IPEN Meeting ISBNPA Ghent May 2013IPEN Meeting, ISBNPA Ghent May 2013

To fulfil the Specific Aims of the IPEN ADOLESCENT study

To maximize the scientific impact of IPEN ADOLESCENT by encouraging publication of many high-quality papersencouraging publication of many high quality papers

To contribute evidence to policy discussions in national and i i l d i iinternational governments and organizations

To provide opportunities for investigators in every To provide opportunities for investigators in every participating country to be lead author on a paper

Authorship of publications shall be according to the Vancouver Guidelines(http://www.icmje.org/ethical_1author.html)

This means that authors substantially contribute to:

f(a) conception and design, or analysis and interpretation of data;

(b) drafting the article or revising it critically for important intellectualcontent;

(c) final approval of the version to be published.

Conditions (a), (b), and (c) all must be met. Participation solely in theacquisition of funding or the collection of data does not justifyauthorship.

• Submit proposal for papers to the IPEN ADOLESCENTPublications Committee

• This proposal should include information regardingauthors, working title, research questions, variables,methods of analysis, timetable and targeted journal.

IPEN ADOLESCENT bli ti itt• IPEN ADOLESCENT publication committee:• Ilse De Bourdeaudhuij (chair), Erica Hinckson, Jo Salmon,

Ester Cerin, Rodrigo Reis, Jim Sallis, Terry Conway,Jacqueline KerrJacqueline Kerr

• recruit 1 or 2 others who are not on Exec Committee

1. It is the responsibility of the Proposer/Lead author to assemble agroup of potential authors

There should be an author from each country contributing datato the analyses.yOne key investigator per country will be identified. This personneeds to be contacted by the Proposer/Lead author asking forparticipation in the manuscript.p p p

1 (continued)

• The Proposer sends an email to all key investigators and coordinators• The Proposer sends an email to all key investigators and coordinatorsasking for participation in the manuscript. The PI from each countryshould decide who will represent the country on each paper.Proposed co-authors should be named within 3 weeks.Proposed co authors should be named within 3 weeks.

• Each country contributes one author per country if they just contributedata If more than one investigator from a country plays specific rolesdata. If more than one investigator from a country plays specific rolesin the analysis or writing of the paper, then countries can have morethan one author, as approved by the publication committee

Writing Group: Lead author identifies a 3-6 member writing group who will work on drafting the writing group who will work on drafting the manuscript. Our suggested approach is to assign each person in the group a section to draft

Executive committee member: a member of the Executive Committee should serve as a mentor on each writing team. If you aren’t sure who to suggest, we can make a recommendationwe can make a recommendation

2. Lead author submits paper proposal according to the template(available at the website) to the publication committee(Ilse.Debourdeaudhuij@UGent.be) + copie to kcain@ucsd.edu

and tlconway@ucsd.edu

3. Publication proposals will be discussed at the first publication3. Publication proposals will be discussed at the first publicationcommittee conference call or live meeting after the proposal hasbeen submitted (this is a period of about 4 to 8 weeks).

4. The publication committee discusses the proposals and givesapproval or sends the proposal back to the lead author to makeadaptations.adaptations.

5. Within a week after approval, the paper proposal is put on the IPENwebsite. Additional partners who would like to serve as co-authors butare not yet included in the proposal should actively contact the leadauthor within a period of 3 weeks.

6. Lead authors should circulate early outlines, drafts, as well as finaldrafts among co authors prior to submission including information ondrafts among co-authors prior to submission, including information ontarget journal. Lead authors are encouraged to assign sections to co-authors to speed manuscript development.

7. In order to qualify as a co-author, active participation is required. Ifpotential co-authors do not provide feedback on manuscript draftsthey will not be included as co-authors in the final paper.

8. All the authors and Principal Investigators involved in the paper shouldapprove the final draft before it is submitted to the selected journal. Thisapprove the final draft before it is submitted to the selected journal. Thisfinal approval must be given within 3 weeks after the final draft has beencirculated.

9. The first author as indicated on the publication proposal is responsible forsubmitting the paper to the agreed journal, for dealing withreviewers/editorial comments, and for checking the proofs.

10. At the time of initial submission, the paper, the data analysis model(s) and the data analysis description (including information on what data files have been used and inclusion & exclusion criteria for cases) should be have been used, and inclusion & exclusion criteria for cases) should be submitted to the project coordinator (tlconway@ucsd.edu)

11 The IPEN steering committee will be in charge of managing and 11. The IPEN steering committee will be in charge of managing and monitoring the publication process according to the approved proposal to ensure a fair process. If nothing is heard from the lead author 3 months beyond the proposed timeline, the coordinator will contact the lead author t l t th iti Ch i th l d t to evaluate the writing process. Changes in the paper proposal document, including lead author, can be made accordingly.

12 If the manuscript has been accepted for publication its reference and 12. If the manuscript has been accepted for publication, its reference, and the pdf, if available and legal authorization is available, will be published on the IPEN-website by the coordinator.

In all the published papers, posters, et cetera, it must be stated that the work has been done within the framework of the IPEN-project.

Every paper poster et cetera published must include the Every paper, poster, et cetera, published must include the following acknowledgement: This study was supported by IPEN, International Physical Activity and the Environment Network with funding from NIH Grant xxxxxxxxxxxxxNetwork, with funding from NIH Grant xxxxxxxxxxxxx.

This acknowledgement may identify other sources of funding as well.

Abstracts intended for oral/poster presentation and based on IPEN collaborative datawill be sent to the project coordinators and the co-authors. All the participants involvedhave to be informed about the location and time of the conference. Failure of co-authorsto reply within 7 days will be taken as consent with the content and the co-authorship ofthe abstract Presenters will inform the project coordinators if an abstract has beenthe abstract. Presenters will inform the project coordinators if an abstract has beenaccepted for presentation, and the project coordinator will put the abstract on thewebsite.

Rules for Invited PresentationsIn addition to the above, no person invited to speak about the IPEN-project or "on behalfof the IPEN-project" should do so without prior approval of the IPEN steering committee.If an abstract is required the person invited should follow the rules for oral/posterIf an abstract is required, the person invited should follow the rules for oral/posterpresentations.

Duration of the publication rulesThese publication rules are written for the IPEN project in order to facilitate thepublication process. They will have a duration of 6 years

Ownership of data Each lead investigator owns Ownership of data. Each lead investigator owns the data for that country

Investigators in each country can use their own data for any purposes whatsoever data for any purposes whatsoever.