ISAC’s Military Programsand Other Student

Veteran Topics

October 2011

Illinois Student Assistance Commission

ISAC’s Military Programs

Illinois Veteran Grant (IVG) Program

Illinois National Guard (ING) Grant Program

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IVG and ING Entitlement programs

Awarded to all eligible applicants regardless of funding level

Specified by Illinois statute Chapter 110, Higher Education Student

Assistance Act Assistance to be granted as long as federal

government provides educational benefits to veterans Available at all four-year public universities and

public community colleges

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IVG and ING Students receive 120 units of eligibility

Equivalent to four academic years of full-time enrollment Units are based on the enrolled hours for a term:

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# of Hours Semester School

Quarter School

12 or more 12 units 8 units9 – 11.99 9 units 6 units6 – 8.99 6 units 4 units3 – 5.99 3 units 2 units0 – 2.99 1 unit 1 unit

IVG Eligibility Requirements

Served at least one year federal active duty in the Armed Forces of the United States Includes the Illinois National Guard and Reserve

component of the Armed Forces If less than one year, veteran may qualify if:

Service was in a foreign country in a time of hostilities in that country

Separation was for medical reasons directly connected to such service

Service was prior to August 11, 1967 Separation characterized as honorable

If still in the Armed Forces, veteran must verify continued eligibility upon discharge 5

IVG Eligibility Requirements

Student must meet one of these: was a resident of Illinois at the time of entering

federal active duty or within six months prior was a student at an Illinois public university or

community college at the time of entering federal active duty service

AND one of these: established or plans to establish Illinois residency

within six months after separation from the Armed Forces

established Illinois residency within six months after spouse was separated from military service

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Applying for IVG

ISAC application available on collegezone.com and collegeillinois.org to download/print Can be submitted anytime during academic year Only need to submit one time Applicants must also submit a copy of their

Department of Defense Certificate of Release or Discharge from Active Duty (DD214 Member 4 copy) or its equivalent for all periods of active service

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Applying for IVG An applicant who is a member of the Armed Forces

at the time of application must submit a letter from the commanding officer indicating: that the applicant is a member of the Armed Forces character of service applicant’s home of record at the time of enlistment length of time in each period of federal active duty expiration date of current enlistment

The student will be subject to verification of continued eligibility after each period of federal active duty service.

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IVG Notification

Student receives Notice of Eligibility from ISAC Applicant must notify school of his/her eligibility no

later than the last day of classes for the term for which the grant is requested

Schools can access eligibility data and IVG benefit history in My Zone at collegezone.com Eligibility information is refreshed every night Can view eligibility status, number of units available

and payment history for each eligible applicant

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IVG Benefits Pays tuition and mandatory fees

Grandfather clause for tuition and certain allowable fees for students continuously enrolled since Spring 2005

Students attending out-of-district community colleges receive in-district rates and are not responsible for the difference

No minimum enrollment requirement Available to undergraduate and graduate students Academic year begins with summer term

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IVG Payment Process Schools initiate the payment claim process

online via My Zone Available 7 a.m. to 7 p.m. Deadline dates for submission of claims are:

September 15 – summer term January 15 – first term May 25 – second semester/second and third quarter July 31 – all claims, including supplemental claims

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FTP (Batch) Processing Payment requests can also be submitted using

the File Transfer Protocol (FTP) process ISAC creates a directory for schools to submit

requests through FTP server Schools must password-encrypt the file with

WinZip before sending to ISAC File specifications are on College Zone Contact School Services to set your school up for

FTP processing and obtain an ID and password

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ING Grant Eligibility Must have served at least one year with the

Illinois National Guard Must be in active status Available to any enlisted member or officer Must maintain an acceptable grade point average

As determined by the institution

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Applying for ING Grant Interactive online application is accessible at

collegeillinois.org Students must reapply each year Deadlines dates:

October 1 — full year consideration March 1 — only second semester, second and/or third quarter

consideration June 15 — only summer term consideration

Students will receive a confirmation page upon completing the application

Applying for ING Grant Involves certification from the Illinois Department

of Military Affairs, which verifies whether or not each applicant: Is enlisted in the Illinois National Guard Is on active duty status in the Illinois Army or Air

National Guard Has served for at least one year

Date on which service or eligibility will end is also provided

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ING Grant Award Notification Qualified student applicants receive a Notice of

Eligibility from ISAC Ineligible applicants also receive written notification

Schools receive eligibility information via My Zone in College Zone Announcement rosters include eligibility dates,

number of units used, restrictions, etc. Only the school listed on the student application

receives the information Can be used to verify eligibility rather than requiring

the student’s Notice of Eligibility

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Denotes the date from which payment can start.

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Denotes the last date that the applicant is qualified to be paid.

ING Grant Benefits No minimum enrollment requirement Academic year begins with fall term Pays “tuition and certain fees”

Fees specifically included in statute: Registration Graduation General Activity Matriculation

Typically charged only to new students when they have been both admitted and enrolled

Term Students are not responsible for out-of-district or

out-of-state tuition charges 22

ING Grant Benefits Cannot be used for sectarian or denominational instruction Fees specifically not covered:

Book rental Laboratory and supply Air flight Hospital and health insurance Room and board Parking Student union Athletic Proficiency or placement exam Service

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ING Grant Benefits A student who withdraws after a school’s refund

date can receive the grant for costs incurred up to the term award. Eligibility units will be assessed in proportion to the

total dollars that are paid. If any portion of tuition and fees were paid, at least

one eligibility unit will be charged to the recipient.

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ING Grant Benefits If a recipient ceases to be an active member of

the Guard during a term, benefits cease and the student is responsible for costs attributed to the remainder of the term.

If a recipient becomes eligible during a term, benefits will be prorated for the remainder of the term

Proration calculation Total tuition cost divided by total instructional days =

cost per day x days of eligibility = total proration25

ING Grant Benefits A student must repay any ING benefits

received if he/she does not fulfill his/her National Guard enlistment Benefits are repaid to the Illinois Department of

Military Affairs

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ING Grant & Other Programs Illinois National Guard members who have been

called to federal active duty may also qualify for the Illinois Veteran Grant (IVG) ING and IVG may be used at the same time

Keep in mind that eligibility units will be charged to both programs regardless of the dollar amount of benefits paid

ING or IVG must always be used before MAP

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ING Grant Payment Process Payment process is completed online via My

Zone. Available 7 a.m. to 7 p.m., Mon. – Sat. Two profiles for school users

View Only View and Update

Payment Roster Prepopulated Fields:

School name and code Student name SSN Restrictions Due date -- will be 30 calendar days following the

generation date of the roster by ISAC Information will be grouped by term and

academic year Student information will be displayed in

ascending SSN order

Payment Roster Mandatory Fields

In-district tuition Total hours

Optional/Non-Mandatory Fields Out-of-district tuition Activity fee Eligible fees Comments

System will calculate value for Total Dollars Field

Sample Screen

Supplemental Rosters Used to submit payment for eligible students not

appearing on payment roster. Could also be used for expenses not submitted

on initial payment roster.

Supplemental Rosters Access from the Payment Roster screen

A new supplemental request may not be created if one already exists that has not been submitted.

Supplemental Rosters Once created, the Supplemental roster will be

date stamped and assigned a sequence number The Due Date will be prepopulated, based on the

date that the payment roster was generated 45 days after roster date for Fall and Spring term 30 days after roster date for Summer term

Sample Screen

Sample Screen

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Illinois Department of Veterans’ Affairs (IDVA)

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IDVA

Helping Our Hometown Heroes Illinois Military Family Relief Fund Illinois Warrior Assistance Program MIA/POW Scholarship Program Children of Veterans Scholarship Illinois Troops to Teachers Illinois Advisory on Military Education (ACME) Illinois Warrior Assistance Program Veterans Cash (Lottery Ticket)

Veterans Cash Grant38

Helping Our Hometown Heroes

Federal Programs

Post-9/11 GI Bill Changes Post-9/11 Veterans Education Assistance

Improvements Act of 2010 Signed into law on January 4, 2011 Gradual implementation

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Post-9/11 GI Bill Changes Effective August 1, 2009, but not payable until

October 1, 2011 Expands the Post-9/11 GI Bill to include Active

Service performed by National Guard members under title 32 U.S.C. for the purpose of organizing, administering, recruiting, instructing, or training the National Guard; or under section 502(f) for the purpose of responding to a national emergency

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Post-9/11 GI Bill Changes Effective August 1, 2011

For Veterans and their transferees - simplifies the tuition and fee rates for those attending a public school and creates a national maximum for those enrolled in a private or foreign school

Pays all public school in-state tuition and fees Private and foreign school costs are capped at $17,500

annually The Yellow Ribbon Program still exists for out-of-state fees

and costs above the cap

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Post-9/11 GI Bill Changes Effective August 1, 2011

For Active Duty Members and their transferees - creates a national rate for those active duty members enrolled in a private or foreign school pursuing a degree

Pays all public school in-state tuition and fees Private and foreign school costs are capped at $17,500

annually

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Post-9/11 GI Bill Changes Effective August 1, 2011

Allows VA to pay MGIB (Chapter 30) and MGIB-SR (Chapter 1606) “kickers,” or college fund payments, on a monthly basis instead of a lump sum at the beginning of the term

Prorates housing allowance by the student’s rate of pursuit (rounded to the nearest tenth)

A student training at a rate of pursuit of 75% would receive 80% of the BAH rate

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Post-9/11 GI Bill Changes Effective August 1, 2011

Allows reimbursement for more than one “license or certification” test (previously only one test was allowed).

However, entitlement is now charged Allows reimbursement of fees paid to take national

exams used for admission to an institution of higher learning (e.g., SAT, ACT, GMAT, LSAT)

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Post-9/11 GI Bill Changes Effective August 1, 2011

Allows those who are eligible for both Vocational Rehabilitation and Employment (Chapter 31) benefits and Post-9/11 GI Bill (Chapter 33) benefits to choose the Post-9/11 GI Bill’s monthly housing allowance instead of the chapter 31 subsistence allowance.

NOAA and PHS personnel are now eligible to transfer their entitlement to eligible dependents

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Post-9/11 GI Bill Changes Effective October 1, 2011

Allows students to use the Post-9/11 GI Bill for Non-college degree (NCD) programs:  Pays actual net cost

for in-State tuition and fees at public NCD institutions.  At private and foreign institutions, pays the actual net costs for in-state tuition and fees or $17,500, whichever is less.  Also pays up to $83 per month for books and supplies.

On-the-job and apprenticeship training:  Pays a monthly benefit amount prorated based on time in program and up to $83 per month for books and supplies.

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Post-9/11 GI Bill Changes Effective October 1, 2011

Allows students to use the Post-9/11 GI Bill for Flight programs: Per academic year, pays the actual net

costs for in-state tuition and fees assessed by the school or $10,000, whichever is less. 

Correspondence training:  Per academic year, pays the actual net costs for in-state tuition and fees assessed by the school or $8,500, whichever is less.

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Post-9/11 GI Bill Changes Effective October 1, 2011

Housing allowance is payable to students (other than those on active duty) enrolled solely in distance learning.  The housing allowance payable is equal to ½ the national average BAH for an E-5 with dependents.

The full-time rate for an individual eligible at the 100% eligibility tier would be $673.50 for 2011.

Allows students on active duty to receive a books and supplies stipend.

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Post-9/11 GI Bill Changes Changes of particular interest to schools

Reporting fees paid to schools increases from $7 to $12 and $11 to $15 per student per year

Requires that reporting fees only be used for the purpose of certification

Standard college degree programs offered at accredited public and private-not-for-profit schools are deemed already approved for VA Education Benefits

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Post-9/11 GI Bill Changes Changes of particular interest to schools

Non-college degree programs, on-the-job training, and flight training programs are now covered (effective October 1, 2011)

Allows the VA to use State Approving Agencies (SAAs) for compliance and oversight duties

Allows VA to disapprove courses

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Other GI Bill Changes Effective August 1, 2011

Break or interval pay is no longer payable under any VA education benefit program unless under an Executive Order of the President or due to an emergency, such as a natural disaster or strike

This means that when the semester ends (e.g. December 15th), the housing allowance is paid for the first 15 days of December only and begins again when the next semester begins (e.g. January 10th) and is paid for the remaining days of January.

Students using other VA education programs are included in this change. Monthly benefits will be pro-rated in the same manner.

Entitlement that previously would have been used for break pay will be available for use during a future enrollment.

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Other News The U.S. Marine Corps has cut tuition assistance

for its service members by 80 percent, reducing the maximum benefit from $4,500 a year to $875 The new rules took effect October 1, 2011

Keith Wilson is leaving his post as the Department of Veterans Affairs’ education service director to head a regional office. A replacement has not yet been named, but the VA

has said that he will not leave until a replacement has been found.

Using State and Federal Benefits Together Students eligible for IVG may also use the

Montgomery or Post-9/11 GI Bills during the same academic year for eligible educational expenses.

Students eligible for MAP and IVG must use IVG benefits instead of MAP

Students eligible for IVG and ING Grant can choose which program they’d like to use.

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Discussion Items Current student veteran issues Post-9/11 GI Bill changes

Impact on veterans Impact on schools

Recommendations for improvement Other suggestions

Contact Information School Services, 8 a.m. - 4:30 p.m. CST

Phone: 866-247-2172 E-mail: isac.schoolservices@isac.illinois.gov

Kim Eck, Training Services Phone: 217-785-7139 E-mail: Kimberly.Eck@isac.illinois.gov

Questions/Comments?Thank you for

participating today!

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