IQBAL ACADEMY PAKISTAN

IQBAL ACADEMY PAKISTAN

AGENDA AND WORKING PAPERS

FOR THE

114TH MEETING

OF THE

EXECUTIVE COMMITTEE

APRIL 14, 2012

Agenda & Working Papers– 114th Meeting of the Executive CommitteeIqbal Academy Pakistan

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TABLE OF CONTENTS

PART – I MINUTES & REPORTS ................................................................................. 4

EC ITEM NO. 1: COOPTION OF DR. RAFI UD DIN HASHMI AS MEMBER OF THE

EXECUTIVE COMMITTEE.............................................................................................................. 5

EC ITEM NO. 2: CONFIRMATION OF THE MINUTES OF THE 113TH MEETING OF THE

EXECUTIVE COMMITTEE HELD ON SEPTEMBER 5, 2011 ........................................................ 6

EC ITEM NO. 3: REPORT ON THE ACTIONS TAKEN ON THE RESOLUTIONS OF THE

MINUTES OF THE 113TH MEETING OF THE EXECUTIVE COMMITTEE..................................11

PART – II FINANCIAL MATTERS...............................................................................17

EC ITEM NO. 4: BUDGET ESTIMATES FOR THE YEAR 2012-13 AND RE-APPROPRIATION

STATEMENT FOR THE YEAR 2011-12........................................................................................18

EC ITEM NO. 5: GRANT FROM PRIME MINISTER OF PAKISTAN....................................................20

EC ITEM NO. 6: REPORT ON GRANT FROM GOVERNMENT OF KYBER PAKHTUNKHWA .........26

EC ITEM NO. 7: ISSUE OF PROFIT FROM INVESTMENTS.................................................................27

PART – III SERVICE MATTERS ................................................................................. 28

EC ITEM NO. 8: PROMOTION OF MR. JINNAH IQBAL, ASSISTANT DIRECTOR

(ACCOUNTS) .................................................................................................................................29

EC ITEM NO. 9: APPOINTMENT (BY PROMOTION) ON THE POST OF ASSISTANT

DIRECTOR (OUTREACH).............................................................................................................31

EC ITEM NO. 10: UPGRADATION OF POSTS OF PRIVATE SECRETARIES ......................................33

EC ITEM NO. 11: PROMOTION OF MR. MUKHTAR AHMED, PRIVATE SECRETARY TO THE

VICE PRESIDENT .........................................................................................................................34

EC ITEM NO. 12: PROMOTION OF MR. SYED QAISAR MAHMOOD SHAH, PRIVATE

SECRETARY TO THE DIRECTOR .................................................................................................37

EC ITEM NO. 13: CONSIDERATION OF APPLICATION OF MR. SYED SHAUKAT ALI, SALES

OFFICER, BS-16 ...........................................................................................................................40

PART – IV ADMINISTRATIVE MATTERS .................................................................41

EC ITEM NO. 14: REPORT ON CHANGE OF MINISTRY ...................................................................42

EC ITEM NO. 15: REPORT OF THE SUB-COMMITTEE ON MR. ASLAM KAMAL’SPAINTINGS....................................................................................................................................43

EC ITEM NO. 16: AMENDMENT IN PRESIDENTIAL ORDER NO. 377 OF 1981 ............................45

EC ITEM NO. 17: AMENDMENT IN MEMBERSHIP RULES ...............................................................46

EC ITEM NO. 18: THE IQBAL ACADEMY (TELECOM) RULES, 2012 ..............................................48

EC ITEM NO. 19: THE ISSUE OF SPACE ALLOCATION IN THE AIWAN-E-IQBAL COMPLEX ......50

EC ITEM NO. 20: COMMEMORATING IQBAL YEAR .........................................................................53

EC ITEM NO. 21: INTERNATIONAL IQBAL CONGRESS ...................................................................54

EC ITEM NO. 22: AGENDA OF THE 42NDMEETING OF THE GOVERNING BODY .......................56

EC ITEM NO. 23: FELLOWSHIP PROJECTS ........................................................................................58


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EC ITEM NO. 24: ANY OTHER ITEM WITH THE PERMISSION OF THE CHAIR..............................63

PART – V ANNEXURES ............................................................................................... 64

ANNEXURE. 1: REPORT ON PRESENCE OF PRODUCTS IN DIFFERENT BOOK STORES...............65

ANNEXURE. 2: LETTER TO THE MINISTRY ABOUT LEGAL STATUS FILE......................................67

ANNEXURE. 3: LETTER TO CHAIRMAN MANAGEMENT COMMITTEE...........................................68

ANNEXURE. 4: LETTER TO JOINT SECRETARY ON TDR ISSUE. .....................................................69

ANNEXURE. 5: REPORT ON ELECTIONS - 2011................................................................................71

ANNEXURE. 6: LETTER OF ADMINISTRATOR ON TDR PLACED AT JS BANK..............................72

ANNEXURE. 7: PRESIDENTIAL ORDER REGARDING IQBAL AWARDS ...........................................73

ANNEXURE. 8: NOTIFICATIONS REGARDING UPGRADATION OF POSTS .....................................79

ANNEXURE. 9: LETTER OF MR. ARIF NIZAMI ..................................................................................83

ANNEXURE. 10: ORGANIZATIONAL CHART .....................................................................................84

ANNEXURE. 11: JOB DESCRIPTION – ASSISTANT DIRECTOR (OUTREACH) .................................85

ANNEXURE. 12: SENIORITY LIST........................................................................................................87

ANNEXURE. 13: RULES FOR RESEARCH FELLOWSHIP.....................................................................89

NOTE A: A NOTE ON THE MEDIA & COMMUNICATION................................................................91

ANNEXURE. 14: BUDGET DOCUMENTS 2012-13 .............................................................................92

ANNEXURE. 15: IQBAL YEAR PLAN/CALENDAR OF EVENTS........................................................93


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PART – I

MINUTES & REPORTS


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EC ITEM NO. 1:COOPTION OF DR. RAFI UD DIN HASHMI AS MEMBER OF THE

EXECUTIVE COMMITTEE

Two members of the Governing Body are appointed as the members of the ExecutiveCommittee by the Governing Body under Clause (d) of Sub-section (2) of Section 19 of theIqbal Academy Ordinance which reads as follows:

19. Executive Committee.---(1) There shall be an Executive Committee for managing the day today affairs of the Academy.

(2) The Executive Committee shall consist of the following, namely:-

(d) two other persons appointed by the Governing Body from amongst itsmembers

After the expiry of his previous term as member of the Governing Body, Dr. Rafi ud DinHashmi was re-elected as the member of the Governing Body in December 2011. Since Dr. Rafiud Din Hashmi has been re-elected as a member of the Governing Body it is suggested that hemay be nominated to the Governing Body as the appointed member of the ExecutiveCommittee.Under clause VI of the “Functions and Powers of the Executive Committee” he has beeninvited to the present meeting of the Executive Committee as a co-opted Member.


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EC ITEM NO. 2:CONFIRMATION OF THE MINUTES OF THE 113TH MEETING OF THE

EXECUTIVE COMMITTEE HELD ON SEPTEMBER 5, 2011


MINUTES OF THE

113TH MEETING OF THE EXECUTIVE COMMITTEE

Date: September 5, 2011

Time: 11:00 AM

Place: Committee Room No. 3, Aiwan-e-Iqbal, Off Egerton Road, Lahore.

Attending: Dr. Shahzad Qaiser (Vice President/Chair)

Dr. Abdul Ghaffar Soomro (Member)

Dr. Rafi ud Din Hashmi (Member)

Mr. Shahzad Iqbal, JS, Govt. of Pakistan, Ministry of IPC

Muhammad Suheyl Umar (Director IAP/Secretary)

In presence: Mr. Muhammad Numan Chishti, System Analyst, IAP

The meeting commenced with the recitation from the Holy Qur’an. The Vice Presidentwelcomed all the members in the meeting of the Executive Committee. The ExecutiveCommittee then proceeded with the Agenda and resolved:

1. CONFIRMATION OF THE MINUTES OF THE 112TH MEETING OF THE EXECUTIVE

COMMITTEE HELD ON MARCH 19, 2011

RESOLUTION:

Minutes of the 112th meeting of the Executive Committee were confirmed with thefollowing amendment in the wording of the Resolution of the Para 8 of Item No. 2,which shall now be read as follows:-

The Academy should collaborate with Institutes in Islamabad and otherProvinces/Areas for exchange of their respective literature in Pakistani languages.The literature should be displayed and distributed by the Academy through salesand exhibitions.

2. REPORT ON THE ‘ACTIONS TAKEN’ ON THE RESOLUTIONS MADE IN THE MINUTES

OF THE 112TH MEETING OF THE EXECUTIVE COMMITTEE.

AGENDA:

The instructions and directions recorded in the resolutions of the Executive Committeewere carried out. Report on the ‘Actions Taken’ on the resolutions of the 112th Meetingof the Executive Committee is presented for the consideration of the members.


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RESOLUTION:

The DIA explained the Report and the methodology of carrying it out. The “Report onthe Actions Taken on the Minutes of the 112th Meeting of the Executive Committee”was noted and confirmed.

The following instructions/approvals were given with regard to the various items of theResolutions of the112th Meeting:-

1) The Academy should publish/print the Works of Iqbal (poetry as well as prose) atfirst priority of its activities.

2) The Executive Committee re-emphasized the need for a more vigorous salesinitiative and advised to enhance the existing efforts for marketing the products tocreate a greater presence in the publishing world. It reiterated its previousinstructions that the products of the Academy should be available/visible in all themajor book shops of the country.

3) The Executive Committee appreciated the efforts of the Director for preparation ofdefinitive text of The Reconstruction of Religious Thought in Islam as well as arrangement ofits publication through Stanford University Press.

4) The case of development grant of Rs. 17M sent to the Ministry for reprinting ofbooks should be expedited. The Ministry may be requested to ask the PlanningDivision for a supplementary grant to the Ministry of IPC for the re-printing Projectof the Academy.

5) The Annual Report of the Academy for the year 2010-11 shall be presented in thenext meeting of the Executive Committee and the same shall also be presented to theVice President for review before the meeting of the EC.

6) Media presence of the Academy should be enhanced through news reports, reviewsof IAP books and the interviews of the scholars.

7) The copy of the file of “Legal Status of Aiwan-e-Iqbal” as well as the receipt of filesand record by the new Administrator of the Aiwan-e-Iqbal as well as copy of theTDRs shall be presented in the next meeting of the Executive Committee for itsperusal.

3. RECURRENT/NON-DEVELOPMENT BUDGET ESTIMATES FOR THE YEAR 2011-12AND RE-APPROPRIATION STATEMENT FOR THE YEAR 2010-11

AGENDA:

The Establishment/Non-Development Budget estimates for the year 2011-12 amountingto Rs. 34.00 Million with an estimated deficit of Rs. 12.50 Million (expected to be metthrough Supplementary Grant from the Government) as well as Budget Re-appropriation Statement for the year 2010-11 amounting to Rs. 28,310,606/- waspresented to the Executive Committee for approval.

RESOLUTION:

The Executive Committee approved the budget re-appropriation statement of theprevious fiscal year amounting to Rs. 28,310,606 presented in the working papers. TheExecutive Committee also approved in principle of the budget estimates of the currentfiscal year with the following amendments:-

1. The amount of Rs. 12.5M shown in Sr. 2 of the Resources (i.e. Supplementary Grant)for the current fiscal year shall be appear at the end as deficit.

2. Since the Government has banned for procurement of vehicles during the currentfiscal year, thus Sr. 4 of the Resources and Sr. B-1 of the Expenditures shall beamended accordingly.


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The expenditures made from July 1, 2011 till September 5, 2011 was regularized. Thepays and allowances announced by the Federal Government for civil servants in theNational Budget 2011-12 shall also be applicable to the IAP employees unless contrary tothe Rules of the Academy. The approved Budget Document is given at Appendix I.

The Executive Committee further approved that the Management Committee for theAiwan-e-Iqbal will be requested to provide assistance to the Iqbal Academy under clause6 of its TOR along with request to the Ministry of IPC and the Ministry of Finance toprovide supplementary grant-in-aid to the Iqbal Academy Pakistan to meet the shortfallof its Establishment Budget.

4. ACTIVITIES BUDGET ESTIMATES FOR THE YEAR 2011-12 AND RE-APPROPRIATION

STATEMENT FOR THE YEAR 2010-11

AGENDA:

The Development/Activity Budget estimates for the year 2011-12 amounting to Rs. 65.5Million with a deficit of Rs. 44.4 Million as well as Budget Re-appropriation Statementfor the year 2010-11 amounting to Rs. 14,544,337 was presented to the ExecutiveCommittee for approval.

RESOLUTION:

The Executive Committee approved the budget re-appropriation statement of theprevious fiscal year, 2010-2011 amounting to Rs. 14,544,337 presented in the workingpapers. The Executive Committee regularized the expenditures made from July 1, 2011till September 5, 2011.

The Executive Committee gave approval of the Activities and projects mentioned in theworking papers and budget estimates of the same activities/projects for the current fiscalyear subject to the availability of funds and in the light of the instructions given inresolution of Item 2 of these minutes. The approved Budget Document is given atAppendix II. It was resolved that the funds to meet the deficit shall be explored throughthe following resources:

1. The internal resources of the Academy.

2. Contributions from the Management Committee for Aiwan-e-Iqbal.

3. Amount requested to the Ministry of IPC in form of PC-I

4. A one-time Special grant-in-aid for Iqbal Academy Pakistan by the Prime Minister ofPakistan.

5. Donations and Sponsorships for the activities and the projects of the Academy.

5. ISSUE OF PROFIT FROM INVESTMENTS

AGENDA:

The Director presented the agenda item and explained the case in detail.

RESOLUTION:

The Executive Committee noted that the issue has already been decided by the ExecutiveCommittee in its previous meetings with the concurrence of the Ministry. It was resolvedthat the Chairman of the Management Committee and the Ministry may be informedagain along with the supporting documents.

6. ELECTION FOR TWO MEMBERS OF THE GOVERNING BODY

AGENDA:

Under Section 17(1)(e) of the Iqbal Academy Ordinance, 1962 two members of theGoverning Body are elected from amongst the Life Members or Members of the


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Academy. Under Section 17(3) the tenure of these members is 3 years. Detailedprocedure is prescribed in the Election Rules (Anx. 1) of the Iqbal Academy Pakistan.

Currently, Dr. Rafi ud Din Hashmi and Dr. Moinuddin Aqeel are the elected members ofthe Governing Body. Their term of office would expire on November 28, 2011. Theproposed schedule was presented in the work papers.

RESOLUTION:

The Executive Committee resolved that the election dates may be deferred for a month.The fresh schedule shall be as under:-1. Intimation to the Life Members/Members: October 10, 2011

2. Receiving of Nomination Papers: October 26, 2011

3. Announcement of list of Candidates: October 28, 2011

4. Last date for withdrawal of Papers: November 6, 2011

5. Dispatching of Ballot Papers: November 7, 2011

6. Date of Balloting/Voting: December 7, 2011 at 1230 hours

7. REPORT ON DEVOLUTION OF MINISTRY OF CULTURE

AGENDA:

The report on devolution of Ministry of Culture and the transfer of the Iqbal Academyto the Ministry of Inter Provincial Coordination was presented to the ExecutiveCommittee.

RESOLUTION:

The Executive Committee noted the information.

8. LETTER OF MR. ASLAM KAMAL

AGENDA:

The Director presented the agenda item and explained the case in detail.

RESOLUTION:

The Executive Committee decided that the case shall be examined by a committeecomprising the Treasurer, Mr. Mulazim Hussain Mujahid, DEA/Deputy SecretaryMinistry of IPC and the DIA. The report shall be presented in the next meeting of theExecutive Committee.

9. APPLICATIONS FOR LIFE MEMBERSHIP

The Executive Committee decided that a Sub-Committee comprising of Dr. Rafi-ud-DinHashmi, Mr. Shahzad Iqbal and the DIA may re-examine the existing rules of the LifeMembership of the Academy and the recommendations shall be submitted to theExecutive Committee in the next meeting.

The Executive Committee further decided that the Public (fulfilling the required criteria)should be invited for life/annual membership of the Academy through the advertisementin print media. The applications currently awaiting approval shall be presentedaccordingly.

10. ANY OTHER ITEM WITH THE PERMISSION OF THE CHAIR: TELEPHONE RULES OF

THE ACADEMY

In the light of the recommendations of the Treasurer on the note presented to him bythe DIA, The Executive Committee advised the DIA to prepare a consolidateddocument (as set of Rules) in the light of the Telephone Policy of the FederalGovernment as well as the resolutions made by the Governing Body from time to time


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and get it approved from the Governing Body. In these rules, the Officers of theAcademy may be allowed the facilities of office, residential telephone as well as mobilephone and internet in addition to the ceiling of the residential telephone equivalent to thesame available for the officers working in the Ministries/Division. In the mean time, theofficers of the Academy shall be allowed the facility of mobile telephone in lieu of theirresidential fixed phone, as already decided by the Governing Body in its 36th meeting.

Recorded by:

(Muhammad Suheyl Umar)Director IAP/Secretary

Approved:

(Dr. Shahzad Qaiser)Vice President/Chair


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EC ITEM NO. 3:REPORT ON THE ACTIONS TAKEN ON THE RESOLUTIONS OF THE

MINUTES OF THE 113TH MEETING OF THE EXECUTIVE COMMITTEE

Agenda Items Resolutions Actions TakenEC Item No.1:Confirmation of theMinutes of the 112th

Meeting of theExecutive Committeeheld on March 19, 2011

Minutes of the 112th meeting of theExecutive Committee wereconfirmed with the followingamendment in the wording of theResolution of the Para 8 of ItemNo. 2, which shall now be read asfollows:-

The Academy should collaboratewith Institutes in Islamabad andother Provinces/Areas forexchange of their respectiveliterature in Pakistani languages.The literature should bedisplayed and distributed by theAcademy through sales andexhibitions.

Noted.

EC Item No.2: Reporton the ‘Actions Taken’on the ResolutionsMade in the Minutes ofthe 112th Meeting of theExecutive Committee.

The DIA explained the Report andthe methodology of carrying it out.The “Report on the Actions Takenon the Minutes of the 112th Meetingof the Executive Committee” wasnoted and confirmed.

The followinginstructions/approvals were givenwith regard to the various items ofthe Resolutions of the112th

Meeting:-

1) The Academy shouldpublish/print the Works of Iqbal(poetry as well as prose) at firstpriority of its activities.

2) The Executive Committee re-emphasized the need for a morevigorous sales initiative andadvised to enhance the existingefforts for marketing theproducts to create a greaterpresence in the publishing world.It reiterated its previousinstructions that the products ofthe Academy should beavailable/visible in all the majorbook shops of the country.

3) The Executive Committee

Noted.

1) Since the funds released onMarch 26, 2012, publishingstarted, detailed report will besubmitted in the nextmeeting.

2) The Report on Presence ofthe products of the Academyin different book stores isattached as Annexure 1.

3) Noted with thanks.


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appreciated the efforts of theDirector for preparation ofdefinitive text of TheReconstruction of Religious Thought inIslam as well as arrangement ofits publication through StanfordUniversity Press.

4) The case of development grantof Rs. 17M sent to the Ministryfor reprinting of books shouldbe expedited. The Ministry maybe requested to ask the PlanningDivision for a supplementarygrant to the Ministry of IPC forthe re-printing Project of theAcademy.

5) The Annual Report of theAcademy for the year 2010-11shall be presented in the nextmeeting of the ExecutiveCommittee and the same shallalso be presented to the VicePresident for review before themeeting of the EC.

6) Media presence of the Academyshould be enhanced throughnews reports, reviews of IAPbooks and the interviews of thescholars.

7) The copy of the file of “LegalStatus of Aiwan-e-Iqbal” as wellas the receipt of files and recordby the new Administrator of theAiwan-e-Iqbal as well as copy ofthe TDRs shall be presented inthe next meeting of theExecutive Committee for itsperusal.

4) The meeting of DDWPwas held on March 13, 2012;approval of the project wasgiven subject to field surveywhich is likely to beconducted soon.

5) Separate Document. To bepresented on table.

6) During the last six months,(excluding the report of themega event of 15th Oct 2011where the PM presided), 70news items, 3 reports, and 9book reviews were publishedand 6 interviews appeared inelectronic media.

7) Copy of the file, receipt bythe Aiwan management andthe letter to the Ministry isattached at Annexure 2.

EC Item No.3:Recurrent/ Non-Development BudgetEstimates for the Year2011-12 and Re-appropriationStatement for the Year2010-11

The Executive Committeeapproved the budget re-appropriation statement of theprevious fiscal year amounting toRs. 28,310,606 presented in theworking papers. The ExecutiveCommittee also approved inprinciple of the budget estimates ofthe current fiscal year with thefollowing amendments:-

Noted.

However, the Governmentincreased house requisition inOctober, 2011 with effectfrom July, 2011, as well asconveyance allowance inNovember 2011; hence,certain re-appropriations areneeded. The revised estimates


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1. The amount of Rs. 12.5 Mshown in Sr. 2 of the Resources(i.e. Supplementary Grant) forthe current fiscal year shallappear at the end as deficit.

2. Since the Government hasbanned the procurement ofvehicles during the current fiscalyear, thus Sr. 4 of the Resourcesand Sr. B-1 of the Expendituresshall be amended accordingly.

The expenditures made from July 1,2011 till September 5, 2011 wasregularized. The pays andallowances announced by theFederal Government for civilservants in the National Budget2011-12 shall also be applicable tothe IAP employees unless contraryto the Rules of the Academy. Theapproved Budget Document isgiven at Appendix I.

The Executive Committee furtherapproved that the ManagementCommittee for the Aiwan-e-Iqbalwill be requested to provideassistance to the Iqbal Academyunder clause 6 of its TOR alongwith request to the Ministry of IPCand the Ministry of Finance toprovide supplementary grant-in-aidto the Iqbal Academy Pakistan tomeet the shortfall of itsEstablishment Budget.

for Recurrent/ Non-Development Budget 2011-12 are presented at AgendaItem No. 4.

The Management Committeefor the Aiwan-e-Iqbal wasrequested accordingly. Letterswere written to the ChairmanMC and the Ministry (Copyof the latest letter attached atAnnexure 3.)

Further update shall bepresented on table.

EC Item No.4: ActivitiesBudget Estimates forthe Year 2011-12 andRe-AppropriationStatement for the Year2010-11

The Executive Committeeapproved the budget re-appropriation statement of theprevious fiscal year, 2010-2011amounting to Rs. 14,544,337presented in the working papers.The Executive Committeeregularized the expenditures madefrom July 1, 2011 till September 5,2011.

The Executive Committee gaveapproval of the Activities andprojects mentioned in the workingpapers and budget estimates of thesame activities/projects for the


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current fiscal year subject to theavailability of funds and in the lightof the instructions given inresolution of Item 2 of theseminutes. The approved BudgetDocument is given at Appendix II.It was resolved that the funds tomeet the deficit shall be exploredthrough the following resources:

1. The internal resources of theAcademy.

2. Contributions from theManagement Committee forAiwan-e-Iqbal.

3. Amount requested to theMinistry of IPC in form of PC-I

4. A one-time Special grant-in-aidfor Iqbal Academy Pakistan bythe Prime Minister of Pakistan.

5. Donations and Sponsorships forthe activities and the projects ofthe Academy.

Internal Resources of theAcademy for first threequarters of CFY are Rs.1,344,733/-

Presented under Item No.3of this Action Taken Report.

--As above--

Out of Rs. 50M announcedby the PM, the Academy hasreceived Rs. 25M as firstinstallment. Detail at ItemNo. 5.

EC Item No.5: Issue ofProfit fromInvestments

The Executive Committee notedthat the issue has already beendecided by the ExecutiveCommittee in its previous meetingswith the concurrence of theMinistry. It was resolved that theChairman of the ManagementCommittee and the Ministry may beinformed again along with thesupporting documents.

Compliance made. Letterwritten to the JS, Ministry ofIPC as well as the ChairmanMC is attached as Annexure4. The fresh developments inthis regard are beingpresented as Agenda ItemNo. 7.

EC Item No.6: Electionfor Two Members ofthe Governing Body

The Executive Committee resolvedthat the election dates may bedeferred for a month. The freshschedule shall be as under:-1. Intimation to the Life

Members/Members:October 10,2011

3. Receiving of NominationPapers: October 26, 2011

4. Announcement of list ofCandidates: October 28, 2011

5. Last date for withdrawal ofPapers: November 6, 2011

6. Dispatching of Ballot Papers:November 7, 2011

7. Date of Balloting/Voting:December 7, 2011 at 1230 hours

Compliance made. Reportattached as Annexure. 5


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EC Item No.7: Reporton Devolution ofMinistry of Culture

The Executive Committee notedthe information.

No further action needed.

EC Item No.8: Letter ofMr. Aslam Kamal

The Executive Committee decidedthat the case shall be examined by acommittee comprising theTreasurer, Mr. Mulazim HussainMujahid, DEA/Deputy SecretaryMinistry of IPC and the DIA. Thereport shall be presented in the nextmeeting of the ExecutiveCommittee.

Report of the Sub-Committeeis attached as Item No. 15.

EC Item No.9:Applications for LifeMembership

The Executive Committee decidedthat a Sub-Committee comprisingof Dr. Rafi-ud-Din Hashmi, Mr.Shahzad Iqbal and the DIA may re-examine the existing rules of theLife Membership of the Academyand the recommendations shall besubmitted to the ExecutiveCommittee in the next meeting.The Executive Committee furtherdecided that the Public (fulfillingthe required criteria) should beinvited for life/annual membershipof the Academy through theadvertisement in print media. Theapplications currently awaitingapproval shall be presentedaccordingly.

Recommendations of theSub-Committee for re-examine the existing rules ofthe Life Membership of theAcademy are at Item No. 17.

Second para noted forcompliance in due course.

EC Item No.10: AnyOther Item with thePermission of theChair: Telephone Rulesof the Academy

In the light of the recommendationsof the Treasurer on the notepresented to him by the DIA, TheExecutive Committee advised theDIA to prepare a consolidateddocument (as set of Rules) in thelight of the Telephone Policy of theFederal Government as well as theresolutions made by the GoverningBody from time to time and get itapproved from the GoverningBody. In these rules, the Officers ofthe Academy may be allowed thefacilities of office, residentialtelephone as well as mobile phoneand internet in addition to theceiling of the residential telephoneequivalent to the same available forthe officers working in theMinistries/Division. In the meantime, the officers of the Academy

Presented as Item No. 18


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shall be allowed the facility ofmobile telephone in lieu of theirresidential fixed phone, as alreadydecided by the Governing Body inits 36th meeting.

◙ ◙ ◙ ◙ ◙

The meeting ended with a vote of thanks to the Chair.

(Muhammad Suheyl Umar)

Director


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PART – II

FINANCIAL MATTERS


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EC ITEM NO. 4:BUDGET ESTIMATES FOR THE YEAR 2012-13 AND RE-APPROPRIATION

STATEMENT FOR THE YEAR 2011-12

The Government of Pakistan has changed the entire procedure of budgeting with effect fromFY 2011-12. Now, the activities of a Ministry are also subject to the approval of the NationalAssembly in the form of the White-Book. So, the National Assembly now approves two booksnamely Pink-Book and White-Book. Pink-Book provides detail of grants/funds and the White-Book provides details of the functions and activities of the Ministry. As per the directions, non-development grant should be synchronized with the activities to be performed by the saidorganization. It relates budgetary allocations to strategic priorities by focusing the budget moreclearly on services (i.e. outputs) and providing budgetary ceilings to line ministries that reflectthese priorities. Similarly, now the National Assembly reviews the budget of three years asMedium Term Budgetary Framework.

The MTBF documents of Iqbal Academy Pakistan are annexed as Annexure 14. These havealready been furnished to on due date.

Recommendation:

The MTBF document is presented to the Executive Committee for post facto approval, underclause (ix) of its Functions and Powers, which reads below:-

(ix) The Executive Committee shall approve the Budget Estimates/Expenditures of the Academyand present the same to the Governing Body.

Updates:

There are two important developments that need to be presented here. Well before thepresentation of the MTBF documents for Budget Estimates for the Year 2012-13 to theMinistry, a meeting was held with the concerned Section in the presence of the SecretaryNHI where it was explain and emphasized that the basic amount 26.5 M for demandingthe budgeted amount for the next year must be mentioned carefully. The Academy hadreceived a total amount of 26.5 M as the annual establishment grant for the year 2010-11.Keeping in view the impact of increases announced by the Govt. as well the annualenhancement, the demand base line had to be 35 M. The Section made the mistake andthe demand that was forwarded to the M/o Finance was for 25.8 M. By the time the errorcame to our notice, the document had passed the stage of correction as it had reachedthe MTBF in the M/o Finance with a further curtailment as 24.775 M. The DFA/FA,when informed of the situation, advised that a letter should immediately be brought onrecord for the mistake so that necessary corrections could be incorporated. The followingletter was sent. Further follow-up shall be made at the appropriate time and level and, ifneed be, at the level of the Priorities Committee.


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EC ITEM NO. 5:GRANT FROM PRIME MINISTER OF PAKISTAN

The Executive Committee vide Item No. 4 of 113th meeting resolved as under:-

The Executive Committee approved the budget re-appropriation statement of the previous fiscal year,2010-2011 amounting to Rs. 14,544,337 presented in the working papers. The Executive Committeeregularized the expenditures made from July 1, 2011 till September 5, 2011.

The Executive Committee gave approval of the Activities and projects mentioned in the working papersand budget estimates of the same activities/projects for the current fiscal year subject to the availability offunds and in the light of the instructions given in resolution of Item 2 of these minutes. The approvedBudget Document is given at Appendix II. It was resolved that the funds to meet the deficit shall beexplored through the following resources:

1. The internal resources of the Academy.

1. Contributions from the Management Committee for Aiwan-e-Iqbal.

2. Amount requested to the Ministry of IPC in form of PC-I

3. A one-time Special grant-in-aid for Iqbal Academy Pakistan by the PrimeMinister of Pakistan.

4. Donations and Sponsorships for the activities and the projects of the Academy.

Total deficit of the Activities Budget was Rs. 44.4M

The Prime Minister of Islamic Republic of Pakistan visited Iqbal Academy Pakistan on October15, 2012 and announced the grant of Rs. 50.000 million for Iqbal Academy Pakistan. Half ofwhich i.e. Rs. 25.000M was released on March 26, 2012. The remaining has yet to be released.Since three quarters of the CFY have been passed; it is suggested that an amount of Rs. 20.000million may be spent in CFY and balance amount may be carried forward. The revised budget/re-appropriation statement is given in the next pages. The Activity plan/Budget for the periodJune 2012-2013 shall be presented to the EC in June 2012 in its Budget Session.

It is to mention that the Vice President and two members of the Governing Body namely Dr.Abdul Ghaffar Soomro and Dr. Nadeem Shafique Malik were very helpful for the release of theabove amount, as were the officers in M/o Finance, namely, Rana Asad Amin, SSF, and Mr.Seerat Asghar, ASF, along with Mr. Aziz Qureshi our esteemed friend, who redeemed the grantfrom the files of the PM House. The Executive Committee is requested to bring thanks andappreciation for them on record.


Page 21 of 93

RESOURCES—DEVELOPMENT/ACTIVITY BUDGET ESTIMATES 2011-12 ANDREVISED ESTIMATES 2011-12

1 Resources of the Academy B. E. 2011-12 R. E. 2011-121.1 Sales of Books, Journals, CDs, etc. 3,000,000 3,000,0001.2 Resources of the Academy (Savings, b/f)

1.3 Profit From Deposits/ Investments -- --1.4 Enabling funds from Aiwan-e-Iqbal Complex

1.5 Membership Fee, Other Receipts/ Fee, etc 40,000 40,000

2 Budgetary Support/Donations

2.1 Punjab Govt. Grant For Publication 700,000 700,0002.2 Iqbal Awards 300,000 300,000

3 Misc. Income 60,000 60,000

4 Reprinting of Academy Publications (PC-1 stage) 17,000,000 --

5 Prime Minister Grant 25,000,000

TOTAL 21,100,000 29,100,000

DEVELOPMENT BUDGET DEMANDS 2011-12 ANDREVISED BUDGET DEMANDS 2011-12

BUDGETESTIMATES

REVISEDESTIMATES

2011-12 2011-12Heads Sub-Heads

1 Publication 20,775,000 4,375,0001.1 Books-New 1,000,000 1,000,0001.2 Books-Reprint 18,000,000 1,500,000

1.3 Journals--2 Urdu/2 Eng/2 Persian/Arabic 450,000 300,0001.4 Brochures 250,000 150,0001.5 Newsletter (Iqbal Namah) 200,000 100,0001.6 Printing Stores and Accessories 125,000 125,0001.7 Purchase of Books by Other Publishers 750,000 1,200,000

2 Research Projects 3,925,000 2,675,0002.1 Mera Iqbal-Educational Material--6 to 10 (Phase

II Publication) 1,000,000 4000002.2 Junior Readers' Editions of Iqbal's Works 500,000 --2.3 Zinda Rud - English 25,000 --2.4 Collected Poetical Works - Eng Trans 50,000 --2.5 Projection of Iqbal in Sindhi 50,000 --2.6 Projection of Iqbal in Blochi 50,000 150,0002.7 Projection of Iqbal in Pushto 50,000 250,0002.8 Iqbal An Illustrated Biography (Urdu) 1,000,000 1000,0002.9 Collected Prose Works of Iqbal (Urdu &

English) 50,000 --2.10 Original Research Papers 75,000 75,0002.11 Iqbal Fellowship (Research) 300,000 200,0002.12 Life of Iqbal Research/ Publication Vol.3- Vol.6 600,000 600,0002.13 Research Assistance 150,000 ---


Page 22 of 93

2.14 Illustrated Republic of Rumi 25,000 --

3 Projection of Iqbal's Message Abroad 4,450,000 500,0003.1 Collected Urdu Poetical Works of Iqbal - Persian

Translation 100,000 --3.2 Coll. Urdu Poetical Works of Iqbal - Nepalese

Translation (Pub) 100,000 --3.3 Iqbal An Illustrated Biography (German Trans)

(Pub) 1,000,000 --3.4 Iqbal An Illustrated Biography (Bosnian Trans)

(Pub) 1,000,000 --3.5 Iqbal By Mustanser Mir (Albania Trans) 100,000 --3.6 Iqbal An Illustrated Biography (Spanish Trans) 1,000,000 --3.7 Coll. Urdu Poetical Works of Iqbal - Hindi

Davnagri 50,000 --3.8 Iqbal Fellowship Cambridge University -- --3.9 Projection Abroad/Others (Unforeseen) 100,000 500,0003.10 Visits of International Scholars 1,000,000 --

4 Iqbal Awards 2,000,000 3,100,0004.1 National 1,750,000 3,000,0004.2 International 250,000 100,000

5 Assistance & Donation to Scholars & Inst. 2,100,000 1,400,0005.1 Assistance/Donation to Scholars (National) 400,000 200,0005.2 Assistance/Donation to Scholars–(International)

400,000 200,0005.3 Assistance/Donation to Institutions (National) 300,000 --5.4 Assistance/Donation to Institutions

(International/ Pak Missions Abroad—Mashhad/Italy/Bosnia) 300,000 600,000

5.5 Shipment Charges on Assistance/Donation 300,000 400,0005.6 Iqbal Gold Medal for Students 400,000 --

6 Outreach Activities 16,450,000 2,300,0006.1 Seminars, Lectures 800,000 500,0006.2 Dabistan-i-Iqbal 50,000 --6.3 Halqa-i-Iqbal 200,000 250006.4 Workshops - Introducing Iqbal 300,000 20,0006.5 Iqbal Summer School 50,000 350006.6 Iqbal Resource Center 1,550,000 1,550,0006.7 Iqbalian Persian Classes/Online Courses 300,000 --6.8 Iqbal Outreach Program (Schools) 100,000 --6.9 Teachers Training - Iqbal Studies 100,000 20,0006.10 Multimedia Website Competition 200,000 1500006.11 Iqbal Chair Bosnia

16.11.1 Conference Seminar 200,000 --16.11.2 Collaboration 200,000 --16.11.3 Publishing 200,000 --

6.12 International Iqbal Conference 8,000,000 --6.13 Transport for Outreach - New Vehicle 4,200,000 --


Page 23 of 93

7

AssociateScholars/Consultants/Experts/CommissionedAssignments for Academics 200,000 300,000

8 Exhibitions 1,000,000 500,0008.1 Exhibitions - Products (General) National 500,000 200,0008.2 Exhibitions - Products (General) International 500,000 300,000

9Library Acq./Development

600,000 220,0009.1 Purchase of Books 250,000 100,000

9.2 Purchase of Journals 100,000 50,000

9.3 Purchase of Audio Visual Material 100,000 20,000

9.4 Repair (Binding/Lamination/Preservation) 50,000 100,00

9.5 Library Stationary 100,000 50,000

9.6 Upgradation of Library Infrastructure -- --9.7 Kitabdar - Database Operations -- --

10Software/Hardware Acquisition/Development forAcademics 770,000 700,00010.1 Upgradation of Hardware 400,000 400,00010.2 Accessories/Purchase 100,000 100,00010.3 CDs/Ready made Software 20,000 50,000

10.4 Network upgradation/management/consultation 200,000 100,00010.5 Repair & Maintenance of Hardware 50,000 50,000

11 Collaboration with other Institutions 200,000 50,000

12 IT Projects 2,950,000 1,900,00012.1 Websites (Allamaiqbal.com,

Cyberlibrary.net, iap.gov.pk, kitabdar.com,jinnah.com)12.1.1 Link & Hosting 50,000 50,000

12.1.2 Iqbal Cyber Library (Formatting andHTML Preparation)

500,000 100,000

12.1.3 Website Revamp/HTML Preparation 100,000 100,000

12.1.4 Website - Javid Iqbal on Iqbal's Thoughts 100,000 --12.1.5 Website - Iqbal Museum 100,000 300,000

12.1.6 Website - Iqbal Manzil Sialkot 100,000 300,000

12.1.7 Website - Mera Iqbal 200,000 300,000

12.2 Mu'allim (Urdu Learning Software for Children) 400,000 --12.3 Reproduction of CDs 400,000 200,00012.4 My Talking Dictionary (Urdu) 400,000 --12.5 E-Governance Project

12.4.1 Development of MIS System 500,000 500,00012.4.2 Procurement of DigitalCertificates/Signatures -- --12.4.3 Training of Staff 100,000 50,000

13 Media Projects (See Note A) 8,406,000 4,970,0013.1 Interactive Multimedia Presentation 1,000,000 125,00013.1.1 Iqbal Mausavir Ke Nigah Mein – Interactive

Multimedia 250,000 --


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13.1.2 Inspiring Legacy (English And PakistaniLanguages Version) -- --

13.1.3 Inspiring Legacy (4 International LanguagesVersion) -- 50,000

13.1.4 IAP Interactive Portfolio 125,000 25,00013.1.5 Iqbal In Pictures -- --13.1.6 Encyclopedia Iqbalica - Digital 500,000 50,00013.1.7 CD Mir Sahab 125,000 ----13.1.8 Inspiring Legacy (Siraiki Language Version) -- --

13.2 TV/Video Projects/ Video DvdCompilations 1,325,000 245,000

13.2.1 Javid Iqbal Interviews - Video Recordings 180,000 ---13.2.2 Exclusives Of Iqbal Scholars 120,000 120,00013.2.3 Understanding Iqbal (Ahmad Javaid) 150,000 50,00013.2.4 IAP Video Portfolio 75,000 75,00013.2.5 Peace Messages Incl. Interfaith Video -- --13.2.6 Karvaan E Iqbal -- --13.2.7 A Dialogue With A Historian – Professor K. K.

Aziz -- --13.2.8 Jahan I Iqbal (13 Episode Series) 800,000 --

13.3 Legends Of Iqbal Recitation 100,000 --13.3.1 Six Legendary Artists Pay Tributes (Audio

Compilations) -- --13.3.2 Iqbal For Children (Audio Compilations) 100,000 --

13.4 IAP Contractual Projects 2,900,000 750,00013.4.1 Iqbal : Kal Aaj Aur Kal 800,000 50,00013.4.2 Mehram E Raaz (TV Drama Series On Iqbalian

Themes) 400,000 100,00013.4.3 Mera Iqbal 7/8 1,000,000 300,00013.4.4 Zia Reads Iqbal - Music Score 500,000 200,00013.4.5 Civilizational Dialogue: Perspectives In Con. 200,000 100,000

13.6 IAP Other Media Projects 1,050,000 3,800,00013.6.1 Az Khawab-i-Gran Khez Video CDs 25,000 --13.6.2 International Documentary on Iqbal 100,000 3,100,00013.6.3 Persian Audio Kulliyat 100,000 --13.6.4 Iblees ki Majlis Shura 450,000 --13.6.5 Shujaat Reads Iqbal 100,000 300,00013.6.6 Zia Reads Ghalib -- 300,00013.6.7 Zia Reads Iqbal Reconstruction 100,000 100,00013.6.8 Ahmad Javid Reads Iqbal Urdu -- --13.6.9 Ahmad Javid Reads Iqbal Persian 75,000 --

13.6.10 Iqbal on Gender Issues 100,000 --13.6.11 Islam a Pictorial Essay (Urdu Voiceover

Version) -- --

13.7 Design and Print 45,000 50,00013.7.1 Poetical Works of Iqbal: Paperback Edition - 12

Designs -- --


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13.7.2 Deluxe Kuliyat Urdu (Pocket) -- --13.7.3 IAP Calendars 45,000 50,000

14Digitalization & Archiving of IAP Audio/ VideoArchives 1,986,000 550,00014.1 Audio Archives -- 50,00014.2 Video Archives 786,000 100,00014.3 Javid Iqbal Interviews: Editing, Archiving Of

Footage 400,000 100,00014.4 Seminars/ Interviews :Editing, Archiving Of

Footage 800,000 300,000

15 Marketing 1,000,000 9,000

16 Communications 639,000 530,00016.1 Courier charges/Packing-shipping

/Postage/Logistics for Activities. 621,000 500,00016.2 Transport 18,000 30,000

17 Illumination- Important Days 5,000

18 Misc./Unforeseen Expenses 30,000 21,000

19 Accounts Payable to Aiwan-e-Iqbal Fund -- --Total Expenses: 65,500,000 24,100,000Total Resources: 21,100,000 29,100,000Surplus/(Deficit) if any (44,400,000) 5,000,000


Page 26 of 93

EC ITEM NO. 6:REPORT ON GRANT FROM GOVERNMENT OF KYBER PAKHTUNKHWA

Under Section 21(a) of the Iqbal Academy Ordinance, 1962 the funds of the Iqbal Academyinclude the grant from the Federal and Provincial Governments. Till the year 1995-96 theGovernment of Khyber Pakhtunkhwa (sic. NWFP) had been providing a token grant of Rs.25,000/- per year. However, after transfer of the Academy from Education to Culture Division,the same was discontinued.

We approached the Chief Secretary of the Government of Khyber Pakhtunkhwa vide our letterNo. 1-5/2011-Accounts dated April 16, 2011 with reminders at intervals and exchange ofcorrespondence. In their reply dated September 29, 2011, they have regretted to extend financialsupport to the Iqbal Academy.

Matter is hereby presented for report.


Page 27 of 93

EC ITEM NO. 7:ISSUE OF PROFIT FROM INVESTMENTS

This is in continuation of Item No. 5 of 113th, Item No. 5 of 112th and Item No. 6 of 111th

meetings of the Executive Committee. An extract of the resolution of the Executive Committeevide Item No. 6 of the 111th reads as under:-

… The Executive Committee gave the approval of handing over the physical possession of the TDRs to theAdministrator, Aiwan-e-Iqbal Complex Lahore. The Management Committee would decide on themodalities of transfer so that there is no financial loss at any score. It was further decided that from the date ofapproval of these minutes and till that time, any profit accrued for the Academy on these TDRs shall not beused by the Academy.

Acting upon the above and follow up decisions, the Iqbal Academy handed over the physicalpossession of the TDRs to Aiwan-e-Iqbal. The title of the TDRs invested in the banks otherthan JS bank have been changed, reportedly, from Iqbal Academy to Aiwan-e-Iqbal by theAiwan-e-Iqbal management. However, the Administrator Aiwan-e-Iqbal vide his letter No.AIC/25-83-Vol: III/719 dated October 21, 2011 (copy attached as Annexure 6 ) informed that“title of investment amounting to Rs. 15.00 million along with interest made with JS bank hasnot yet been transferred in the name of Aiwan-e-Iqbal Fund.” “Hence Iqbal Academy isrequested to encash the investments and the same may be returned through a payment order inthe name of Aiwan-e-Iqbal Fund, as decided by the Management Committee.”

In order to verify and to complete our record, the Academy asked the Administrator to providea copy of the decision of the Management Committee which could prove that the ManagementCommittee agreed to shoulder the responsibility of bearing the loss in case of prematureencashment. He has provided it to the Academy vide cover letter dated November 28, 2011. Theextract of the relevant part of the minutes of the 20th meeting of the Management Committeevide Item No. 4 of the 20th meeting reads as under:-

… It was informed that the JS bank, having an amount of Rs 15 million, was deliberately delaying thetransfer. The committee directed that Iqbal Academy may be asked for encashment of TDRs so that Aiwan-e-Iqbal could open a new account.

Three important points need consideration here:1- The Minutes provided do not take any such responsibility that may absolve theAcademy from any future objection. These Minutes are, moreover, not valid because ofthe absence of the FA and other essential Members, lack of quorum and non-verificationby the Ministry. More over the Management Committee being a non statutory body andchaired by a Private Sector gentleman is void of authority for such decisions. The matterneeds to be sent to the PAO, M/o NHI, for advice and decision.2- Under Clause 6 of TORs of the Management Committee it is obligatory for it “tosponsor and provide funds for the projects submitted by Iqbal Academy Pakistan and to act as anenabling body for its activities as well as its establishment.” It has constantly denied the Academyits legal right for the last 20 months. Recent letter by the Chairman ManagementCommittee has sealed the case by its explicit refusal (Annexure 9).3- In view of the advice of the Secretary NHI they have to provide Rs. 19M to the IqbalAcademy for the CFY. The amount they are trying to get from us (Rs. 15 M) is less thattheir obligation. We may consider withholding it against the payment due to us.

The matter was presented to the Vice President who advised to include the matter in the agendaof the meeting of the Executive Committee.

The matter is hereby presented for further advice please.


Page 28 of 93

PART – III

SERVICE MATTERS


Page 29 of 93

EC ITEM NO. 8:PROMOTION OF MR. JINNAH IQBAL, ASSISTANT DIRECTOR (ACCOUNTS)

Background:

The Executive Committee vide Item No. 9 of 111th meeting resolved as under:-

The Executive Committee decided to upgrade the post of Assistant Director (Accounts) from BPS-17 toBPS-18. However, the case of promotion of Mr. Jinnah Iqbal against this upgraded post would be re-examined by the DPC consisting of the DIA and the Treasurer. The case of promotion of Mr. JinnahIqbal shall be presented to the Executive Committee, with the recommendations of the DPC, forapproval.

Discussion:

The report of the DPC is hereby presented for consideration please:


Minutes of the Departmental Promotion Committeefor Employees from BPS-17 to BPS-18

Date: 30th January, 2012

Time: 11:30 AM

Place: Director’s Office, Iqbal Academy, Aiwan-e-Iqbal Complex

Attending: Mr. Muzammil Tayab Sultan, Treasurer (Chair)Muhammad Suheyl Umar, Director

Consideration of the Case for Promotion of Mr. Jinnah Iqbal

Agenda:

The post of Assistant Director (Accounts) in the Iqbal Academy Pakistan was upgraded bythe Competent Authority i.e. the Executive Committee of the Iqbal Academy Pakistan fromBPS-17 to BPS-18, exercising its powers given in Sr. 4 of the Schedule of Financial andAdministrative Powers, vide item No. 9 of the 111th meeting, which reads as under:-

The Executive Committee decided to upgrade the post of Assistant Director (Accounts) from BPS-17 toBPS-18. However, the case of promotion of Mr. Jinnah Iqbal against this upgraded post would be re-examined by the DPC consisting of the DIA and the Treasurer. The case of promotion of Mr. JinnahIqbal shall be presented to the Executive Committee, with the recommendations of the DPC, forapproval.

Mr. Jinnah Iqbal is working in the Accounts Section since his initial appointment as AssistantAccountant on June 23, 2004. He has completed his length of services required forpromotion from BPS-17 to BPS-18.

Mr. Jinnah Iqbal has a Masters Degree along with a Bachelor Degree in Commerce. He is avery competent officer with an impeccable service record and excellent performancestandard. Moreover he is amongst the key officers of the Iqbal Academy Pakistan.

After a careful analysis of the annual reports, qualifications, efficiency and performance of aofficer who is senior most in his respective department (Accounts), Mr. Jinnah Iqbal isstrongly recommended to be promoted as the upgraded post in BPS-18.

His service record is excellent and he has obtained A/A-I grades in his ACRs.


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Competent Authority for upgrades, re-adjustments, re-designations, promotions etc. for allthe posts in BPS 17-19 is the Executive Committee (Schedule of Administrative and FinancialPowers-Rules 1 to 13).

His Particulars in prescribed performa are attached as annexure 1.

Resolution:

After a very careful analysis of the annual reports, qualifications, efficiency and performance, Mr.Jinnah Iqbal, BPS 17 is recommended to be promoted as Assistant Director (Accounts) in BPS 18with effect from March 1, 2012.

Muzammil Tayyeb Sultan Muhammad Suheyl Umar

Treasurer Director

Recommendation:

The recommendations of the DPC, consisting of the DIA and the Treasurer, for the case ofpromotion of Mr. Jinnah Iqbal may kindly be approved by the Executive Committee, w.e.f. thedate of the DPC.


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EC ITEM NO. 9:APPOINTMENT (BY PROMOTION) ON THE POST OF ASSISTANT

DIRECTOR (OUTREACH)

The Academy has one post of Assistant Director Outreach in BPS-17. The Organizational Chartis at Annexure 10 and Job Description of the said post is at Annexure 11. After the end of thecontract period of Mr. Abdul Majeed the said post was filled on A.C. basis. It has to be filled asper rules. Appointment on this post can be made by promotion, transfer or direct appointment.If there is no eligible candidate worthy of promotion the appointment is made through transferor direct appointment.

Relevant Extracts of the Iqbal Academy Employees (Service, Appointment, Promotion andTransfer) Rules, 1993 is reproduced below:-

(4) Appointments--(4:1) Appointments to posts shall be made by any of thefollowing methods, namely:-

(a) by promotion or transfer in accordance with Rules.

(b) by initial appointment in accordance with Rules 8-12.

Note.-- Only a literate person shall be eligible for employment under a local body or an establishmentor institution under the control of the Federal Government.

…

(6) The authorities competent to make appointments to the various scale shall be as follow:-

S.No. Scale Appointment Authority1. 20 and above Governing Body2. 17 to 19 Executive Committee3. 1 to 16 Director

…

(17) Promotion.-- (i) An employee possessing the minimum prescribedqualifications shall be eligible for promotion to a post in the next higherscale.

(ii) A post referred to in sub-rule (i) may either be a selection post or a non-selection postto which promotion shall be made as may be prescribed.

(a) In the case of a selection post, on the basis of selection on merit; and

(b) In the case of non-selection post, on the basis of seniority-cum-fitness:

Provided that, where an employee is required to serve in a post outside theAcademy his terms and conditions of service as to his pay shall not be lessfavourable than those to which he would have been entitled if he had not beenso required to serve.

Relevant Extracts of Annexure “A” to Iqbal Academy Employees (Service, Appointment,Promotion and Transfer) Rules, 1993 is reproduced below:-

SCALES, QUALIFICATIONS AND EXPERIENCE, AGE

LIMITS FOR POSTS OF THE IQBAL ACADEMY PAKISTAN


Page 32 of 93

S.No

Designation AppointingAuthority

PayScale

Qualification & Experience Method ofRecruitment

AgeLimit

3. AssistantDirector

-do-17/18

Ist. Class Master's Degree in therelevant field (relaxable to 2nd. Classin very special cases) with 3 yearsrelevant experience

50% by directappointment/transfer. 50% bypromotion.

25-35

The Seniority List of employees working in BPS-16 is reproduced below. Complete Seniority Listattached at Annexure No 12:-

Sr. Name Designation BPS Date ofAppointmentin IAP

Date ofAppointmentin PresentScale

DateofBirth

AcademicQualification

1 Syed Shaukat Ali Sales Officer 16 1-Dec-75 1-Apr-00 37Years

Intermediate

2 Mr. MukhtarAhmad

PS to VP 16 1-Jun-83 1-Apr-00 29Years

Intermediate

3 Mr. KhazirYaseen

ResearchScholar

16 10-Apr-06 10-Apr-06 6Years

M.A. (Phil)

4 Mr. MuhammadIrshad

Sub-EditorUrdu-Arabic

16 1-Dec-07 1-Dec-07 5Years

M.A. (Ar)

5 Syed QaiserMahmood Shah

PS to Director 16 22-Jun-87 1-Feb-08 25Years

B.A.

6 Mr. FaisalWaheed

Webmaster 16 15-Jul-02 1-Jul-08 10Years

Intermediate

7 Mr. HaroonAkram Gill

Public RelationOfficer

16 24-Feb-10 24-Feb-10 2Years

M.A. (Com),PGD (Com.& TV Prod)

8 Mr. MurtazaHussain

AssistantLibrarian

16 16-Mar-87 1-Jan-11 25Years

B.L.S.

The prescribed qualification for the post of Assistant Director (Outreach) is Masters inCommunication.

Competent Authority for upgrades, re-adjustments, re-designations, promotions etc. for all theposts in BPS 17-19 is the Executive Committee (Schedule of Administrative and Financial Powers-Rules 1 to 13).

Recommendation:

It is therefore recommended that the post may be filled as per rules given above.


Page 33 of 93

EC ITEM NO. 10:UPGRADATION OF POSTS OF PRIVATE SECRETARIES

The Ministry of Finance (Regulation Wing), vide Office Memorandum No. F. 6(4)/R.I/2006dated June 29, 2007 decided to upgrade the posts of Clerical Staff i.e. LDC/Junior Clerk,UDC/Senior Clerk, Assistant/Head Clerk from BPS-5 to BPS-7, BPS-7 to BPS-9 and BPS-11 toBPS-14 with effect from July 1, 2007. In the said OM, it was also decided that “The incumbentsof the up-graded posts will also stand upgraded and their pay will be fixed at the stage nextabove their basic pay in their lower pay scales.” Similarly, through the same OM, the employeesworking in BPS-1 to BPS-4 were also promoted in their next scales. (Copy attached as Annexure8). Following the above OM, the employees of the Iqbal Academy Pakistan working in therespective grades were also promoted.

Establishment Division, in their OM No. 1/3/2008-R-o dated August 6, 2011 (Annexure 8) inthe light of the Order Passed in Appeal No. 774 to 778(P)-CS-2010 filed by Mr. Khalid Riaz andOthers vs. Controller General of Accounts and others in the FST, Islamabad as well as inpursuance of the advice by the Law, Justice & Parliamentary Affairs Division vide their u.o. No.630/2011-Law-I dated July 11, 2011 asked the Finance Division for conferring of up-gradationand promotions of the Steno-typists and Private Secretaries in next higher scales i.e. from BS-15to BS-16, BS-17 to BS-18 and BS-18 to BS-19 on one time basis. In the said OM, it is alsodeclared that the incumbents who have not yet completed their length of service for promotionmay continue to remain in their existing grades and be promoted after completing their length ofservice satisfactorily. The Finance Division vide OM F. No. 19(95)Legal-II/2010-1055 datedDecember 23, 2011 (Annexure 8) conveyed that “upon approval of the Prime Minister ofPakistan, the posts of Private Secretaries, Stenographers and Steno typists have been upgradedwith immediate effect”.

The posts of Private Secretary to the Vice President and Private Secretary Director in the IqbalAcademy Pakistan are in BPS-16. In the light of above it is requested that the post ofPrivate Secretaries may be considered for up-gradation from BPS-16 to BPS-17.

Competent Authority for upgrades, re-adjustments, re-designations, promotions etc. for all theposts in BPS 17-19 is the Executive Committee (Schedule of Administrative and Financial Powers-Rules 1 to 13).


Page 34 of 93

EC ITEM NO. 11:PROMOTION OF MR. MUKHTAR AHMED, PRIVATE SECRETARY TO THE

VICE PRESIDENT

Mr. Mukhtar Ahmed is working against the post of Private Secretary to the Vice President. Hehas already completed his length of service (three years) required for promotion from BPS-16 toBPS-17.

Mr. Mukhtar Ahmed is very diligent and efficient, honest, skilful and energetic. He has extraordinary level of performance as well as capacity to learn. He is an asset for the academy. Hisservice record is excellent and he has obtained A/A-I grades in his ACRs.

After a careful analysis of the annual reports, qualifications, efficiency and performanceof Mr. Mukhtar Ahmed, it is strongly recommended that his case may kindly beconsidered for promotion on the proposed/upgraded post in BPS-17.


Page 35 of 93

PARTICULARS OF THE OFFICERS FOR SELECTION COMMITTEE/ MOVE-OVERCOMMITTEE/PROMOTION COMMITTEE.

Name Mukhtar AhmadPost Held: PS to Vice PresidentDate of Birth: 15-Nov-1962Basic Pay Scale: (Number and Scale) BPS-16 (10,00-800-34,000)Present Pay Rs. Rs.28,400.00

1. i) Date of first appointment in Academy service on regular basisand method of appointment.

01-JUN-83 (directappointment.)

ii) Post and scale of pay in which appointment was made Library AttendentBPS -2

2 Date of appointment in the present post on regular basis andmethod of appointment.

12-Nov-2010 (Bytransfer)

3 State how the officer has reached his present pay scale (i.e. bymove-over or by appointment/promotion)

by promotion

4 Seniority position in the cadre Senior Most PS5 If the Officer is on long leave of six months or more, leave

preparatory to retirement, deputation abroad or on postingabroad.: indicate the nature of absence, the commencing dateand the date of its expiry.

Nil

6 Whether there is a post in higher scale in the service, cadre orgroup reserved for promotion: If so-

Upgradation of Post isrequested

i). Its designation & scale. Private Secretary BPS-17

ii). Whether the employee is eligible for promotion according tothe conditions laid down in the promotion policy.

Yes

7 Total length of service in pay scale 16 and above possessed bythe Officer (actual calculations should be appended)

12 years (as on 01-Apr-2012)

8. Analysis of confidential reports for the last 5 years with special reference to the rules ofpromotion.

Year OverallPerformance

Workoutput

Quality Integrity Moral/General/ Intellectual

Fitness forpromotion

2011 Excellent (AI) Maximum V. Good Excellent (AI) Recommended2010 -do- -do- -do- -do- -do-2009 -do- -do- -do- -do- -do-2008 -do- -do- -do- -do- -do-2007 -do- -do- -do- -do- -do-9 Adverse entries (if any) during the above period. indicate the year, nature of

adverse entry, whether it was communicated, whether it was expunged orretained. (If a representation against adverse remarks is pending, it should be

Nil


Page 36 of 93

indicated).10 Whether under suspension. If so, from which date. Nil11 Whether any disciplinary case if pending against him. Nil12 Penalties, if any, imposed during the last 5 years. Nil

Signature …………………………..

Designation ………………………..

(To be signed by a senior officer)


Page 37 of 93

EC ITEM NO. 12:PROMOTION OF MR. SYED QAISAR MAHMOOD SHAH, PRIVATE

SECRETARY TO THE DIRECTOR

Mr. Syed Qaiser Mahmood Shah is working against the post of Private Secretary to the Director.He has already completed his length of service (three years) required for promotion from BPS-16to BPS-17.

Mr. Syed Qaiser Mehmood Shah is diligent and efficient, honest, skilful and energetic. He hasextra ordinary level of performance as well as capacity to learn. He is an asset for the academy.His service record is excellent and he has obtained A/A-I grades in his ACRs.

After a careful analysis of the annual reports, qualifications, efficiency and performanceof Mr. Syed Qaiser Mahmood, it is strongly recommended that his case may kindly beconsidered for promotion on the proposed/upgraded post in BPS-17.


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PARTICULARS OF THE OFFICERS FOR SELECTION COMMITTEE/ MOVE-OVERCOMMITTEE/PROMOTION COMMITTEE.

Name Mr. Syed Qaisar Mahmood ShahPost Held: PS to DIADate of Birth: 06-SEP-1968Basic Pay Scale: (Number and Scale) BPS-16 (10,00-800-34,000)Present Pay Rs. Rs.22,800.00

1. i) Date of first appointment in Academy service on regular basisand method of appointment.

22-06-1986 (directappointment.)

ii) Post and scale of pay in which appointment was made LDC BPS -52 Date of appointment in the present post on regular basis and

method of appointment.01-02-2008 (Bypromotion)

3 State how the officer has reached his present pay scale (i.e. bymove-over or by appointment/promotion)

by promotion

4 Seniority position in the cadre Senior Most in hisdepartment

5 If the Officer is on long leave of six months or more, leavepreparatory to retirement, deputation abroad or on postingabroad.: indicate the nature of absence, the commencing dateand the date of its expiry.

Nil

6 Whether there is a post in higher scale in the service, cadre orgroup reserved for promotion: If so-

Upgradation of Post isrequested

i). Its designation & scale. Private Secretary BPS-17

ii). Whether the employee is eligible for promotion according tothe conditions laid down in the promotion policy.

Yes

7 Total length of service in pay scale 16 and above possessed bythe Officer (actual calculations should be appended)

4 years and 9 monthsand (as on 31-Dec-2011)

8. Analysis of confidential reports for the last 5 years with special reference to the rules ofpromotion.

Year OverallPerformance

Workoutput

Quality Integrity Moral/General/ Intellectual

Fitness forpromotion

2011 Excellent (AI) Maximum V. Good Excellent (AI) Recommended2010 -do- -do- -do- -do- -do-2009 -do- -do- -do- -do- -do-2008 -do- -do- -do- -do- -do-2007 -do- -do- -do- -do- -do-9 Adverse entries (if any) during the above period. indicate the year, nature of

adverse entry, whether it was communicated, whether it was expunged orretained. (If a representation against adverse remarks is pending, it should be

Nil


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indicated).10 Whether under suspension. If so, from which date. Nil11 Whether any disciplinary case if pending against him. Nil12 Penalties, if any, imposed during the last 5 years. Nil

Signature …………………………..

Designation ………………………..

(To be signed by a senior officer)


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EC ITEM NO. 13:CONSIDERATION OF APPLICATION OF MR. SYED SHAUKAT ALI, SALES

OFFICER, BS-16

Mr. Syed Shaukat Ali is working in the Iqbal Academy Pakistan since December 1, 1975.Currently, he is working as “Sales Officer” in BS-16. He was promoted on the said post videOffice Order No. F.3-2Admn.2000/1785 dated March 24, 2000 with effect from April 1, 2000.He has submitted application for promotion in BS-17. The Seniority List is at Annexure 12 andOrganizational Chart is at Annexure 10.

If any up-gradation or adjustment is allowed by the Executive Committee, his case of promotioncan be put up in the next meeting.


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PART – IV

ADMINISTRATIVE MATTERS


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EC ITEM NO. 14:REPORT ON CHANGE OF MINISTRY

In pursuance of the Government of Pakistan, Cabinet Division’s Notification No.4-14/2011-Min.I dated 27th October, 2011, the Iqbal Academy has been transferred from IPC Division tothe National Heritage and Integration Division.

The matter is hereby presented for report.


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EC ITEM NO. 15:REPORT OF THE SUB-COMMITTEE ON MR. ASLAM KAMAL’S PAINTINGS


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EC ITEM NO. 16:AMENDMENT IN PRESIDENTIAL ORDER NO. 377 OF 1981

Background:

The President of Pakistan through his Directive No.377 of 1981, institutedNational/International Iqbal Awards for best books on Allama Iqbal. (Copy attached asannexure 7). As per Directive and the rules made there under, the Selection Committeecomprises of the following members:-

1. Minister for Education2. Advisor on Higher Education3. Chairman, Academy of Letters4. Director, Iqbal Academy Pakistan(cis. President Allama Iqbal Academy)

5. Vice Chancellor, Allama Iqbal OpenUniversity6. Secretary Education7. Secretary Culture8. Secretary Information9. Dr. Javid Iqbal

Under Rule 4, the Director of the Iqbal Academy is the Convener of the meetings of the ExpertCommittees/Selection Committee. As per the rule No. 9, “The Ministry of Education will act asSecretariat of the Selection Committee”. However, since the constitution of these awards, for allpractical purposes, the executing agency for the Awards is the Iqbal Academy. In 1997, after thetransfer of the Academy to the Culture Division, we faced difficulties in the execution of work asfar as the matter of Selection Committee is concerned. It was proposed that the said Directive,with modifications where necessary, may be issued by the Competent Authority. The matter wasreferred to the Ministry of Culture, who, in 2003, decided to continue the process of executionof Iqbal Awards through Iqbal Academy without any modification in the said Presidential Order.

Now, after transfer of Iqbal Academy to the Ministry of National Heritage and Integration, the(annual grant for) Iqbal Awards is also transferred to the Ministry of National Heritage andIntegration.

Discussion:

1. The Ministries of Education and Culture have been devolved through the eighteenthamendment in the constitution of the Islamic Republic of Pakistan. Now, there is a needof amendment in the said presidential orders. It is suggested that (i) the “Minister forEducation” may be substituted by “Federal Minister for National Heritage andIntegration”; (2) “Advisor on Higher Education” may be substituted by the “Chairman,Higher Education Commission”; (3) “Secretary Culture” may be substituted by the“Secretary Ministry of National Heritage and Integration”; and (4) the “SecretaryEducation” may be deleted from the list of members. As an alternative proposal, theSelection Committee may be replaced with the Governing Body of the Iqbal AcademyPakistan, which is Chaired by the Minister-in-charge of the Affairs of the Iqbal AcademyPakistan, Federal Secretary of that Ministry, Scholars from all the four provinces as wellas ICT.

2. The award money mentioned in Para 2 of the said orders is very small i.e. Rs. 25,000/-and Rs. 10,000/- for English/Urdu and regional languages respectively. It is suggestedthat the Selection Committee/ Governing Body may be given powers to review theaward money from time to time which it has been doing for the entire period.

Recommendation:

If approved by the Executive Committee, the case can be sent to the Competent Authoritythrough the controlling Ministry.


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EC ITEM NO. 17:AMENDMENT IN MEMBERSHIP RULES

The Executive Committee vide Item No. 9 of its 113th meeting resolved as under:-

The Executive Committee decided that a Sub-Committee comprising of Dr. Rafi-ud-Din Hashmi, Mr.Shahzad Iqbal and the DIA may re-examine the existing rules of the Life Membership of the Academyand the recommendations shall be submitted to the Executive Committee in the next meeting.

The Executive Committee further decided that the Public (fulfilling the required criteria) should beinvited for life/annual membership of the Academy through the advertisement in print media. Theapplications currently awaiting approval shall be presented accordingly.

Subsequently, the meeting of the sub-committee held on September 24, 2011. The Draft Rulesproposed by the Committee are given below for the consideration of the Executive Committee.


DRAFT LIFE MEMBERSHIP RULES― 2011

RULES AND REGULATIONS FOR LIFE-MEMBERSHIP

Section 14 (2) of the Iqbal Academy Ordinance provides that any Member may become a Life-Member on fulfilling the conditions prescribed in this behalf. Following are the Conditions forthe Life-Membership.

Any person interested in promoting the understanding of the works and teachings of Iqbal maybecome a Life-Member of the Academy provided:1. He/she holds a Doctoral Degree from a recognized University in Iqbal Studies or allied

disciplines of learning or possesses an equivalent qualification.2. Any person of distinction and eminence in the field of Iqbal Studies or allied disciplines of

learning who applies for Life-Membership and does not hold a Ph.D, may be considered forLife-Membership by the EC/GB in view of his/her scholarship and services.

3. He/she has publications (books/articles) of quality to his/her credit in the field of IqbalStudies or allied disciplines.

4. Any annual Member of the Academy who has been a Member for five consecutive years canbecome a Life-Member if he/she applies for it, provided he/she has contributed significantlyto the cause of the Academy and propagation of the message of Iqbal.

5. Applications for Life-Membership shall be made on the prescribed form (Annexure-I) andshould be duly proposed by a Life-Member of the Academy.

6. The Executive Committee of the Academy shall approve the applications for Life-Membership.

7. The Fee for Life-Membership will be Rs. 5000 (Rupees Five Thousand) for a Memberresiding in Pakistan. The membership fee for Members residing outside Pakistan will be 500US Dollars (US$ Five Hundred dollars). The Fee for Life-Membership may be waved off orcurtailed by the EC/GB.

8. The Executive Committee of the Academy may cancel, with a vote of majority, theMembership of a Life-Member for the reasons that are to be recorded. The reasons could beas mentioned hereunder:

(a) If he/she (the Member) becomes of unsound mind;(b) If he/she becomes insolvent;(c) If he/she is convicted for an offence involving moral turpitude, or


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(d) The Executive Committee, by a resolution, expels him/her for activities harmful tothe cause of the Academy.

PRIVILGES OF LIFE-MEMBERSHIP

A Life-Member shall avail the following privileges from the Academy.1. He/she will be sent complimentary copies of the Journals/Brochures of the Academy “Iqbal

Review/Iqbaliyat.2. He/she will be entitled to have free copies of five books of his/her choice from the

publications of the Academy every year.3. He/she would be entitled to purchase copies of the required publications/products of the

Academy at a discounted rate of 50%.4. He would avail the facility of the use of Library of the Academy.5. He/she may get the photocopy of the research material on the Photostat machine of the

Academy on payment of prescribed amount.6. He/she will be invited to the functions arranged by the Academy.7. He/she will be furnished Activity Reports of the Academy.8. He/she will be preferred for the Membership of other Academic and Organizing

Committees of the Academy constituted from time to time.9. He/she will be invited to Annual “Iqbal Dinner” provided he pays the prescribed amount

for entry to the Dinner.10. He/she will be entitled to elect two members to the two seats of the Governing Body (IAP)

from amongst the Life-Members or Members of the Academy.

He/she will be entitled to contest for the membership of the seat of the Governing Body (IAP)in the prescribed manner.


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EC ITEM NO. 18:THE IQBAL ACADEMY (TELECOM) RULES, 2012

Background:-

The Executive Committee in its 113th meeting vide Item No. 10 resolved as under:-

In the light of the recommendations of the Treasurer on the note presented to him by the DIA, TheExecutive Committee advised the DIA to prepare a consolidated document (as set of Rules) in the lightof the Telephone Policy of the Federal Government as well as the resolutions made by the Governing Bodyfrom time to time and get it approved from the Governing Body. In these rules, the Officers of theAcademy may be allowed the facilities of office, residential telephone as well as mobile phone and internetin addition to the ceiling of the residential telephone equivalent to the same available for the officersworking in the Ministries/Division. In the mean time, the officers of the Academy shall be allowed thefacility of mobile telephone in lieu of their residential fixed phone, as already decided by the GoverningBody in its 36th meeting.

Discussion:-

Draft rules are hereby presented for review of the Executive Committee:-

IQBAL ACADEMY (TELECOM) RULES

In exercise of the powers conferred under Section 18(2) of Iqbal Academy Ordinance 1962(XXVI of 1962), the Academy is pleased to make the following rules with the approval of theGoverning Body.

1. Short title and commencement:- 1:1 These rules may be called the Iqbal Academy(Telecom) Rules, 2012.

1:2 They shall come into force at once.

2. Definition:- In these rules unless there is anything repugnant to the subject or context:

2:1 “Academy” means the Iqbal Academy established under Iqbal Academy Ordinance,1962

2:2 “Director” means the Director of the Academy.

2:3 “Officer” means a regular employee of the Academy working in BPS-17 and above

2:4 “Vice President” means the Vice President of the Academy.

3. Office Telephone:- The Vice President, The Director and all officers of the Academy shall beentitled for telephone at their offices on Academy’s expense.

3:1 This facility is required to be availed from NTC.

3:2 In case of non-availability of NTC lines, the NTC will provide Wireless Local Loop(WLL) connection.

3:3 NTC in case of inability of providing both types of connections (NTC landline +WLL) will provide NOC for availing such facility through some other companies.

Provided that telephone connections already installed in the Academy and in use of officers asper their ceiling shall remain installed


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4. Residential Telephone:-The Vice President, Director and all officers of the Academy shallbe entitled for telephone at their residence on Academy’s expense. They can avail this facilityfrom any of the fixed phone service provider available in their area of residence.

5. Mobile Telephone:- The Vice President, Director and all officers of the Academy shall beentitled for mobile telephone on Academy’s expense. They can avail this facility from any ofthe service provider available in their area of residence.

6. Ceiling:- The ceiling applicable for the officers working in the Ministries/Division inequivalent scales shall be applicable for the Officers of the Academy.

7. Internet Connection:- The Vice President, Director and officers working in the IT Section ofthe Academy shall be entitled for wireless internet connection (CDMA/WiMax) onAcademy’s expense.

7:1 These connections shall be provided through the IT Section of the Academy.

7:2 The ceiling shall be the minimum package available for unlimited use.

8. Exception:- The Director, on case to case basis, may decide about provision of telephonefacility, both official and residential to any employee working in BPS-16. The ceilingapplicable for persons working in Ministries/Divisions in equivalent scales shall also beapplicable in such cases.

Recommendation:

The Executive Committee is requested to recommend the Governing Body for approval of theserules.


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EC ITEM NO. 19:THE ISSUE OF SPACE ALLOCATION IN THE AIWAN-E-IQBAL COMPLEX

Background:

As reported under Item No. 8 of the 112th meeting of the Executive Committee, the threesections of the Academy were dislodged, under cover of darkness, by the new administrator ofthe Aiwan-e-Iqbal Complex within a week from his appointment, without notice to theAcademy. These three sections are Sales, Accounts and IT.

The IT Section of the Academy was located at 4th Floor of the Aiwan-e-Iqbal Complex. Serversand highly sophisticated network infra structure of the Academy were installed there. TheAiwan-e-Iqbal management dismantled the equipment un-professionally causing loss of about amillion rupees. The staff working in the IT Section submitted first report on July 23, 2010. TheIT Section remained partly functional till December, 2010 when space from the Library of theAcademy was carved out to accommodate it. They, then, submitted the final report onDecember 21, 2010 which reads below:-

DETAILED HARDWARE DAMAGE REPORT

With kind reference to the Initial Damage Report submitted to DIA on 23rd July 2010 and

21st December 2010, it is for your kind information and notice that Main Servers including Data

Server, Libserver, Webserver, Backupserver and Proxy server, Cisco Routers, Cisco Switches and

other Network Equipment of Network Operations Center of IT Section is switched on for

testing and getting online in order to streamline the IT services to the Academy. During the said

above process and after thorough check including hardware/software troubleshooting, we found

following items damaged:

1. Two Servers (Proxy Server & Backup Server) of Dell Power Edge 1950 reported

hardware malfunctioning and did not work properly. After hardware troubleshooting, it

is found that the both servers were mishandled & damaged during dislocation from 4th

floor of Aiwan-i-Iqbal and.

2. One heavy duty UPS AEC 7.2 KVA is not working, Systek (the vendor) called for

service and troubleshooting. The technical person visited from Systek, reported that the

Batteries of the said UPS are out of order and need replacement. Furthermore, mother

board of the said unit is also damaged, which needed repair.

3. Two Rack cabinets of NOC are physically damaged and four cooling fans of one cabinet

are not working, and needed replacement.

4. As reported earlier, one switch of CISCO was dismantled from the rack; the same is not

working and needed replacement.

5. Two Laser Printers (Samsung 2570) in the use of SA and AD Accounts were found

damaged and needed repair.

6. Patch penal for fibre termination is also dismantled from the rack and placed in the rack

in parts, the same is needed replacement.

7. Deployed Network physical layer, which was terminated at NOC, at 4th floor IT Section

NOC, the same have been destroyed during dislocation.

8. Network layer deployed from 6th floor to 4th floor IT Section NOC, not available for

further use.


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9. Network layer deployed from 5th floor PSEB NOC to 4th floor IT Section NOC,

damaged and not available for use.

10. New network layer has to be deployed from new NOC to Building 01, Building 02 at 6th

floor IAP Office, to PSEB NOC at 5th floor and to VP Office at 4th floor.

11. Shifting of Network Operation Centre at Building No. 3, 6th Floor, after remaining IDP

for 6 months, NOC approved by DIA in 2nd Hall of Library. New wooden partitioning,

building new NOC, Office structure including furniture and fixture.

Above mentioned damage/loss and new arrangement for IT Section put a financial impact on

the budget of the Academy. The approximate detail of estimated financial loss/impact is as

under:

FINANCIAL IMPACT

Stated above damage/new arrangements due to dislocation, is resulted as a serious loss of

the academy and financially impacted to the academy as follows:

S.NO ITEM/DESCRIPTION COST/VALUE IN Rs.01 02 Dell PowerEdge 1950 (Proxy Server, Backup

Server)384,000

02 01 UPS Unit 7.2 KVA 74,00003 04 Fans of Server Racks + Damage Racks 6,00004 CISCO Switch 2950 67,50005 02 Laser Printer Samsung 2570 40,00006 Patch Penal+ fiber distribution frames+ Patch Cords 57,000

07,08,09,10 Network cable+ Laying charges+ Termination 150,00011 Shifting of NOC in Library 2nd hall, building #03 127,000

Total 905,500

Moreover, in addition to the above mentioned loss, certain items, including computers, printers,accessories, furniture, etc. is still in the custody of the Aiwan-e-Iqbal management. We havewritten letters and reminders, but response is awaited.

The table showing the list of those items along with value is mentioned below:-No

.Item/Description Qty In Use of Est. Cost

1. Computer+Monitor+KB+Mouse+Cables

06 Committee Room #04

180,000

2. Network Swich+UTP Cables 01 -do- 20,0003. Computer+Monitor+KB+Mouse+

Cables01 Shahzad Amin 40,000

4. -do- 01 Mahboob Ahmad 20,0005. -do- 01 Muhammad Usman 40,0006. Monitor+KB+Mouse 1,1,1 5,0007. LCD 01 10,0008. UPS 02 Mahboob/Shahzad 24,0009. Executive Chair 01 Mahboob Ahmad 4,00010. Microwave Oven 01 Kitchen 8,00011. Crockery -do- 1,500


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12. Electric Heater 02 -do- 4,00013. Wall Clock 02 Ex-NOC 2,000

Total 358,500

In addition to the above, the store room of IT containing expired hardware along with the dead-stock register was also at the same floor. However, its cost may be estimated as nil. TheAdministration of the Aiwan-e-Iqbal has returned files and record of the IT Section in anincomplete form.

Matter of return of stock and files has been taken up with the Administrator vide letter No.F.11-10/2010-Admn dated November 28, 2011.

Matter is hereby submitted for further instructions and obtaining guidance of the ExecutiveCommittee. If allowed the case for redress may be taken up with the Aiwan through theMinistry.


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EC ITEM NO. 20:COMMEMORATING IQBAL YEAR

Background:

The Prime Minister visited Iqbal Academy Pakistan on October 15, 2011. During his speech, hedeclared year 2012-13 as Iqbal Year. The extract of his speech is reproduced below:-

Ĩú ⡜ĨęþĨ㲁 Ĩ㻠Ĩėþ㨱Ĩ徰 ä寀Ĩ㱾Ĩ和㸮 äĨú 㞔äĨ啵ĠĞğĠ ٢٠١٣اور 很匈 Ĩ࿀Ĩî㊓Ĩ㺸 Ĩú 㞔äĨąú ⡜Ĩ㱾

The above announcement appeared in print and electronic media widely.

Discussion:

Years 1977 and 2002, coinciding with the 100th and 125th birthday of the Poet-Philosopher, werecelebrated as “Iqbal Year”. The year 2013 coincides with the 75th death anniversary of AllamaIqbal. As advised by the Prime Minister, the year 2012-13 i.e. from April 21, 2012 to April 21,2013 shall be commemorated as Iqbal Year.

The outline of plans/activities for the first part of the Iqbal Year i.e. April 21, 2012 to 30th June2012 has been described in the Budget. The International Conference Nov. 2012 is given as aseparate item No. 21. Plans/activities for the second part of the Iqbal Year i.e. July 2012 to April2013 is at Annexure 15.


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EC ITEM NO. 21:INTERNATIONAL IQBAL CONGRESS

Background:

First International Iqbal Congress took place in 1977 in Lahore, 2nd Mini-Iqbal Congress in 1983in Lahore, and the 3rd International Iqbal Conference was organized in 2003 in Lahore. Duringthat period International Iqbal Conferences were mounted in Tehran (1986), Cordoba (1990)and Malaysia (1997). In some of these conferences, the scholars from all over the world readpapers on diverse-subjects related to Iqbal Studies, whereas in the International Iqbal Conferenceof 2003, only one topic was given to all scholars, coming from different geographical, linguisticand cultural zones– Perspectives on Iqbal– A World Survey of Iqbal Studies. During the Iqbal Year, theAcademy is planning for another congress of similar thematic nature on 18th–19th November2012. The proposed topic is Culture and Spirituality. The proposed program is given below.


International Iqbal Congress 2012

Culture and Spirituality

18th -19th Nov 2012

First Day: Afternoon– Inaugural Session–– Culture & Spirituality: Principles1) Culture & SpiritualityKey Note Address– Seyyed Hossein NasrTea Break2) Cultural Manifestations of Spirituality– Symbiosis of the Universal and the Particular3) Spiritual Foundations/ Roots/ Essence of Culture– Metaphysics and Tradition

Second Day: Morning– First Session–– Culture & Spirituality: Manifestations

Culture & Spirituality in World Religions

Hindu Tradition

Buddhist Tradition

Christian Tradition

Jewish Tradition

Islamic Tradition

Tea Break

Second Day: Morning– Second Session–– Culture & Spirituality: Manifestations

1) Culture & Spirituality– Fine Arts and Music2) Culture & Spirituality– Poetic Manifestations3) Female Spirituality– Islam and World Religions

Lunch/Prayers/Rest Break

Second Day: Afternoon Session–– Culture & Spirituality: Manifestations

Culture & Spirituality in Pakistani Regional/linguistic Contexts

Culture & Spirituality in the Sindhi Context

Culture & Spirituality in the Punjab Context

Culture & Spirituality in the Pashtun Context

Culture & Spirituality in the Baluchi/Barahawi Context

Culture & Spirituality in the Saraiki Context


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Third Day: Morning ––First Session–– Culture & Spirituality: Iqbal’s PerspectiveIqbal on Cultural Pluralism: Unity in Diversity–– An Ecumenical ApproachRedeem and Repair: Iqbal’s Perspective on Islamic SpiritualityTea Break

Third Day: Morning–– Concluding SessionClosing AddressOverviewVote of Thanks


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EC ITEM NO. 22:AGENDA OF THE 42ND

MEETING OF THE GOVERNING BODY

Background:

Rule (xiii) of the EC Rules reads as under:-

(xiii) The Executive Committee will approve the Agenda items to be discussed in the meetings of theGoverning Body.

Discussion:

In the light of the above, proposed agenda items for the next meeting of the Governing Bodyare hereby presented for approval

1. Confirmation of the Minutes of the 41st Meetings of the Governing Body

2. GB Item No. 2: Report on the Action Taken on the Resolutions made in the Minutes ofthe 41st Meetings of the Governing Body

3. Activity Report 2011

4. Issue of space for offices of the Iqbal Academy Pakistan

5. Issue of Grant-in-aid from Federal Government

6. Consideration of transfer of Iqbal Chairs from Cabinet Division to the Iqbal AcademyPakistan

7. Amendments in Iqbal Academy Membership and Financial Rules

8. Iqbal Academy (Telecom)

9. Minutes of the Meetings of the Executive Committee

10. Any other Item with the Permission of the Chair

Recommendation:

It is recommended to the Executive Committee to approve the agenda for the 42nd meeting ofthe Governing Body.


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PART – V

FELLOWSHIP PROJECTS


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EC ITEM NO. 23:FELLOWSHIP PROJECTS

Section 5(f) of the Iqbal Academy Ordinance, 1962 stipulates “to confer in the prescribed mannerFellowships on scholars who, in the opinion of the Academy, have made contributions to thestudy of the works and teachings of Iqbal”.

The Prime Minister of Islamic Republic of Pakistan vide his Directive No. 2811 datedNovember 18, 2011 advised “Iqbal Academy, Pakistan to confer Fellowship on scholars whomake contributions to the study of the works and teachings of Iqbal.”

Rules for Research Fellowships are at Annexure 13. “The authority for the appointment of ResearchFellows / Research Scholars shall be the Executive Committee of the Iqbal Academy or by delegation, theDirector Iqbal Academy.”

Four cases for the fellowships, duly vetted, are presented herby for the approval of the ExecutiveCommittee.

Prof. Dr. Muhammad Aslam Ansari [Multan: Pakistan] for Persian to Saraiki translation ofJavid Nama

Adil Farook [Malaysia/Pakistan] for writing a treatise on Iqbal, Human Heart & Science

Dr. Thomas Stemmer [Germany/Spain] for writing a monograph ASRAR-I-PAKISTAN –Pakistan: An extraordinary Example of National Survival

Dott. Massimo Bon (Salahuddin[Istituto Italiano di Studi Orientali, Sapienza University of

Rome, Italy]) for translating That I May See and Tell: Significance of Iqbal’s Wisdom Poetry and –اقبال

فکری تناظر اور عصری معنو５ت into Italian.


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TRANSLATION OF JAVED NAMA INTO SARAIKI

Prof. Dr. Muhammad Aslam Ansari

It has been thoughtful of you that in connection with the Saraiki translation of Javed Nama theAcademy have kindly decided to entrust this task to me. I accept the offer with great pleasure. Asfar as the form of the project is concerned, fellowship seems to be preferable to any other form,but final decision rests with you.

In my opinion the proposed translation should be in prose to make it more readable in a widercircle of those who want to be acquainted with the contents of the magnum opus of Iqbal in theirmother tongue. In fact, to the best of my knowledge, no prose translation of Javed Nama has yetbeen attempted.

Kindly consider the following points while finalizing the terms and conditions of the project.

1. The translation may take no less than a year to be completed.

2. The Saraiki translation of Javed Nama may include brief explanations of the textalso, with selective bilingual glossary in the footnotes.

3. The original Persian text may also be published with the respective portions of thetranslation.

4. At least one third of the total amount of the remuneration, as agreed between theAcademy and the translator, will be advanced to the translator with the approval ofthe undertaking of the project.

5. The Academy may provide the necessary literature to the translator inconnection with the project as a matter of course or at request.

If the specifications of the format may be suggested by the Academy, it will be helpful for thetranslator to get it composed in the Saraiki script in a proper manner.

I hope that the formal approval to the project will be accorded at the earliest convenience.


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“IQBAL, HUMAN HEART & SCIENCE”

Adil Farook

Recently, a relatively new medical discipline known as Neurocardiology has uncovered thepresence of the neurons in the heart, the same type of cells that are present in the brain. Thereare as many as 40000 neurons in the heart. The nervous system of the heart is made up of theseneurons which are capable of processing information without the help of neurons from thebrain. The neurons of the heart obtain information from the rest of the body and makeappropriate adjustments and send back this information from the heart to the rest of the bodyincluding the brain. In addition to this, these neurons possess a kind of short-term memorywhich allows them to function independently of the central nervous system.

These findings prompted the nervous system of the heart being mentioned as the “brain in theheart”. The heart possesses its own little brain, capable of complex computational analysis on itsown. Data clearly indicate that the intrinsic cardiac nervous system acts as much more than asimple relay station for the extrinsic autonomic projections to the heart. An understanding of thecomplex anatomy and function of the heart’s nervous system contributes an additionaldimension to the newly emerging view of the heart as a sophisticated information processingcentre, functioning not only in concert with the brain but also independent of it.

The heart communicates with the brain in 4 different ways. Firstly, its nerve cells or neuronstransmit information to the brain. It is called neural traffic and research has shown that the heartsends more neural traffic to the brain than the other way round. Secondly, the heart has beenfound to secrete a very powerful hormone called Atrial Natriuretic factor (ANF) that has aprofound effect on many parts of the body including those portions of the brain that areinvolved in memory, learning and emotions. Thirdly, with every heartbeat, pressure waves aregenerated and when these travel through the arteries to the brain, there are recordable changes inthe electrical activity of the brain. Finally, the heart has an electromagnetic energy field 5000times greater than that of the brain. Since the heart’s energy field is greater than that of the brain,it has a profound effect on the brain’s functions.

Even though the timing of the heartbelt can be influenced by the brain (through the autonomicnervous system), the source of the heartbeat is present within the heart. There appears to be noneed for nerve connections between the heart and the brain. That is why, when a person has aheart transplant, all the nerve connections between the heart and brain are cut but that doesn’tstop the heart from working when it is placed in the new person’s chest.

It is common knowledge now that the heart of the unborn child develops and starts pumpinglong before the brain comes into existence. Even though the actual event which triggers thebeating of the heart cells of a baby is not known, it is suspected that the mother’s heart energyconveyed in primal sound waves contains the information that is the code that jump-starts ourlife. Once the heart begins to beat, it continues to beat throughout a lifetime (auto rhythmicbeating function) even when the brain stops working in cases like ‘brain death’. Brain death isdescribed as a condition when brain activity has stopped forever. Hence even when the braindies, the heart can still live. But when the heart dies (unless we find a replacement for the heart),the brain cannot live. Thus, the brain needs the heart for its survival more than the other wayaround.

Joseph Pearce, in “Evolution’s End”, claims that the biological heart is governed by anotherhigher unseen order of energy. The behaviors of people after heart-transplants reflect that of thelate donors. Experiments were done on two cells taken from the heart and observed through amicroscope. In the first experiment in which they are isolated from one another they simply


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fibrillate until they die but when similar cells are brought near to each other, they synchronizeand beat in unison. They don’t have to touch they communicate across a spatial barrier. Ourheart made up of many billions of such cells operating in unison is under the guidance of ahigher, non localized intelligence so we have both a physical heart and a higher universal heartand our access to the latter is dramatically contingent on the former.

The research has major philosophical and spiritual implications on a much larger scale than thatanticipated by those who explored them.

What I would now like to pursue via Iqbal Academy is that I would explore, in a critical manner,Allama Iqbal’s understands of the role of human heart and present a convergence andintegration of it with what Science uncovered only recently. Being someone very inspired byIqbal, I know it for sure that both his poetry as well as his lectures in “Reconstruction ofReligious Thought in Islam” discuss, at many instances, the special place of human heart inIslamic Epistemology. For the international audience in the West, my Book would be yet anotherglimpse or rather proof of the superior wisdom and far-sightedness of Iqbal in discerningsomething much earlier than it was actually unveiled by those affiliated with Empiricism andPositivism. It would hence grant answers to many questions posed by atheists, agnostics andeven secularists. On the other hand, for Muslim thinkers, it would once again remind us that the“Poet of the East” should be read very carefully in order to comprehend deeply the innermeanings of Quran and Sunnah.


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ASRAR-I-PAKISTAN – Pakistan: An extraordinary Example of National Survival

Dr. Thomas Stemmer

We owe it to ourselves to understand Pakistan, a country that was born under very specialcircumstances and which now – with all its extraordinary history – has become one of theimportant centres of a changing world. There is something to learn for East and West alike.

In this case of Pakistan, we do not simply have another example of nation building, but theemergence of something that lay hidden even before independence and came to life in an act ofself-constitution and separation at the same time. When the British colonialists left the IndianSubcontinent in 1947, the state that was to become Pakistan on August 14, 1947, was a split-offfrom the idea of a unified and independent India desired by people such as Mahatma Gandhiand Jawaharlal Nehru. As a brainchild of the poet and philosopher Muhammad Iqbal (1877 {?] –1938), Pakistan was finally founded as a homeland for Indian Muslims by Muhammad Ali Jinnah(1876 – 1948), the »Quaid-i-Azam« (which means »great leader«), resulting in the partition of thesubcontinent into Pakistan and India.

There has been much criticism of Pakistan in the first 64 years of its existence, including the ideathat this country is not what Muhammad Iqbal had wanted it to be. In a way there is evidencethat this might be true. However, in its most important aspect this is not true at all. For furtherexplanation we have to stay a little while with Muhammad Iqbal. As an individual poet andthinker, he had held his famous Presidential Address in December 1930 demanding the foundationof a Muslim state in the North-Western part of the territory of the Raj, of British India. Histhinking, being influenced by Eastern / Islamic thinkers as well as Western philosophers andpoets such as Goethe, Nietzsche, Bergson and the Romantics (especially William Wordsworth)was centred in the notion of the self or khudi, or as he in an almost provocative way called it: theego. For Iqbal, it was imperative to cultivate one’s individual ego. In his mathnawi-like long poemAsrar-i-Khudi (which means: Secrets of the Self), he went so far to say, that the individual self or egohas to act like this: For a single rose it destroys a hundred rose gardens. In this way the fight foran individual life is life itself, so to speak.

Since for Muhammad Iqbal a nation is nothing more than an ego, too, it is only logical to applythis idea to the nation of Pakistan, as well.

Thus, all the struggles and difficulties Pakistan has gone through in the first 64 years of itsexistence, are “only” a way to build up the self or the ego of the nation. According to Iqbal, aself acts like that.

So what I am trying to show through many examples of the history of Pakistan, is that thiscountry has followed a path of a very special self-constitution as an ego, as shown by theintellectual father of Pakistan, a poet and philosopher, Muhammad Iqbal.

And in this way, the critics may say that Pakistan is not what Iqbal had wanted it to be (some areeven talking about a failed nation), but it remains to be seen clearly that Pakistan is exactly what itwas supposed to be: a brainchild of the poet-philosopher Muhammad Iqbal. We see that an ideahas not only survived but it has turned into physical reality.

It is interesting to follow Pakistan’s route from Asrar-i-Khudi to Asrar-i-Pakistan.


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EC ITEM NO. 24:ANY OTHER ITEM WITH THE PERMISSION OF THE CHAIR


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PART – V

ANNEXURES


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ANNEXURE. 1:REPORT ON PRESENCE OF PRODUCTS IN DIFFERENT BOOK STORES

The publications of the Iqbal Academy are present in the following book stores:-Sr. No. City Book StoreLAHORE

1. Feroz Sons, Mall Road Lahore2. Feroz Sons, Qazafi Stadium Lahore3. Multi Line Books, Mall Road Lahore4. Coopera Book shop, Mall Road, Lahore5. Book Center, Mall Road, Lahore6. Vanguard Books, Mall Road, Lahore7. Book Home, Temple Road, Lahore8. Nigarshaat, Temple Road, Lahore9. Sang-i-Meel, Lower Mall, Lahore10. Khan Book company, Lower Mall, Lahore11. Kitaab Saraye, Urdu Bazar, Lahore12. Tamer-e-Insaniat, Urdu Bazar, Lahore13. Variety Books, Gulberg, Lahore14. Ilmi Markaz, Urdu Bazar, Lahore15. Dogar Sons, Urdu Bazar, Lahore16. Ilm-o-Irfan, Urdu Bazar, Lahore17. Jahangir Book Depot, Urdu Bazar, Lahore18. Mavra Books, Mall Road, Lahore19. Darussalam Publications, Lower Mall, Lahore20. Jumbo Books, Gulberg, Lahore21. Iqbal Books, Gulberg, Lahore22. Readings Store, Lahore23. Madina Books, Gulberg, Lahore24. Unique Books, DHA25. Khokhar Book Depot, Township, Lahore26. Lala Book Depot, Dharampura, Lahore27. Old Books City, Main Market, LahoreIslamabad/Rawalpindi28. Mr. Books, Super Market Islamabadi

29. Saeed Book Bank, Jinaah Super Market, Islamabad30. Book Bank, Rawalpindi31. Capital Books, Rawalpindi32. Variety Books, Rawalpindi33. IIU Book Store, IIU, Islamabad34. IRD Book Store, Faisal Masjid, Islamamad35. NBF Bookshop36. NLA Bookshop37. PAL BookshopSilakot38. Iqbal Resource Center, Sialkot Canntt.39. Burhan Book Center, Sialkot40. Fahad Book Center, Sialkot41. Aziz Book Depot


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Faisalabad42. Zia Book Center, Faisalabad43. Maktaba Islamia, Ameenpur Bazar, Faisalabad44. Bilal Boks, Faisalabad45. Welcome Book Point, Urdu Bazar, KarachiKarachi46. Fazli Sons, Karachi47. National News Agency, Karachi48. Book Mart, KarachiGujrat49. Gujrat Books, GujratGujranwala50. Maktaba-e-Ahle SunnatAzad Kashmir51. Arshad Book Depot, Mirpur Azad Kashmir52. Al Faisal Books, Mirpur, Azad Kashmir53. Werinaag Books, Mirpur, Azad KashmirMultan54. Beacon Books55. Multan Kitab Gher, Urdu Bazar, Multan56. Kitab Markaz, Multan Canntt.Abbottabad57. Pakistan Military AcademyPeshawar58. Chaiman Chamber of Education, Hayatabad,

Peshawar


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ANNEXURE. 2:LETTER TO THE MINISTRY ABOUT LEGAL STATUS FILE


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ANNEXURE. 3:LETTER TO CHAIRMAN MANAGEMENT COMMITTEE


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ANNEXURE. 4:LETTER TO JOINT SECRETARY ON TDR ISSUE.


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ANNEXURE. 5:REPORT ON ELECTIONS - 2011

13th December, 2011 F.1-6/2008-Admn


Subject: Result of Election of two members for the Governing Body from amongstthe Life Members and Members of the Academy.

Under section 17(1) ( e ) of the Iqbal Academy Ordinance, two persons are elected as membersfor the Governing Body from amongst the life Members and Members of the Academy for aperiod of three years. The previous election was held in September, 2008. Dr. Rafiuddin Hashmiand Dr. Moinuddin Aqeel were elected as members. Their term as members of the GoverningBody was going to be expired on 28th November, 2011.

With the approval of the competent authority 13th December, 2011 was fixed as election date toelect two persons for the next term for the Governing Body. Necessary papers were circulatedamongst all the members and life-members about the election rules and regulations. Fournominations were received within due date to contest election. However, Dr. Moinuddin Aqeelwithdrew his nomination. The election was contested amongst the following three candidates. Asper election Rules, the Director Iqbal Academy acted as the Returning Officer for the election.

Sr.# Name of Candidate

1 Dr. Rafi ud Din Hashmi

2 Dr. Nadeem Shafique Malik

3 Mian Sajid Ali

Total number of voters was 174 whereas 82 votes were cast within specified date and time. Thetotal number of valid votes was 79 whereas three votes were declared invalid being incomplete.

The ballot papers were opened in the presence of Mian Sajid Ali one of the contesting candidatesfor the election. Mr. Muhammad Rashid, Deputy Director (Admn.), Mr. Irshad-ul-Mujeeb,Assistant Director (Admn.), Dr. Tahir Hameed Tanoli, Assistant Director (Acad.) Mr. HaroonAkram Gill, PRO and Mr. Babar Ahmad, Assistant (R&I), were also present to assist theDirector/Returning Officer in the election proceedings.

Result of Election

Dr. Rafi ud Din Hashmi obtained 69 votes. Dr. Nadeem Shafique Malik obtained 49 whereas thethird candidate Mian Sajid Ali obtained 23 votes. As per counting of votes, both Dr. Rafi ud DinHashmi and Dr. Nadeem Shafique Malik stand the elected members for the Governing Body.

As per election rules vide No.9, the detail of election result presented to the Vice-President/President of the Iqbal Academy and the successful candidates are declared Membersof the Governing Body for a period of three years starting from 13th December, 2011 to 12th

December, 2014.

(Muhammad Suheyl Umar)

Director


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ANNEXURE. 6:LETTER OF ADMINISTRATOR ON TDR PLACED AT JS BANK


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ANNEXURE. 7:PRESIDENTIAL ORDER REGARDING IQBAL AWARDS


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ANNEXURE. 8:NOTIFICATIONS REGARDING UPGRADATION OF POSTS


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s


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ANNEXURE. 9:LETTER OF MR. ARIF NIZAMI


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ANNEXURE. 10:ORGANIZATIONAL CHART

Iqbal Academy PakistanOrganizational Chart

As approved by Governing Body in its 39th meeting - October 14, 2009

DirectorBPS-21

Principal IqbalScholarBPS-20

AD PublicationBPS-17

Naib Qasid (ADPub)

BPS-02

Data ProcessingSupervisor

BPS-16

Assistant (Pub)BPS-15

DEO (Persian)BPS-14

DEO (Urdu)BPS-14

DEO (English)BPS-14

Senior IqbalScholarBPS-17

Naib Qasid (AD-Acad)

BPS-02

Junior Iqbal ScholarBPS-15

Iqbal ScholarBPS-16

Sub Editor (EngJournal)BPS-16

Sub Editor (UrduJournal)BPS-16

Sub Editor (PersianJournal)BPS-16

Assistant(Academics)

BPS-14

Naib Qasid (PIS)BPS-02

AD OutreachBPS-17

Assistant (IqbalAwards)BPS-15

Curator (ArtGalleries)BPS-16

LDC (Outreach)BPS-07

Naib Qasid(Curator)BPS-02

Sales OfficerBPS-16

Store Keeper(Sales)BPS-14

Store HandBPS-04

WatchmanBPS-02

Sales ClerkBPS-09

Naib Qasid (Sales)BPS-02

Assistant (Sales)BPS-15

Assistant(Outreach)

BPS-14

Sub-Editor (Arabic)BPS-16

Deputy Director(Admin & HR)

BPS-19

AD AccountsBPS-17

AccountantBPS-16

Naib Qasid (AD-Acct)

BPS-02

Assistant(Accounts)

BPS-15

AssistantAccountant

BPS-15

Accounts OfficerBPS-16

AD AdminBPS-17

DaftariBPS-03

Assistant (R&D)BPS-15

Driver (CSG-1)BPS-05

Driver (CSG-2)BPS-05

Naib Qasid (ADAdmin)BPS-02

Sanitary WorkerBPS-02

Assistant (Admin)BPS-14

ReceptionistBPS-09

Naib Qasid (DDAdmin)BPS-02

Executive ManagerBPS-18

Caretaker (Admin)BPS-14

Driver (EM)BPS-04

Naib Qasid (EM)BPS-02

Store KeeperBPS-14

Marketing Officer(Aiwan)BPS-16

Caretaker(Technical)

BPS-14

Principal LibrarianBPS-19

Naib Qasid (P.Librarian)BPS-02

Research SupportScholarBPS-17

LibrarianBPS-17

Asst. LibrarianBPS-16

Assistant (Library)BPS-15

Book SorterBPS-04

DEO (Library)BPS-14

Sub LibrarianBPS-15

DEO (Kitabdar)BPS-14

Journal SorterBPS-04

PS to DIABPS-16

DEO (DIA Office)BPS-14

Driver (Staff Car)BPS-06

Naib Qasid (DIA)BPS-02

System AnalystBPS-19

DEO (IT)BPS-14

Naib Qasid (SA)BPS-02

NetworkAdministrator

BPS-17

Software EngineerBPS-17

HardwareTechnician/DEO

BPS-16

Webmaster/Content Manager

BPS-16

Graphics DesignerBPS-16

PROBPS-16

DEO (Outreach)BPS-14

DEO (Acad)BPS-14

Photocopy MOperatorBPS-07

LDC (R&D)BPS-07

Dispatch RiderBPS-04

Dispatch Rider(DIA)

BPS-05

Naib Qasid (ADOR)

BPS-02

UDCBPS-09

Principal IqbalScholarBPS-20


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ANNEXURE. 11:JOB DESCRIPTION – ASSISTANT DIRECTOR (OUTREACH)

Job Description

Position Asst. Director Outreach

Department Outreach

Reports to: Principal Iqbal Scholar

Job Summary

Asst. Director Outreach is Head of Outreach department. His job is to coordinate

activities related to disseminating and promoting Iqbal and his message to literary

class and masses in Pakistan and all over the world. He is also responsible for

managing the Sales function of the organization.

Job Responsibilities

1. Act as the converging point for all activities of Iqbal Academy Pakistan related to

disseminating and promoting Iqbal and his teachings to scholarly class and the

masses; and the sales activities of the organization.

2. Develop/implement outreach strategy of Iqbal Academy Pakistan in coordination

with the Director.

3. Develop detailed plans for conducting outreach activities of the organization,

including seminars, conferences, exhibitions, book fairs, Iqbal Awards, Projection

in other countries, affiliations with other Iqbal Academies in the world, and any

other related activities.

4. Coordinate through his team, the activities related to holding events like

seminars, conferences, exhibitions, book fairs, or any other similar events.

Coordinate with other departments to get support in the relevant areas;

intellectual support from Academics department and general support from

Administration, Finance and IT departments.

5. Coordinate the activity of Iqbal Awards under the supervision of the Director.

Ensure that the potential contenders of the awards are provided equal

opportunity to participate and compete and the decisions are taken strictly on

merit, as per transparently laid down criteria.

6. Manage Sales function of the organization, with the objective of maximizing

distribution of the organization’s products (for increasing the outreach of Iqbal

and his message) through selling, donating and providing complementary

copies.

7. Develop through Marketing Officer, a well defined marketing strategy, for

maximizing the distribution of books, journals, CDs and other products.

8. Work for operating Sales function of Iqbal Academy Pakistan as a profit center

instead of a cost center.


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9. Set sales targets for his department in coordination with his Sales team and

ensure that the targets are achieved. Initiate corrective and preventive actions in

case of variances from the agreed targets.

10. Ensure that the books, journals, CDs and other products available with Outreach

department for sales and distribution purposes are stored in safe and secure

conditions and are protected from any damage.

11. Ensure that the sales information and the proceeds from those sales are provided

to Finance function as per the applicable rules and procedures; within the

defined time periods.

12. Ensure prompt despatch of complementary copies of the organization’s products

to selected individuals/organizations as per the approval of the Director.

13. Ensure that proper liaison of Iqbal Academy Pakistan is maintained with other

Iqbal Academies in the world; so as to facilitate two-way flow of information and

promotion.

14. Work for developing new affiliations of Iqbal Academy Pakistan with other

similar organizations in the world.

15. Ensure availability of adequate manpower in Outreach department for

undertaking outreach activities, effectively and efficiently.

16. Ensure that the manpower of Outreach department is provided with all the

required facilities and support for carrying out their jobs effectively.

17. Ensure that proper office discipline is maintained in Outreach department and

the defined authorities and responsibilities work in synergy.

18. Provide regular feedback to the Principal Iqbal Scholar on performance of

Outreach department and the related issues.

19. Monitor performance of Outreach department with respect to the developed

plans and the agreed timelines. Implement required corrective and preventive

actions for identified nonconformities.

20. Ensure that products/services of Outreach department meet the required

standards (work so as to leave nothing for Quality Assurance team of the

Director’s Secretariat to identify any nonconformity).

21. Initiate actions on the feedback provided by Quality Assurance team for

improving quality of services/products.

22. Maintain good working relationships with other departments of the

organization.

23. Carry out performance evaluation of the employees of Outreach department in a

fair and equitable manner.

Job Requirements

Masters in Communication Studies

Three years experience of working in marketing function of public or private

sector organization

Strong communication skills


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ANNEXURE. 12:SENIORITY LIST

Seniority list of employees of IAP as on 15th March, 2012

Sr.#

Name Designation BPS Date ofEntry/appointmentin IAP

Date ofAppointment

at presentscale / post

Date ofBirth

1 Mr. MuhammadSuheyl Umar

Director 20 1-Apr-84 8-Sep-9718-Sep-54

2 Mr. MuhammadRashid

Dy. Director Admn. &Accounts

19 20-May-78 1-Jul-984-Sep-58

3 Mr. Khadim Ali Javaid Principal Librarian 19 12-May-87 1-Dec-098-Mar-58

4 Mr. Ahmad Javaid Principal Iqbal Scholar 19 9-Mar-85 1-Jan-1018-Nov-55

5 Mr. MuhammadNuman Chishti

System Analyst 19 11-Jul-06 1-Jan-1017-Feb-78

6 Mr. Irshad ul Mujeeb Asstt. Director Admn &Sales

17 15-Apr-85 14-Aug-9913-Nov-62

7 Mr. Farrukh Daniyal Printing Supervisor 17 25-May-76 1-Dec-011-Apr-54

8 Dr. Tahir HameedTanoli

Asstt. Director Acad 17 4-May-06 4-May-0615-Mar-68

9 Mr. Jinnah Iqbal Asstt. Director Accts 17 24-Jun-04 1-Jul-0623-Oct-77

10 Mr. MuhammadAkhtar

Librarian 17 18-Mar-87 5-Nov-105-Apr-61

11 Syed Shaukat Ali Sales Officer 16 1-Dec-75 1-Apr-001-Jan-58

12 Mr. Mukhtar Ahmad PS to VP 16 1-Jun-83 1-Apr-0015-Nov-62

13 Mr. Khazir Yaseen Research Scholar 16 10-Apr-06 10-Apr-0615-Jun-63

14 Mr. MuhammadIrshad

Sub-Editor Urdu-Arabic 16 1-Dec-07 1-Dec-076-Apr-73

15 Syed QaiserMahmood Shah

Private Secretary toDirector

16 22-Jun-87 1-Feb-086-Sep-62

16 Mr. Faisal Waheed Webmaster 16 15-Jul-02 1-Jul-0811-Jun-74

17 Mr. Haroon Akram Gill Public Relation Officer 16 24-Feb-10 24-Feb-102-Mar-80

18 Mr. Murtaza Hussain Assistant Librarian 16 16-Mar-87 1-Jan-1117-Sep-68

19 Mr. Muhammad Hanif Asstt. Accounts 15 3-May-81 1-Feb-083-Feb-54

20 Mr. MuhammadFarooq Azam

Asstt. Computer Cell 15 1-Sep-84 1-Feb-0822-Jul-56

21 Mr. Tariq Iqbal Asstt. Iqbal Award 15 17-Feb-87 1-Feb-084-May-61

22 Mr. Babar Ahmad In Charge R & I 15 19-Mar-87 1-Feb-0814-Apr-64

23 Mr. Ghulam Ali Anjum Assistant Sales 15 19-Mar-8ṣ7 1-Feb-08 10-May-66

24 Mr. Arshad Ali Assistant- Library 15 15-Jul-02 1-Mar-0915-Feb-76

25 Mr. Naeem KhanLodhi

Store Keeper 14 17-May-84 1-Jul-0720-Mar-53

26 Miss Kholah Jabeen Assistant Admn 14 18-Feb-04 1-Jul-0714-Dec-79


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27 Mr. Husnain Abbas Assistant Acad 14 1-Dec-07 1-Dec-0730-Nov-82

28 Mr. Shahid Hanif Data Entry Operator 14 1-Jun-06 1-Feb-086/23/1975

29 Mr. Usman Akbar Data Entry Operator 14 15-Jan-08 1-Feb-0827-Sep-86

30 Mr. Muhammad Ishaq Data Entry Operator 14 15-Jan-08 1-Feb-083-Jan-85

31 Mr. Younas Latif Data Entry Operator 14 15-Jan-08 1-Feb-0821-Aug-86

32 Mr. Ejaz Saleem Data Entry Operator 14 1-Apr-09 6-May-1013-Aug-81

33 Mr. Muhammad BabarKhan

Assistant Outreach 14 1-May-09 6-May-1029-Nov-79

34 Mr.Shahzad Rashid Data Entry Operator 14 21-Dec-09 6-May-104-Feb-89

35 Mr. Asad Hanif Receptionist 9 1-Nov-06 1-Jul-0716-Apr-86

36 Mr. Zaheer AhmadBabar

Sales Clerk (UDC) 9 11-Dec-06 1-Jul-0728-Nov-72

37 Mr. Safdar Ali Photostate MachineOperator

7 1-Sep-87 1-Jul-088-Feb-65

38 Raja MuhammadNazir Khan

Driver 7 12-Feb-98 1-Jul-083-Dec-57

39 Mr. Aamir Islam Meer Despatch Rider (LDC) 7 20-Jun-07 1-Jul-0806-Sep-74

40 Syed Misbah Kazami LDC 7 1-Apr-09 1-Apr-0914-May-68

41 Mr. Tayyab Haider Driver 5 1-Jul-09 1-Jul-0916-Jul-78

42 Mr. Muhammad Sajid Despatch Rider (LDC) 5 1-Sep-03 13-Jul-093-Feb-81

43 Mr. Muhammad Iqbal Book Sorter 4 12-Dec-06 1-Jan-081-Jul-75

44 Mr. Zahid Maqsood Store hand (Sales) 4 2-Nov-85 1-Mar-081-Jul-67

45 Syed Shahid FarooqShah

Book Sorter 4 1-Sep-00 1-Jul-081-Jul-73

46 Mr. Muhammad RaisKhan

Driver 4 5-Oct-09 1-Jan-101-Jul-76

47 Mr. MuhammadRafique

Daftri 3 14-Jul-85 1-Jul-071-Jul-63

48 Mr. Aslam Masih Sanitary Worker 2 15-Jan-86 1-Jul-0715-Jan-53

49 Mr. Micheal Masih Naib Qasid (ComputerCell)

2 1-Jul-03 1-Jul-075-Mar-83

50 Mr. MuhammadZaman Khan

Chowkidar MacleodRoad Office

2 2-Aug-04 1-Jul-071-Jul-63

51 Raja MuhammadImran Khan

Naib Qasid (Acad) 2 17-Aug-04 1-Jul-073-Jun-80

52 Mr. Talib Hussain Naib Qasid (Admn) 2 1-Apr-06 1-Jul-0716-Feb-87

53 Syed M. AmirShahzad

Naib Qasid (Accts) 2 1-Apr-06 1-Jul-0719-Feb-74

54 Mr. Zia Ullah Niazi Naib Qasid (Library) 2 1-Dec-08 1-May-091-Jan-77

55 Mr. Khadim Hussain Naib Qasid (Admn) 2 1-May-09 1-Jan-105-May-74

56 Mr.Ghulam Hassan Naib Qasid (Outreach) 2 1-May-08 1-Apr-101-Apr-86

57 Mr.Nisar Ahmad Naib Qasid (Sales) 2 19-Jun-07 1-Dec-102-Feb-77

58 Syed Toqeer HussainShah

Naib Qasid (Acad) 2 7-May-10 1-Dec-1020-Aug-87


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ANNEXURE. 13:RULES FOR RESEARCH FELLOWSHIP


Rules for Research Fellowships

A. Research Fellowships shall be created in the Iqbal Academy Pakistan, which is properlyequipped for advanced research, on the subjects that fall within the purview of the charter offunctions of the Academy.

B. Director Iqbal Academy will be invited to present definite projects for the scrutiny of theAcademic Council / Executive Committee and Fellowships shall be awarded only for theapproved projects.

C. The value and tenure of the Fellowships shall be determined according to the qualificationsof the Fellow and the work that he is required to do. The Director Iqbal Academy shallrecommend the value and tenure of the Fellowships in accordance with the prescribed ratesof remuneration of the Academy and the nature of the project.

D. Fellowships shall be awarded on contract for the approved period, commensurate with therequirements of the project. This period may be reduced or increased provided the project iscompleted to the satisfaction of the Academic Council and the Executive Committee.

E. Efforts will be made that the work of a Research Fellow leads to the Ph.D. Degree or a firstrate publication.

REGULATIONS PERTAINING TO APPOINTMENT OF RESEARCH FELLOWS /RESEARCH SCHOLARS

1. The authority for the appointment of Research Fellows / Research Scholars shall be theExecutive Committee of the Iqbal Academy or by delegation, the Director IqbalAcademy.

2. The Research Scholarships/Fellowships could also be advertised. The applications shallbe scrutinized by the Director Iqbal Academy assisted by his Deputy Director (Acad.)and a Committee consisting of three scholars of repute. On the basis of theserecommendations the Executive Committee shall make the final appointment so that theResearch Scholars/Fellows are able to start their work.

3. Research Scholars/Fellows shall submit a broad outline of their proposed plan of workalong with their applications. They shall also state their special qualifications to undertakeresearch in that subject. When necessary, the Academy shall specify the subject forresearch in the advertisement. The Scholars/Fellows shall be permitted, to change theirsubject of research with the approval of the Director and the Academic Council.

4. A Fellow or Scholar not joining within a month of the receipt of the letter awarding himthe Academy Scholarship/Fellowship, unless otherwise permitted by the Director, shalllose his Scholarship/Fellowship which may be awarded to the next best applicant or maybe re-advertised.

5. The tenure of each Fellowship/Scholarship shall in the first instance be for the perioddetermined by the Executive Committee up to a maximum of two years, but may berenewed by the Executive Committee for a period not exceeding two additional years, sothat the entire period shall not in any case exceed four years.

6. The Director shall have power to suspend at any time the payment of aFellow’s/Scholar’s emolument, and if after enquiry it appears that the conditions of the


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Fellows/Scholarship are not being satisfactorily fulfilled, to terminate theFellows/Scholarships with the approval of the Executive Committee.

7. The Research Scholars/Fellows shall be eligible for such casual leave as may bepermissible to the employee of the same status in the Academy.

8. In the event of any Research Fellow/Scholar desiring to resign his Fellowship/Scholarship before the expiry of six months, he shall be required to submit the resultsof his research for scrutiny to the Director who will get them examined by a committeeof experts in the special subject of the research. The Research Fellow/scholar shall bepermitted to resign only if the results are found satisfactory from the point of view of hishaving completed some aspect of the work, otherwise he shall be required to refund theentire amount received by him during the period of six months preceding the date of hisabandoning the appointment. The Research Fellow/Scholar shall further be required togive at least one month’s notice to the Director of his intention to abandon his work, butif he fails to give such a notice he shall forfeit the emoluments of one month.

9. The results of each Research Fellow’s/Scholar’s work, if considered of sufficient merit,shall be published by the Academy. The Executive Committee may, however, permit aResearch Scholar/Fellow to arrange for the publication of his research work on his own.

10. Every Research Fellow/Scholar would be encouraged to write articles, during the courseof Fellowship, on the subject of his/her research study.


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NOTE A:A NOTE ON THE MEDIA & COMMUNICATION

Media & Communication Section of Iqbal Academy is working on the documentary film project“In the Footsteps of Iqbal” which is in its last stage of preparation. Due to the circumstancesprevailing in the Academy for the last 20 months with regard to the blockage of funds from theAiwan and other problems it could not, however, keep its required pace. The collaborators forthe Project, i.e. Norwegian Government, though appreciating the initiatives of the Academy andshowing their satisfaction for the achievements of the Media & Communication Section(Certificate/Statement issued at the occasion of the official launch by the PM– 15 Oct 2011attached), would not provide any further financial assistance. They had earlier agreed to a “No-Cost Extension” of the Project time and they would be willing to do the same till theculmination of the Iqbal year. The year 2012-13 is the Iqbal year as decided by the authorities inthe wake of the Prime Minister’s visit and his directives. The M&C section is to play a pivotalrole in the Iqbal year plan, apart from its already allocated project of the documentary and othermedia products and is essential for providing/ media support and auxiliary services for theAcademy projects.

This necessitates an administrative decision from the IAP management. The EP is on contractapproved by the competent authority and the allocated project of the documentary and othermedia products have been taken on board by the EC in the annual activity budget of theAcademy for 2011-2012. However, in view of the PM Directives and the Funds given thereof,and for charting a clear plan for the Iqbal year we need to specifically include the financialliability of the Media & Communication Section in the our annual activity plan under adesignated B. Head (perhaps B. Head 13) in our revised budgetary allocations.

Submitted for consideration please.

Muhammad Rashid

DD Admn.

18th January, 2012

The year 2012-13 is the Iqbal year as decided in the wake of the Prime Minister’s visit and hisdirectives. The M&C section is to play a pivotal role in the Iqbal year plan, apart from its alreadyallocated project of the documentary and other media products and is essential for providing/media support and auxiliary services for the Academy projects.

This necessitates an administrative decision from the IAP management. The EP is on contractapproved by the competent authority and the allocated project of the documentary and othermedia products have been taken on board by the EC in the annual activity budget of theAcademy for 2011-2012. However, in view of the planning in hand for the Iqbal year vis a vis therelease of financial resources by the Govt. it is imperative that we retain the services of the M&Csection till the end of the next financial year 2012-13. B. Head 13 of the current Budget wouldsustain the expenditure.

Muhammad Suheyl Umar

19th January, 2012


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ANNEXURE. 14:BUDGET DOCUMENTS 2012-13


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ANNEXURE. 15:IQBAL YEAR PLAN/CALENDAR OF EVENTS

Documents

IQBAL ACADEMY PAKISTAN