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ISES CD/YE EnhancementsFall 2007 – Segment 1
Topics for Today
Preparing for the ISES Collection Common Errors from Fall 2006 ISES Collection Changes to File Upload and Create Student Record List
Processes New Data Elements Business Rule and Code Set Changes Individual Student Record Screen Changes File Layout Changes October 1 Child Count for Students with Disabilities Identifying Errors and Warnings Data Quality Final Submission of ISES Data to DPI Getting Help
Segment One
Preparing for the ISES Collection Common Errors from Fall 2006 ISES Collection
Preparing for the ISES Collection
Accessing the WSLS and ISES
Authorization to access the WSLS and ISES is managed by each individual district.
An individual must first request a WAMS ID (Wisconsin Web Access Management System).
The Local WSLS/ISES Administrator must separately grant access to the WSLS and ISES to each local staff member.
The role selected by the Local WSLS/ISES Administrator will determine the functions which are available to each local staff member.
WAMS Profile Management
Obtain a Wisconsin User ID, if new to the WSLS/ISES.
Verify profile includes current email address.
URL: on.wisconsin.gov
Delegated Authority
Verify District Superintendent has access to the Delegated Authority application; access transfers to new Superintendents when they submit their WAMS IDs to DPI.
Verify Local WSLS/ISES Administrator has been appointed and appoint an Assistant Administrator, if appropriate.
Delegate authorization to access local student data in WSLS/ISES for new staff.
Rescind authorization from staff that have left or no longer work in the WSLS/ISES.
EXIT in the WSLS
High School Completers
Students moving between Schools within your District
Students transferring out of your District or WSLS and other withdrawals
ENROLL in the WSLS
Students moving between Schools within your District
Students transferring to your District
Students new to the WSLS
Students with disabilities receiving special education and/or related services pursuant to a services plan that meets IDEA standards
UPDATE in the WSLS:
UPDATE in the WSLS: Birth Location Existing students, as needed
REVIEW in the WSLS:
Use File Download Request to review the WSLS enrollment for the previous school term.
Use File Download Request to review the WSLS enrollment for Third Friday of September, the Count Date, of the current school term.
Common Errors and Warningsfrom the Fall 2006 ISES Collection
Students with Multiple WSNs
complicate the WSLS match review process,
may result in an incorrect identification as a dropout,
may misreport full academic year which may affect accountability for WSAS testing results, and
may prevent longitudinal study of student data.
High or Low Dropout Counts
may result from unresolved expected transfers, incorrect exit types, or missing enrollment periods.
may result from over reporting of dropouts, misreporting of credential type, incorrect exit types, or missing exit dates.
Low Graduation Rate
Composite ELP Level
When Composite ELP Level exists within an ISES Count Date record, the English Language Proficiency Level will be calculated and may not be overwritten.
A review process will be available in the fall for districts to work with DPI Content and Learning Team to address Composite ELP Levels deemed to be inaccurate by the district.
Large Number of Missing ISES Records
may result if only one record type has been uploaded or entered into the ISES or
may result if new students and transferred students have not been entered in the WSLS.
Identifying Dependencies in File Upload
A violation of any of the business rules listed in the Appendix B.2 File Definition Table will cause the entire file to fail during the load process.
Mandatory Elements in XML doc (Non-Nullable in CSV doc) are required on File Upload.
“Conditional” and “Nullable for Upload” elements may fail depending on the combination of other values in the record.
Note the record type associated with data element. If a data element is sent with the wrong record type, it will cause the file upload to fail.
A rule which begins ‘Cannot be sent…’ may cause file failure.
A rule which begins ‘Will not be written to the database…’ will not cause file failure, but will cause data included in the upload to be ignored.
Missing Student Roster Labels
may result from students exited, but not reenrolled within the WSLS (label is not generated),
may result from out of date WSLS records (label is sent to a previous school or district),
may result from students missing in the WSLS (label is not generated), or
may result from incorrect grade level or incorrect status as a parentally placed private student (label is not generated).
Short Term Transfer of Enrollment
When a student transfers out of a district even for short term transfers, an exit date should be entered in the WSLS such that the new district may enroll the student.
When a student is placed in a county jail or secure detention facility within a different district, transfer is required only for stays of greater than 72 hours.
Full Term Dropout: Definition
The student completed the school term associated with a year end record in the most recent previous ISES collection (year X - 2) and is not known to be continuing.
There is no evidence of the student enrolled in any WSLS school at any point during the next school term (year X - 1) or prior to the count date of the current ISES collection (year X).
A Year End record for the student from the previous collection is added to the current collection such that the affected district(s) have an opportunity to update exit information, if appropriate.
The student may count as a dropout for School Year X – 1, but will not count as a dropout in school term where the student completed the school term (year X – 2).
Full Term Dropout: Fields that can be modified
Exit type May not be changed to TC or HSC or Reached Maxium Age
Expected Transfer Agency and School Grade must be within range of Expected Transfer School
Expected Transfer Response Submitted by the Expected Transfer Agency
Return to Regular Education Required if EXIT_TYPE = ‘TNC’
Optional
ISES CD/YE EnhancementsFall 2007 – Segment 2
Topics for Today
Preparing for the ISES Collection Common Errors from Fall 2006 ISES Collection Changes to File Upload and Create Student Record List
Processes New Data Elements Business Rule and Code Set Changes Individual Student Record Screen Changes File Layout Changes October 1 Child Count for Students with Disabilities Identifying Errors and Warnings Data Quality Final Submission of ISES Data to DPI Getting Help
Segment Two
Changes to File Upload and Create Student Record List Processes
New Data Elements Business Rule and Code Set Changes Individual Student Record Screen Changes File Layout Changes October 1 Child Count for Students with
Disabilities
Changes to File Upload and Create Student Record List Processes
Optional Validation
Populating elements during theCreate Student Record List Process
New Data Elements
Homeless Status: Definition
Homeless Status is a federal indicator that reflects whether a student lacks a fixed, regular, and adequate nighttime residence.
Homeless Status : Use of Data
used to meet disaggregated data requirements of the US Department of Education (under EDEN) for enrollment, assessment, dropout, graduation, and other data
used to evaluate the effectiveness of programs supported by the McKinney-Vento Homeless Education Assistance Improvements Act of 2001
Homeless Status : Business Rules
required in 2007-08 Count Date records
required in 2007-08 Year End records (next ISES CD/YE Collection)
Years in US Schools: Definition
Years is US Schools is the number of consecutive full academic years a student has been enrolled in one or more schools in any one or more States.
used for assessment and accountability purposes
used to meet disaggregated data requirements of the US Department of Education (under EDEN)
may be used to determine immigrant status for federal funding purposes
Years in US Schools : Use of Data
Years in US Schools : Business Rule
required for 2007-08 Count Date records where English Language Proficiency Code is 1 to 5
Secondary Disabilities: Definition
Secondary Disabilities indicate any additional disability conditions identified by the student’s latest evaluation.
Secondary Disabilities: Use of Data
used to get a full count of students with a particular disability
used to determine which students meet the IDEA definition of ‘multiple disabilities’
Secondary Disabilities: Business Rules
may be provided only when a Primary Disability is identified for a student
may have one or more Secondary Disabilities or may have no Secondary Disability
not allowed when Primary Disability is Significant Developmental Delay
Parentally Placed Private Students covered by a Services Plan
indication of a student placed by a parent or guardian in a private school who receives special education or related services from the submitting district that meet state standards under a services plan
report only this small, very specific group of private school students in the WSLS and ISES
Parent Placed Private: Use of Data
required to facilitate consolidation of the PI-2197 (Child Count) and WSLS/ISES in 2007-08
used to complete Wisconsin's Annual Report on the Implementation of FAPE (free appropriate public education)
Parent Placed Private: Business Rule
required for students with disabilities
report as ‘Yes’ only for a small, very specific group of private school students in the WSLS and ISES
Business Rule & Code Set Changes
Native Language
Native Language is now required for all grade levels.
Educational Environment Classification
This field is now required for all students with disabilities beginning with 2007-08 ISES Count Date records.
Significant changes have been made in both codes and code descriptions. These changes are needed to meet new requirement of U. S. Department of Education.
Individual Student Record Screen Changes
Individual Student Record Screen Changes
4 New Elements are added to the screens: Homeless Status (first screen), Years in US Schools (second screen), Secondary Disabilities (second screen), and Parent Placed Private (second screen).
Educational Environment Classification is moved to the second screen.
Long Term US is removed the second screen.
Count Date RecordFirst Screen
Count Date RecordSecond Screen
Count Date RecordSecond Screen
Year End RecordFirst Screen
Year End RecordSecond Screen
Year End RecordSecond Screen
File Layout Changes
Layout Changes
4 New Elements are added to the ’03’ record of CSV files and the <STUDENT> tag of XML files Homeless Status, Years in US Schools, Secondary Disabilities, and Parent Placed Private.
October 1 Child Count
Solution for the 2007-08 Child Count
Identify students who have moved and are identified as disabled and
receiving special education and related services on October 1, and
students for whom the primary disability has changed after the September 21, but on or before October 1.
Reporting the identified students
Comma Separated Value (CSV) file
Layout as defined in the B.2 Appendix of the ISES CD/YE Interface Specifications
Submit via a secure file transfer outside the ISES CD/YE on-line application
ISES CD/YE EnhancementsFall 2007 – Segment 3
Topics for Today
Preparing for the ISES Collection Common Errors from Fall 2006 ISES Collection Changes to File Upload and Create Student Record List
Processes New Data Elements Business Rule and Code Set Changes Individual Student Record Screen Changes File Layout Changes October 1 Child Count for Students with Disabilities Identifying Errors and Warnings Data Quality Final Submission of ISES Data to DPI Getting Help
Segment Three
Identifying Errors and Warnings Data Quality Final Submission of ISES Data to DPI Getting Help
Identifying Errors and Warnings
Error, Warning, and Informational Message Reports
File Download Request
Data Quality:Progress & Summary Reports
Who should review ISES data?
District staff responsible for monitoring Adequate Yearly Progress measures
District Special Education Coordinator District Coordinator for ELL District Assessment Coordinator District Student Services / Enrollment Coordinator District Administrator
Progress & Summary Reports
Used to review data while completing the ISES submission.
Used to preview Publicly Reported data.
Used to gather information between ISES collections.
Enrollment Report
Enrollment Example 1: Only 95 students appear as enrolled. Enrollment according to district records is 549.
Students who are not IDEA eligible and who are not disabled are missing from the report.
After correcting Count Date Status in the Individual Student Records, enrollment matches district records.
Enrollment Example 2: No economically disadvantaged students appear in the report, though more than 100 such students exist within the district.
After correcting Economically Disadvantaged Status in the Individual Student Records, enrollment matches district records.
Enrollment Example 3: Kindergarten enrollment is far less than expected. New students for the current school term appear to be missing.
New Kindergarten and Pre-Kindergarten students had not been enrolled in the WSLS. After taking assignment of these students in the WSLS and entering the associated ISES Count Date records, enrollment matches district records.
Common Uses of ISES Reports
Third Friday of September Enrollment (formerly PI-1290)
Graduation Rate (formerly in SPR)
Dropout Summary (formerly in SPR)
Attendance Rate (formerly in SPR)
Retention Rate (formerly in SPR)
WSAS Roster Report
Graduation Rate
Dropout Summary
Attendance Rate
Retention Rate
WSAS Roster Report by Grade
Final Submission of ISES Data to DPI
Review Progress & Summary Reports prior to locking a school.
Individual schools may be locked. This may be a useful tracking tool. Schools are not required to be individually locked to request a District Lock.
A district submission is not complete until a district lock is successful. Locking all individual schools is not equivalent to a district lock.
Preparing for the Final Submission
Processing Lock
School Lock
District Lock
All districts will certify their data are accurate and the number of students reported as eligible represents an unduplicated count of students with disabilities receiving special education and related services who meet eligibility criteria for the IDEA child count.
Certification of IDEA Child Count
Getting Help
ISES Resources
On-line Tutorials
User Manuals
Conference Calls
Helpdesk ToolReport questions and issues to the WSLS/ISES Help Desk
Helpdesk Tool Ticket Functions
Helpdesk Tool Whiteboard
ISES EnhancementsFall 2007