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Introductions & Placement Planning

Background

Once the matching has been approved and the legal position allows it, the family finder will convene a Placement Planning Meeting to draw up an Adoption Placement Plan, confirming the details of the introductions, placement and post-placement work. The Adoption Service Manager or his/her nominee will chair the meeting.

Once the decision to progress on to the placement planning stage has been agreed then a task to notify the parents and notify Adopter(s) of decision will be generated. Pre-designed letters will be generated by the system to be posted to the parents.

Notifying Parents of ADM Decision

The child's social worker will convey the decision orally to the parents within 2 working days. The Panel Administrator will prepare written notification of the decision to be signed by the Agency Decision Maker and once signed, sent to the child's social worker for sending by recorded or hand delivery to the parents within 5 working days.

The task of notifying parents of ADM decision is the CLA Social Worker’s. When the ADM has approved then a task will automatically go to the allocated CLA Social Worker tray.

1 Add Date

2 Click Create Record

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Introductions & Placement Planning

4 Click Open

3 Click Download Document

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Introductions & Placement Planning

Make the relevant changes and print letter and send to parent(s), save word document to required file location and upload to system.

Notifying Adopter(s) of ADM Decision

The prospective adopters' link worker will convey the decision orally to the prospective adopters within 2 working days. The Panel Administrator will send the written notification, signed by the Agency Decision Maker, to the prospective adopters' link worker for sending to the adopters within 5 working days. Copies of this letter will also be sent to the family finder and the child's social worker.

10 Click Finalise Document

9 Click Upload Complete

8 Click Open

7 Click on document

5 Click Upload Document

6 Click Upload Document

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Introductions & Placement Planning

The task of notifying Adopter(s) of ADM decision is the responsibility of the Adoption Panel Team. When the ADM has approved then a task will automatically go to the Adoption Group Tray.

Follow the same process in Notifying Parents of ADM Decision.

Placement Planning Meeting – Adoption Team

The purpose of the first Placement Planning Meeting is to draw up a proposed Adoption Placement Plan. The family finder will be responsible for coordinating Placement Planning Meetings. However, all workers involved must be clear about their respective roles and responsibilities in the implementation of the plan, and what should happen in the event of difficulties. The Adoption Admin would organise the Placement Planning Meeting and type minutes.

1 Click Update Meeting Details and Scheduling

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Introductions & Placement Planning

5 Tick which professionals/Agencies/Family Members are invited

6 Click blue hyperlinks to add more attendees 7 Click Create

4 Click Add Attendee to update meeting details

2 Update meeting details

3 Click Update

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Introductions & Placement Planning

10 Add Actual Date

11 Add Delay Reason if required

12 Click Update

8 Add Chairperson and Update attendees

9 Click Complete Meeting (Minutes cannot be started until meeting is completed)

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Introductions & Placement Planning

18 Click Close meeting process, all tasks are complete

15 Click Details

16 Add Minutes 17 Click Finalise Assessment

14 Add Date

13 Click Write up Meeting Notes

Note: The Meeting Attendee’s must be update from the Placement Planning Meeting screen they cannot be altered in the minutes

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Introductions & Placement Planning

Placement Planning Meeting box is now Grey, Introduction Plan and Midway Review boxes are now Blue

Introduction Plan – Adoption Social Worker

An Introduction Plan should be discussed within the Placement Planning Meeting; gradual introductory programme should involve visits increasing in length, progressing to an overnight stay, a weekend stay and in exceptional circumstances with an older child, a longer period prior to the final move.

Two tasks will now sit in the Adoption Social Worker’s tray Introduction Plan and Organising Midway Review. A Midway Review date should have been set at the Placement Planning Meeting

1 Click Record Introduction Plan

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Introductions & Placement Planning

Organise Midway Review – Adoption Admin

At the mid-point of the introductions, a second Placement Planning Meeting will be held, at which the following areas will be addressed:

• The progress of the introductions - has the necessary action identified at the previous meeting been taken, and the plan been followed? - If not, why not?

• The views of each participant as to the above;

• The identification of the positives;

• The identification of any difficulties;

• The development of the next stage of the plan;

• The finalisation of the arrangements for the placement.

Adoption Admin can pick up the task from the Adoption Social Worker or the Adoption Social Worker can reassign the task to the Adoption Admin

3 Add Proposed Placement Date

4 Add Details of Introduction Plan 5 Click Finalise Record

2 Add Date form completed

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Introductions & Placement Planning

Update Meeting Outcomes ensuring that a Chair recorded

Once Meeting has been completed the Chair of the meeting will complete the Outcomes form or Reassign the task to Admin

1 Update Meeting Details and Scheduling as per Placement Planning Meeting

2 Add Attendees as per Placement Planning Meeting

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Introductions & Placement Planning

Outcomes form

The Outcomes form will remain in the Adoption Social Worker’s tray or whoever this has been assigned to

7 Click Adoption Placement Planning Outcome

4 Add Actual Date

5 Add Delay Reason if required

6 Click Update

3 Click Meeting Held – Write up Outcomes

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Introductions & Placement Planning

Complete meeting as per placement Plan Meeting and type Minutes of the meeting

If Introductions have been successful and child can be placed for Adoption then the Placement Agreement can be completed by the Child’s Social Worker

14 Click Adoption Midway Review Meeting Minutes

11 Click Further Details

12 Select Suggested Outcome and Reasons

13 Click Finalise Assessment

8 Click Details

9 Date populates from last meeting (this can be amended)

10 Add Update

Note: If date of placement needs to be amended and more time is needed for introductions or work with Child(ren) or Adopter then another Review can be planned.