iR2545i EASY en Gb R

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EasyOperationGuide

Keep this guide near the machine or uture re erence.

CONTENTS

Pre ace

Manuals or the Machine ............................ ................. 01What You Can Do with This Machine ......................... 03Control Panel ............................. .............................. ....... 05

Copying Function

Making a Copy .......................... .............................. ....... 07Basic Copying Functions ............................. ................. 09Advanced Copying Functions .............................. ....... 13

Printing Function

Printing rom a Computer ........................... ................. 17Speci ying the Printer Driver Settings ....................... 19Printing rom a USB Memory Media Device(Media Print) .............................. .............................. ....... 21

Sending/Facsimile Functions

Sending a Document (E-mail, I- ax, File Server,and USB Memory Media Device) .............................. .. 23Sending a Fax ............................ .............................. ....... 25Send and Fax Functions .............................. ................. 27

Scanning FunctionScanning rom a Computer (Remote Scan) .............. 37

Other Functions & Troubleshooting

Operating the Machine rom a Computer(Remote UI) ........................... .............................. ............ 39Customizing the Machine Settings .......................... .. 41Troubleshooting ............................ .............................. .. 43


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Easy Operation Guide Pre ace01 02Manuals or the Machine Easy Operation Guide

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Windows Printer Driver Guide Network ScanGear Guide Windows Fax Driver Guide Bar Code Printing Guide

The PDF version o this manual is also available on User Manual CD-ROM.

Mac Printer Driver Guide

Basic Operations and Function OverviewRead this manual to quickly learn the basic operations and unctionality o the machine.Always keep this manual near the machine or uture re erence.

Startup and Sa e Use o the MachineRead this manual rst to learn important in ormation regarding sa e use o the machine. Thismanual also contains in ormation you should know be ore using the machine, as well as anoverview o how to use the machine.

Sa ety InstructionsBasic Functions

Routine Maintenance Troubleshooting

General Instructions on How to Use the MachineRead this manual to learn the basic operations common to the unctions o the machine.Also read to learn routine maintenance and how to troubleshoot the problems.

Introduction to the MachineOperating the Touch Panel DisplaySpeci ying the Machines Basic SettingsOptional Equipment

Loading PaperRe lling/Replacing ConsumablesClearing Paper JamsIdenti ying and Isolating Problems

Network Connectivity and Security ManagementRead this manual to learn how to connect the machine to a network and per orm securitymanagement.

Instructions or the SystemAdministratorSpeci ying the Network Settings

Security Management Troubleshooting

Copying a DocumentRead this manual to learn how to copy originals.

Basic Copying FunctionsAdvanced Copying Functions

Managing Copy JobsCustomizing the Copy Settings

Manuals or the Machine The manuals included with the machine and optional equipment are listed below. Please read them asnecessary to make ull use o the machine. The manuals you receive will vary according to the productspurchased and the system con gurations.

Sending a DocumentRead this manual to learn how to send scanned documents by e-mail, I- ax, and ax, or to a

le server and USB memory media device.

Basic Send and Fax FunctionsSpeci ying DestinationsReceiving DocumentsChecking the Send/Receive Status

Editing Address Book Printing Communication ReportsCustomizing the Send and Fax Settings Troubleshooting

Using the Machine as a PrinterRead this manual to learn how to use the machine as a printer.

Basic Printing FunctionsManaging Print Jobs

Customizing the Printer Settings Troubleshooting

Operating the Machine rom a ComputerRead this manual to learn how to access the machine rom a computer by using the RemoteUI (Remote User Inter ace).

Starting the Remote UIManaging Jobs

Managing Department/User IDsCustomizing the Machine Settings

Printing rom a ComputerRead this manual to learn how to use the pri nter driver thatenables you to print documents rom a computer.

Using the Machine as a ScannerRead this manual to learn how to use the Color Network ScanGearthat enables you to scan originals and load the scanned images toa computer.

Using the Fax Function on a ComputerRead this manual to learn how to use the ax driver that enablesyou to send axes rom a computer.

Printing a Bar CodeRead this manual to learn how to print bar codes rom a computer.

Paper Manual

PDF on User Manual CD-ROM



Included with the Barcode Printing Kit-B1

System Settings GuideSystem Settings Guide

Please read this guide before operating this product.After you finish reading this guide, store it in a safe place for future reference. ENG

Reference GuideReference Guide

Please read this guide before operating this product.After you finish reading this guide, store it in a safe place for future reference. ENG

Reference Guide

System Settings Guide

EasyOperationGuide

Keepthisguidenearthemachineforfuturereference.

CONTENTSPreface

ManualsfortheMachine.. ...........................................01What YouCanDo withThisMachine...... ...................03ControlPanel..................................................................05

Copying FunctionMaking a Copy........ .......................................................07BasicCopying Functions... ...........................................09Advanced Copying Functions...... ...............................13

Printing Function

Printing froma Computer. ...........................................17Specifying thePrinterDriverSettings.... ...................19Printing froma USBMemory Media Device(Media Print). ..................................................................21

Sending/FacsimileFunctionsSending a Document (E-mail, I-fax, FileServer,and USBMemory Media Device). ...............................23Sending a Fax.................................................................25Send and FaxFunctions.... ...........................................27

Scanning Function

Scanning froma Computer(RemoteScan)....... .......37

OtherFunctions&Troubleshooting

Operating theMachinefroma Computer(RemoteUI).....................................................................39Customizing theMachineSettings......... ...................41Troubleshooting..... .......................................................43

Easy Operation Guide

Remote UI GuideRemote UI Guide

Please read this guide before operating thisproduct.After you finish reading this guide, store it in a safe place for future reference. ENG

Please read thisguide before operating this product.After you finish reading thisguide, store it in a safe place for future reference. ENG

Sendingand Facsimile GuideSending and Facsimile Guide

PrinterGuidePrinterGuide

Please read this guide before operating thisproduct.After you finish reading this guide, store it in a safe place for future reference. ENG

Copying GuideCopying Guide

Please read thisguide before operating this product.After you finish reading this guide, store it in a safe place for future reference. ENG

Copying Guide

Printer Guide

Sending and Facsimile Guide

Remote UI Guide

Users GuideRead this guide first.Please read this guide before operating this prod uct.After you finish reading this gui de, store it in a safe place for future reference.

Guide de IutilisateurVeuillez dabord lire ce guide.Lisez ce guide avant d'utiliser ce produit.Aprs avoir pris connais sance de son contenu, conservez-le dans un endroit sr pour pouvoir leconsulter en cas de besoin.

AnwenderhandbuchBitte lesen Sie dieses Handbuch zuerst.Bitte lesen Sie diesesHandbuch, bevor Sie mit dem Produkt arbeiten.Nachdem Sie dasHandbuch gelesen haben, bewahren Sie eszum Nachschlagen an einem sicheren Ort auf.

Guida perlutenteLeggere questa guida.Leggere questa guida prima diiniziare ad utilizzare ilprodotto.Terminata la lettura, conservare la guida in un luogo sicuro per eventualiconsul tazioni.

Gua de usuarioLea esta gua primero.Por favor, lea esta gua antes de usar este producto.Despus de leer esta gua, gurdela en un lugar seguro para posteriores consultas.

Users GuideUsers Guide

Users Guide


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Easy Operation Guide Pre ace03 04What You Can Do with This Machine Easy Operation Guide

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Preface

01 Manuals or the Machine03 What You Can Do with This Machine05 Control Panel

Copying Function

07 Making a Copy

09 Basic Copying FunctionsMaking Enlarged/Reduced CopiesAdjusting the Density o Copied Images

10 Optimizing the Copy Output Quality

Using Paper Not Loaded in the Drawers

11 Copying on Both Sides o the Paper

Stapling Collated Copies

12 Making Copies in Sets Arranged in Page Order

Making Copies Grouped by Page

13 Advanced Copying FunctionsCopying Facing Pages o Bound Originals Separately

Copying Di erent Size Originals Together

14 Copying ID Cards

Copying Multiple Originals on One Sheet o Paper

15 Erasing Dark Borders When Copying Bound Originals

Adjusting the Sharpness o Copied Images

16 Storing and Recalling Frequently Used SettingsMaking Copies in the Page Arrangement to Form a Book let

Printing Function

17 Printing from a Computer

19 Specifying the Printer Driver SettingsCon iguring the Page Settings

Selecting the Finishing Style

20 Selecting the Paper SourceSelecting the Print Output Quality

21 Printing from a USB Memory Media Device (MediaPrint)

Sending/Facsimile Functions

23 Sending a Document (E-mail, I-fax, File Server, andUSB Memory Media Device)

25 Sending a Fax

27 Send and Fax FunctionsSpeci ying Destinations Easily and Quickly

28 Recalling the Most Recent Settings

Speci ying the File Format or Sending Documents29 Setting the Send Screen to Suit Your Needs

30 Printing the Sender In ormation When Sending I-Faxes/Faxes

Automatically Forwarding Received Documents31 Scanning Documents Containing Photos Clearly

32 Speci ying the Scanning Area to Cover the Original Size

Scanning Fine Text and Images Clearly

33 Scanning Two-Sided Originals

34 Scanning Diferent Size Originals Together

Adjusting the Background Color o Sent Documents

35 Adding the Reply Destination to Sent Documents

36 Speci ying the Time to Start Sending

A ixing Stamps on Scanned OriginalsScanning Function

37 Scanning from a Computer (Remote Scan)

Other Functions & Troubleshooting

39 Operating the Machine from a Computer (Remote UI)What is the Remote UI?

40 Accessing the Remote UI

41 Customizing the Machine Settings

43 Troubleshooting

What You Can Do with This MachineThe imageRUNNER 2545i/2545/2535i/2535/2530i/2530/2525i/2525/2520i/2520 incorporates a rich array o input and output eaturesthat can greatly enhance your efciency. Equipped with eatures that meet the needs o document work in a digitized ofce, theimageRUNNER 2545i/2545/2535i/2535/2530i/2530/2525i/2525/2520i/2520 represents the ultimate in digital multitasking machines.

COPY

PRINT

Remote SCAN

Remote UI

For security-related unctions andsettings, see the System SettingsGuide on the User Manual CD-ROM.SECURITY

Send, Remote Scan, and Remote UIare the network-based unctions.

NETWORK

SEND

Optional or the imageRUNNER2545/2535/2530/2525/2520

FAX

Optional


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Easy Operation Guide Pre ace05 06Control Panel Easy Operation Guide

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Control Panel The control panel consists o the touch panel display, physical keys or various operations, numeric keys, andindicators.

Touch Panel DisplayDisplays the menu screen or each unction and the SystemMonitor screen.

COPY keyPress to switch to the top screen o the Copy unction.

SEND keyPress to switch to the top screen o the Send and Fax

unctions.

SCAN/PRINT keyPress to use unctions such as Remote Scan, Media Print,Secure Printing, etc.

Numeric keysPress to enter numbers.

Clear keyPress to clear entered numbers or characters.

ID (Log In/Out) keyPress to log in to/out o the machine, such as when it ismanaged with Department ID/User ID Management.

Control panel power switch (Sub power supply)Press to clear or enter the Sleep mode.

I no messages or menu are displayed on the touchpanel display with the Main Power Indicator lightingup, the machine is in the Sleep mode.

Additional Functions keyPress to access the Additional Functions menu.

Counter Check keyPress to display the Counter Check screen.

Volume Control keyPress to display the screen or the machines audible tonesettings.

Start keyPress to start an operation such as copying and scanning.

Stop key

Press to stop a job in progress such as copying andscanning.

Processing/Data indicatorFlashes or lights up green when the machine is per ormingoperations.

Error indicatorFlashes or lights up red i an error occurs in the machine.

Main Power indicatorLights up green when the main power is turned ON.

Display Contrast dial Turn to adjust the brightness o the touch panel display.

Reset keyPress to cancel the speci ed settings and return to thetop screen.

Viewing and Canceling Jobs

Checking the Machine Status

Press [System Monitor] to view the job status or cancel jobs. Youcan also check the machine status such as the amount o remaining paper.


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07 Easy Operation Guide Copy 08Making a Copy Easy Operation Guide

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1 2 3 4

Making a Copy This section describes the basic operation procedure or copying originals.

Display the Copy Screen Place Your Originals Speci y the Number o Copies Start Copying

Press (COPY) to display the top screeno the Copy unction.

Place your originals in the eeder or on theplaten glass.

Enter the desired number o copies(1 to 999) using (numerickeys).

Press (Start).

Close the eeder/platen cover a ter placing your originals onthe platen glass.

To change the value you have entered, press (Clear) enter the correct value.

The number o copies you speci y is displayed on the upperright side o the touch panel display.

When the screen below appears, select the original size press [OK] (Start).

To cancel copying, press (Stop). You can also cancel thecurrent copy job by pressing [Cancel] on the screenindicating the copy processing status. *

I the machine is in the Sleep mode, press (Power).

How to Log in to the Machine

* The canceling procedure difers depending on the job status.For more in ormation, see Chapter 1, Introduction to CopyFunction,in the Copying Guide.


Enter your Department ID and password i the screen prompts you to do so press (Log In/Out).Enter your User ID and password i the screen prompts you to do so press (Log In/Out).Insert the control card i the screen prompts you to do so.When you have nished the operations, press (Log In/Out) or remove the control card to log out.

For more in ormation, see Chapter 2, Basic Operations,in the Re erence Guide.

Copying GuideCopying Guide

Please read this guide before operating this product.After you finish reading thisguide, store it in a safe place for future reference. ENG

Copying Guide


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11 Easy Operation Guide Copy 12Basic Copying Functions Easy Operation Guide

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>> Basic Copying Functions

12

You can copy two-sided originals or multiple one-sided originals onboth sides o the paper.

The 2 > 2-Sided and 2 > 1-Sided mode are available only when the machine is equippedwith the feeder (optional for the imageRUNNER 2545/2535/2530/2525/2520).

Press [2-Sided] select the 2-Sided mode you want touse press [OK] as indicated on the touch paneldisplay.

For The Book > 2-Sided mode, you will be asked to select the type o original.

Copying on Both Sides o the Paper

You can set the machine to staple the collated copies on the speci ed position.

The Staple mode is available only when the optional Inner Finisher-B1 is attached to the machine.

Press [Finishing] [Staple] [Next] select the staple type and position press [OK] as indicated on the touch panel display.

Stapling Collated Copies

You can set the machine to output the copies in sets arranged inpage order.

Press [Finishing] [Collate] [OK] as indicated onthe touch panel display.

Making Copies in Sets Arranged in Page Order

You can set the machine to output the copies in groups o individualpages.

Press [Finishing] [Group] [OK] as indicated on thetouch panel display.

Making Copies Grouped by Page

11

1

22

2

33

3

44

4

Output Orientations1

2

2

2

When per orming Collate or Group copying, you can select either Rotateor O seta s the output orientation.

It is possible to combine the output orientation and the Collate or Group modes, such as Collate + Rotate, Group +O set, etc.

Rotate O set

Each printout group is output in alternating orientations.(Not available when the optional Inner Finisher-B1 is attachedto the machine.)

Each printout group is output with the same orientation, butstaggered and alternating layers. (Available when the optionalInner Finisher-B1 is attached to the machine.)

Press [Rotate] [Next] select the paper source press [OK] to use theRotate mode.

Press [Ofset] [OK] touse the Ofset mode.

Chapter 2 Copying Guide




Book > 2-Sided (Le t/Right 2-Sided)

2 > 2-Sided

1 > 2-Sided

2 > 1-Sided

Book > 2-Sided (Front/Back 2-Sided)

Stapled


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13 Easy Operation Guide Copy 14Advanced Copying Functions Easy Operation Guide

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12

3

4

This section describes the operation procedures or the Copy modes you can access rom the [SpecialFeatures] key on the top screen o the Copy unction.

Advanced Copying Functions

You can copy multiple originals o di erent sizes at the same time when using the eeder.

The Diferent Size Originals mode is available only when the machine is equipped with the eeder (optionalor the imageRUNNER 2545/2535/2530/2525/2520).

Press [Di erent Size Originals] [Done] as indicated on the touch paneldisplay.

You can copy both sides o an ID card on one side o paper at actual size.

Copying ID Cards

Copying Di erent Size Originals Together

Press [ID Card Copy] select the layout type press [Next] select the paper source press [OK] [Done] asindicated on the touch panel display.

You can reduce two or our original images to t on one sheet o paper.

Press [Image Combination] select the original size press [Next] select the combination mode press [Next] select the paper source press [OK] [Done] as indicated on the touch panel display.

Copying Multiple Originals on One Sheet o Paper

4

43

21

43

21

Press [2-Page Separation] [Done].

You can copy the acing pages o bound originals on separatesheets o paper.

Copying Facing Pages o Bound Originals Separately

1

1

2

3





2 on 1

4 on 1

For the position o the copiedimages, you can select either top/ bottom or le t/right.


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15 Easy Operation Guide Copy 16Advanced Copying Functions Easy Operation Guide

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>> Advanced Copying Functions1

32

4

Press [Sharpness] [Low] or [High] to adjust thesharpness level [OK] [Done] as indicated on thetouch panel display.

You can store the possible combinations o the copy settings to recall when you makea copy with the setting combination.

Storing and Recalling Frequently Used Settings

You can adjust the sharpness level. To make the text or lines sharper,increase the sharpness level. To make the hal tone images so ter,decrease the sharpness level.

Adjusting the Sharpness o Copied Images

To store the setting combination:First make a combination o the copy settings you want to store.Press [Mode Memory] [Store/Erase] select [Store] select the memory key which you wantto store the setting in press [Next]. Con rm the setting and press [Yes] [OK] [Done] asindicated on the touch panel display.

To recall the setting combination rom the memory:Press [Mode Memory] select the memory key containing the settings you want to recall press [OK] [Done].

You can erase shadows and lines that may appear on the copy. Select theerase mode depending on the type or condition o the original.

Press [Frame Erase] select the mode you want to use press [Next] select the original size press [Next] speci ythe erase width(s) press [OK] [Done] as indicated on thetouch panel display.

For the Binding Erase mode, select the side o the original on which to erase the shadow,instead o selecting the original size.

Erasing Dark Borders When Copying Bound Originals

2 on 1Photo

70% Text/Photo

Group

1

2

3

You can copy the originals in such a way that the copies are made into abooklet when olded.

Making Copies in the Page Arrangement to Form a Booklet

Press [Booklet] select the original size press [Next] select

the paper source

press [OK]

[Done] as indicated on thetouch panel display.

You can also copy the rst page o the originals as a cover.

56

4 3

2

1

3

4

5

6

7

8

78

2 1

4





OFF

ON

OFF

ON

OFF

ON

SharpnessLower

Theworld's coral reefs,wherebrilliantly colored sh and amyriad ofother tropical creaturescometogether.

Aptly nicknamedTropical Forests under thesea,thesespots ofbreathtakingbeauty serveas hometocountless varieties oflife,and to us oftheland,this alluring,dream-likeworldforms a tropicalparadise lledwith romance.

Theworld's coral reefs,wherebrilliantly colored sh and amyriad ofother tropical creaturescometogether.

Aptly nicknamedTropical Forests under thesea,thesespots ofbreathtakingbeauty serveas hometocountless varieties oflife,and to us oftheland,this alluring,dream-likeworldforms a tropicalparadise lledwith romance.

SharpnessHigher

Original Frame Erase mode:Erases shadows on the edges o the copy.

Binding Erase mode:Erases shadows o punch holes.

Book Frame Erase mode:Erases shadows on the edges and in the center o the copy o thebound original.


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17 Easy Operation Guide Print Printing rom a Computer Easy Operation Guide 18

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1 2 3 4

Windows PrinterDriver Guide

The printer driver screens shown below may difer rom the ones displayed on your computer,depending on the machine and optional equipment, type and version o printer driver, oroperating system you are using.

Secure Printing

On the printer driver screen, you can select Secure Printing as the output method when printing your documents.Secure Printing enables you to hold your print jobs until the appropriate password assigned on the printer driveris entered at the machine. This way, con dential documents are not le t lying on the machines output tray.

For more in ormation on Secure Printing, see Printing rom a Computer,in Chapter 1 o the Printer Guide.

Mac PrinterDriver Guide

The operation procedure in this section is or a Windows computer. For instructions on how to print rom a Macintoshcomputer, see the Mac Printer Driver Guide.

Printing rom a Computer This section describes the basic operation procedure or printing a document rom a computer.

Open the [Print] Dialog Box Select the Printer Speci y the Print Settings Start Printing

In the application you open thedocument to print rom, click the [File]menu select [Print].

In the [Print] dialog box, select your printer click [Properties] *.

In each sheet o the printer setting dialogbox, speci y the print settings that suit yourpre erences click [OK].

Speci y the number o prints and pages toprint as necessary click [OK].*

* The name o the button to display the printer setting sheetshown on step 3 may vary depending on the application youare using.

** The name o the button to start printing may vary dependingon the application you are using.

Printer Driver

The printer driver installed on your computer enables the machine to printthe documents rom the applications on your computer. The printer driveralso enables you to speci y the various print settings such as paper size and

nishing style.

For more in ormation on the printer driver settings, see p. 19 and p. 20.

For more in ormation on the print settings, see p. 19 and p. 20.On this screen, you can speci y the number o prints, andpages to print. I you need no detailed settings, click [OK] ** to start printing.

* The name o the button to start printing may vary dependingon the application you are using.

** The canceling procedure difers depending on the job status.For more in ormation, see Chapter 3, Managing Print Jobs,inthe Printer Guide.


To cancel printing on your computer, click [Cancel] in thedialog box that appears when the print data is beingprocessed.

To cancel printing on the machines control panel, use theSystem Monitor screen displayed by pressing (Stop) or[System Monitor]. **

The dialog boxes or print settings shown in steps 2 and 4 mayvary depending on the application you are using.


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19 Easy Operation Guide Print Speci ying the Printer Driver Settings Easy Operation Guide 20

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This section describes the instructions on how to speci y printer driver settings, such as the nishing style andprint quality.

Speci ying the Printer Driver Settings The screen shots and the descriptions are or the Windows printer driver. For instructions on how to con gure the settings

on the Macintosh printer driver, see the Mac Printer Driver Guide or the help on the printer driver. The printer driver screens shown below may difer rom the ones displayed on your computer, depending on the machine

and optional equipment, type and version o printer driver, or operating system you are using.

1 Print StyleEnables you to select the print style such as 1-sided or 2-sided Printing.

2 Binding LocationEnables you to select the binding location such as Long Edge (Le t) or Short Edge(Top).

3 FinishingEnables you to select the nishing style such as Collate or Group.

1 Pro leEnables you to set the printer driver simply by selecting it rom the list. Printerdriver settings or di erent purposes are registered.

2 Page SizeEnables you to select the size o the document you have created in an application.

3 Output SizeEnables you to select the size o the paper to print on.

4 Page LayoutEnables you to print multiple pages onto one sheet o paper, or in other multiplelayouts.

Selecting the Finishing Style

Con guring the Page SettingsOn the [Page Setup] sheet, you can speci y the page settings.

On the [Finishing] sheet, you can speci y the nishing style.

1

23

4

1 ObjectiveEnables you to print a document with the print settings that best suit the contento the document. When you select an i tem, a comment is displayed below the list.

2 Manual Grayscale SettingsEnables you to manually speci y the settings such as brightness or contrast oryour grayscale prints.

1 Select byEnables you to select the paper supply method rom Paper Source or Paper Type.

2 Paper SelectionEnables you to select either you use the same paper source or type or all pages oruse a di erent paper source or type or the speci ed pages. This setting is use ul,

or example, when you want to print the covers o your document on a di erentkind o paper.

3 Paper Source/Paper Type *Enables you to select a desi red paper source or type when making prints.

* When you select [Paper Type] on , [Paper Type] is displayed instead o [Paper Source], allowing you to select the paper type to print your document on.

Selecting the Paper Source

Selecting the Print Output Quality

On the [Paper Source] sheet, you can speci y the paper source and type.

On the [Quality] sheet, you can speci y the print output quality to match the purpose o the printing.

1

2

3

[Help] Button

Click [Help] on each sheet to display the urther in ormationabout the print settings.

1

2

1

3

2

Windows Printer Driver Guide

On each sheet, click [OK] to return to the[Print] window a ter you have speci ed thesettings.





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21 Easy Operation Guide Print Printing rom a USB Memory Media Device (Media Print) Easy Operation Guide 22

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1 2 3 4Prepare Display the Memory Media Print

ScreenSelect the le to print Start Printing

Insert the USB memory media device containingthe fle you want to print into the USB port onthe le t or right side o the machine .*

Press (SCAN/PRINT) to display theScan/Print screen press [Memory MediaPrint].

Select the USB memory media devicecontaining the fle you want to print press[Down] to display the fles in the media device.

Select the fles you want to print press[Start Print].

To select the le in a older, select the older press [Down]to display the les select the le.

To cancel printing, press (Stop). You can also cancel thecurrent print job by pressing [Cancel] on the screenindicating the print processing status. *

When printing is complete, remove the USB memory mediadevice rom the USB port.

Printing rom a USB Memory Media Device(Media Print) This section describes the basic operation procedure or printing JPEG or TIFF les stored in the USB memorymedia device directly connected to the machine.

When a screen indicating the USB memory media device hasbeen inserted appears, press [Done] and proceed to the nextstep.


Enter your ID and password or insert the control card i thescreen prompts you to do so. For more in ormation on

logging in to the machine, see How to Log in to theMachine,on p. 07 .

Print Setting Options1 Press to speci y the print quantity.

2 Press to select the paper source.

3 Press to speci y the optional settings or printing JPEG les.

4 Press to print the list o the JPEG les stored in the USB memory media device.132

4


* The USB ports on the right side o the machine are optional(USB Application 3-Port Inter ace Kit-A1). The le t side USB port is not available when the above option isattached.

* The canceling procedure difers depending on the job status.For more in ormation, see Chapter 3, Managing Print Jobs,in thePrinter Guide.

Some USB memory media devices are not compatible with themachine. For more in ormation, see Chapter 2, Printing romUSB Memory Media (Media Print),in the Printer Guide.

The Media Print unction is available only when it is enabled by the System Settings o the machine.See Chapter 7, Other System Settings,in the System Settings Guide.

PrinterGuidePrinterGuide

Please read thisguide before operating thisproduct.After you finish reading this guide, store it in a safe place for future reference. ENG

Printer Guide


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23 Easy Operation Guide Send/Fax 24Sending a Document (E-mail, I- ax, File Server, and USB Memory Media Device) Easy Operation Guide

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This section describes the basic operation procedure or sending a document. To use the Send unction with the imageRUNNER 2545/2535/2530/2525/2520, the unction mustbe activated with the optional Color Send K it-Y1.

Display the Send Screen Place Your Originals Speci y the Destination Start Sending

Press (SEND) to display the top screeno the Send and Fax unctions.


Press [New Address] select the sendingmethod * speci y the destination.

Press (Start).


You can also speci y the destination by using [Address Book],[Favorites Buttons], or [One-touch Buttons]. These unctionssave you the e ort o entering a destination each time yousend documents.

When the screen below appears, select the original size press [OK].

Enter your user name and password press [OK], i themachine prompts you to do so when you press (Start).

To cancel scanning originals, press (Stop). You can alsocancel scanning originals by pressing [Cancel] on the screenindicating the send processing status.

For in ormation on speci ying destinations, see p. 27.


Enter your ID and password or insert the control card i thescreen prompts you to do so. For more in ormation onlogging in to the machine, see How to Log in to theMachine,on p. 07 .

I the screen shown below appears, enter your user name

and password and speci y the login destination press [LogIn].

Sending a Document(E-mail, I- ax, File Server, and USB Memory Media Device) PDF on User Manual CD-ROM

For instructions on how to cancel sending a document duringtransmission, see Chapter 2, Sending Documents,in theSending and Facsimile Guide.

* The available sending methods displayed on the screen mayvary, depending on the settings.

Some USB memory media devices are not compatible with themachine. For more in ormation, see Chapter 2, SendingDocuments,in the Sending and Facsimile Guide.


Sendingand FacsimileGuideSending and Facsimile Guide

Sending andFacsimile Guide


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25 Easy Operation Guide Send/Fax 26Sending a Fax Easy Operation Guide

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Sending a Fax This section describes the basic operation procedure or sending a ax.

Display the Send Screen

Press (SEND) to display the top screeno the Send and Fax unctions.

Place Your Originals


Enter the Fax Number

Enter the ax number using (numeric keys).

Start Sending

Press (Start).

The Fax unction is available only when the optional Super G3 Fax Board-AG1 is attached to themachine.

Even when the above option is attached, using the Fax unction can be restricted by the settingso Authorized Send. See Chapter 4, Customizing Settings,in the Remote UI Guide.




I the screen shown below appears, enter your user name

and password and speci y the login destination press [LogIn].

When the screen below appears, select the original size press [OK].

To cancel scanning originals, press (Stop). You can alsocancel scanning originals by pressing [Cancel] on the screenindicating the ax processing status.

You can also speci y the destination by using [Address Book],[Favorites Buttons], or [One-touch Buttons]. These unctionssave you the e ort o entering a ax number each time yousend documents.

For in ormation on speci ying destinations, see p. 27.


For instructions on how to cancel sending a document duringtransmission, see Chapter 2, Sending Documents,in theSending and Facsimile Guide.

Please read this guide before operating thisproduct.After you finish reading thisguide, store it in a safe place for future reference. ENG

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27 Easy Operation Guide Send/Fax 28Send and Fax Functions Easy Operation Guide

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1

2 3

4

5

Press [Favorites Buttons].

This section describes the operation procedures or the Send and Fax unctions you can access rom the topscreen o the Send and Fax unctions.

Send and Fax Functions

Select the desired destination press [OK].

Select the desired avorites button press [Done].

Select the desired one-touchbutton press [Done].

Press [Address Book].

[Address Book], [One-touch Buttons], and [Favorites Buttons] enable you to streamline and customize the proceduresor speci ying destinations. These unctions enable you to register recipient destinations so that you can send

documents by pressing only a ew keys.

The destinations you can speci y may vary, depending on the settings o Authorized Send.See Chapter 4, Customizing Settings,in the Remote UI Guide.

Speci ying Destinations Easily and Quickly

1 Select [1 Be ore], [2 Be ore], or[3 Be ore]. 2Con rm the settings press[OK].

1Select the desired le ormat. You cannot select the le ormat

when sending I- axes or axes.2

I you want to separatemultiple images and sendthem as separate les, press[Divide into Pages] [Done].

Press [Recall].

The Recall unction enables you to send a document using any o the last three addresses, scan settings, and sendsettings that were used.

Recalling the Most Recent Settings

Press [File Format].

You can send documents in a variety o le ormats, including TIFF, PDF, and JPEG. This gives you the reedom to senddocuments in a manner that is suited to the purpose o the document, as well as the recipients document handlingenvironment. Scanned original images are converted to the speci ed le ormat and sent via e-mail or to a le serveror USB memory media device.

Speci ying the File Format or Sending DocumentsPress [One-touch Buttons].

4

5

In addition to standard TIFF, PDF, and JPEG le ormats, the machine also supports PDF (Compact) and PDF (OCR)les.

PDF (Compact) les are archived with a higher compression ratio than normal PDF. The resulting le data size is smaller than normalPDF, and there ore recommended or jobs that are to be sent over the network.

PDF (OCR) les per orm OCR (Optical Character Recognition) on scanned documents to create a PDF with searchable text.

PDF (OCR) is available only when the OCR unction is activated with the optional Color Send Searchable PDF Kit-C1.

File Formats

1 2 3

Chapter 4 Sending and Facsimile Guide




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>> Send and Fax Functions

1Press [CommunicationSettings] [TX Settings]under .

2Press [] or [] until [TX Terminal ID] appears press[TX Terminal ID].

3Press [On] [OK]. To return to the top screen,press (Reset).

1Press [System Settings] * [Forwarding Settings].* To make changes to the System

Settings, log in to the machineas the System Manager.

2

Press [Register] registerthe orwarding conditionsand destinations asindicated on the touchpanel display.

3

Select the desiredorwarding setting press

[Validate/Invalidate] [Done]. To return to the top screen,press (Reset).

Press (Additional Functions).

You can add the sender in ormation at the top o the documents that you send via I- ax/ ax. In ormation such as yourI- ax address, name and ax number is printed, enabling the recipient to know who sent the document.

Printing the Sender In ormation When Sending I-Faxes/Faxes


You can set the machine to automatically orward the received I- ax/ ax documents to any desired destination. I areceived document matches the orwarding conditions you set, it is or warded to the destination. You can also speci ya orwarding destination or received documents that do not match the orwarding conditions.

Automatically Forwarding Received Documents

This section describes the operation procedures or speci yingthe use ul Additional Functions settings related to the Send andFax unctions.

1

Press [CommunicationSettings] [TX Settings]under . 2

Press [] or [] until[De ault Screen or Send]

appears press [De aultScreen or Send]. 3

Select the desired settingitem press [OK].

To return to the top screen,press (Reset).


You can speci y the screen to display rst when you press (SEND). You can select Favorites Buttons screen, One-touch screen, or the top screen o the Send and Fax unctions as the screen to display rst.

Setting the Send Screen to Suit Your Needs



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1

1 Press [Option]. 2 Press [Document Size]. 3Select the document sizethat is larger than theoriginal size press [Done] [OK].

1 Press [Option]. 2Press the [Resolution] drop-down list box select thedesired resolution press[OK].

Press [Scan Settings].

When the edges o the scanned image are missing, change the Document Size setting to a size that is larger than theactual original size.

Speci ying the Scanning Area to Cover the Original Size


You can scan ne text in documents more clearly by setting a higher resolution.Note, however, that the le size increases as you increase the resolution.

Scanning Fine Text and Images Clearly

1

1

This section describes the operation procedures or theSend and Fax unctions you can access rom the [ScanSettings] key on the top screen o the Send and Fax

unctions.

1 Press [Option]. 2 Press the original type drop-down list box select [Photo]or [ Text/Photo] press [OK].


You can improve the image quality o scanned images by selecting the original type setting that best suits youroriginals. When originals containing photos are not scanned clearly, select [Photo] or [ Text/Photo] rom the originaltype drop-down list box to obtain better results.

Scanning Documents Containing Photos Clearly

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1

1 Press [Option]. 2 Press [Di erent Size Origin] [OK].

1 Press [Option]. 2 Press [Adjust Background]. 3Press [-] or [+] to adjust theamount o each color press [OK] [OK].

You can scan multiple originals o di erent sizes at the same time when using the eeder.

The Diferent Size Originals mode is available only when the machine is equipped with the eeder(optional or the imageRUNNER 2545/2535/2530/2525/2520).

Scanning Di erent Size Originals Together

You can adjust the density o the background color when scanning color originals. You can adjust red, green, and blueseparately.

Adjusting the Background Color o Sent Documents



1

11 Press [Option]. 2 Press [2-Sided Original]. 3

Select [Book Type] or[Calendar Type] press [OK] [OK].


You can scan both sides o the originals set in the eeder.

The 2-Sided Original mode is available only when the machine is equipped with the eeder(optional or the imageRUNNER 2545/2535/2530/2525/2520).

Scanning Two-Sided Originals

1





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37 Easy Operation Guide Scan 38Scanning rom a Computer (Remote Scan) Easy Operation Guide

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Network ScanGearGuide

Scanning rom a Computer(Remote Scan) This section describes the basic operation procedure or scanning originals to load the scanned images to acomputer.

Switch the Machine Online Place Your Originals

The screen shots shown below may difer rom the ones displayed on your computer,depending on the application or operating s ystem you are using.




Press (SCAN/PRINT) to display theScan/Print screen press [Remote Scan] [Online].


Open the Color Network ScanGear

From the menu o the application, select thecommand * to start the scanning operation.

Start Scanning

Speci y the scan settings that suit yourpre erences click [Scan].

Make sure that the Color Network ScanGear is selected asthe scanner to be used.

On the Color Network ScanGear dialog box, speci y thesettings such as the color mode and resolution.

To cancel scanning, click [Cancel] in the dialog box thatappears when the scan data is being processed.

When scanning is complete, switch the machine ofine.

For more in ormation, see the documentation that comes withyour T WAIN-compliant application.

For instructions on how to speci y the settings on the ColorNetwork ScanGear dialog box, see the Network ScanGearGuide or the help on the Color Network ScanGear.

* Command names include [Scan New], [Acquire], and others,depending on the application you are using.


I you want to use the machine as a network scanner, it must beconnected to a computer over an IPv4 network.


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39 Easy Operation Guide Other 40Operating the Machine rom a Computer (Remote UI) Easy Operation Guide

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Editing the Address Book

Network

1 2

Checking the consumables Viewing the Jobs

This section describes the basic operation procedure or accessing the machine rom a computer by using theRemote UI.

The Remote UI (Remote User Inter ace) is so tware built into the machine that enables users to access machine unctions and settingsrom a web browser on a computer. Some examples o what you can do on the Remote UI include:

Checking the machine status such as paper or toner amountChecking the job statusRegistering or editing the addresses. *

* The Address Book can be protected by a password.

I you log in to the Remote UI as the System Manager, you can use urther unctions such as setting Department ID/User Managementand customizing the various machine settings.

What is the Remote UI?

A ter success ully logging in, the Device Status page isdisplayed. Go to other pages as necessary by using themenu on the le t side o the page.

Accessing the Remote UI

Start Your Web Browser

Start your web browser enter the IP address * o the machine into the Web browser on yourcomputer to access the Remote UI press[ENTER] key on your computer keyboard.

Log in to the Remote UI

On the Remote UI top page displayed in step1, enter your Department ID or User ID andpassword * click [OK].

Operating the Machine rom a Computer(Remote UI)

* The IP address in the screen shots in this section is or illustrativepurposes only. Ask your network administrator or the IP addresso your machine.

* The ID and password you have to enter when logging independ on the Remote UI setting. Ask your systemadministrator or your ID and password.


Remote UI GuideRemote UI Guide


Remote UI Guide


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41 Easy Operation Guide Other 42Customizing the Machine Settings Easy Operation Guide

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Customizing the Machine Settings

The Additional Functions screen is displayed by pressing (Additional Functions) on the machines controlpanel. From this screen, you can change and customize the machines various settings. When these settingsare changed or speci ed, they are saved as de ault settings and remain in e ect until they are changed again.

From the Additional Functions screen, you can customize the machine settings to suit your needs.

Examples o Use ul Settings

I you requently use the Copy unction,or example, you can set the Copy screen

to be displayed rst.

Displaying the screen for thefunction you frequently use Saving electricity or toner

There are two settings or saving electricity and toner.

Press [Energy Consumption inSleep Mode] and make thedesired settings.

Press [Toner Save Mode] andmake the desired settings.

Press [Initial Function] and makethe desired settings.

Chapter 3 in theReference Guide



Press [Auto Sleep Time] and makethe desired settings.

You can adjust the time or themachine to enter the Sleep mode.

Setting the time for themachine to enter the Sleepmode

First make the copy settings as youpre er. Press [Standard Settings]and make the desired settings.

Various settings or the Copy unctioncan be stored and recalled as asetting combination.

Storing and recalling thecopy settings you prefer

When you dial a ax number, themachine prompts you to enter the

ax number again, which will preventdialing mistakes.

Preventing misdialing whensending a fax

Press [Restrict the Send Function] [Confrm Entered Fax Numbers]and make the desired settings.


Chapter 4 in theCopying Guide

Chapter 4 in theSystem Settings Guide

[Common Settings]Enables you to speci y the settings that are undamental tothe machine operations.

Chapter 3 in the Re erence Guide

[Copy Settings]Enables you to speci y the settings or the Copy unction.

Chapter 4 in the Copying Guide

[Timer Settings]Enables you to speci y the timer-related settings or themachine, such as the time or the machine to enter the Sleepmode.


[Communications Settings]Enables you to speci y the settings or the Send and Fax

unctions. Chapter 7 in the Sending and Facsimile Guide

[Adjustment/Cleaning]Enables you to adjust and optimize the machine settings orbetter results when printing on special paper or under otherconditions. Also enables you to per orm automatic machinecleaning.

Chapter 5 and 6 in the Re erence Guide

6 [Printer Settings]Enables you to speci y the settings or the Print unction.

Chapter 4 in the Printer Guide

7 [Report Settings]Enables you to print various reports such as the Users DataList.


Chapter 8 in the Sending and Facsimile Guide

8 [Address Book Settings]

Enables you to register, edit, or delete destinations. Chapter 4 in the Sending and Facsimile Guide

9 [System Settings]*Enables you to speci y the machines system settings such asthe network- or security-related settings. Mainly used by theadministrator.* To make changes to the System Settings, log in to the machine

as the System Manager. System Settings Guide

(Chapters to re er to depend on the setting items.)

To save electricity: To save toner:


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43 Easy Operation Guide Other 44 Troubleshooting Easy Operation Guide

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Troubleshooting This section describes which other guides to check when seeking solutions to problems that you mayexperience when using the machine. The list also includes where to nd descriptions o the procedures orreplacing or re lling the consumables such as paper, toner, and staples.

Problem Section Title Chapter Guide

Paper

Paper has run out. Paper Drawers 5 Re erence

A paper jam has occurred. Clearing Paper Jams 6 Re erence

Paper jams occur requently. Identi ying and IsolatingProblems

6 Re erence

Toner

Toner has run out. Replacing the Toner 5 Re erence

Staples

A staple jam has occurred. Clearing Staple Jams 6 Re erence

Staples have run out. Replacing the Staple Cartridge 5 Re erence

Scanning

The scanned images o the originals scanned with theplaten glass/ eeder have marks or stains.

Routine Cleaning 5 Re erence

M emo ry b ecom es ul l du ri ng s can ni ng. I M em or y Beco mes Fu ll du ri ngScanning...

6 Re erence

Printing

The density o a copy or print is di erent rom theoriginal.

Speci ying Common Settings 3 Re erence

Settings Menu 4 Printer

Printouts are dirty. Routine Cleaning 5 Re erence

Communications

Cannot send documents. Identi ying and IsolatingProblems

9 Sending andFacsimile

Cannot receive documents. Identi ying and IsolatingProblems


Transmissions are slow. Identi ying and IsolatingProblems


Problem Section Title Chapter Guide

Other

The power does not turn ON. Turning ON/OFF the Machine 2 Users

A message appears on the touch panel display. Sel -diagnostic Display 6 Re erence

An error code like E******appears on the touch paneldisplay.

Service Call Message 6 Re erence


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CANON INC.30-2, Shimomaruko 3-chome, Ohta-ku, Tokyo 146-8501, Japan

CANON U.S.A., INC.One Canon Plaza, Lake Success, NY 11042, U.S.A.

CANON CANADA INC.6390 Dixie Road Mississauga, Ontario L5T 1P7, Canada

CANON EUROPA N.V.Bovenkerkerweg 59-61 1185 XB Amstelveen, The Netherlands(See http://www.canon-europe.com/ or details on your regional dealer)

CANON LATIN AMERICA, INC.703 Water ord Way Suite 400 Miami, Florida 33126 U.S.A.

CANON AUSTRALIA PTY. LTD1 Thomas Holt Drive, North Ryde, Sydney, N.S.W. 2113, Australia

CANON CHINA CO., LTD15F Jinbao Building No.89 Jinbao Street, Dongcheng District, Beijing 100005, China

CANON SINGAPORE PTE. LTD.1 HarbourFront Avenue #04-01 Keppel Bay Tower, Singapore 098632

CANON HONGKONG CO., LTD19/F., The Metropolis Tower, 10 Metropolis Drive, Hunghom, Kowloon, Hong Kong