Invitation and Registration Form IVED UNHAS 2011

THE 14TH INDONESIAN VARSITIES ENGLISH DEBATE (IVED) 2011

UNIVERSITAS HASANUDDIN Secretariat: American Corner, Central Library Building, Hasanuddin University

Jl. Perintis Kemerdekaan Km.10 Makassar, South Sulawesi E-mail: [email protected]

No : 005/A/IVED.UNHAS.2011/VIII/2010

Attachment : IVED 2011 Registration Method and Form

Subject : Invitation

To whom it may concern,

We are proud to inform you that Hasanuddin University will hold the 14th

Indonesian Varsities English Debate (IVED) with the theme “Crush the Border”. This most

prestigious and competitive event aims to promote debating in all over Indonesian through

debating competition and also to exposure a high level of debating. The competition is

planned to take place on:

Date : 21st – 26th of January 2011

Venue : Hasanuddin University, Makassar, South Sulawesi.

Therefore, we are very pleased to invite your Debating Society or English

Department in this event. Further information regarding registration method and form are

attached with this letter.

The registration will open starting from September 15 until October 15, 2010 (1st

Period), October 16 – November 30, 2010 (2nd Period), December 1 – December 15, 2010

(3rd Period), and December 16, 2010 – January 8, 2011(Final Period). The team cap for the

competition will be 60 teams and all institutions are welcome to send a maximum 3 teams

(third team will be put on waiting list) as team cap from each university. Please be noticed

that all participants are required to follow the Rules and Regulation. Hence we would be

honored if your institution participates in this event. We look forward to seeing you here!

Thank you for your attention and cooperation.




Makassar, 23rd of August 2010




RULES AND REGULATIONS

OF THE 14TH INDONESIAN VARSITIES ENGLISH DEBATE

GENERAL

1. These set of rules and regulations govern The 14th Indonesian Varsities English Debate

(IVED) to be hosted by Hasanuddin University which is in this event represented by The

Organizing Committee (The O.C).

2. The 14th IVED committee has full authority to interpret and modify, if necessary of

these rules. The decision of the committee with respect to these rules will be final and

binding.

3. All debates will be conducted in English.

ELIGIBILITY

1. Each university should send maximally three teams (third team will be put on waiting

list) and the amount of adjudicators is equal to team participating in the competition

minus one (n-1 rule). Adjudicators will be assigned to the accreditation process.

2. The both debater and adjudicator are eligible to participate in The 14th IVED, only if

they are enrolled as full time students in a university, proven with the letter from

student’s institution, exceptional is for invited adjudicators.

3. Each team in The 14th IVED consists of three members. All members of a team must be

enrolled in the same university. The 14th IVED committee would not permit the

competitors from different university to participate, even in preliminary round.

4. Every participant should formally fashion outfitted with no t-shirt or slipper.

5. The Tournament Director reserves the right to investigate the legitimacy of any person

or institution participating in The 14th IVED and reserves the right to expel any team or

person who is bona fide cannot be established to this satisfaction.




FORMAT OF THE CHAMPIONSHIP

1. The 14th IVED will be conducted in two phases:

a) The Preliminary Phase

b) The Elimination Phase

2. In the preliminary phase of The 14th IVED, there will be six rounds of debates. This

phase will adopt “break and slide pairing”.

3. All teams will start on an equal placing with the pairing for the first round being done

randomly by lottery. For the subsequent rounds, the teams will be graded on the basis

of the results of all the preceding rounds of the phase. The following grading criteria will

be considered in decreasing order of priority.

a) Victory Points (Win-Loss Record; 1 point for a win 0 for a loss).

b) Cumulative Total Team Score.

c) Cumulative Margin (Difference of cumulative marks in favor of and against the

team).

d) Computer Randomization.

4. The top of sixteen teams at the end of six rounds of the preliminary phase will qualify

for the elimination phase of The 14th IVED.

5. Four elimination rounds namely the Octo Final, Quarter Final, the Semi Finals and the

Grand Final, will decide the winner of The 14th IVED. Tournament power matching (best

meets worst i.e. Team I at the end of six preliminary rounds meets Team 16, Team 2

meets Team 15 and so on) will be employed in this phase of The 14th IVED. The winner

of each round proceeds to the next round.

6. There would be no additional time for motion preference and case building for those

who are late.




7. There would be no replacement of debater in case one member of a team can not join

the match. The uncompleted team may only compete in preliminary round and

automatically not eligible to join the elimination round.

8. A team will get walked out (WO) for being late in maximum 15 minutes after case

building finished.

9. Debater is not allowed to leave debate room during the match.

NOVICE BREAK

1. Novice Break is elimination rounds parallel to the Main Break specifically designed for

the top 4 of Novice Teams which are not included in the Top 16 Main Draw.

2. Novice Break consists of two elimination rounds, namely Semi Final and Grand Final

Round. They will use the same tournament power matching and other regulations

applied in the Main Break.

3. Novice Teams are teams which all members are on their first or second year in

university and have never broken into the elimination rounds of any previous National

Debating Championship at the moment the championship being conducted.

4. Selection of Novice Teams will be conducted on interview mechanism to check and

validate the eligibility of the teams registered.




REGISTRATION PROCESS

The team cap for this year’s IVED is 60 teams, with possibility of expansion to 70 teams

(under condition explained on Phase IV). The registration fee will include designated

lodging, meals, and transportation during the entire course of the tour naments and a city

tour package. The overall registration process is going to be divided into 4 phases:

Phase I – September 15 – October 15, 2010 – Pre-registration and Early Bird Payment,

Phase II – October 16 – November 30, 2010 – Main Registration Payment,

Phase III – December 1 – December 15, 2010 – Waiting List Payment,

Phase IV – December 16, 2010 – January 8, 2011 – Late Registration Payment, Filling of

Team Details.

PHASE I – September 15 – October 15, 2010– Pre-registration and Early Bird Payment

To complete the pre-registration, teams under the same institution are required to fill in

the registration form online from our official website: http://www.ived2011.co.cc or to

send an email collectively to [email protected] filled in with these details:

Name of Institution

Number of teams (cap per institution is three teams with the third team be put on

the waiting list)

Head Delegates

Contact Number

No later than 48 hours, you will receive a reply stating whether or not the team of your

institution is being one of the first fifteen teams to register. In addition, we will also release

a regularly updated list of all pre-registered participants.

Why should register fast?

What’s good on our registration system is that we’re offering a considerably lower

registration fee for those who register fast. It is an Early Bird system which will only be

http://www.ived2011.co.cc/

mailto:[email protected]




rewarded to the first fifteen teams. These teams will only have to pay a registration fee in a

sum of IDR 450,000,- per person. Early Bird will only be given to a maximum one team per

institution. So, if you register 3 teams, for instance, at the very first second the registration

opens: one team will be put on Early Bird, one team on the main list, while the last one team

on the waiting list.

If you have received an email from the registration officer in response and being

confirmed as one of the first fastest fifteen teams, Congratulations! You are now required to

pay at least 50% of the registration fee within 14 days, started from the day you received

the confirmation email. The rest 50% should then be completed within 28 days, started

from the day you received the confirmation email. Failed to do so, your Early Bird status

will be eliminated and your team will be put automatically on the main list.

Payment should be transferred to:

BNI Syariah

a/n Amalia F Darwis

Account number: 0175691076

Payment will be considered as complete only after you send your transfer receipt(s)

to [email protected]

PHASE II – October 16 – November 30, 2010 – Main Registration Payment

In this phase, you are allowed to pay your registration fee in a sum of IDR 550,000,- per

person and allowed to pay this on installment basis. Failed to do this within the time period

given, your team will automatically be dragged down to the waiting list. Please notice that

all payments you’ve made earlier are non-refundable and non-transferable. You will also

receive a confirmation email pertaining to your registration status no later than 48 hours

after your transfer receipt(s) has been sent. Fail to complete your payment within the

required time, your team will then be downgraded onto the waiting list.





PHASE III – December 1 – December 15, 2010 – Waiting List Payment

Shall there is any team who fail to complete their second phase registration; this

phase will be opened to teams already on the waiting list. Teams on the waiting list are

allowed to secure their slots by making their payment until December 15. The inclusion of

teams on the waiting list will be done on the first-come-first-served basis.

PHASE IV – December 16, 2010 – January 8, 2011 – Late Registration Payment, Filling

of Team Details

Late Registration Payment would only open under any of the two following possible

scenario:

Shall there are still empty slots available by the end of Phase III, any new teams

(regardless of being recognized in the waiting list) will then be allowed to make

payments with conditionality of paying a raise on the total registration fee to IDR

650,000,- per person. Payment and registration system applied would be the same as

the system being used in the phase II.

Shall there are no more empty slots available by the end of Phase III, while there are

still considerable number of teams/institutions enlisted on the waiting list, the

committee will then expand the team cap accordingly to the maximum of 70 teams.

These expanded slots will be prioritized to teams from institution which had never

joined any of the previous IVEDs.

Additionally, within this phase, teams are also obliged to fulfill their delegates’ details

on the registration form (attached along the letter and/or can be downloaded at our

website) and send it to [email protected]. You shall then receive your final

confirmation email no later than 48 hours.





Please make sure that you don’t miss any of the aforementioned confirmation email.

Shall you fail to receive the confirmation email throughout any of the registration step

please contact our registration officer in time:

Achie : +6281342188830

Ririe : +6281342328799

Rieka : +628991558639

Athirah : +628194290275




REGISTRATION FORM

THE 14TH INDONESIAN VARSITIES ENGLISH DEBATE (IVED) 2011 UNIVERSITAS HASANUDDIN

Institution : ___________________________________________________________________________________

Head Delegates

Name : ___________________________________________________________________________________

Contact Number : ___________________________________________________________________________________

E-mail : ___________________________________________________________________________________

Team A

Identity Debater 1 Debater 2 Debater 3 N1 Adjudicator

Complete Name

Sex

(Male/Female)

Contact Number

Email Address

Medical

Condition*

Travel

Arrangement**

Novice Team

(Yes/No)***

Additional City

Tour Package

(Yes/No)****

Sign




Team B


Complete Name

Sex

(Male/Female)

Contact Number

Email Address

Medical

Condition*

Travel

Arrangements**

Novice Team

(Yes/No)***

Additional City

Tour Package

(Yes/No)****

Sign

Team C (on Waiting List)


Complete Name

Sex

(Male/Female)

Contact Number

Email Address

Medical

Condition*

Travel




Arrangements**

Novice Team

(Yes/No)***

Additional City

Tour Package

(Yes/No)***

Sign

Additional Adjudicator(s):

Identity Adjudicator 1 Adjudicator 2 Adjudicator 3 Adjudicator 4

Complete Name

Sex

(Male/Female)

Contact Number

Email Address

Medical

Condition*

Travel

Arrangements**

Additional City

Tour Package

(Yes/No)****

Sign

I hereby declare my compliances to all rules and regulations of the 14th Indonesian Varsities English

Debate 2011 Universitas Hasanuddin

Date :

Head Delegates,




*please indicate any of your medical conditions that may disturb your participation in the

debate/social events. Delegates are required to bring their own medication.

**please indicate your transportation means to reach the city and your arrival and departure time.

***please indicate if this team is eligible and willing to be classified as Novice Team.

****the committee will provide additional city tour package to Trans Studio, Makassar, the biggest

indoor theme park in Indonesia. Please indicate whether or not you want to join this additional

special program. (visit for further information: http://www.transstudioworld.com/index.html).

http://www.transstudioworld.com/index.html

Documents

Invitation and Registration Form IVED UNHAS 2011