IRE-Mixer Settler - Tech Comm Bid[1]

8/3/2019 IRE-Mixer Settler - Tech Comm Bid[1]

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INDIAN RARE EARTHS LTDR.E DIVISION, UDYOGAMANDAL

TENDER DOCUMENT

For

DESIGN, FABRICATION, TESTING, SUPPLY, ERECTION &

COMMISSIONINGOF FRP MIXER SETTLERS,

FRP SETTLERS & FRP RECTANGULAR TANKS

for

HPRE PROJECT

AT

IREL, UDYOGAMANDAL, ERNAKULAM DISTRICT,

KERALA

PART A, TECHNO-COMMERCIAL BID

TENDER NO: HPREP/RED/PT/03/MS/2011


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INDIAN RARE EARTHS LTD

INDIAN RARE EARTHS LIMITED

(A Govt. of India Undertaking)

RARE EARTHS DIVISION

UDYOGAMANDAL 683 501

KOCHI, KERALA

Tel. : 0484, 2545161,2545062-65

Fax : 0484 2545269E-mail : [email protected]

Website: http//irel.gov.in

PUBLIC TENDER NOTICE

Indian Rare Earths Ltd (IREL) invites sealed tenders in two parts, PARTA (Techno-commercial

Bid) & PARTB (Price Bid) from reputed Manufacturers/Fabricators for the following:-

Design, fabrication, testing, supply, erection & commissioning of FRP Mixer settlers with

agitators, motors & accessories, FRP settlers and FRP rectangular tanks for HPRE Project

at Indian Rare Earths Limited, Udyogamandal, Ernakulam Dt., Kerala.

Tender No. HPREP/RED/PT/03/MS/2011

Tender Cost (Non refundable) by way ofDemand Draft or Bankers cheque

Rs. 521/- (inclusive of all taxes)

Last date & time for issue of tender

documents16.11.2011- 1200 hrs.

Last date & time of receipt of tenders 16.11.2011- 1500 hrs.Date of opening of Techno-commercial bid 17.11.2011- 1330 hrs.Earnest Money Deposit (EMD) deposited

by way of Demand Draft or BankGuarantee

Rs. 1.30 lakhs

Validity of tender Should be minimum 120 days from the date ofopening of Techno-commercial bid

Please visit our websites http://irel.gov.in or http://tenders.gov.in for details. Any
http://irel.gov.in/http://tenders.gov.in/http://tenders.gov.in/http://irel.gov.in/


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RARE EARTHS DIVISIONUDYOGAMANDAL 683501

Tender Document forHPRE Project comprising of

Design, fabrication, testing, supply, erection & commissioning of FRP Mixer settlers

with agitators, motors & accessories, FRP settlers & FRP rectangular tanks

Tender No: HPREP/REDPT/03/MS/2011

Tender Document comprising PART-A, Techno commercial Bid including Notice Inviting

Tender, Instruction to Bidders, Technical Specification, General Conditions of Contract for supplyerection, commissioning of equipment, Special conditions of contract, Points bidders should bear

in mind, Checklist, Technical Deviation Statement Form, Proforma of Bank Guarantee for Earnestmoney & Security Deposits, Articles of Agreement, Sketches and PART- B, Form for Price Bid

for Mixer Settlers, Settlers & Rectangular tanks required for HPRE Project at Indian Rare Earths

Ltd, Udyogamandal, Kerala.

This tender document is issued to:

Name of Bidder: ..

Address of Bidder: ...

..

Date of issue:

Issued by: Indian Rare Earths Ltd, Udyogamandal


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RARE EARTHS DIVISIONUDYOGAMANDAL 683501

KERALA

TENDER DOCUMENT

CONTENTS

Sl.No Particulars Page No.

PART- A (TECHNO-COMMERCIAL BID)

1. NOTICE INVITINGTENDER 4

2. INSTRUCTIONTOBIDDERS 8

3. TECHNICALSPECIFICATION 15

4. GENERAL CONDITIONS OF CONTRACT FOR SUPPLY AND 28ERECTION/COMMISSIONING OF EQUIPMENT

5. SPECIAL CONDITIONS TO THE CONTRACT 53

6. POINTS BIDDERS SHOULD BEAR IN MIND 62

7. CHECKLIST(ANNEXUREA) 63

8. TECHNICALDEVIATIONSTATEMENTFORM(ANNEXUREB) 65

9. PROFORMAOFBANKGUARANTEEFOREMD(ANN.C) 66

10. PROFORMAOFBANKGUARANTEEFORSECURITYDEPOSIT(ANN.D) 68

11 FORMAT FOR ARTICLES OF AGREEMENT (ANN E) 70


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INDIAN RAE EARTHS LIMITED

(A Govt. of India Undertaking)

RARE EARTHS DIVISIONUDYOGAMANDAL 683 501

KOCHI, KERALA

Fax : 91484 - 2545269 Ph: 91484 -2545161, 2545062-65

E-mail : [email protected] Website: http//irel.gov.in

1. NOTICE INVITING TENDER

Dear Sirs,

Sealed tenders in Two parts (Technical cum Commercial & Price Bids) in the prescribed form are

invited in duplicate from competent, experienced and financially sound bidders for Design,fabrication, testing, supply, erection & commissioning of FRP Mixer settlers with agitators,

motors & accessories, FRP settlers & FRP rectangular tanks for HPRE Project at Indian

Rare Earths Limited, Udyogamandal, Ernakulam Dt., Kerala.

1.0Scope of work:

(i) Design, Fabrication/Manufacture, Inspection, Testing, Supply, Transportation and

storage at site of FRP Mixer settlers with agitators & motors, FRP settlers & FRPrectangular tanks including all accessories as per Technical Specification.

(ii)Erection, Commissioning and Performance Guarantee Testing of the above FRPequipments, including all accessories as per Technical Specification

2.0Quantity required:

Mixer settlers (150 litre mixer capacity) : 4 nos.



A S ttl ( 23

it ) 9


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Rectangular tanks (4 m3 capacity) : 2 nos.

Rectangular tanks (2 m3capacity) : 8 nos.

Rectangular tanks (1 m3 capacity) : 4 nos.

Rectangular tanks (0.45 m3

capacity) : 1 no.

(Details given in the Technical specifications of this Tender document)

3.0 Time of completion

3.1 Design and Detailed fabrication drawings of all the equipments shall be submitted within 30 days

from the date of acceptance of IRELs confirmed Work order / Letter of Intent (LOI).

3.2 The date of acceptance is considered the date in which the Contractor signs the copy of the Work

order/LOI or 7 days from the date of despatch of the Work order/LOI which ever is earlier.

3.3 IREL will be verifying and returning the design and detailed fabrication drawings within 10 days

from the date of receipt of the same.

3.4 Fabrication, testing, supply, erection, commissioning and performance guarantee testing of the allthe equipments and accessories as indicated in the Schedule of quantities (Annexure II ) of

Technical specifications shall be completed within 130 days from the date of acceptance of IRELsconfirmed Work order / Letter of Intent (LOI). However, the following equipments & accessories

shall be fabricated, tested, supplied, erected, commissioned and performance guarantee tested

within 85 days from the date of acceptance of IRELs confirmed Work order / Letter of Intent

(LOI).

150 litre capacity mixer settlers & accessories - 2 nos.0.6 m3 Aqueous settlers - 4 nos.

0.6 m3 Solvent settlers - 2 nos.

4 m3 Tank - 1 no.

2 m3 Tank - 1 no.

3.5 In case of any delay from the part of IREL in verifying and returning the design and fabrication

drawings, the date of completion period shall be extended accordingly.

4.0 Price basis

F.O.R., IREL, Udyogamandal, Kerala

5 0 P i


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7.0Pre-Qualification Criteria:

7.1 The bidder should be experienced in having successfully executed fabrication and supply of Mixersettlers in FRP to other Public Sector Undertaking, Central/ State Government or reputed privateorganizations during the last five years. Bidders have to furnish documentary evidence in support

of the above mentioned FRP fabrication job undertaken by them like Copies of Work order,

Invoices etc. from concerned authority/ department/ organization.

7.2 The average annual turnover of the bidder shall not be less than Rs. 38 lakhs during theimmediate past three financial years. The bidder shall produce Profit & Loss Account statement &

Balance sheet of the company (audited by a Chartered Accountant)for the past three financial

years, ending 31.03.11.

7.3 The bidder shall submit valid bankers certificate for creditworthiness/ Solvency from anationalized or scheduled bank or other RBI approved banks for an amount not less than Rs. 52

lakhs.

8.0 Commercial evaluation & loading Criteria

Contract will be awarded to technically and commercially qualified bidder with the lowest bid

price combining the items as per Price schedule in the PART-B, Price bid. Bidders are expectednot to take any deviations from the Terms & conditions mentioned in the tender document. In case

of deviations, IREL shall make appropriate loadings for the following deviations while evaluating

the bids:-

8.1 Delayed Time of Completion

In case the delivery period (Time of completion) quoted by the Tenderer extends beyond the

required delivery period as per clause no.3. above, IREL reserves the right to load for extended

delivery period at the rate of 0.5% per week to the total quoted price in the comparative statement

and accordingly L1 shall be arrived.

8.2 Varied Payment terms

In case the Tenderer takes deviation in Terms of Payment specified in the clause 18 of G.C.O.C.of this tender document, loading shall be done for the varied Payment terms offered by the

Tenderer, at the rate of 12% per annum for the relevant period to their quoted total price in thecomparative statement and accordingly L1 shall be arrived.

8.3 Deviation in Liquidated Damages clause (Pl. see clause no. 25 of General Conditions of Contract


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payment of Tender Cost of Rs. 521/-(inclusive of taxes) by Bankers cheque or Demand Draft

from Nationalized Bank or Scheduled Bank favouring Indian Rare Earths Ltd., payable atUdyogamandal/ Ernakulam. Cash payment will not be accepted.

9.2 The tender documents may also be down loaded from our web site http//irel.gov.in. orhttp://tenders.gov.in. Whenever downloaded tender documents are used for submission of offers,the cost of tender documents in the prescribed mode as indicated above shall invariably

accompany the offer, otherwise, the offer is liable to be rejected. The tenderer(s) will be solely

responsible for the correctness/genuineness of the downloaded tender documents from the website.If the offer submitted through the downloaded tender documents are incomplete, or with changed

content, the offer shall be summarily rejected.

9.3 SSI / MSME bidders registered with NSIC / Director of Industries of State / Cottage industries

approved by the State Authority shall be issued the tender documents free of cost and shall beexempted from the payment of EMD subject to the production of valid registration certificate.

9.4 The bidder shall submit self attested copy of PAN.

9.5 The bidder shall submit self attested copy of Service Tax registration & Sales Tax registration.

9.6 The Company will not be held responsible on any account for loss, delay or non-receipt of tenderdocuments after despatch.

9.7 Amendments/Corrigendum of the published tender will not be published in Newspapers and the

same shall be notified only through web sites and all bidders are advised to visit the web sites for

the purpose.

9.8 In case any of the days mentioned in the above schedule is declared as a holiday on any accountdue to unforeseen reason, the said date shall automatically be substituted by the date of next

working day and action taken accordingly. No further intimation will be given in this regard.

Yours truly

For Indian Rare Earths Ltd

Chief General Manager
http://tenders.gov.in/http://tenders.gov.in/


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2. INSTRUCTION TO BIDDERS

1.0 Sealed tenders shall be sent to SENIORMANAGER(PURCHASE&STORES),INDIANRAREEARTHSLTD,UDYOGAMANDAL683501,ERNAKULAMDISTRICT,KOCHI,KERALA

super scribing TENDER FOR FRP MIXER SETTLERS WITH ACCESSORIES, SETTLERS &

RECTANGULAR TANKS with TENDER NO. & DUE DATEso as to reach him not later than thetime stipulated in the Public Tender Notice (Page no. 1)of the tender document.

2.0 The tenders are to be submitted in two parts, in separate sealed covers super scribing PART- A &PART- B in bold letters as shown below:

PART-A = The Technical cum commercial bid should accompany relevant documents as

per our N.I.T./Instruction to Bidders by fulfilling the Prequalification Criteria and EMD in

a separate sealed cover superscribing : Part A, Techno-commercial bid , Tender no.

PART-B = The Price bid consisting of Price bid details as per our format in a separate

sealed cover superscribing : Part B, Price bid , Tender no.

Both Part-A & Part-B shall be put together in a single sealed cover and submitted. This

shall be accompanied by the tender documents issued by the company. The Bidder or

authorized signatory of the Bidder shall sign on all the pages of the tender document as a

token of acceptance of the tender. The tender document shall be deemed to be an integral

part of the Contract.

3.0 Tenders shall be sent by Courier / Registered Post / Speed Post or handed over personally against

receipt by the date and time and at the place specified above.

4.0 Modification & Withdrawal of Bids

Bidders may modify or withdraw their bids by giving notice in writing before the due date ofopening of Part-A, Techno-commercial bid.

4.1 Modification or withdrawal notice shall be prepared, sealed, marked and delivered in accordancewith clauses 1 & 2, with the envelopes marked MODIFICATION or WITHDRAWAL as

appropriate.

5.0 On the specified bid opening date, envelopes containing PART-A only will be opened in

presence of bidders or their authorized representative who wish to be present. PART-B envelope

of acceptable bidders based on evaluation of PART-A will be opened on a subsequent date. Thedate time and place of opening of PART B will be intimated to the bidders concerned


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shall be duly attested by the bidder. If there is any difference between the amount given in

figures and words, the amount quoted in words will prevail.

8.0 No tender will be received after 15.00 hrs on 16.11.2011 under any circumstances whatsoever.

Late tenders shall however at the sole discretion of M/s. Indian Rare Earths Ltd., be accepted if itis sufficiently proved that the tender has been posted before the said date. Tenders received

through Telex, Fax and incomplete tenders are liable to be ignored.

9.0 A checklist to ascertain the adequacy of documents required for the techno commercialevaluation is attached, as Annexure A. Bidder shall fill the same without fail. In addition, a

Technical Deviation Statement Form is attached as Annexure B wherein the bidder shall provide

details of its list of deviation as per the format.

10.0 Amendment of Bidding Documents

Before the deadline for submission of bids, IREL may modify the bidding documents by using

addenda.

10.1 Any addendum thus issued shall be part of the bidding documents and shall be published in the

web sites. Such addenda shall form part of the Tender document.

10.2 To give prospective bidders reasonable time in which to take an addendum into account inpreparing their bids, IREL may extend the deadline for submission of bids by issuing an

amendment, in which case all rights and obligations of IREL and the bidders previously subject

to the original deadline will then be subject to the new deadline.

11.0 After opening of PART-A (Techno commercial) of the tender, if it becomes necessary for IREL

to seek clarifications or to have discussions with the bidders, the same will be sought from thebidder. The bidder shall furnish all the technical information/ clarifications based on the

request/discussions. IREL may revise/add/delete the technical specification necessitated after

receiving the clarifications/ discussion with the bidders, which will be made prior to opening ofthe price bid, and wherever necessary bidders may be asked to modify their price bids based on

the technical changes made. Such changes/ modifications should be sent to IREL in sealed

envelopes super scribed with name of work, etc.

12.0 Correction of Errors

Bids determined to be responsive will be checked by IREL for any arithmetic errors and if any,will be normally corrected as follows.

a) Where there is a difference between the grand total amount in figures and words, the

amount quoted in words shall be adopted.b) Where the rate quoted by the Tenderer in figures is not tallying with respective amount


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13.0 Validity of Tender

The tenders shall be valid for a minimum period of 120 (One hundred and twenty) days from theopening date of Techno commercial bid.

14.0 Earnest Money Deposit (EMD)

14.1 The bidders are required to deposit along with their tender, a sum of Rs 1.30 lakhs/- (Rupees one

lakh thirty thousand only) towards Earnest money only in the following forms:

14.2 EMD shall be submitted by way of crossed demand draft in favour of M/s. Indian Rare Earths

Ltd. at any Nationalized/ Scheduled bank payable at Ernakulam/Udyogamandal.

14.3 EMD can also be submitted by way of Irrevocable Bank Guarantee from anyNationalised/Scheduled Bank. BG submitted should be valid for 150 days from the date of

opening of the Techno commercial bid . The proforma for Bank Guarantee is given as Annexure

C.

14.4 This EMD shall not bear any interest. Failure to submit EMD of requisite value along withTechno-commercial bid is liable for rejection. In case the bidder withdraws the tender beforetender validity, the EMD amount will be forfeited.

14.5 Public sector undertakings, State Government undertakings and SSI / MSME biddersregistered with NSIC / Director of Industries of State /Cottage industries approved by the

State authority who have enclosed copy of the self attested valid registration certificate, shall be

exempted from paying EMD.

14.6 EMD of unsuccessful bidders shall be refunded/returned with in 60 days after finalization of

bid and placement of order on successful bidder.

14.7The EMD if deposited by way of Demand Draft shall be adjusted as part of Security Depositin case of successful bidder. If the EMD is submitted by way of Bank Guarantee, the same

shall be returned to successful bidder on submission of Security Deposit for the full amount.

14.8 No request for any adjustment towards Earnest Money from any bills on hand in respect of anyother contracts will be entertained. In case of rejected tenders, the tenders shall be retained by the

Indian Rare Earths Ltd, but only the EMD shall be returned / refunded to the respective bidders.

14.9 The EMD shall stand forfeited in favour of IREL without any notice to the Tenderer if,

(i) The Tenderer changes the terms and conditions or prices or withdraws hisquotation subsequent to the date of opening of tender.


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(v) The successful Tenderer does not execute an Articles of Agreement as per theformat enclosed (Annexure E) on stamped paper for Rs. 200/- for due fulfillment of

the Contract before the date specified for the purpose in the LOI or in the Work

Order.

15.0 IREL reserves the right to accept or reject any tender/offer without assigning any reasonwhatsoever and no Tenderer shall have any claim over such action. IREL also reserves the right

to modify, either in whole or in part any of the clauses mentioned herein or to reduce the quantityor to reject the lowest or any tender whatsoever either in full or in part without assigning any

reason thereof. IREL also reserves the right to alter or reduce or delete or add the scope of work.

The right includes right of division of the order quantity by Indian Rare Earths Ltd. The Tenderer

on their part shall accept such part offered by IREL.

16.0 IREL reserves the right to extend, without giving any reason(s), the date /time of opening of Part-A of the tender. The extended date, if any, will not be published in Newspapers and the same

shall be notified only through web sites and all bidders are advised to visit the web sites for the

purpose.

17.0. Award of Contract & Agreement:

17.1 Contract will be awarded to technically and commercially qualified bidder with the lowest bid

price combining the items as per Price Schedule in the Price bid, attached as PART-B.

17.2 IREL reserves the right to place the order in part or in full at its sole discretion withoutassigning any reasons whatsoever.

17.3 IREL will issue a Work Order to the Bidder whose bid has been accepted. IREL may also notify

the award of contract prior to the expiration of the bid validity by an LOI (Letter Of Intent) by afacsimile and confirmed by letter through Speed post. The Contractor on receiving the facsimile

of LOI / Work Order shall return a copy of the letter/ order acceptance duly signed as token of

acceptance of the contract within 15 days of receipt of LOI / Work Order.

17.4 Not withstanding the conditions given by the Bidder, the terms & conditions as per the work

order released by IREL shall be final and overriding all conditions.

17.5 The LOI / Work Order will constitute the formation of contract subject only to the furnishing of

a Security deposit in accordance with provision in clause 18.0 given below.

17.6 The bidder winning the contract shall sign an agreement with IREL on non-judicial stamp paper

of Rs. 200/- as per the format given as Annexure E before the date specified for the purpose inh LOI i h W k O d


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acceptance of his tender a sum equivalent to 5% (five percentage) of the Order value in favour

of M/s Indian Rare Earths Ltd as Security Deposit.

18.1 The Security deposit (SD) may be remitted in the following forms:

(i) Demand draft drawn on any Nationalized / Scheduled Bank in favour of M/s. Indian Rare

Earths Ltd payable at Ernakulam/Udyogamandal.

(ii) Irrevocable Bank Guarantee from any Nationalised Bank/Scheduled Bank, valid till the

completion of the contract. Bank guarantee should come from issuing bank directly toIREL and the Proforma for Bank Guarantee is attached as Annexure D.

(iii) The Bidder who has already submitted EMD by way of Demand Draft, may at his optionintimate the company within 15 days from the award of work order, his intention of

conversion of EMD into security deposit and remit the balance amount by a demand draftdrawn on any Nationalized / Scheduled Bank in favour of M/s. Indian Rare Earths Ltd

payable at Ernakulam/Udyogamandal.

(iv) The supplier who has already submitted EMD by way of Bank Guarantee shall remit the

full amount of Security Deposit as mentioned above in 18.1(i) & 18.2(ii). EMD shall be

returned on submission of Security Deposit.

18.2 SD shall remain valid for a period from the date of placement of order by IREL till the dateof completion of contract.

18.3 Security deposit shall not bear any interest and shall be returned after satisfactory execution

of the Order and final bills paid.

18.4 If the Contractor is called upon by the Purchaser to deposit Security and the Contractor failsto provide the security within the period specified, such failure shall constitute a breach of

the Contract and the Purchaser shall be entitled to make other arrangements for the

repurchase of the stores contracted for at the risk and expense of the Contractor.

18.5 Forfeiture of Security Deposit The Security Deposit shall stand forfeited in favour of IREL

without any further notice to the Supplier if the work is abandoned or not satisfactorilycompleted. Whenever any claim against the Contractor for the payment of a sum of money

arises out of or under a contract, Purchaser/ company shall be entitled to recover such sum by

appropriating in part or in whole the Security deposit of the Contractor. In the event ofsecurity being insufficient or if no security deposit has been taken from the Contractor, then

the balance of total sum recoverable, as the case may be shall be deducted from any sum then

due or which at any time thereafter may become due to the Contractor. The Contractor shall

h h / h d if N l i h ll li i h P h i h


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20.0 Ethics in tendering & other buisness dealings

Indian Rare Earths Limited, a Government of India Undertaking under the administrativecontrol of Department of Atomic Energy is doing its business as per the rules and regulation

of the Public Sector Undertaking and other statutory agencies. The business is done in anethical, rational & impartial manner with good corporate governance.

In our endeavor to be more transparent in our dealings and to support our ideology all

Vendors, Customers and Business Partners are requested not to provide any gift and /or

inducement to any of our employees for securing/being granted favour in dealings with our

Company. In assurance of your commitment to the aforesaid, it will be highly appreciated ifyou fill up, sign and abide by the attached undertaking.

Report of any gifts and /or inducements sought by any employee of the company (IREL)

should be immediately reported to any one of the following:

Dr. R.N.Patra

Chairman & MD

Indian Rare Earths Ltd

1207 VS Marg, PrabhadeviMumbai - 400 028

Ph.022-24225778

Email: [email protected]

Shri. Atul Kumar Shukla, IFS

Chief Vigilance Officer

Indian Rare Earths Ltd

1207 VS Marg, PrabhadeviMumbai - 400 028

Ph.022-24221068


Or

Shri. A.K.Das, Chief General Manager

Indian Rare Earths Limited, Rare Earths Division,

Udyogamandal, Cochin 683 501, Kerala.

Ph: 0484-2546423


We assure you that complaints if any made by you on the subject will be kept confidentialand fair investigation will be conducted and appropriate action will be taken. Similarly, we

expect your commitment to the undertaking and its violation will have consequences as per

prevailing rule of the company.


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UNDERTAKING TO BE SUBMITTED BY TENDERER

Date:

To

M/s. Indian Rare Earths Ltd

Rare Earths Division

Udyogamandal,

Cochin 683 501

I/we.am/are a Vendor/Customer of Indian Rare Earths

Limited.

I/We agree and undertake:

(i) Not to provide any gift and/ or inducement to any employee of the company in

connection with securing/ being granted favour(s) in my/our dealings with the

company and its field Unit namely R.E.D at Kerala,

(ii) To immediately report any gift and / or inducement sought by any employee of the

company and /or its field Units granting favour(s) to me/us in my/our dealings with the

company and /or its field units.

Signature:

..

Name:

Address (with seal):..


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3. TECHNICAL SPECIFICATION

Clause

No.

Topic Page No.

1 General description 16

2 Technical requirements 16

3 Standards 17

4 Operating conditions 17

5 Work not included 17

6 Technical details for FRP/structural construction &

motor

17

7 Inspection 20

8 Performance Guarantee test 20

9 Drawings to be furnished by the Contractor 21

10 Erection work 21

11 Contractors scope of supply 21

12 IRELs scope of supply 21

13 Safety & housekeeping 22

14 Guarantee 22

15 The other important points 22

16 Time of Completion 22

Annexure

-1

Data sheets 23

Annexure-1I

Schedule of quantities 26

Annexure-III Approved list of resin & FRP mat manufacturers 27


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3. TECHNICAL SPECIFICATION

1.0 General description

1.1 Mixer settlers: The equipment named Mixer settler unit is intended to perform liquid-liquidsolvent extraction process. The extraction process demands transfer of solute from the bulk ofthe aqueous phase to the bulk of the solvent phase. Each mixer settler unit is comprised of six

individual stages. In each stage, liquids are transferred from one stage to the next stage by

means of action of agitator (pumping cum agitation). The impeller attached to the agitator shafteffects pumping and mixing. The pumping action is incorporated to avoid the need for separate

pumps for inter stage liquid transfer. The shroud provided in the mixer compartment of mixer

settler directly or indirectly aids for the transfer of liquids from one stage to the next. Eachmixing chamber is connected with its associated settler with suitable solvent & aqueous pipes.

1.2 Settlers: The function of settlers, usually called after settlers, is to hold solvent aqueousmixture transferred out of the mixer settlers for effecting solvent-aqueous separation and to

obtain respective clear (solvent/aqueous) solutions before being fed to the next station. Twodifferent types of after settlers are considered, Aqueous & Solvent settlers.

1.3 Rectangular tanks: Rectangular tanks are intended as storage tanks of aqueous solution andsolvent.

2.0 Technical requirements

2.1 The specification covers the technical requirements for Design, fabrication, inspection,

testing, transportation, supply, erection, commissioning & performance guarantee testing ofFRP mixer settlers, settlers (solvent & aqueous) and rectangular tanks to IREL,

Udyogamandal in the State of Kerala.

2.2 Mixer settler units with top cover are to be fabricated in FRP using bisphenol resin as per

Sketch no.1, attached to this specification. The covers of the mixer settles are to be made inisophthalic resin.

2.3 Settlers are to be fabricated in FRP using bisphenol resin as per the enclosed Sketch no.2 .The

covers of the settles are to be fabricated in isophthalic resin.2.4 Agitator and shafts of the mixer units of mixer settlers are to be fabricated using EN8 grade

steel rod lined with bisphenol resin.

2.5 Drive motors shall be provided as per the attached specifications.2.6 Structural stand to place the mixer settlers shall be fabricated in mild steel lined with minimum

3 mm thick isophthalic resin as per the attached Sketch nos. 3A, 3B & 3C.2.7 The Contractor has to prepare the fabrication drawings of the mixer settlers, settlers, tanks,

agitator assembly and structural stands of mixer settlers based on this technical

specifications/sketches and got it approved from IREL before starting the fabrication work.

2.8 The nozzle fixings of mixer settlers, settlers & tanks are to be done at site, during erection

work to suit to the site conditions


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3.0 Standards

3.1 The design, manufacture, identification of material and testing of the equipment covered in this

specification shall comply with the latest editions of the relevant Bureau of Indian Standards.

In cases where suitable Indian Standards are not available, generally accepted codes andpractices shall be adopted.

3.2 In cases where the offer deviates from the specified technical specifications, the tenderer shall

indicate clearly in his offer the reasons for the changes, the standards proposed to be adoptedby him and the details thereof as per Technical Deviation Statement form, attached as

Annexure B to the Techno-commercial bid.

4.0 Operating conditions

The units offered by the tenderer shall be capable of continuous operation without impairing

performance and physical damages due to wear & tear.

5.0 Work not included

5.1 Civil works

5.2 Providing Starters and external power wiring of electric motors.

6.0 Technical details for FRP, structural construction and motor6.1 FRP mixer settlers, after settlers and tanks

The equipments shall be fabricated in accordance with good engineering practices using

bisphenol resin as per the requirement of standards mentioned earlier. The materials used for

manufacturing the equipment shall be tested for quality and shall conform to the indicated

specifications. Correlating test certificates for all the materials shall be produced by theSupplier if demanded by Purchaser. The requirements of FRP fabrication are detailed below, in

clause no. 6.5 of this technical specification. The successful tenderer shall furnish the detailed

fabrication drawings for approval prior to fabrication.

The FRP mixer settlers required are of mixer capacities 150 litre, 100 litre and 25 litre.Depending on the orientation of nozzles, they are classified as Type-A & Type-B. The FRP

settlers required are of different capacities, 2 m

3

, 0.6 m

3

and 0.45 m

3

. Rectangular FRP tanksof size ranging from 0.45 to 4 m3

are intended for the operations. The dimensions, platethickness and quantities of Mixer settlers, settlers & rectangular tanks are given in the Data

sheet & Schedule of Quantities attached as Annexure I & II respectively. The drawings of

typical mixer settlers (Type A & Type B) and settlers are enclosed in Sketch nos. 1 & 2.However, the actual no. of Type-A & Type-B mixer settlers, nozzle orientation of each mixer



19/77


6.2 Agitator assembly and drive motor

6.2.1 The agitators (stirrers) covered in the specification shall be capable of continuous operation at

the rated speed (600 to 700 rpm) without impairing performances and physical damage. The

agitator shall be fabricated in accordance with good engineering practice to suit operatingconditions. The tenderer shall provide suitable end connection with the agitator shaft and themotor. The whole assembly shall be statically and dynamically balanced and checked for critical

deflection. The agitator is to be connected with vertical, flanged motor coupling. Propeller type

blade is preferred for the agitator. The agitator shaft shall be of EN8 grade mild steel and linedwith 2mm thick FRP Bisphenol resin (including the shaft connector). The drawing of the agitator

assembly with details shall be submitted along with the fabrication drawing of mixer

settlers/settlers. Any fabrication made prior to the written approval by the Purchaser shall be at

the risk of the Supplier.

6.2.2 The drive motors of mixer settlers shall be of the following:

- All motors shall comply, with the following applicable Indian standards amended up to 31st

March 2011.

- IS:325, Three Phase Induction Motors- IS 2148, Flameproof enclosures of electrical apparatus

- IS:12615, Energy efficient motors- System voltage - 415V +/- 10% 3 phase,

- Frequency -50 Hz +/- 5%.

- Enclosure - Flame proof type

- Operation - Continuous

- Mounting - Vertical

- Terminal boxes - as per standards

- Rotation -Bi directional use.

6.2.3 Data sheet for motor

1.0 Operating conditions

a. Rated Voltage & Frequency 415V + 10%, 50Hz + 5%, 3 phase AC

b. Maximum ambient

temperature

450C

2.0 Motor details By Vendor in accordance with the

requirements mentioned below:-

2.1 Type of motor Energy efficient, Squirrel Cage

Induction motor (type eff-2) as per IS

12615



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2.8 Insulation classClass F, but temperature rise limited toclass B

2.9 Enclosure TEFC, Flameproof

2.10 Location Indoor2.11 Make of motors ABB/BHEL/BHARAT

BIJLEE/KIRLOSKAR

ELECTRIC/SIEMENS/ CROMPTONGREAVES/ALSTOM

6.3 MS FRP structural stand for mixer settlers & motors

6.3.1 The details of the MS structural stands required for Mixer settlers are shown in the Sketch nos.3A, 3B & 3C. However, the successful Contractor has to design, fabricate and supply MS FRP

support frames to keep the mixer settlers at different elevations to enable gravity flow of

aqueous/solvent through different mixer settlers/settlers. The general arrangement drawing ofmixer settlers indicating the elevations of mixer settlers with stands will be provided after

placement of Work order. However, the maximum and minimum leg heights of the mixer

settler stands will be 1.32 m and 0.70 m respectively.

The MS structurals for mixer settler supports shall be fabricated using IS 2062 grade steel and

shall be rigid and mechanically strong. FRP lining thickness for structural supports shall be

minimum 3 mm using Isophthalic resin. The FRP lining of structural supports should beperfectly finished without air bubbles. The MS FRP supports where the mixer settler bottom

rests (base frame), should be provided with a suitable flat surface to avoid any buckling.

Chemically treated chequered board (WIP CHECK, WK MD-2 grade ply wood) shall be fixedon the structural base frame of the mixer settler. The size of this sheet is normally 2.4 m length

x 1.2 m breadth x 20 mm thick. The Supplier shall purchase the above chequered board and fixthe sheet suitably to the base frame of mixer settlers.

6.3.2 Motor base frame made out of MS FRP shall be fabricated and fixed above the supports to suit

the motor size and the motor with agitator assembly is to be fitted and aligned properly to

effect pumping and agitation. The General arrangement drawing of Agitator motor assembly isindicated in Sketch no. 1.

6.4 Data sheets & Schedule of Quantities

The data sheets of mixer settlers, settlers and rectangular tanks are detailed in Annexure I. The

quantities of equipments indented are indicated in the Schedule of Quantities attached asAnnexure II.



21/77


- Resin shall contain no pigments, dyes, fillers or any thixotropic agent that may interfere

with the visual inspection of the laminate.- Purchaser reserves the right to inspect the materials procured by the Contractor during any

stage of the fabrication of the items and will be entitled to receive samples for testing and

analysis.- A chemically resistant smooth finish may be provided for the inner surface which shall be

0.25 to 0.5 mm thick. The resin in such a layer shall contain minimum 80% of resin.

- The layers shall be built up with chopped strand matting (450 GSM) to the required final

thickness.- The exterior surface must be finished with a layer of surface mat and shall be relatively

smooth with no exposed fibers or sharp projections. Enough resin must be present to

prevent exposed fibre.

- The flanges and the stiffeners shall be integrally moulded with the body.- Wherever the roving / matting are discontinuous, the joints shall have an over lap of at least

50mm and these joints must be staggered along the length and breadth of the individual

sections of the units.- The exterior surface must be coated with 2 coats blue pigment in isophthalic resin.

7.0Inspection

The FRP equipments shall be inspected at the Suppliers premises. During inspection,dimensional check including testing has to be carried out in the presence of the representative ofthe Purchaser. The Supplier shall carry out any change or modifications as pointed out by the

Purchaser at no extra cost. The Supplier shall despatch the equipment only after obtaining

clearance from the Purchaser. However, the Purchasers inspection and certification does notabsolve the supplier of his responsibilities towards the satisfactory operation and the

guarantee/warranty of the system. The Purchaser representative shall be given full access to the

shop in which the equipment is being manufactured or tested. The Purchaser shall be notified

well in advance of the fabrication and major tests for the purpose of general inspection andwitnessing the tests. If any deviation/modifications suggested during inspection, such works are

to be carried with out extra cost.

IREL, if desires, may carry out any or all of the following testing methods for testing of the

laminate:-

(i) FRP Cut pieces after weighing shall be boiled in water for one hour or soaked in5.5 N HCl or 20% H2SO4 for about 72 hrs and the final weight taken. A weightdifference of +/- 1% is permissible.

(ii) For determining the glass content, the samples will be heated in a furnace at a

temperature of 5650

C for about four to five hours and shall be allowed to cool in

a dessicator The loss in weight of the sample is taken as the weight of the resin



22/77


Settlers, they shall be mechanical run tested for smooth operation. The agitators shall be run for a

minimum of four hours with Mixer settler filled up with water up to the working level. Thereshall be no wobbling, undue noise and heating of motor and uninterrupted flow of water between

different stages of mixer settler. Any defects noticed must be rectified by providing suitable

modifications or additional provisions for smooth and reliable operation.

9.0 Drawings to be furnished by the Contractor

The contractor has to submit the equipment fabrication drawings and get it approved from IRELbefore starting the fabrication works. Three sets of As built-in drawings need to be supplied

along with the supply of equipments in soft and hard copies.

10.0 Erection work

10.1All equipments shall be erected in the I floor of existing plant inside IREL premises (+ 4 m to 7

m elevation) by the Contractor as per the General arrangement drawing of mixer settlersindicating the elevations of mixer settlers and intermediate settlers with stands. This drawing

including the Equipment layout drawings at + 4.0 to 7.0 m level will be provided to the

Contractor during placement of order. However, the maximum and minimum heights of themixer settler stands will be 1.32 m and 0.70 m respectively.

10.2 Flange joints shall be jointed with gaskets.

10.3 The Contractor has to fix the nozzles/flanges at site with adequate reinforcement as per standards

to suit the site conditions in consultation with the Engineer-in-charge.

10.4 During erection, the Contractor has to maintain the daily work log register indicating the

engagement of labour, daily activities, receipt of materials etc and to submit the progress of the

work on weekly basis to the Engineer-in-charge. The Purchaser has the right to inspect theregister at any time during the work.

10.5 The normal working hours in the company shall be from 8.00 hours to 16.00 hrs. Working after16.00hrs can be carried out only after getting approval for that particular day from the concerned

Engineer -in- Charge and Safety section.

11.0 Contractors scope of supply

11.1 All the working implements like dereck, chain pulley blocks, ropes, welding & cutting

implements & consumables, hoses and other tools & tackles, scaffoldings, labour etc. are to be

brought by the Contractor.



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13.0 Safety & housekeeping

13.1 It is the sole responsibility of Contractor to carry out the work in an utmost safe manner.

Successful Contractor will have to carry out the work as per the rules laid down by IREL Safetysection. Necessary safety work permit has to be taken before starting the work. The work spotshall be maintained neat and clean on daily basis. The debris generated during the course of

erection must be shifted to the scrap yard situated within 300 m radius from the work site in

consultation with the Engineer-in-charge. If such waste is not removed, the expenses incurred forthe waste removal will be deducted from the contractor bill.

14.0 Guarantee

All the items fabricated/supplied/erected shall be guaranteed against defective workman ship for

a minimum period of 12 months from the date of completion of the work or 18 months from the

date of supply whichever is earlier as indicated in SCOC of this Tender document.

15.0 The other important points

15.1 The Tenderer has to quote the supply and erection prices separately along with statutory

levies and applicable taxes as given in Schedule I of Price bid, (PART-B).

15.2 The Tenderer shall quote the rates for Spares required for 2 years trouble free operation of the

equipments supplied by him as per the format given in Schedule II of the Part B, Price bid.

15.3 The Contractor has to engage only the labour having ESI, PF and other statutory valid

registration. Any claim raised out of any such violation will be at the Contractors own risk and

cost.

15.4 The Tenderer can inspect the site on any working day during office hours before submitting their

tender.

16.0 Time of completion

The Time of completion for the work is detailed in clause no. 3.0 of N.I.T to this Tender

document



24/77

Annexure I Page 1/3

DATA SHEETSA. Data sheets for FRP mixer settlers

1. Quantity of mixer settlers(150 litre mixer volume): Type-A 4 nos.

Type-B

2. Quantity of mixer settlers(100 litre mixer volume): Type-A 4 nos.Type-B

3.Quantity of mixer settlers( 25 litre mixer volume) : Type-A 8 nos.

Type-B

4. Location of Erection : Varies from + 4.0 m to +7.0 m level

5. Material of construction : FRP in Bisphenol resin6. Nozzle fixing : To be done at Site

7. Dimensional details as per the given table (Refer Sketch no. 1 for drawing):Technical detailsSl

No.

Description

150 litres mixer

volume

100 litres mixer

volume

25 litres mixer

volume

Remarks

a. Over all dimensions Length-4000 mm

Width -3150 mm

Height - 790 mm

Length-3122 mm

Width -2646 mm

Height -692 mm

Length-1890 mm

Width -1890 mm

Height - 480 mm

including

flange

width at the

top

b. No. of mixer settlers 4

(Type-A& B will be

furnished along with

the order)

4

(Type-A& B will

be furnished along

with the order)

8

(Type-A& B will

be furnished along

with the order)

-

c. No. of stages in each

mixer settler

6 6 6

d. Bottom plate thickness 15 mm 12 mm 12 mm

e. Side plate thickness 12 mm 12 mm 10 mm

f. Inner partition platethickness

10 mm 8 mm 8 mm

g. Cover sheet thickness 2 mm 2 mm 2 mm

h. Baffle Plate thickness

(D1 & D2)

8 mm 6 mm 6 mm

i. Partition Plate thickness,

E

10 mm 8 mm 8 mm

j. Partition Plate thickness,

F

10 mm 8 mm 8 mm

k. Solvent & aqueous pipes 90 mm ID 63 mm ID 50 mm ID

l.. Shroud pipe 200 mm ID 194 mm ID 150 mm ID

m. Solvent over flow height

from bottom (in Plate E

of Sketch no. 1)

600 mm 520 mm 250 mm

A i fi d i 550 425 200

-



25/77

Annexure I Page 2/3

B. Data sheets for FRP Settlers

1. Material of construction : FRP in Bisphenol resin2. Location of Erection :Varies from + 4.0 m to +7.0 m level3. Nozzle fixing : To be done at Site

4. Quantity & Dimensional details for Aqueous settlers as per the given table:

(Refer Sketch no. 2 for drawing):

Over all Size in mm Plate thickness RemarksSl.No

Description

Length Width Height

Bottom

Side Inner

Topcover

a. Type-1 : 2 m3 capacity

(9 nos.)

3150 750 850 12 10 8 2

b. Type-2 : 0.6 m3 capacity(10 nos.)

1400 750 600 10 8 8 2

c. Type-3 : 0.45 m3 capacity(6 nos.)

1830 500 500 10 8 8 2

including

flange

width at the

top

5. Quantity & Dimensional details for Solvent settlers as per the given table:(Refer Sketch no. 2 for drawing):

Over all Size in mm Plate thickness in mm RemarksSl.

No

Tag No.

Length Width Height Bottom Side Inner Top cover

a. Type-1 : 2 m3 capacity

(9 nos.)

3150 750 850 12 10 8 2

b. Type-2 : 0.6 m3 capacity

(2 nos.)

1400 750 600 10 8 8 2

c. Type-3 : 0.45 m3

(6 nos.)

1830 500 500 10 8 8 2

including

flange

width at the

top

C. Data sheets for FRP Rectangular tanks

1. Material of construction : FRP in Bisphenol resin2. Location of Erection :Varies from + 4.0 m to +7.0 m level

3. Nozzle fixing : To be done at Site

4. Quantity & Dimensional details for tanks as per the given table:



26/77

Annexure I Page 3/3

Dimensions of Baffle Plate, D1 indicated in Sketch no. 1

Tag as perSketch no. 1

150 litre Mixersettler



K1 250 mm 210 mm 150 mm

K2 250 mm 210 mm 150 mm

L 250 mm 225 mm 150 mm

M 250 mm 225 mm 150 mm

N 250 mm 225 mm 150 mm

Dimensions of Plate, E indicated in Sketch no. 1

Tag as perSketch no. 1




P 180 mm 180 mm 100 mm

Q 314 mm 234 mm 194 mm

R 675 mm 630 mm 405 mmS 75 mm 45 mm 45 mm

T 314 mm 234 mm 194 mm

U 180 mm 180 mm 100 mm

V 600 mm 520 mm 250 mm

W 150 mm 160 mm 200 mm

Dimensions of Plate, F indicated in Sketch no. 1

Tag as per

Sketch no. 1

150 litre Mixer

settler

100 litre Mixer

settler

25 litre Mixer

settler

X 750 mm 675 mm 450 mm

Y 415 mm 350 mm 252 mm



27/77

Annexure II

SCHEDULE OF QUANTITIES

Sl.No. Item Capacity Quantity

A FRP Mixer settlers with cover, agitator, motor & accessories complete

with mild steel base frame, wooden chequered board and steel supports

1 Mixer Settlers (Type -A & Type-B) 150 litres mixer

volume

4 Nos.

2 Mixer Settlers (Type -A & Type-B) 100 litres mixer

volume

4 Nos.

3 Mixer Settlers (Type -A & Type-B) 25 litres mixervolume 8 Nos.

Sub total - A 16 Nos.

B FRP settlers with cover

1 Type-1 Aqueous settler 2 m3

9 Nos.

2 Type-2 Aqueous settler 0.6 m3

10 Nos.

3 Type-3 Aqueous settler 0.45 m3

6 Nos.

4 Type-1 Solvent settler 2 m3

9 Nos.5 Type-2 Solvent settler 0.6 m

32 Nos.

6 Type-3 Solvent settler 0.45 m3 6 Nos.

Sub total - B 42 Nos.

C FRP rectangular tank with cover

1 Rectangular tank 4 m3 2 Nos.

2 Rectangular tank 2 m3

8 Nos.

3 Rectangular tank 1 m3

4 Nos.

4 Rectangular tank 0.45 m

3

1 No.Sub total - C 15 Nos.



28/77

Annexure III

APPROVED LIST OF SUPPLIERS/MANUFACTURERS OF RESIN & P.B. MAT

A. BISPHENOL RESIN

1. Naptha resins and chemicals Pvt. Ltd.,510, Westminister, Cunningham road,

Bangalore- 560 052

2. Golden resins Pvt.ltd.,16th Main, Koramangala Extn.

Bangalore- 560 034

3. Ecmas Resin Pvt. Ltd.,3-6-260/101 Madhuri Mansion

Himayatnagar, hyderabad -500 029

4. Mechemco Industries27, Kewal Industrial estateSenapathy Bapat Marg, lower parel

Mumbai 400 013

B. POWDER BONDED/ CHOPPED STRAND MAT/ SURFACE MAT

1. Binani Industries Ltd.,Mercantile Chambers,12 J.N, Heredia Marg, B.E. Mumbai

2. Saint Gobain Vetrotexs India Ltd.,Thimmapur, Hyderabad-Bangalore Highway

Andhra Pradesh

3. Owens Corning Application Development Centre

10/1-B, Graphite India road,Hoodi village, K.R. Puram

Hubli, Bangalore- 560 048



29/77

44.. GGEENNEERRAALL CCOONNDDIITTIIOONNSS OOFF CCOONNTTRRAACCTT FFOORR SSUUPPPPLLYY,, EERREECCTTIIOONN &&

CCOOMMMMIISSSSIIOONNIINNGG OOFF EEQQUUIIPPMMEENNTT

Table of Clauses

Clause

No.

Topic Page No.

1. Definition of Terms 30

2. Contract 31

3. Application 31

4. Standards 31

5. Scope of order & Specifications 32

6. Inspection of Site 32

7. Contractors Drawings 32

8. Mistakes in Drawings 33

9. Correspondance 33

10. Insurance 33

11. Claims 33

12. Despatches 33

13. Prices 34

14. Taxes, Duties & Levies 34

15. Variation in quantities 35



30/77

20. Complete erection, start up & commissioning 37

21. Performance Tests and Provisional Acceptance 37

22. Alteration of specifications, patterns and drawings 38

23. Indemnity 39

24. Additional Conditions for Complete Erection of Equipment 39

25. Liquidated Damages for Late Delivery, Erection & commissioning 42

26. Deduction from Contract price. 42

27. Time of Completion and Force Majeure 42

28. Extension of Time 43

29. Death, Bankruptcy, etc. 43

30. Failure and Termination 43

31. Arbitration 44

32. Jurisdiction 44

33. Laws Governing the Contract 44

34. Exercising Rights and Powers of Purchaser 44

35. Secrecy 45

36. Ownership of Drawings and Specifications 45

37. General 45



31/77

4. GENERAL CONDITIONS OF CONTRACT FOR SUPPLY, ERECTION

& COMMISSIONING OF EQUIPMENT

1.0 Definition of Terms

In construing these General Conditions, Special Conditions and other commercial terms,Technical specifications & Annexures, the following words shall have the meanings herein

assigned to them unless there is something in the subject or context inconsistent with such

construction.

a. Purchaser/Company

The Purchaser/Company shall mean Indian Rare Earths Limited, Rare Earths Division,

Udyogamandal-683 501, Kerala or its authorised representatives.b. Contractor/Supplier

The Contractor/Supplier shall mean the person or company whose tender is accepted by the

Purchaser and shall be deemed to include the Contractors successors, heirs, executors,

administrators, representatives and assigns approved by the Purchaser.

c. Sub Contractor

The Sub-contractor shall mean the person or company named in the contract for any part ofthe work or any person to whom any part of the contract has been sub-let by the Contractor

with the consent in writing of the Purchaser and shall include his heirs, executors,

administrators, representatives and assignees approved by the Purchaser.

d. Plant, etc.

Plant, Equipment, Stores, Work or Works shall mean and include plant and materials to be

provided and work to be done by the Contractor under the contract.

e. Contract Price

The Contract Price means the price payable to the Supplier under the Contract for the full

and proper performance of its contractual obligations.

f. Services

Services means services ancillary to the supply of the Machinery, such as transportation,

insurance and other incidental services, such as installation, commissioning, provision of

technical assistance, training and other such obligations of the Supplier covered under theContract.

g. Specifications

The Specifications shall mean the specification annexed to or issued with these General

Conditions and the Schedules and Sketches/Drawings attached thereto, if any.



32/77

i. Tests on Completion

Tests on Completion shall mean such tests which are to be made by the Contractor before the

works are taken over by the Purchaser as are provided in the Contract and such other tests asmay be agreed upon between the Purchaser and the Contractor.

j. Commercial Use

Commercial use shall mean that use of the work or works, which the Contractor

contemplates or of which it is to be commercially capable.

k. Dimensions

Dimensions shall mean the extent of a line, area, and volume. All dimensions shall be givenin the metric system i.e. for length measurement in kilometres, metres, or millimetres, for

surface measurement in square metres, for volume measurement in cubic metres, etc.

l. Weight

Weight of a body shall mean the measure of the force of gravity on the body. It shall be

given in metric units i.e. in tons (1 ton = 1000kg.), kilograms and grams.

m. Time

Time shall be reckoned in months, days and hours, and the month shall mean calendar

month.

n. Letter of Intent

Letter of Intent shall mean the Purchasers letter to the Contractor conveying his acceptance

of the tender subject to such reservations as may have been stated therein.

o. Writing

Writing shall include any manuscript, typewritten or printed statement, under or over

signature or seal, as the case may be.

Terms and expressions not herein defined shall have the same meanings as are assigned to themin the Indian Sale of goods Act (No.III of 1930) failing that in the Indian Contract Act (Act IX of

1872) and failing that the General Clauses Act 1987.

2.0 Contract

The Contractor with the Purchaser shall enter into a formal agreement for the proper

fulfillment of the Contract.

3.0 Application

These General Conditions shall apply to the extent that provisions in other parts of theContract do not supersede them



33/77

5.0 Scope of Order and Specifications

Material shall be supplied strictly according to the specifications enclosed and in accordance

with all conditions both general and specific enclosed with Order, unless any or all of them

have been modified or cancelled in writing either as a whole or in part by IREL.

6.0 Inspection of Site

The Contractor or his representative shall be deemed to have inspected and examined the siteand surroundings before submitting his tender and shall obtain the necessary information as

to risks, contingencies and other circumstances which may influence or affect his tender.

7.0 Contractors Drawings

The Contractor shall also forward , within twenty days after placing the Work order, copies

of fabrication drawings and General arrangement drawings showing relative levels fordifferent units along with the details like the load data required to install the assembly,

weight of each equipment and other dimensions pertinent to the installation of the unit. The

Contractor shall send three (3) sets of all drawings including specifications for Purchasersapproval. Drawings which are satisfactory for approval on the first submission will be so

noted and signed and one copy of the signed prints returned. Drawings not satisfactory for

approval on the first submission will have changes, notes, etc. noted on the prints, one ofwhich will be returned to the Contractor for resubmission. A Print with such addition shall

not be interpreted by the Contractor to be Approved as noted unless specifically so noted

above on approving signature.

Any shop work done prior to the approval of drawings will be at the Contractors risk. TheContractor shall make changes in the design, which are considered necessary to make the

equipment conform to the provisions and intent of the specification, without any additional

cost to the Purchaser.

All drawings, part lists, assembly, procedures, etc. shall bear a readily identified number e.g.

drawing number and each subsequent revision or addition to the drawing or procedure, etc.shall be identified by a revision number or issue number.

The checking and approval of the above document by the Purchaser is for the benefit of the

Purchaser, and shall not relieve the Contractor from full responsibility for ensuring correct

interpretation of design drawings and specifications or for completeness and accuracy of theshop drawings and relevant specifications.

The Contractor shall record all deviations, concessions, omissions, changes, etc. occurringthroughout the manufacturing assembly and testing phases and submit a complete set of as

built drawings in reproducible form on CD, within thirty (30) days of the date of the



34/77

8.0 Mistakes in Drawing

The Contractor shall be responsible for any discrepancies, errors or omissions in the

drawings and other particulars supplied by him, whether such particulars and drawings have

been approved by the Purchaser or not. The Contractor shall pay for any extra cost due to

any alteration of the works necessitated by reason of any discrepancy, error or omission inthe drawings and particulars supplied by the Contractor. If the Contractor fails to make such

alterations, the Purchaser may do so at the risk and cost of the Contractor.

9.0 Correspondance

All correspondence shall be in English and addressed to IREL drawn to the attention of the

officer issuing the Order, unless otherwise specifically authorised.

10.0 Insurance

Transit-cum-erection insurance shall be arranged by the Contractor, valid for a period of six

months beyond the supply, erection and commissioning period as per this tender. The policy

shall be assigned in favour of Indian Rare Earths Ltd and the original policy shall be lodgedwith the Purchaser before any payment is due to the Contractor. The Contractor shall arrange

to make the premium payments without any default whatsoever and submit proof of such

payments to the Purchaser.

11.0 Claims

11.1 In case of loss or damage arising out of or during execution of the Contract, claims thereof

shall be settled by the Contractor directly with the Insurer upon authorisation by thePurchaser.

11.2 If any contract work including materials and services, perishes or becomes unserviceable,

lost, missing, stolen or damaged for any cause whatsoever during transit, storage and/or incourse of erection, the Contractor shall, on demand by the Purchaser, replace the same or

undertake the necessary repairs.

11.3 The cost of replacement or charges for repairs, as the case may be, shall be borne by theContractor. The Contractor will submit claims for the cost/charges with the Insurance agent

in terms of clause 11.1.

12.0 Despatches

12.1 The Bidder shall quote his best and earliest delivery, F.O.R. site

12.2 The Contractor shall advise the Purchaser the value of each consignment as soon as the

goods are ready for despatch The Contractor shall despatch the goods to site (IREL


12 4 All i d h C h ll b d h d b d d


35/77

12.4 All equipment under the Contract shall be despatched by approved road transport contractors

after obtaining necessary clearance from the Purchaser. All material shall be consigned in thename of Senior Manager(P&S), IREL, UDYOGAMANDAL.

12.5 In case the Bidder is responsible for erection, then the installation of all the equipmentincluding site assembly, fixing of nozzles etc. within the scope of work and commissioning

shall be commenced immediately after handing over of site and complete erection shall be

completed within the stipulated period from the date of commencement of erection work.

13.0 Prices

13.1 Unless otherwise agreed to specifically in Order, the price payable by IREL to Supplierunder the Order shall remain firm throughout the period of order and shall not be subject to

any escalation.

13.2 The Bidder shall include in his tender all items of equipment/system etc. as stated in the

Technical specifications of the tender.

13.3 The prices shall be itemised in accordance with the Price Schedule attached in Price bid(Part-B) and the Bidder quoted for all items as per Schedule I & II in the Price bid will only

be considered for placing the order.

13.4 Prices of Spare parts required for two years of normal operation should be quoted separately

(Schedule III of Price bid)giving the itemised prices. The prices of Spares will not be

included in the Prices quoted by the Bidder for evaluation purpose in Schedule I & II of thePrice bid.

13.5 For all equipment/system and spares, prices shall be quoted in Rupees for delivery on F.O.R

basis.

13.6 All rates and prices in the tender shall be inclusive of Sales tax, Service tax, Work Contract

tax and any other applicable taxes, duties and all other statutory levies applicable at Kerala.

The work will be covered under the provisions of Works Contract tax as per the Value AddedTax Act prevailing at Kerala and the Works Contract tax at applicable rates will be deducted

at source from all payments to the Contractor.

13.7 The Contractor is responsible and liable for remitting all statutory dues (Service tax, VAT

etc. as applicable) collected / included in the Price schedule of the contract to the statutory

authorities without fail. IREL is not responsible for remittance of such tax collections.13.8 The Purchaser has the right to place the order for the Spares separately or along with the

work order for the equipment specified in this Tender document.

14.0 Taxes, duties & levies


f t b th t t t th iti I th S li f il t b it th i it


36/77

formats by the statutory authorities. In case the Supplier fails to submit the requisite

documents, the reimbursable amount on account of duties/ taxes, levies as indicated in hisquotation/invoice / Work order/Contract shall be deducted from his bill.

15.0 Variation in Quantities

The quantities of equipments indicated in the Schedule of Quantities (Annexure II) of theTechnical specifications are tentative only and the Purchaser shall have the right to add or

delete the quantity of items in the Work order and in such cases, no objection shall be raised

by the Contractor.

16.0 Erection

16.1 The Contractor shall provide competent Supervisors/Engineers who shall be constantly at siteand shall give his whole time to supervise the erection work at site. You are requested to

collect passes for your workmen and supervisors by writing to us immediately the total

strength of labourers likely to be brought in for erection work.

16.2 You shall carry out the work under close supervision without any damage to the Companys

existing setup. You should provide necessary Personnel Protective Equipment for workmen

and display necessary signboards at site without fail.16.3 You shall carry out the work as per the details given in the Technical Specifications. The

work shall be carried out as directed by the Purchasers representative and the materials

brought inside the Company shall be recorded in a register to be maintained by the

Contractor for the purpose, duly signed by the Purchasers representative and Security

Department. Copies of the relevant pages shall be submitted along with bills of payment.

17.0 Retention money

At the time of settlement of final bill, IREL shall retain 10 % of the actual contract value(Final bill amount) as Retention money. On specific written request from the Supplier, the

Security deposit paid shall be adjusted against the 10% retention money and balance amount

will be deducted from the final bill.

17.1 The Retention money will be refunded only on expiry of Guarantee Period specified in theWork order.

17.2 However, the retention money can be released on receipt of specified written

request of the supplier along with the irrevocable bank guarantee from a

nationalised /scheduled bank for an equivalent amount, valid till the completion

of guarantee period. the supplier shall submit the same before settlement of the

final bill.


18 2 60% of the Supply Price (Schedule I of Price bid) will be paid on pro rata basis depending on


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18.2 60% of the Supply Price (Schedule I of Price bid) will be paid on pro-rata basis, depending on

the receipt and acceptance of the equipments at site on producing the following:-

18.2.1 Invoice (Cenvatable) in Original & Duplicate for Transporter

18.2.2 Proof of receipt by the consignee in the form of receipted LR or receipted delivery Challanor any other document in original as applicable.

18.3 20% of the Supply Price (Schedule I of Price bid) & 80% of the Erection Price (Schedule II

of Price bid) shall be paid on pro-rata basis, depending on the completion of erection,

commissioning and performance guarantee testing of the equipments at site and onsubmission of bill and acceptance certificate issued by IREL.

18.4 10% (Retention Money) of the Contract value ( Schedule I & II of Price bid) will be releasedafter satisfactory performance of the system for a period of 12 months (Guarantee period)

from the date of final acceptance of all the equipments by IREL. Alternatively this amountcan be released on submission of Bank Guarantee for an equal amount towards performance

valid till the completion of the guarantee period from a Nationalised/Scheduled bank.

18.5 The Suppliers request(s) for payment shall be made to the Purchaser in writing, accompanied

by invoice in triplicate, describing, as appropriate, the equipments delivered and Services

performed, inspection report submitted and fulfillment of other obligations stipulated in theContract.

18.6 If the Contractor is not a manufacturer of the equipment, the Contractor has to submit the

copies of bills of materials/equipment purchased along with warrantee certificate if any whilesubmitting the final claim.

18.7 Final measurement shall be taken within one month after satisfactory completion of the entirework and the final bill shall be submitted within 60 days of final measurement.

18.8 You are requested to (1) obtain separate PF & ESI codes from the authorities on behalf of

your workers and to submit the copy of returns filed by you for our reference and (2) furnisha) proper insurance number of insured person, b) name of dispensary to which the insured

person belongs and c) first date of appointment during the contribution period of 6 months.

ESIC/PF/WCT etc. will be deducted from Running Account/Final bill as per statutoryrequirement unless exemption certificate is submitted. Special Work Permit from the Labour

Dept. shall be arranged by you in case the total work force is more than 19 Nos.

18.9 Payment will be based on the actual measurements of each item taken at site except for

payment against submission of fabrication drawings mentioned above.

18.10 As per provision of the Income Tax Act 1961, the Company will be deducting the Incometax (TDS) at the rate specified by the government from payments that will be made to the



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19.0 Basis of Payment

Payment will be made based on the actual executed quantity of work done in terms of supply,

erection, commissioning & performance guarantee testing of equipments.

20.0 Complete Erection, Start-Up and Commissioning

20.1 The Contractor has to undertake erection of all materials and equipment supplied by him asper the approved drawings, specifications or bills of materials. This shall include the

complete erection of equipment, nozzles, structure etc. supplied under the Contract includingaligning, leveling of equipments, starting up and operating the Equipments to meet specifiedperformance guarantee and handing over the equipments to the Purchaser on issue of the

acceptance Certificate.

20.2 The Contractor shall make arrangement to draw electricity and water to the erection site from

selected locations at site where electricity and power shall be provided by the Purchaser at

such terms and conditions as stipulated in the Contract.

20.3 The Contractor shall provide all consumable materials, ladders, platforms, temporarysupports and other necessary facilities required for the handling and erection of the

equipment supplied under the Contract.

20.4 Unless otherwise provided in the Contract, the Contractor shall arrange all construction /

erection equipment, welding equipment, erection and lifting tools and tackles, instruments

and appliances required for the erection work, as well as equipment, tools and tackles for the

transportation to site of erection of all equipment supplied under the Contract.20.5 The Contractor shall provide necessary supervisory personnel, staff, skilled and unskilled

labour, including electrical personnel with approved license as per Indian Electricity Rules

1956 as amended from time to time, to ensure that the whole of the erection work iscompleted in all respect within the period specified in the Contract. The Contractor shall

ensure, when local laws require, the concerned employees obtain and hold certificates of

competency for their work from the competent authority.

20.6 On completion of the erection work, the Contractor shall promptly notify the Purchaser of theproposed date of the commencement of the start-up operations. The duration of the start-upperiod shall be established in a schedule, which shall be part of the Contract. The Purchaser

will provide facilities such as fuel, power, water and utilities to the Contractor as required foroperating the equipment during such period and during this period the equipment shall be

operated under the supervision of the Contractor


21 1 The Contractor shall be responsible for carrying out performance tests on all equipment


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21.1 The Contractor shall be responsible for carrying out performance tests on all equipment

supplied by him and/or procured by the Purchaser as indicated in the Technical specificationscovered in this Tender document, in the presence of the Purchasers representative. This

responsibility shall rest with the Contractor regardless of whether the erection has been

carried out by him or any other agency.

21.2 On the completion of a satisfactory start-up operation, the Contractor shall notify thePurchaser in writing of the proposed date of the commencement of the performance tests.

Every item of plant and equipment, as well as the plant as a whole, shall undergo aperformance test unless otherwise decided by the Purchaser. The duration of the

performance test shall be four hours continuous operation unless otherwise directed by the

Purchaser.

21.3 During the performance test, the plant will be operated with the assistance of the Contractor.The Purchaser will provide labour, fuel, power, utilities and other relevant supplies.

21.4 Should the continuous operation of the plant during the performance test be interrupted due

to either difficulties with the plant and equipment supplied by the Contractor or the

inadequacy of his staff or defects in case the erection has been carried out by the Contractor,then the performance test shall be restarted and run again for a continuous period of four (4)

hours as specified in 21.2 above

21.5 The Purchaser will have the right to charge such amount as may be deemed reasonable by

him for materials and services provided by the Purchaser in case performance tests continue

for an unreasonably long period due to interruptions as defined in 21.4 above.

21.6 On the satisfactory completion of the performance test the equipment will be deemed to havebeen placed in commercial operation and the Purchaser will normally issue an Acceptance

certificate, provided that the Contractor undertakes to rectify all defects which do not

influence commercial operation but which are nevertheless present in the plant and which areindicated in writing by the Purchaser.

21.8 Normally, the equipment will have to satisfactorily complete the performance test before theissue of the Acceptance certificate. In special circumstances and at the Purchasers sole

discretion, the Acceptance Certificate may be issued for a part of the Plant.

21.9 The date of the Acceptance certificate shall be considered to be the date of the

commencement of the commercial operation of the Plant. The cost of making any test shallbe borne by the Contractor if such test is clearly intended by or provided for in the

Specification or Schedule of Quantities.

22.0 Alteration of specifications, patterns and drawings


22.2 No change in the scope of the work shall be made without a written instruction issued


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therefore by the Purchaser. Revised drawings, bills of materials or specifications, shall alsobe considered as written instructions.

22.3 In the event of such alteration involving a revision in the cost, or in the delivery period the

same shall be discussed and mutually agreed to taking into account the unit rates of similaritems in the contract. In case of disagreement, the decision of the Purchaser, in the cost or

delivery period, shall be final and conclusive.

23.0 Indemnity

23.1 The Contractor assumes responsibility for, and shall indemnify and save harmless thePurchaser, or their Officers or employees from all liability, claims, costs, expenses, taxes and

assessments, including penalties, punitive damages, attorneys fees and court costs which are,or may be, required with respect to any breach of the Contractors obligations under thiscontract, or for which the Contractor has assumed responsibility under this Contract,

including those imposed under any contract, local or national law or laws, or in respect to all

salaries, wages, or other compensation of all persons employed by the Contractor or his sub-contractors or suppliers in connection with the performance of any work covered by the

Contract. The Contractor shall execute and deliver and shall cause his sub-contractors andsuppliers to execute and deliver, such other further instruments and to comply with such

requirements of such laws, and regulations as may be necessary there-under to confirm and

effectuate this Contract and to protect the Purchaser, or their officers or employees.

24.0 Additional Conditions for Complete Erection of Equipment

24.1 When the Contract requires the Contractor to undertake complete erection of equipment,start-up and commissioning, the following conditions will apply, in conjunction with other

clauses of the conditions of contract as stated herein before, so far as they are applicable.

24.2 The Contractor shall be solely responsible for the satisfactory erection, start-up and

commissioning of the equipment supplied under the Contract, including demonstration ofperformance guarantees, notwithstanding that the Contractor may have been assisted by the

Purchaser or his authorised representative in doing so.

24.3 Sub-Contractor

24.3.1 The Contractor shall not sub-let any part of the erection work without the written consent of

the Purchaser.24.3.2 The Contractor shall be responsible to the Purchaser for the work of Sub-contractors.

24.3.3 Any Sub-contractor shall be bound to the Contractor by terms of drawings and specificationsand shall assume towards the Contractor all the obligations and responsibilities that the

C t t t d th P h


The Purchaser will provide building layouts for erection of the equipments. But such layout


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shall not relieve the Contractor of his responsibility for the proper performance of the works.The Contractor shall check all provision and detailed layout for erction and alignment of

equipment and machinery.

24.6 Clean-up and Observance of Safety Precautions

24.6.1 The Contractor shall at all times keep the site free from the accumulation of waste materials

and debris and upon completion of the works shall clean away and dispose of all surplus

materials supplied, rubbish and temporary works of whatsoever nature and kind as directedby the Purchaser and shall leave the works and site clean and tidy.

24.6.2 The Contractor shall be responsible for taking of all safety precautions during the

construction and on completion of the works, and for leaving the site safe at all times and atthe end of each working day and at all times when the work is temporarily suspended he shall

protect all construction materials, equipment and facilities from causing damage to existingproperty or interfering with the operation of the facility when it goes into service.

24.6.3 The Contractor shall comply with all applicable provisions of the safety regulations, clean up

programme and other precautionary measures, which the Purchaser has in effect at the site.

24.6.4 During erection of the various units, safety precautions such as providing ladders for safeapproach of the inside of the tanks, etc. shall be provided by the Contractor.

24.6.5 The Contractor shall comply with any instruction given by the Safety Supervisor of IREL

regarding safety, precautions, protective measures, cleanliness etc.

24.7 Supervision by Purchaser

Erection work shall be carried out by the Contractor under the general supervision and to thesatisfaction of the Purchaser. The Contractor shall receive instructions and directions fromthe Purchaser in connection with the work and shall strictly abide by the same. If the

Contractor performs any work in a manner contrary to the Contract without the written

approval of the Purchaser, the Contractor shall bear all the costs arising there from and shallbe responsible for all the losses to the Purchaser.

24.8 Contractors Agent and Personnel

In order to carry out his responsibilities under this section, the Contractor shall employ onecompetent agent, whose name shall be previously communicated in writing by the Contractor

to the Purchaser to supervise the erection work. The said agent shall be constantly present at

site during working hours and any instructions given to the said agent by the Purchaser shallbe deemed to have been given to the Contractor


24.9 Working Hours


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A normal working day shall mean eight hours of work, from 08.00 hrs To 16.00 hrs. There

shall be six working days in a week. The Contractor without the written permission of the

Purchaser shall carry out no work during weekly holidays and other recognised holidays and

during night.

24.10 Supply of Erection Equipment, Materials and Labour

Unless otherwise provided in the Contract, the Contractor at his own expense shall supply allerection and transportation equipment, tools, materials and labour and all other things of

every kind necessary for the due fulfillment of the contract.

24.11 Delay in obtaining Materials from Purchaser

If the Purchaser has undertaken to supply any material specified in the Contract at rates and

conditions stated therein, the Contractor shall keep himself in touch with the day-to-day

position regarding the supply of materials by the Purchaser and shall so adjust the progress ofthe work that his labour may not remain idle nor may there be any other claim due to, or

arising from, delay in obtaining the materials. No claim whatsoever shall be admissible by

the Purchaser on account of delay in supplying materials, if any.

24.12 Purchasers Erection and Transportation Equipment

The Purchaser may at his discretion give on hire to the Contractor erection and/or

transportation equipment, if available, for the use of the Contractor during the execution ofthe work on such terms as may be specified in the Contract or in a separate agreement for

Hire of Plant. The Contractor shall take all reasonable care of all such equipment belonging

to the Purchaser but committed to his charge and shall be responsible for all damage or loss

caused to such equipment while they are in his charge. On completion of the Contract or atits termination for any reason whatsoever or at any earlier occasion as required by the

Purchaser, the Contractor shall return all such equipment to the Purchaser in good order and

repair, wear and tear excepted, and shall be entirely responsible for any failure to account forthe same or any damage done thereto.

24.13 Return Surplus Materials

Notwithstanding anything contained to the contrary anywhere in this Contract, wherever anymaterials for the execution of the work are procured with the assistance of the Purchaser,

either by issue from the Purchasers stocks or purchase made under orders or permits orlicenses issued by the Purchaser, the Contractor shall use the said materials economically and

solely for the purpose of the work and shall not dispose of them without the writteni i f th P h d h