICULAR ACTIVITIES

After School Activities (ASA) are a vital part of the ISHCMC American Academy

holistic program, enriching the lives of our students through co-curricular programs in

sports, the visual arts, performing arts, technology, community service and experiential

learning activities.

Each year a variety of different activities are offered to students. These are determined

by interest and by availability of sponsors to organize particular activities. At the

beginning of each semester information is provided to students on the activities

available. The activity program commences once students have had their activity

choices confirmed. Every effort is made to provide students with the activity of their

choices, however, some activities are heavily subscribed. Students are expected to

pursue a chosen activity for the full period for which it is offered.

The majority of these co-curricular activities will take place from 3:00-4:15pm on school

days. Additionally, there may be some sports competitions which start and finish later,

being held at ISHCMC American Academy or possibly away at another school’s

campus. Transportation will be provided by the school to all competitions, returning to

ISHCMC American Academy after the games.

ASA’s are designed to enhance and extend the curriculum in an enjoyable and engaging

manner, where students achieve a sense of belonging, the confidence to take action,


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leadership skills and trust building skills. Below is a representative list of ASA’s for the

ISHCMC American Academy Secondary School program as examples of what may be

offered based upon demand and availability of resources:

Sports:

- Basketball

- Volleyball

- Football

- Soccer

- Track and Field

- Badminton

- Swimming

- Tennis

- Golf

The Visual Arts:

- Yearbook

- Spectrum

(Literary Magazine)

- School Newspaper

Technology:

- Media Lab

- Digital Photography

- Digital Animation

- Website Design

Community Service:

- The Student Council

- GIN (Global Issues Network)

SPORTSMANSHIP

Good sportsmanship is expected of all students who participate, either as athletes or as

spectators, in any form of school-related sports activities.

ACADEMIC PROGRAM Our curriculum is based on AERO standards. Students can start earning high-school

credit in grades 7 & 8 by taking Algebra 1, Geometry or Mandarin 1 and 2. High school

seniors require at least 24 credits to graduate. As many of our students follow an

accelerated Mathematics and World Languages program, it is possible for some to

graduate after grade 11 if they earn the correct credits in other core subject areas.

Upper-level students who are academically qualified are eligible to enroll in Advanced

Placement courses and dual enrollment courses with Syracuse University.


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English 4 credits

Math 4 credits

Science 3 credits

Social Studies 3 credits

World Languages 2 credits

Physical Education/ Health 1 credit

Fine Arts / Technology 2 credits

Electives 5 credits

We use number grades from 0 to 100, and we calculate both weighted and un-weighted

GPA. Weighted GPA values are used for class rank and honor roll designation.

Grade Letter Regular Weighted

98-100 A+ 4.00 5.00

93-97 A 4.00 5.00

90-92 A- 3.67 4.67

88-89 B+ 3.33 4.33

83-87 B 3.00 4.00

80-82 B- 2.67 3.67

78-79 C+ 2.33 3.33

73-77 C 2.00 3.00

70-72 C- 1.67 2.67

68-69 D+ 1.33 2.33

63-67 D 1.00 2.00

60-62 D- 0.67 1.67

Below 60 F 0.00 0.00


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Weighted courses include AP, pre-AP, and university-level dual enrollment. Only

courses taken at ISHCMC American Academy count toward cumulative GPA. GPA is

calculated quarterly.

Dual Enrollment with Syracuse University

One of the hallmarks of our academic program is our involvement with Syracuse

University Project Advance (SUPA). We have four faculty members who have trained

with SUPA to offer Syracuse University courses for credit to our juniors and seniors.

Students register online as non-matriculated students of SU, and upon completion of

their dual enrollment courses receive an SU transcript in addition to their high school

course credit. We are the only school in Vietnam to offer this program.

High School Course Offerings: 2013-2014

Courses marked with * are dual enrollment with Syracuse University.

English Language Arts – Core Classes

English Language Arts 9




AP English Literature & Composition

AP English Language & Composition

Academic Writing, College Credit*

English Language Arts - Electives

Student Publications

Fiction Writing

Nonfiction Writing, College Credit*

Mathematics

Algebra 1

Geometry

Algebra 2

Pre-Calculus

Calculus

Applied Math 1

Applied Math 2

AP Calculus BC

Science

Biology

Chemistry

Conceptual Physics

AP Chemistry

AP Physics B


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General Biology, College Credit*

Social Studies

World History 1

World History 2

Human Geography

Global Citizenship

AP Microeconomics

AP Comparative Government & Politics

AP Psychology

Economics, College Credit*

Public Affairs, College Credit*

World Languages

Mandarin 1

Mandarin 2

Vietnamese Studies

English as an Additional Language

EAL Support – Intensive

Reading Intervention

Writing Lab

Technology

Applied Computer Design

Applied Computer Technology

Video Production

AP Computer Science A

Other Courses

Drama

Music

Physical & Health Education

Visual Art

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By special arrangement with a faculty member, grade 12 students may opt to take part in

a Teaching Assistantship or Independent Study. Students are allowed a maximum of

three AP courses, and all advanced courses (pre-AP, AP, and dual enrollment) require

instructor and counselor permission to enroll.

Transfer Credit Policies

Many of our students come from different schools, within Vietnam and around the

world. It is typical to see a senior transcript reflecting three or four different curricular

systems: IB, Vietnamese, IGCSE and American.

We grant a maximum of 8 transfer credits per academic year. For students who are

coming from a Vietnamese-medium school, we will count EAL courses toward the

English Language Arts graduation requirement. If a student fails a subject at a transfer

school, we will not grant credit for that subject unless the student can prove competency

in the subject area through external exam results, such as passing scores on an IGCSE

certificate.

When a high school student applies to ISHCMC American Academy, a transfer credit

audit is completed to determine the student’s academic standing.

Transfer Credits Earned Assigned Grade Level

1-5 credits Grade 9

6-11 credits Grade 10

12-17 credits Grade 11

18+ credits Grade 12

ASSESSMENT POLICY

The aim of assessment at ISHCMC American Academy is to provide a positive,

continuous and supportive mechanism that promotes and improves student learning

and achievement, guides instruction and practice, and evaluates program as well as

instructional effectiveness.

Internal Assessments

Teacher-designed tasks; given after a ‘chunk’ of learning has taken place, to assess

achievement of unit standards. Examples: products, performances, tests, projects. At

least 1 common contextualized assessment is used per unit. Each assessment is ’tagged’

with standards for students to see.


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External Assessments*

Grades 6-10: Each year, students write the MAP in Fall and Spring for English Language

Arts and Mathematics

Grade 10-11: Each year, students have the opportunity to take the PSAT test in October.

For Grade 11 students, the cost is borne by the school in order to encourage

participation.

Grades 11-12: Students applying the international universities sit for the SAT

Grades 10-12: Students take a variety of AP exams in May

*These tests are not used as part of a student’s evaluation (report card).

REPORTING AND GRADING SCALE

Reporting System Evaluation (Grading) Scheme

MS/HS

Grades 6-12

Four full Report Cards per year;

Four Progress Reports as needed

High school courses are either

full-year or semester courses

Letter Grade Pt Percentage

A+ 4.00 98-100

A 4.00 93-97

A- 3.67 90-92

B+ 3.33 88-89

B 3.00 83-87

B- 2.67 80-82

C+ 2.33 78-79

C 2.00 73-77

C- 1.67 70-72

D+ 1.33 68-69

D 1.00 63-67

D- 0.67 60-62

F 0 below 60


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Transcripts and report cards provide weighted and un-weighted GPA. Weighted courses include

all AP, pre-AP and Dual Enrollment (Syracuse University) offerings. Weighted values represent

one full grade point higher than un-weighted values.

Class rank and honor roll are determined by weighted GPA values. Middle school students only

receive credit for high-school level courses such as Algebra I, Geometry, and Mandarin 1 and 2.

PARENT/TEACHER CONFERENCES

Once in November and again in April, Parent/Teacher Conferences are held for Grade 6 to

Grade12. Meetings with individual teachers can be scheduled to discuss student performance

and progress. Individual meetings at any time with a teacher can also be arranged by

appointment.

ACADEMIC SUPERVISION

Students who receive less than satisfactory grades and reports will be placed on

Academic Supervision. Academic Supervision will last for a time period specified by the

Campus Principal and may involve weekly progress reports to be signed by parents,

teachers, and Curriculum Coordinators.

INSTRUCTIONAL METHODS

In our mission to foster the development of students' special areas of interests and

talents, ISHCMC AMERICAN ACADEMY faculty incorporate differentiated methods of

instruction in the classroom. Differentiation at ISHCMC AMERICAN ACADEMY is

founded upon Benjamin Bloom’s Taxonomy and Howard Gardner’s multiple

intelligences, providing links to best practice in attending to different learning styles and

abilities in the mainstream classroom.

DIFFERENTIATED INSTRUCTION

Differentiated instruction methods are designed with two guiding principles of best

practice from Grade 6 to Grade 12; Flexible Grouping and Tiered Assignments. As a

framework for instruction, flexible grouping and tiered assignments ensure access to the

curriculum for all students, attending to the individual needs of high ability students,

students in need of reinforcement, ELL students and students with learning differences.


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PROMOTION TO THE NEXT GRADE LEVEL

Students will normally proceed to the next year level at the beginning of each year. This

is not dependent upon passing end of year assessments. However, where it is felt that a

student would benefit from repeating a year or being promoted a grade level, a full

review of the student’s academic potential will be undertaken and a parent/teacher

conference held before any decision is made.

HOMEWORK AND STUDENT PLANNER

Homework can play an important part of a student’s education since it reinforces the

work covered during lessons. It is recommended that parents remain aware of their

children’s homework, coursework and project commitments. Helping to ensure that time

is set aside and that there is a quiet place to study is of particular assistance in

establishing good habits.

The amount and nature of the homework will vary according to the age and year level of

a student. A Student Planner (hard copy/digital) is given to students in all grades to

assist with the organization of class work and teacher/parent communication.

Homework assignments and due dates are recorded by students in class. Teachers may

record missed or incomplete homework assignments in the communication pages at the

back of the planner. A number of missed homework assignments will result in students

making up work after school. In Grade 11-12 a digital student planner is on the student

tablet pc.

The Homework requirement increases as a student progresses through the school. A

guide to the time expected to be spent on regular homework and individual study is

given below.

Grade 6/7/8 1 - 2 hours each evening

Grade 9/10 1 - 2 hours each evening

Grade 11/12 2 - 3 hours each evening

SCHOOL SUPPLIES

The school provides students with textbooks, and work books where applicable. A list of

additional materials that is required is given to each student depending on grade level.


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Students are responsible for maintaining their textbooks and tablets in good condition

and will be charged for any that are lost or damaged. At the end of each school year, and

prior to a student’s final departure, a return form has to be completed.

It is recommended that students are equipped with pencils, eraser, ruler, ink pen and

colored pencils even though the majority of their work will be done digitally.

LOCKERS

Students in Grades 6 to 12 are provided with individual lockers for their use in school.

This facility offers a place to leave tablets, books or possessions not required in class. The

lockers are approximately 35 cm x 70 cm in size. Students are provided a school lock

they are expected to maintain and return to the school at the end of the year. Students

are requested that the bags they bring to school are of an appropriate size to fit into the

lockers since bags and books not in use should be carefully locked away and not left

lying around the campus. It is expected that once a student has been allocated a locker

they will keep it in good order and ensure that it is secure at all times. As school lockers

are property of the school, the lockers can be searched based upon any reasonable

suspicion of wrong doing.

LOST AND FOUND

Parents are asked to make sure that all possessions brought to school are marked with

the student’s name. Great care should be taken with possessions and respect shown to

items belonging to others. Students are advised not be bring non-academic expensive

items to school as the security of these cannot be guaranteed. In addition, the school

accepts no responsibility for theft or loss of property. If an item is lost, the student(s)

must immediately report to the Principal or his or her designee to complete a Lost Item

Report. All possible efforts are taken to help students in recovering any lost items.

Students and families should be aware that the best method of preventing an item from

being lost at school is to be preventive:

All expensive items should be permanently labeled.

Have a security code.

Either kept in the student’s locker or on their immediate person.

Mislaid items which are found are kept in the main office where there is a lost and

found. Items of high value will be kept in the main office, and students will be required


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to sign out when reclaiming the item. Items may be collected any time in the daily bell

schedule outside of class time.

EXCURSIONS and FIELDTRIPS

Fieldtrips are regarded as an important dimension to learning and all students are

expected to participate in planned co-curriculum activities. A fieldtrip is an educational

activity which involves all members of a class outside of the classroom. It will involve

prior preparation for the activity and follow-up evaluation and work in class after the

trip.

Fieldtrips may involve staying away overnight in order to conduct extended study for a

given assignment. The cost of these trips, including transport and accommodation, is

calculated and conveyed to parents in good time before the fieldtrip.

Parental permission is required for all excursions/field trips and parents should note the

waiver that is requested on the application for admission form.

INSURANCE

The school carries basic liability insurance and students are not covered for personal

accidents or loss of personal effects, including tablets. The school cannot accept liability

for students on or off campus. Parents may wish to take out their own personal

insurance policies as deemed necessary. If students are travelling on a fieldtrip, in

Vietnam or overseas, parents are advised to make provision for personal accident, travel

and medical insurance.

AWARDS

Excellence and effort in all aspects of slife are encouraged amongst students. The value

of positive recognition for student achievement is actively acknowledged. During the

year assemblies are held at regular intervals, where particular recognition is given to

students following sports fixtures, drama, music and/or house events and competitions.

Recognition of academic achievement, effort and good progress is made in all sections of

the school and final awards are presented at the Presentation Day Awards Ceremony in

June.


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Excellence and effort in all aspects of school life are encouraged amongst students. The

value of positive recognition for student achievement is actively acknowledged. During

assemblies, ‘Student of the Month’ Awards are presented to students, recognizing their

academic, personal or social achievements. Parents are welcome to attend these

assemblies.

PARENT SCHOOL COMMUNICATION

Good parent/teacher communication is vital to the education process. A child who sees

parents and school acting in partnership with his/her best interests in mind will have a

more positive attitude towards school and learning than one who sees evidence of

conflict between the two. Parents should first address matters of concern with the

grade/subject teacher. If a satisfactory solution to any issue is not established then the

matter should be raised with the appropriate Head of Section. Following this procedure

any matter or issue should then be addressed further with the Headmaster, if necessary.

Please notify the school if your email address changes.

The following avenues for communication between parents and school are in place:

All teachers and Heads of Section have school email addresses through which

they can be contacted

The Student Planner

The school policy of prompt communication with parents in the event of sickness,

accident, academic difficulty or disciplinary trouble

The school and section Newsletters

Parent information evenings

Weekly Parent Memo

Formal Parent/Teacher/Student Conferences

Parent Coffee Talks (monthly)

The Advisory Council for parents input into the long-term development of the

school.

The Parent Teacher Association (PTA)

Parents are welcome to participate in many of the school day activities such as hearing

individual children read, helping students during PMP times, taking small activity

groups during Enrichment and sharing their culture during International Week. Please

talk with the teacher regarding how you may become involved in the life of the school

and your child/ren’s learning.


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PARENT INVOLVMENT

Parents are invited to an orientation evening early in Term 1 where they will meet their

child’s teachers and hear as a group what occurs in individual classrooms. During the

year, various sections of the school hold parent information evenings to discuss

curriculum, school matters and student issues, including aspects of student course

selections and transition for the following school year. Please refer to the school calendar

for specific details.

CHARACTER DEVELOPMENT AND SCHOOL DISCIPLINE

At ISHCMC American Academy, our focus is to not only prepare students for academic

success, but to also provide a robust character development program, ensuring a well-

rounded holistic education. Our character development program is founded upon the

following principles:

1. All ISHCMC American Academy students have the potential to do well in school,

and with proper mentoring can be supported in making best decisions for

themselves.

2. All ISHCMC American Academy students need to develop positive skills and

habits that aid them in school and their personal lives.

3. ISHCMC American Academy students need to be introduced to Western culture

and expectations so they can enter Western universities with a sense of

familiarity.

4. All ISHCMC American Academy staff work as a team in supporting positive

character development, using a consistent system through-out all levels and areas

of the school.

Positive Behavior Intervention Support (PBiS) is used by ISHCHMC American

Academy, in conjunction with other character development programs and philosophies

as the foundation of our discipline program as well as components of our school

curriculum. The school Discipline program works to accurately determine what

behaviors and habits are holding students back from reaching their potential, and then

provide appropriate response interventions aimed to support students in developing

more positive and effective behaviors and habits. The PBS program and other character

development programs will also largely guide the Homeroom curriculum focus. Overall

school decisions and actions for student population development will be data driven,

coordinated by a staff committee and be proactive to communicate with parents if any


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issues should arise, ensuring that our Discipline program is effectively meeting the

needs of our students.

Anti-Bullying

ISHCMC American Academy does not tolerate bullying behavior. Bullying is defined as

unwanted, aggressive behavior among school aged children that involves a real or

perceived power imbalance. The behavior is repeated, or has the potential to be

repeated, over time. Bullying includes actions such as making threats, spreading rumors,

attacking someone physically or verbally, and excluding someone from a group on

purpose. Students who engage in any form of bullying (verbal, physical or cyber) will

earn appropriate consequences.

School Uniform

All students are responsible for being neat, clean and dressed appropriately.

Grade 6 to 10

● Boys wear a white school polo shirt with school navy shorts.

● Girls wear a white school polo shirt with a school navy skirt.

Grade 11 and 12

● Boys wear a blue school polo shirt with school navy shorts.

● Girls wear a blue school polo shirt and a school skirt.

All students

● Sneakers are required foot use for PE and other related After School

Activities.

● All footwear must be closed.

● All footwear must be flat.

● Colored shirts under the white or blue school polo shirt is not acceptable.

● For Physical Education classes, boys and girl wear a school PE uniform

which is a T-shirt with navy PE shorts.

● Students are encouraged to wear a hat when outside/participating in

outdoor activities while hats are not allowed to be worn in the classroom.


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Makeup, Tattoo, and Hair

No student may wear inappropriate or distracting make-up, tattoos (henna or otherwise)

on school premises. Students’ hair coloring should be in natural shades and cut in a neat

style.

Jewelry

The amount of jewelry worn by a student should not be excessive, distracting nor of

great monetary or sentimental value.

Non-Uniform Guidelines

On celebratory occasions students will be permitted to close that are non-uniform. In the

event that students are given permission to not wear the required uniform to school,

they should wear appropriate clothing. Singlet tops, tops showing midriffs, spaghetti

straps, short/mini skirts or shorts are NOT permitted. Logos that promote alcohol, drugs,

or smoking will not be permitted. Students are not allowed to wear flip flops on non-

uniform days. If a student arrives to school out of dress code, students will be asked to

change before returning to class.

Gambling

Participation in games or activities for the exchange of money or other valuables is

strictly prohibited.

English Speaking Policy

With the understanding that English proficiency plays a vital role in student academic

success, all students at American Academy are expected to practice their English

reading, writing and speaking abilities at all times. With the exception of the National

Vietnamese curriculum classes, speaking English is to be spoken by students at all times

while on campus from 7:30 - 4:30, as well as any officially sponsored out of school event.

Academic Honesty

At ISHCMC American Academy, we take this matter very seriously. Therefore we will

teach students how to avoid academic dishonesty in conjunction with the Modern

Languages Association (MLA) format and style for crediting sources. Plagiarism is

defined as “an act or instance of using or closely imitating the language and thoughts of

another author without authorization and the representation of that author’s work as

one’s own, as by not crediting the original author (Dictionary.com).

At ISHCMC American Academy, academic dishonesty includes plagiarizing, copying

other student work, cheating during exams, or otherwise presenting work dishonestly to

instructors. This includes having a tutor, friend, family member or anyone else write


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papers or complete school work in the name of the student. Students who engage in such

dishonest behaviors will face consequences as outlined below.

First offense: parent notification, written warning, the plagiarized section of work

will be marked a zero unless resubmitted within 5 days of original due date. The

maximum assignment grade will not be higher than a C.

Second offense: parent notification, the entire piece of work will be marked as a

zero, the assignment must be resubmitted. The maximum overall grade for the

assignment will be a zero.

Third offense: parent meeting with the teacher and principal, 3 days

Responsibility Development will be served with a possible recommendation for

Expulsion.

Note: If the student has committed the offence in an Advanced Placement, Honors or

Syracuse University course, the student will be withdrawn from the course and placed in

a non-honors course.

SEARCHES

A search of student property in school or school sponsored activities , including but not

limited to lockers, may be made at the discretion of the Campus Principal and his or her

designee if a reasonable suspicion arises of suspected theft or that items considered

illegal, dangerous, disruptive, or a general nuisance to the educational process are being

kept at school. Personal searches of students may be made only in the presence of two

adults of the same sex as the student being searched, and a written report will be made

to the parents and to the Principal.

CLASSROOM/CAMPUS BEHAVIOR

Level I Behaviors

Level I disciplinary infractions are those infractions that are to be addressed by the

teacher or staff members responsible for the supervision of the student(s) when the

infraction(s) occur.

Abusive/Intimidating Language/Gestures. The use of intimidating language,

foul language, or gestures that are meant to threaten, harass, harm and or

embarrass another student.


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Campus Misconduct. Inappropriate conduct on school property or at a school

event, that includes but is not limited to: hallway disruptions, cafeteria

misconduct, and inappropriate public displays of affection or general disruptive

horseplay.

Classroom Misconduct. Inappropriate conduct during an academic class that

includes, but is not limited to: off task behavior, behavior that disrupts the

learning environment and general horseplay that distracts the educational

process.

Dishonesty. Giving false information to a staff member or teacher, including

academic dishonesty or scholastic dishonesty which includes but is not limited to

submitting another’s work as one’s own, using cheating notes on a test, making

false allegations regarding the conduct of another student or committing

plagiarism, regardless of means.

Inappropriate Dress. Wearing clothes that are unacceptable for school or school

sponsored events; appearing at school in a manner that disrupts the learning

environment and basic violation of district dress code.

Inappropriate Use of Electronic Device. Inappropriate use of a personal

electronic device, to include but not limited to: cell phones, MP3 players or video

games that, regardless of means, is disruptive to the classroom or learning

environment.

Insubordination. Refusing a reasonable request from a staff member, including

but not limited to, not developing English in the appropriate class, not following

educational instructions in the classroom, not following directions at a school

event, not completing basic student work requirements or any other refusal to

meet reasonable staff directives.

Tardiness. Being unexcused late to class or school activities in a consistent

manner.

Level II Behaviors:

Level II disciplinary infractions are those infractions that are to be addressed by the

Principal (or his/her designee). School Based alternatives, suspension by the Principal

(or his/her designee), intervention or prevention shall be required.

Altering School Records: Altering official school records, to include but not

limited to: attendance, academic work, formal school records of attendance and

grades or other such school documents.


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Bullying of Another Student: Bullying, threatening or intimidating behavior,

both in person and as digital bullying, with intention to hurt and or damage an

individual student or a group of students.

Fighting: Physical contact between two or more students that does not result in

serious injury or damage to an individual student and or group of students.

Gambling: Participation in games or activities for the exchange of money or other

valuables.

Harassment: Behavior by a student or group of students aimed at tormenting,

embarrassing or confusing, by continual persistent attacks, questions, or

pestering, another student or group of students.

Harassment of a Staff Member: The use of language, foul language or gestures

that is meant to threaten, harass or bully a staff.

Prohibited Items: The possession and or distribution of school prohibited

substances or items at school or at school events, including but not limited to:

o Weapons

o Alcohol

o Illegal drugs

o Tobacco

o Fireworks

o Or any other items that threaten the safety and or violate the local laws.

Refusal to Meet Discipline Instructions: Failure to complete a disciplinary

consequence assigned by a staff member for a Level I or Level II.

School Bus Misconduct: While on school transportation, conduct that is

inappropriate or unsafe.

Campus Misconduct: Inappropriate conduct on school property or at a school

event, to include but not limited to:

o Continued Level I Infractions

o Defacing School Property Damage to school property; damage to the

appearance of something, especially intentionally.

Classroom Misconduct: Continued Level I Infractions Continued/documented

Level I infractions.


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Insubordination – Level II Insubordination (which constitutes willful

disobedience or open and persistent defiance of school expectations, including

consistent Level I Insubordination.

Theft: Willfully taking the property of another without permission.

Unauthorized Leaving Campus: Leaving school campus in violation of American

Academy Closed Campus policy

Unexcused Absences/Truancy: A repetitive pattern of being absent from class or

school activities without an excuse.

Violation of the school IT Acceptable Use Agreement. Behaviors include but are

not limited to:

o Possession or loading of unauthorized software.

o Theft or destruction of technology

o Altering workstation(s) configuration.

o Using a school computer to cause harm.

o Using inappropriate websites or chat programs.

OFF-CAMPUS STUDENT BEHAVIOR

The behavior of students off-campus is fundamentally the responsibility of the

individual student and parents. Students must continually be aware, however, that they

are always the representatives of ISHCMC American Academy in the larger community

and should conduct themselves in such a manner. Behavior off the campus that impairs

the harmony or efficacy of the school community may be dealt with by the school

administration. The school reserves the right to take whatever disciplinary action it

deems appropriate including suspension or expulsion.

TECHNOLOGY DEVICE POLICY

ISHCMC American Academy is a 1:1, bring your own device 21st Century school.

Students are required to bring a MAC or PC laptop with the requirements listed below.

Tablets, iPads, and Smartphones do not satisfy the requirements. If students attend class

without the required materials to class, there will be appropriate consequences.

Windows PC Apple Mac

Operating System Required Windows 7 Minimum Mac OSX 10.7(Lion)


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Productivity Tools Required Microsoft Office

2007 or 2010

Required Microsoft Office for

Mac 2008 or 2011

Processor Type Minimum Intel Core 2 Duo Minimum Intel Core 2 Duo

Memory Minimum 4 GB RAM Minimum 4 GB RAM

Storage Drive Minimum 50 GB of FREE

space available

Minimum 50 GB of FREE space

available

Graphics Card Minimum 256 MB Video

Memory

Minimum 256 MB Video Memory

Virus and Spyware

Protection

Software

Minimum Avast Free

Antivirus or AVG AntiVirus

Free 2013

Required Regular Apple

Software Updates

All other forms of IT devices (laptops, iPads, cell phones, etc.) are welcome for student

educational use. However the devices must only be used with express teacher

permission for specific learning activities.

All IT devices (laptops, iPads, cell phones, etc.) that are brought to school will fall under

the policies referred to in the Acceptable User Agreement. If any IT device is found to be

distracting from the educational process by any teaching staff, the following steps will be

taken:

First offense: Device will be confiscated for the remainder of the day.

Second offense: Device will be confiscated for 24 hours.

Third offense: Device will be confiscated until the parent comes to school to

retrieve.

Cell phones are to be kept put away or in student lockers during the day. Only with

specific educational purposes under teacher direction will students be allowed to use

their phones during class times. While cell phones and personal listening devices are not

permitted in the hallways during passing periods, they may be used during lunch

periods.


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DISCIPLINE PROCEDURES

Infractions of school expectations or breaches of discipline shall be dealt with using

progressively severe sanctions, which appropriately meet the seriousness of the offense.

Disciplinary measures in order of severity are:

Interview

The student is interviewed by the Campus Principal or designee who sets a plan for the

matter to be addressed. Parents will be informed by letter on the same day.

Detention of student

Detention may be imposed by a teacher or administrator. The detention may involve

staying on after school hours or during lunchtime or recess. If the detention is after

school parents will be notified prior to the imposition of the detention.

Disciplinary probation of student

Students may be placed on disciplinary probation following a conference between the

student, parent (s) or guardian, and the administration.

Suspension of student

Behavior that deviates from accepted standards as judged by the administration will

lead to suspension from one to a maximum of five school days by the Principal. A

suspended student cannot return to school until a conference is held between the

administration and the student, parent (s) or guardian. Work missed during a

suspension must be made up, but may not be marked or included in the student’s

academic record.

Expulsion of student

Very serious and/or chronic offenses may lead to expulsion. This action shall only be

taken after due consideration and consultation between the Principal, the student, and

the parent(s) or guardian. The Board of Management shall receive written notice of all

expulsions prior to, or concurrent with, the expulsion.


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Forfeiture of Tuition Fees

If a student is suspended or expelled, tuition fees for the period of suspension or for the

remainder of the term after expulsion will not be refunded.

STUDENT’S RIGHTS AND RESPONSIBILITIES

Each student in our school has the right to be treated with respect, courtesy and

consideration by every other student, teacher, school employee, or other adult in the

school. He/she has the right to know what the rules are; to appeal to higher authority

when he/she feels unfairly treated, or when he/she thinks that no objective hearing has

been allowed.

However, it must be accepted that persons in charge of classrooms and of the school as a

whole must have the authority to carry out their work for the benefit and safety of

everyone concerned without argument or disruption. If a student feels that a particular

rule or judgment is unfair, he/she may express such complaints as described below.

STUDENT COMPLAINTS AND GRIEVANCES

Most complaints and grievances can and must be resolved at the level at which they

arise; between the student and the teacher or other school employee, or as necessary

with the help of the Principal. In all cases student complaints should be dealt with

courteously and promptly, preferably within two school days after the student raises the

matter.

GUIDANCE AND COUNSELING

Homeroom Teacher

A class or homeroom teacher is assigned to each student. This teacher is responsible for some

aspect of the student’s instruction and, in addition is the teacher responsible for the general

welfare of the student. If matters of concern regarding a student arises the first point of contact

for parents with the school is the grade/homeroom teacher.

Counseling

The school offers counselling in the areas of academic, social and personal development. The

services of the Counselor are available to both students and parents. The Counselor works

closely with the teachers and through group meetings to ensure that the students at each grade

level receive the information and support they need to cope with the demands placed upon

them.


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In the High School students are also given counselling for, and information and assistance, with

the application process for university or other post-secondary career/educational opportunities.

This includes information on testing, e.g. Scholastic Aptitude Test (SAT), for which the school is

a testing center. The school endeavors also to offer parents advice on schools in other countries if

the family is due to be transferred prior to the completion of their child’s education.

Course Changes Once scheduled into a course students are expected to remain in a year-long course for

both semesters. Students may request a change in course during the first two weeks of

the school year only. Students in the High School may request a change in their courses

after the two-week deadline under one of the following circumstances:

a student is not coping academically

there is a medical reason for a class change

College Admissions

ISHCMC American Academy students are allowed to apply to a maximum of 10 colleges

and universities worldwide. This cap encourages students to do their research and

choose wisely. We use Naviance career planning tools and eDocs to assist with the

college admissions process.

LEARNING SUPPORT PROGRAM While the mission of the school is to support each student’s individual growth in a

personalized environment, the school does not undertake to provide for all specialized

educational needs such as severe learning difficulties or job-specific vocational training.

RESPONSE TO INTERVENTION (RTI) TEAM

An important element in the pastoral care process is the Response to Intervention Team.

This team may consist of the Principal, the Counselor, the English as an Additional

Language Coordinator and the Homeroom Teacher. The team meets to discuss student

progress and to initiate strategies for support and remediation of learning difficulties. In

the event that a student is determined to have a severe learning need that goes beyond

that which the school can provide for, the RTI team may refer the student and parents to

an outside support source.

ENGLISH AS AN ADDITIONAL LANGUAGE (EAL)

Introduction


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At ISHCMC American Academy, we aim to fully support students regardless of where

they are on the spectrum of language learning. With this in mind, we systematically test

students and monitor their gains and achievements in acquiring the English language.

Supported by the EAL coordinator, our teachers are continuously devising strategic

approaches in order to create a foundation upon which students can succeed in English

language studies. This policy sets out the School’s aims, objectives and strategies with

regard to meeting the needs and celebrating the skills of EAL students and helping them

to achieve the highest possible standards.

Aims & Objectives

The aim of this policy is to ensure that we meet the full range of needs of those

children who are learning English as an additional language.

To help EAL students to become confident and fluent in speaking, listening,

reading and writing in English in order to be able to fulfill their academic

potential, achieve international standards, and be prepared for undertaking

higher education in the English language.

To be able to assess the skills and needs of students with EAL and to give

appropriate support throughout the School.

To monitor pupils’ progress systematically and use the data in decisions about

classroom management and curriculum planning.

To encourage and enable parental support in improving children’s attainment.

WIDA – World-Class Instructional Design and Assessment

All EAL students are assessed and monitored using the World-Class Instructional

Design and Assessment (WIDA) framework and assessments. WIDA has created and

adopted comprehensive English language proficiency (ELP) standards that have been

augmented by TESOL as the national model. These standards include model

performance indicators that represent social, instructional and academic language. As a

member of WIDA International Schools Consortium (WISC), a network of international

schools that use WIDA's research-based standards and assessments, ISHCMC-AA is

proud to meet the needs of EAL students with the leading standards and assessments for

K-12 EAL learners.

Prior to admission, all EAL students will undergo testing using WIDA’s Access

Placement Test. This test covers reading, writing, speaking and listening in the areas of:

the language of instruction, the language of language arts, the language of mathematics,

the language of social studies and the language of science. The levels of language

proficiency are measured as follows:

Level 1 Level 2 Level 3 Level 4 Level 5 Level 6*


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Entering Emerging Developing Expanding Bridging Reaching

* Level 6 indicates the end of the continuum, rather than another level of language

proficiency and can be seen as the equivalency of a native speaker.

These levels are determined by the measure of a student's linguistic complexity,

language forms, conventions and vocabulary usage. Both content area teachers and EAL

specialist teachers use the information of a student's proficiency level to guide teaching

practices.

Strategies

There is an understanding that a limited amount of language ability does not

equate to a limited amount of knowledge in the student’s native tongue and that

placement in EAL support is unrelated to a student’s academic potential.

The language development of all students is the responsibility of all teachers and

supporting staff.

Classrooms need to be socially and intellectually inclusive, valuing cultural

differences and fostering a range of individual identities.

Teachers must be knowledgeable about students’ abilities and needs and must

plan their lessons, assessment and groupings accordingly.

Teachers must recognize that students with English as an additional language will

need more time to process and answer both orally and in written format.

Teachers and support staff will ensure that there are effective opportunities for

talking, and that talking is used to support writing.

Students will be provided with a wide range of reading materials to reinforce the

various ways in which the English language is used.

Support will be provided to students in a variety of ways including newcomer

classes for beginners, in-class support, and small group intensive support when

appropriate.

Every effort will be made to provide appropriate accommodations for all students

pertaining to their language needs.

Implementation

In order to ensure that the needs of all EAL students are met, the following actions will

take place:

All incoming students will be tested for their fluency level.

Students will receive notification of their ELP along with their EAL support plan

upon admission.

Students at a Level 1 (Beginning) may be accepted upon the condition that they

seek outside support in the form of private tutoring or English language classes.

Other conditions of admission may include achieving a grade average of C or

higher.


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Grades 6 – 8 (Middle School)

All students in Grades 6 – 8 will receive English Language instruction in EAL

friendly core content classes (Sheltered Instruction).

Teachers will provide English Language instruction using curriculum based on

the WIDA English Language Proficiency Standards and Instructional Framework.

Additional support may be provided by an EAL specialist teacher using the

Collaborative Teaching Model (EAL Push-In).

Grades 9 – 12 (High School)

Level 1 students will be automatically placed into the EAL Newcomer class.

Level 2 students may be nominated for the EAL Newcomer class if deemed

appropriate.

Level 3 and above students will receive English Language instruction in EAL

friendly content classes and the appropriate Reading & Writing Workshop.

All students (Levels 1 – 5) will be given an annual reading and writing

assessment. The results of this assessment will determine placement in the EAL

focused Reading & Writing Workshop.

Students in Level 1 – 5 who fail to succeed with the normal provisions may be

provided with additional support in the form of small group Pull-out EAL

sessions.

Students designated as receiving assistance beyond the expected classroom

accommodations will be systematically monitored for progress in the program.

This includes formative and summative assessments, conversations among

teachers and feedback from parents.

All communication will remain positive and conducted in an effort to find the

best method of support for students.

Criteria for Grading

All teachers are required to differentiate instruction and assessment (including grades)

to align with the WIDA Can-Do Descriptors that coincide with the ELP level of students.

For all EAL students (Levels 1 – 5):

EAL students must receive modified and adapted instruction and assessment

based on the WIDA Can-Do Descriptors aligned with student’s grade level and

proficiency level.

Grades may only be based on assessment measures that have been adapted to

accommodate the special needs of EAL students and may not be based on

assessments designed exclusively for use by native speakers of English unless

those measures meet the Can-Do Descriptors.


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EAL students should not have a failing grade based only on their inability to

speak English. No student can be given a failing grade unless the teacher can

document all five of the following areas:

1. The teacher has modified instruction and assessment to be aligned with the

WIDA Can-Do descriptors appropriate for the student’s level.

2. The student has made no improvement.

3. The student has not made a reasonable effort.

4. Issues related to effort have been referred to the appropriate EAL staff

member as soon as they appear.

5. Regular consultation has been made with the EAL coordinator regarding the

appropriateness of assessments related to students’ levels of language

development.

If a teacher assigns a D or an F, the teacher must submit documentation to the

principal and the EAL coordinator prior to giving the failing mark.

Documentation should include supports provided to the student to prove

language was not the reason for the failing mark.

Response to Intervention (RtI)

English Language Learners and Response to Instructional Intervention (RtI): Many

English Language Learners will be below grade level for literacy. A general rule of

thumb is that EAL students at WIDA* language proficiency levels 1 and 2 should not be

referred to Level II of RtI in the first two years of the program. It is the expectation that

all EAL students will receive a strong core program that will facilitate their social and

academic language acquisition both in the EAL class and in the general education

curriculum classes. For students with extenuating circumstances that raise concerns (i.e.,

limited or interrupted schooling, truancy, trauma, behavior, special needs), contact the

EAL coordinator.

For students at all stages of language proficiency (levels 1-5), the classroom should be

reviewed by all members of the RtI team to ensure that effective and culturally-relevant

practices are in place. It is the expectation that accommodations and modifications will

be made by teachers for all EAL students based on their level using the WIDA Can Do

descriptors for each grade and language proficiency level.

These documents should guide conversations regarding classroom environment and the

balance of social and academic language strategies.

THE LIBRARY MEDIA CENTER


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The Library Media Center is provided as a resource for information technologies, books,

and materials to support The American Academy curriculum. Recognizing the unique

nature of international schools and the limited public resources in English in Vietnam,

the ISHCMC American Academy -LMC is the cultural center of the school.

We strive to provide a welcoming atmosphere in which all staff and students are

encouraged in the development of a lifelong love of reading and learning whether

through the use of reference materials and technologies, or through the use of a variety

of literature and related media. Encouraging students to become self-directed, lifelong

learners takes the combined efforts of administrators, classroom teachers, parents and

LMC specialists.

The Library Media Center staff provides the link between technology and information

while working in cooperation with teachers and administrators to develop meaningful

ways to integrate these skills into their existing curriculum.

SCHOOL CLINIC

The school Clinic is staff by professionally trained and licensed medical personnel.

Location: Room A.105

Phone: +84 8 38989100 ext. 177

Email: [email protected]

If any child becomes unwell or injured while at school, the Clinic staff will provide basic

First Aid care to the student. In case of an emergency, parents will be called to pick up

the students, or in severe cases an ambulance will be called and the student will be

escorted to Hoan My, International Clinic, D.2.

If the student has a fever (temperature above 37.6C), or any of the medical issues listed

below, the parents will be called to pick up the student from school. All students must be

collected in a reasonable time frame. If the parents request an unwell student go home

in a taxi, approval is required from the Principal for this to occur. An authorized maid or

driver may collect the student. Students will not be allowed to return home

unaccompanied unless authorized by parents and the Principal.

The following medical problems are indications for sending a student home:

1. Fever above 37.6°C

Students must remain at home until fever free for 24hrs without medication.

mailto:[email protected]


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2. Persistent nausea, vomiting, and diarrhea

Students with nausea and vomiting must remain at home for 24hrs after the last

episode of vomiting, without any medication

Students having diarrhea two or more times must remain at home for 24hrs after

the last episode of diarrhea and they have returned to a normal diet.

3. Communicable/ Infectious diseases

Students must remain at home for 24hrs after they have commenced antibiotic

treatment

Students with suspected conjunctivitis will be sent home and medical treatment

must be commenced. Students may return to school after 24hrs of prescribed

medication for conjunctivitis, or have medical clearance from the doctor

Students with Herpes infection lesions should have medical clearance from a

doctor before returning to school

Students are often enthusiastic about coming to school regardless of their physical

condition. We rely on your good judgment to keep your student at home when it is

appropriate. It is a requirement of the school that student not be sent to school if they

are unwell.

The Clinic staff has a duty of care for the health and safety of all students and staff in the

school. Clinic staff monitors the incidence of illness and maintains infection control in

the school setting. Every opportunity to promote correct hand washing, handling of

body fluids, and environmental measures are taken to reduce disease transmission while

at school.

Please inform the Clinic if your child is unwell with a communicable/infectious disease

by phone or email. His is important to protect the other members of our community.

Medical Form

ISHCMC American Academy requires all students to provide a completed ISHCMC

American Academy School Medical Form including providing a copy of immunization

records. The medical form and copy of immunization record must be given to

Admissions prior to attending school. It is essential that any changes to student’s

information be provided to the Clinic by email: [email protected] or letter

delivered to the Clinic. The ISHCMC American Academy School Medical Form must be

completed every 3 years from commencement date.

Parents are required to inform the school of any long-standing illnesses, allergies, or

asthma. In addition, an Action Plan (Allergy Action Plan, Asthma Action Plan, Diabetes

Action Plan, etc.) must be completed in conjunction with your doctor. A school action

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plan will then be developed by the Clinic and this must be signed by a parent, so that

emergency care can be administered.

Medical concerns outside general childhood illnesses should be discussed with the Clinic

staff to determine appropriate school based procedures and care.

Medication at School

Students are not permitted to self-administer medication while at school. The

administration of any personal medication must be authorized by parents and students

must attend the Clinic for administration of medication by Clinic staff. Medication will

be kept in the Clinic.

If a medication(s) needs to be administered while at school or on a school field

trip/excursion, a signed “Medication Administration Form” must be completed by the

parent or guardian and given to the Clinic staff along with the medication.

The medication must:

1. In a clearly labeled container or envelope

2. Include the name of the student taking the medication and doctor who prescribed

it

3. The prescribed dose, time(s), and route of administration

4. Reason for taking the medication

5. Include any known precautions or side effects relating to the drug

*Medication received not fulfilling the above requirements will not be administered.

Students in Grade 11 & 12 students, who require a rescue inhaler for asthma (Ventolin),

are permitted to keep their inhaler with them with approval from the Clinic staff for self-

administration. Students must inform the Clinic staff if they have used their inhaler so

they can be assessed and monitored.

Students with Severe Allergy/Anaphylaxis requiring an Epi-Pen may keep this

emergency medication with them, with Clinic staff approval.

Students who are found to have medications with them while at school or on a school

trip will have the medication confiscated and returned to their parent/guardian at the

end of the excursion.


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Medication While On School Field Trips/Excursions

Medications required while on School Field Trips/Excursions will be kept by the nurse or

teacher responsible for medical matters. A “Medication Administration Form” must be

completed prior to the Field Trip/Excursion and the medication supplied.

Immunizations

It is a requirement of the school that immunization records are provided. If your child

has any vaccination updates these must also be provided to the Clinic. Many

communicable diseases may be prevented by immunization.

The International Vaccination Schedule is used as a reference when advising parents

about the “routine” immunization programs which most children commence at birth

and continue with the appropriate up-dates throughout their schooling. It also outlines

the special vaccinations, which are advisable when living in Vietnam. The Principal will

grant approval on a case-by-case basis for any child who does not have the school-

required vaccines.

Please visit www.cdc.gov/vaccines/schedules/ to get more information about

immunization schedules.

Please note that the following vaccines are required for school admission:

DPT (Diphtheria, Pertussis, Tetanus)

Measles

Mumps

Rubella

Haemophylus Influenza (Hib)

Polio

Hepatitis A

Hepatitis B

Chicken Pox (Varicella)

The following vaccines are highly recommended for Vietnam. (please discuss with your

doctor):

Rabies

BCG (TB)

Typhoid

http://www.cdc.gov/vaccines/schedules/


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Japanese Encephalitis

Meningococcal

Pneumococcal

Human Papillomavirus (HPV) (recommended for boys & girls ages 11 +)

When there is an incidence of an infectious disease occurring within the school

community, the Clinic staff will notify the Principal and the appropriate members of

staff, and the school community will be informed as necessary.

If head lice are suspected, the student will be sent to the Clinic to have their hair

inspected. If live head lice are found the student will be sent home and a letter will be

sent out to all parents of that class. The student’s hair will be re-inspected before

returning to class and then again on the 7th day.

The following table determines the length of time an infected child must be excluded

from school and includes information concerning the mode of transmission.

DISEASE MODE OF TRANSMISSION RETURN TO SCHOOL

Chicken Pox (Varicella) Airborne droplets of nose &

throat secretions

coughed/sneezed into the air

by an infected person

On the sixth day after the

lesions first appeared, or

earlier if the lesions are

crusted and dry and no new

ones are forming

Dengue Fever The bite of an infected

mosquito

When fever free for >24

hours without medication

and generally well

Fifth Disease -(Erythema

Infectiosum) “Slapped

Face”

Person-to-person spread by

direct contact with nose and

throat secretions of an

infected person

When the child is fever free

>24hrs without medication.

Once the rash begins they

are no longer contagious.

Rash may come & go for

several weeks. Notify any

pregnant staff.

Epstein Barr Virus

(Mononucleosis)

Close contact and is

transmitted by salvia or

When child is feeling well

enough, as this virus


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sharing drinks remains for several months

after initial illness

Hand Foot and Mouth

Disease (HFMD)

Spread from person-to-person

by droplet, saliva, and contact

with the blisters

When the fluid in the

blisters has dried and must

be fever free for >24 hrs

without medication

Head Lice (Pediculosis) Direct contact with an

infected persons hair (head to

head), or personal belongings,

such as hats, or clothing

After the first treatment has

been given. Clinic staff will

inspect the student before

returning to class and again

in 7 days

Hepatitis A Spread from person-to-person

by putting something in the

mouth that has been

contaminated with the stool

of an infected person. In rare

cases, Hep A is spread by

contaminated drinking water

or eating raw seafood that has

been collected from

contaminated waters

One week after the onset of

jaundice or one week after

the on-set of other signs and

symptoms if no jaundice is

present. A medical clearance

from a doctor is required to

return to school

Hepatitis B Infected blood enters open

cuts, scrapes, or breaks in the

skin. Sharing needles or

having intercourse with an

infected person can also

spread the disease

A medical clearance from a

doctor is required to return

to school

Hepatitis C *Same as Hepatitis B

Infected blood enters open

cuts, scrapes, or breaks in the

skin. Sharing needles or

having intercourse with an

infected person can also

spread the disease

*Same as Hepatitis B



to school

HIV & AIDS Infected blood enters the

body through open cuts,

scrapes, or breaks in the skin.

Sharing needles of having

unprotected intercourse with

an infected person.

No exclusion from school or

sports. School uses

universal precautions when

handling all blood and body

fluids


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Influenza (Flu) Spread from person-to-person

mainly by droplets through

coughing and sneezing of

infected persons. Also can be

spread by direct contact with

infected surfaces

When free of symptoms and

fever free for >24 hours

without medication

Impetigo (School sores) Skin-to-skin contact with

open sores

When sores have fully

healed or earlier, provided

that appropriate treatment

has begun. Sores on exposed

surfaces should be covered

with moisture proof

dressings

Malaria The bite of an Infected

mosquito.

When fever free for >24

hours without medication

and generally well.

Measles (Rubeola) Direct contact with nose or

throat secretions, or airborne

droplets of these secretions

coughed into the air. Tiny

droplets can be suspended in

the air for 2 or more hours.

Measles is easily spread.

When fever free >24 hours

without medication AND

the rash is fading (usually

takes 5-7 days). A medical

clearance from a doctor is

required to return to school

Meningitis

Direct contact with nose and

throat secretions from an

infected person.



to school

Mumps Person-to-person spread by

direct contact with the saliva

of an infected person

Nine days after the

beginning of the salivary

gland swelling

Conjunctivitis (Pink Eye) Contact with discharge from

the eye, nose, or throat of an

infected person. Also contact

from fingers, clothing and

other shared articles such as

make up that have been

contaminated with the

discharge

Once treatment has

commenced and for 24

hours and the

redness/discharge/irritability

is improving

Ringworm (Tinea) Direct skin-to-skin contact or

indirect contact from combs,

towels, clothing, toilet articles,

Once treatment has

commenced. (treatment

usually lasts several weeks)


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FIRE AND EVACUATION PROCEDURES

and hats of infected persons

or animals

Rubella (German

Measles)

Spread by respiratory

droplets or direct contact with

an infected person

Seven days after the onset of

rash and with >24 hours free

of fever without medication

Rotavirus (Diarrhea)

Spread by contact with

contaminated hands, surfaces,

and objects that have been

exposed to infected feces

Until diarrhea has ceased for

24 hours without medication

Scarlet Fever (Scarlatina)

Commonly associated

with Strept Throat

Contact with nasal and/or

oral secretions of an infected

and/or carrier of

streptococcus

24 Hours after treatment has

been started if free of fever

>24 hours without

medication

Shigella (Diarrhea) Spread by fecal-oral

contamination

Until diarrhea has stopped

for 24 hours without

medication.

Streptococcal Pharyngitis

(Strept Throat)

Direct or indirect contact with

throat secretions of an

infected person

24 Hours after treatment has

been started if free of fever

>24 hours without

medication

Trachoma Direct contact with the eye,

nose, and throat secretions of

an infected individual

Once appropriate treatment

has commenced

Tuberculosis (TB) Airborne droplets of

respiratory secretions

coughed or sneezed into the

air by a person with active TB

disease

After 2 weeks of treatment,

one is considered non-

infectious. Can return with

receipt of a medical

certificate and after 2 weeks

of treatment

Whooping Cough

(Pertussis)

Direct or indirect contact with

nose and throat secretions of

an infected person by

inhaling droplets of these

secretions coughed into the

air

Five days after treatment has

commenced


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The school has established emergency evacuation procedures. Regular drills are carried

out, so that all students know what to do in the event of a fire alarm, which stairs to go

down, and where to assemble.

HOUSEPOINTS

House points are awarded by teachers and administrators for achievement or effort of

particular merit, whether in classes, school-wide events or other such friendly

competitions. The points accumulated by individual students are recorded and totaled

on a monthly schedule as well as the end of the academic year, with a trophy being

awarded to the winning house. Recognition is also given to students who achieve the

most House points. House points represent for students a pathway towards excelling at

academics and providing a positive contribution to the school community.

THE STUDENT COUNCIL

The Student Council (StuCo) is an organization which represents the students and

promotes student welfare. The Student Council has been established to plan and

coordinate student activities as well as maintain high levels of cooperation and school

spirit. The Student Council is also designed to encourage a sense of responsibility,

leadership and service amongst students. Students interested in being involved in the

StuCo should be aware that commitment and dedication is required to carry out each

role successfully.

STUDENT WITHDRAWAL

Written notice of an intention to withdraw a student from the school is required at least

one full term prior to the last day of the student’s attendance.

On receipt of a letter giving notice to the admission department, a Notice of Withdrawal

Form and Sign Out Forms will be issued to the student. These forms should be signed

and returned by the parent(s) to the Coordinator of Admissions. In the Middle and High

School the student will be expected to get these forms signed by the relevant teachers on

the return of all books and materials.

Parents will be expected to settle all outstanding dues or fees or other school expenses

e.g. lost or damaged materials, including damage to tablet pc’s, fieldtrips etc. prior to the

departure of the student. School reports and records will only be released after all

financial obligations have been met.


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In cases where special letters of attendance or particular documentation are required for

transfer to another school a written request for these should be submitted to the

Counsellor with at least three weeks’ notice.

SCHOOL RECORDS

An academic file or record is maintained on each student in the school. Student files

contain information that is pertinent to a child’s enrolment at school. Notes on academic,

social and behavioral progress are included. Files are available for parental perusal but

may not be removed from the school. A student file is best interpreted to parents by the

Counselor with whom an appointment should be arranged.

UNIVERSITY TRANSCRIPTS

Official Transcript

An Official Transcript is a legal document and is certified with the ISHCMC American

Academy stamp. It must be transmitted from ISHCMC American Academy directly to

the receiving institution. Normally this process can be completed via Naviance eDocs. If

the transcript needs to be sent by postal mail, please provide an addressed stamped

envelope for this purpose. Normally Official Transcripts will not be issued to parents or

students.

Unofficial Transcript

An unofficial transcript is a copy of the transcript but is not certified. Unofficial

Transcripts may be given to either a parent or student. They will usually be available for

pickup in the Guidance Office one school day after they have been requested. This time

may be longer at the end of each semester to allow for the updating of transcripts with

current grades.

Number and Cost: There is no limit to the number of Official Transcripts that can be

mailed for college placement or other official business. Copies of Unofficial Transcripts

will be limited to two (2) per semester. There is no cost for Official or Unofficial

Transcripts.

Transcripts during Vacation Periods: Transcripts can only be issued during regular

school sessions. They cannot be issued during school vacation times. Requests made

during vacation will be mailed as soon as school resumes.