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INVITATION FOR EVENT APPLICATIONSThank you for considering participation in the Scenic Rim’s premier local food event Scenic Rim Eat Local Week.Eat Local Week celebrates the food, farmers and natural beauty of the Scenic Rim through a program of festivals, farm gate events and culinary experiences. The event was launched in 2011 and has grown in size and scale each year with Eat Local Week 2019 seeing more than 38,000 visitors attend more than ninety (90) events held right across the Scenic Rim region. Scenic Rim Regional Council takes a region-wide approach to activities in the food and tourism sectors. Agriculture has always been at the heart of the region and farmers are the foundation of the local heritage and social networks. Together with tourism they influence the region via almost 1500 individual businesses that inject over $400m annually into the local economy. Eat Local Week asks visitors and Scenic Rim locals to consider their food choices and to recognise the vast array of products available on their doorstep. It also provides insight into how our local fresh food is produced, distributed and consumed.There are many ways in which local businesses and groups can participate. Past Eat Local Week programs have featured a wide variety of events from fine dining experiences to free and low-cost activities for kids, locals and visitors including: farm tours, cooking classes, producer dinners, wine tastings, bush-tucker experiences, food festivals and much more! Past participating businesses and groups have reported significant increases in visitation and sales both during Eat Local Week and after the event. In 2019 Eat Local Week injected more than $1.9 million in direct spending by visitors across the region.The value of media coverage generated last year was calculated at $1,342,900 with a reach of over 151 million people!
ELIGIBILITYEvery legally operating business or group located within the Scenic Rim Local Government boundary is eligible to apply to participate. All events must display quality with a capacity to deliver! They must also display a strong connection to local food and/or food production, wine and brewed products. Events that have been created specifically with Eat Local Week in mind or can demonstrate a strong connection to local food, wine and brewed products will receive preference. Eat Local Week is aimed at adults and children and we hope once again to provide a varied program to suit all age groups right across Scenic Rim Eat Local Week. All applications will be assessed for suitability and you will be notified accordingly after the closing date for submission of applications.
PROMOTIONScenic Rim Regional Council will carry out promotion of Scenic Rim Eat Local Week in a variety of ways including extensive media promotion, media events, production and provision of an event program, flyers, posters and signage for participating businesses and groups. Council also hosts and manages the Eat Local Week website www.eatlocalweek.com.au, Facebook and Instagram accounts which are go to places for participating businesses, groups and the public. It is strongly advised that participating businesses and groups also undertake their own promotion of their event/s.
EVENTbritePlease note we have negotiated an even more competitive arrangement with Eventbrite this year.We encourage all event organisers to use this platform for online ticketing.Key reasons why you should use Eventbrite for your event:• Saves your valuable time and effort. It is a
fully automated process of managing bookings including contact details, session times and dietary requirements, reminders to guests, directions, special instructions etc.
• Full integration with Facebook, increasing event promotion and ticket sales.
• Events sit cohesively on several digital channels as part of Eat Local Week, further extending reach and sales.
• Our discounted event fee can be 100% passed onto attendees (if you wish).
• Access to 24/7 support via phone and email• Please note, the ticket funds go straight into
your bank account (not ours!)
EVENT SCHEDULINGWe will attempt where possible to guide you on the timing of your event to maximise attendance and to avoid a potential clash with other similar events. Please remember that Scenic Rim Eat Local Week is held during the Queensland school holidays and therefore families may have more availability to attend mid-week events so you are not restricted to holding an event on a weekend.
EVENT COORDINATIONThe coordination and operation of each Scenic Rim Eat Local Week event is the responsibility of the business or group conducting the event. Whilst Scenic Rim Regional Council will support and promote all approved events, it will bear no responsibility for the coordination or operation of any event conducted as part of Scenic Rim Eat Local Week.
APPLICATION FEENow in its eighth year, Scenic Rim Eat Local Week has consistently grown in popularity, size and scope - similarly the resources required to administer, manage and promote the event are growing.As a measure to contribute to the ongoing sustainability of Eat Local Week, events that are accepted for the program will be charged a fee of $150. Acceptance as an official Scenic Rim Eat Local Week event provides you with: • inclusion in the printed program with a wide
distribution• individual online event listing on the Scenic
Rim Eat Local Week website• the benefit of a dedicated publicity program
(reach of 24 million people in 2019) including digital, social media, print, radio and PR
• exclusive invitation for two to the official Scenic Rim Eat Local Week launch event
• Use of the Scenic Rim Eat Local Week logo on their promotional material (placement to be approved)
• Use of Scenic Rim Eat Local Week “event here” signage where appropriate for your event
The fee will only be applied once per applicant even if your event is repeated on a number of days/times or if you host a number of events.
CONTACTIf you would like to discuss a possible event or need more information please don’t hesitate to contact:
Kelli Rabbitt Visitor Information & Events Officer
T: 5540 5263 M: 0409 368 647 E: [email protected]
Scenic Rim Regional Council PO Box 25/82 Brisbane Street, BEAUDESERT QLD 4285
eatlocalweek.com.au
LIABILITYScenic Rim Regional Council accepts no liability in relation to any event conducted as part of the Eat Local Week program. Please ensure that you are adequately licenced and/or insured to conduct your Eat Local Week event.
APPLICATION FORMPlease complete the application form and return it to [email protected] by Sunday 1 March 2020. If you are interested in participating in the Winter Harvest Festival, Scenic Rim Eat Local Week’s signature event, to be held at Aratula on 4 July please contact Kelli Rabbitt on 5540 5263 or email [email protected]. The Winter Harvest Festival Participant application form can be downloaded from the Eat Local Week website eatlocalweek.com.au.
eat local week PARTICIPANT APPLICATION FORM 2020PERSONAL INFORMATION (for our records only - will not appear in the program)
Business name:
YOUR EVENT INFORMATION (information to appear in the program)
Contact name:
Postal address:
Street address:
Contact Number: Mobile:
Email: Website:
Event title:
Event description: (maximum 50 words)
Cost: Date/s: Time/s:
Business name: Contact name:
Event address:
Booking required: Yes No (please provide booking details below if applicable)
Other information (eg what to bring/wear, special instructions/event capacity. Max 20 words):
If you wish to participate in both Eat Local Week and the Winter Harvest Festival please complete a separate Winter Harvest Festival Participant Application Form available from www.eatlocalweek.com.au
Phone:
Email:
RSVP Date: Instagram:
Website: Facebook:
CONTINUED OVER....
Eventbrite - would you like to know more? Yes No
PAYMENT OPTIONS
Cardholder’s Name:
Visa Card Number:
Exp Date: Amount:
CREDIT CARD
In making this application I acknowledge that if the application is accepted I must accept the terms and conditions outlined in the application including payment of the application fee:
Signature:
Date:
If you wish to participate in both Eat Local Week and the Winter Harvest Festival please complete a separate Winter Harvest Festival Participant Application Form available from www.eatlocalweek.com.au
If submitting by email please type name in place of signature
Credit Card Authorisation
Mastercard
Signature: Date:
Terms & Conditions: Payment will only be charged to your credit card if your application is successful. A Tax Invoice/Receipt will be sent to you via email.
Name to appear on Tax Invoice:
Email: Phone:
INVOICE
Terms & Conditions: If you do not wish to pay by credit card an invoice will be sent to you if your application is successful. Once the invoice is raised, payment will be due 14 days from date of issue.
Address:
