ISAK’S ProjectNEPAL Financial Report | October 2016

Contents:

Introduction

Summary of previous months

Future Developments

Financial data

Conclusion

1

An untouchable in Sindhupalchok, Nepal. June 2015 © Phurwa Dhondup

INTRODUCTION ISAK’s ProjectNEPAL is a student-led, non-profit group at the International School of Asia,

Karuizawa (ISAK). We are dedicated to assisting the recovery of rural areas in Nepal following

the devastating earthquake on April 25, 2015. Since the project’s inception, we have made

great progress in improving the health care and education of those in affected areas, and our

team has taken a hands-on approach and visited the sites we are working with in Nepal to

evaluate our progress and meet the individuals we support.

ISAK’s ProjectNEPAL is one of the ‘CAS’ groups at ISAK. ‘CAS’ stands for ‘Creativity, Activity

and Service’ and is one of the core elements of the International Baccalaureate Diploma

Program. By keeping ourselves focused on community service and helping others, we develop

and all-round personality not focused solely on academics. While our project fulfills the service

and creativity part, undertaking sports or hiking, help us stay active and fit.

This report will detail the events and accomplishments of IPN since the publishing our last year’s report.

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Financial Report December 2015 – Summary

This financial report involves and refers to details on all of our activities from April 2015 to

December 2015. Some of the major activities were: building 13 temporary schools, providing

medical aid to Phulphingkatti village in Sindhupalchok and Tsum Valley in Gorkha, initiating the

reconstruction of a healthpost in Narayanthan and the biggest project of all - planning and

raising funds for the reconstruction of a school in Sindhupalchok.

Although our initial plan was to re-build a permanent school in Gorthali, Sindhupalchok, it did

not go according to plan. After a survey was conducted by our contact person, Phurba Sherpa,

it came to our understanding that there was not enough support from the villagers for our

project. Since we took a long time to implement our project, the villagers were not willing to

send their children to our school and instead sent them to other schools in nearby villages.

We have taken steps to further develop our permanent school project and have detailed them

in this report.

SUMMARY

January - March: Spring Project Week: Trip to Tokyo

With a goal of devising a method to sustain our project in the long run, our project members

went to Tokyo, Japan to visit several NGOs in order to learn how they function and sustain

themselves as an organisation. The organisations we met with were: Hands on Tokyo, Peace

Winds Japan, JOICFP, Human Rights Watch Japan and Amina Collection (a company that sells

goods from various parts of the world in Japan). We also went to New International School,

Tokyo to do a presentation about our project and the leadership curriculum that forms the

basis of it.

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Our visit to Tokyo was exceptionally informative and educational. For instance, while we have

been mostly taking a macro approach to the situation in Nepal, from JOICFP, we learned what

it meant to focus on the individual, especially since they deal with family planning. From

Human Rights Watch, Japan, we were educated more on the ethical considerations we have to

be aware of: ensuring our project will help the community in long run, our impact on their

social norms and culture and so on. From Hands on Tokyo, we learned about reaching out to

foundations that give grants, looking out for opportunities and hosting charity events.

Each organisation had something to share with us and all of this information and knowledge

we gained ultimately led to us organizing our project to become more sustainable and credible.

We still have a long way to go, but we are making very good progress. After our Spring Project

Week, we began another project for a sustainable source of funds, that is, selling Nepali goods

in Japan, thereby helping the local producers in Nepal and using the profit we make to help

rebuild the lives of the earthquake victims.

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April - June: Great Nepal Earthquake – One Year Anniversary

In order to commemorate the one year anniversary since the earthquake, we set up a shop to

sell Nepali goods at our school, ISAK. This event - though small - was held with a macro effect

in the long term: by buying goods from businesses in Nepal we increase their revenue, and by

selling at ISAK and in other places in Japan, we make profit which will flow back to Nepal in the

form of relief projects. We also decided that part of the profits from this event should go to

providing aid to victims from the recent Kumamoto earthquake in Japan. This was very

important to us because in times when Nepal was destitute, our project was propelled forward

especially by people in Japan. A portion of the profit from the sales was also used to buy more

goods for similar events in the future.

June - August: Summer Nepal Visit

We visited Nepal in June to make contact with the Nepali people in the villages we were aiding.

In Kathmandu, we interviewed a representative from the Let's Build Schools Campaign and

visited the Central School for the Deaf to gain a better understanding of the state of

education after the earthquake.

Another stop we made was the health post in Narayanthan, Sindhupalchok. It was amazing to

see the physical structure we worked towards building for the past year. We also interviewed

the people of the village to evaluate and obtain feedback on our healthpost. Based on that we

came up with constructive ideas such as building a drainage system to improve the health

post.

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The newly-built health post in Narayanthan. June 2016 © ISAK’s ProjectNEPAL

ISAK’s ProjectNEPAL | October 2016 Financial Report | 6

We then hiked four hours up to our Nepali member (Karma's) house in Nathu Kharka,

Sindhupalchok. Our trip ended with shopping for goods that we will sell at ISAK, outside

events and online.

The plans for the permanent school that was set to be built in Narayanthan, Sindhupalchok

had to be cancelled as described in the ‘Financial Report December 2015 Summary’. The new

school site is Dhuskun, Sindhupalchok where, once again, we will be working in collaboration

with Let’s Build Schools Campaign.

August - October: Welcoming New Members

At the start of our new academic year, we welcomed five new members to our existing team:

Zoe Conolly Basdeo (Cayman Islands), Kasidit Phikrohkit (Thailand), Hannah Hughes

(Canada/Japan), Gurmukh Singh (India) and Dolma Tsering Lama (Nepal).

They will be taking over the management of this project in the following years starting from

December/January, as our existing members become more invested in their upcoming final IB

exams. This does not mean our involvement will cease thereafter; all of our existing project

members plan to engage themselves with the project in their own respective ways after their

graduation. It is everyone’s hope that this project will continue running at ISAK as one of the

CAS projects long after we have graduated, and provide the future members with the same

opportunity to help Nepal, and grow as individuals as we have.

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FUTURE DEVELOPMENTS October 2016 Project Week Starting on October 24, 2016 we commenced our Fall Project Week for 2016. Project Week is a

week allocated for CAS groups in ISAK to dedicate their time fully to their respective projects

without any distractions. During this time, CAS groups often make trips to the places that they

are working in.

In this project week, we consolidated multiple tasks: creating a documentary, updating our

website, taking a trip to Nagano for a meeting with a fellow Nepali - who is also involved in a

project of his own to help Nepal to share information and collaborate in the near future, and

some members traveled to Tokyo to have further meetings with Toy Factory International and

several NGOs and the Nepali Embassy for grants. We also used this time to pass on all

information regarding our project to the new members, as they will be leading this project

after December.

Project Permanent School This is another important and biggest project that we have undertaken. With the help of our

contact in Nepal, we plan to build a permanent school in Dhuksun, Sindhupalchok, in place of

the school that existed and was destroyed. The school, Shree Mahendra Pratap Higher

Secondary School, will serve children from the nearby villages and will serve Grades 1 to 12.

WHY?

The reason we are focusing on this area specifically is because of its remoteness. The parent

generation of this area are illiterate and if this school is not rebuilt soon, the current

generation of youth will live the same future. We were encouraged by our previous contact

person, Phurba Sherpa, also a young member of the community, who said by extending and

improving the quality of education, we will not only be giving education to the children of the

society but changing the whole concept of education to the villagers. His exact words: “By

building a school and sustaining it as well will bring a revolution”.

What will the new structure look like and how will it be different?

The previous structure was made of mud and stones, but the new one will be made of

concrete so that it is not as susceptible to earthquakes. This is necessary as Nepal is an

earthquake-prone country. Here too, we will be funding the construction costs, as the

government has stated they would be able to provide teachers, furniture, books, etc., if the

school’s infrastructure is sound. In this project, we will be working in collaboration with Let’s

Build School with whom we have already done so when building 13 temporary schools.

( http://letsbuildschools.org/index.ph p )

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Budget Breakdown for Shree Mahendra Pratap Higher Secondary School

SN Description Unit Quantity Rate Amount

1 Site Clearance sqm 0

2 Earthworks in excavation in foundation cum 63.81 500 31,905

3 Earthwork in filling cum 31.9 500 15,950

4 Dry stone soling 150 mm thickness in foundation cum 6.25 4000 25,000

5 1:2:4 PCC in foundation 100 mm thickness cum 4.18 15000 62,700

6 1:1.5:3 M20 Concrete for RCC in foundation 400mm thickness for footing cum 16.74 22000 368,368

8 1:1.5:3 PCC in RCC members above plinth tie beam for 2 storey cum 7.57 22000 166,540

9 Formwork for RCC Works sqm 60.65 1000 60,650

10 Rebar works in RCC Members kg 1395 140 195,300

11 Brick Works cum 30 18000 540,000

12

Wood works door and window frames of sal wood of 100 mm x 75 mm size 0

Door window frames cum 3.98 210000 836,010

Timber windows shutter 0

panelled door shutters of 38 mm thk sal wood frame and planks with medium quality hardware materials sqm 41.5 10000 414,990

Window shutters of sal wood frames and polycarbonate sheets for glazing sqm 77.85 7000 544,929

13

Flooring

Laying 500 gauge plastic sheet in floors sqm 78 4000 312,000

75 mm thick PCC with 1:2:4 and neat cement finish sqm 78 6000 468,000

40 mm thick 1:4 Cement screeding and 3 mm neat cement finish sqm 78 1300 101,400

14 Plastering works sqm 67.72 1,200.00 81,264

15

Painting works 0

Exterior wall painting with one coat of cement plaster and 2 coats of weather coat sqm 67.72 500 33,860

Interior wall painting with one coat of cement primer and two coats of washable distemper paintings sqm 64.34 500 32,167.5

16 Stainless steel railing with 60 dia pipe at top and 32 mm dia pipes in 3 layers rm 21.6 5,000.00 108,000

Grand Total (in NRs)

4,399,033.50

Grand Total (in ¥) 4,274,101

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Dr. Car Project Dr. Car is our most recent sub-project that we have initiated in collaboration with Toy Factory

International based in Gifu, Japan. We officially launched the project on September 16, 2016.

Dr. Car is a mobile clinic that provides a wide variety of medical supplies, and is able to reach

people without access to the health post or a hospital. Many health posts in Nepal were

destroyed during the earthquake and even today, people in rural areas do not get the support

they need from the government in terms of medical relief and health facilities. This is why we

decided to undertake this project – to bring healthcare to people that desperately need it. Toy

Factory and our group are already working on getting grants from foundations and

government agencies in Japan. However, since the implementation of Dr. Car requires

considerable amount of funds, we are still in need of donations.

Budget Breakdown Estimation for Dr. Car Project

Item Rate (¥)

Toyota HiAce Van (4WD) 10,000,000

Medical Supplies 7,000,000

Shipping to Nepal 1,000,000

Running Costs (Annual)

(Taken from a similar project implemented by Toy Factory

International in another country.)

Driver’s Salary 600,000

Insurance 90,000

Maintenance 300,000

Fuel 480,000

Total 19,400,000

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Even though the amount above totals to ¥19,400,000, we have set a target of ¥20,000,000

as the running costs mentioned above are annual and we consider it better to fund raise more

than required rather than search for extra funds in the future.

Due to high cost of implementation, we are currently applying for Grass Roots Overseas

Development Assistance (ODA) funds, provided by Ministry of Foreign Affairs of Japan. After a

number of evaluations being conducted, we have decided to provide this vehicle to Phul

Kumari Mahato Memorial Hospital (PKMMH) in Siraha, Nepal. The hospital has submitted the

proposal/application in August, 2016 with the recommendation from the Ministry of Health of

Nepal. The Japanese Embassy in Nepal has confirmed our submission, and we are currently

under screening. The result will be announced in December this year or early January next year,

and we are expecting ¥10,000,000 from the fund to support our project. More About Grass

Roots ODA:

( http://www.mofa.go.jp/policy/oda/category/g_roots/ )

Project Gomi During our visit to Narayanthan village, we observed that the village did not have a proper

garbage disposal system or even trash cans. There was trash lying all over the village. In fact,

not only the village, but also the whole country was in the same predicament. Therefore ISAK’s

ProjectNEPAL is considering undertaking a garbage disposal project to help the village get rid

of garbage in a more efficient and eco-friendly manner, which in the long-term will have

positive effects on the health of the villagers and the environment of the village itself. The

village we plan to implement this in is Narayanthan, the same place where we rebuilt our

healthpost.

Littered ground in Narayanthan June 2016 © ISAK’s ProjectNEPAL

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OVERALL EXPENSES AND INCOME Sub-Project Target

amount (¥) Funds

required (¥)

Working Partner in

Nepal

Description Remarks

Healthpost 800,000 0 Mingmar Sherpa

Re-building a health post in Narayanthan,

Sindhupalchok. Accomplished

Dr. Car 20,000,000 19,397,220 Koji Furuki, Toy Factory Internationa

l

Bringing a fully-equipped mobile clinic to rural areas in Nepal in a partnership

with Toy Factory International.

Ongoing

Permanent school 4,274,101 2,829,817 Dilli Ram Subedi,

LBSC

Building a permanent school in

Sindhupalchok.

Ongoing

Nepali goods sales N/A N/A N/A Selling of goods bought in Nepal

Ongoing

Total Funds

Donated (¥)

GoFundMe

1,733,634 Important Note:

The donations were made to us in different currencies: Japanese Yen, US dollar and Canadian Dollar. For easier reference due to fluctuations in exchange rate, we have put the exchanged amount of all currencies in Japanese

Yen. The exchange rate is of October 22, 2016.

Founders 1,450,000

Cash 1,087,301

Sum 4,270,935

Total Amount spent (¥)

1,740,457

Remaining Amount (¥) 2,530,478

TOTAL FUNDS REQUIRED: ¥ 21,743,623

Permanent School ¥ 2,346,403

Dr. Car Project ¥ 19,397,220

(¥10,000,000 expected from Grass Root ODA)

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CONCLUSION

While ISAK’s ProjectNEPAL has accomplished many of our sub-projects to assist those living in

rural villages affected by the earthquake, we have much farther to go. Even after a completion

of one project, there always is something more we can do, and we move forward by asking

ourselves “What is needed next? What can we do? And how?” This is what has kept our

project sustainable, motivated and effective, and we will keep doing so.

With the launch of the Dr. Car Project in September and the relocation of the permanent

school project, we are working just as hard to ensure that the people in the rural areas of

Nepal have access to the education and health facilities they need to recover after the April 25,

2015 earthquake. The effects of the earthquake were devastating, and the problems of those

in rural areas – who did not benefit nearly as much as the more developed cities from the aid

sent to Nepal – have not disappeared. Due to the generous support of the community around

us and overseas, we are able to provide as much assistance as we can, and we ensure that your

money is used safely to aid those in need.

Our project, on behalf of all the people in Nepal, express our heartfelt gratitude and

appreciation for all your support, guidance and donations. Let’s bring about a change in Nepal

– not back to its former state, but something even better.

Not just back, but beyond,

ISAK ’s Project NEP AL

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