Introduction to TASKSTREAM Student Training

Introduction to TASKSTREAM

Student Training

Updated: 07/20/2021

Welcome!

I am responsible for the New York State tests scores, TEACH recommendations, state certifications and other tasks to support you throughout the teacher preparation program.

- One of my key roles is also managing the department eportfolio /assessment system, Taskstream.

This training will provide an introduction to TASKSTREAM…

I would like to introduce myself, my name is Maria Montaperto and I’m the Assessment Coordinator / Certification Office for the Education Department. WHAT IS TASKTREAM PAGE 1

GETTING ACCESS TO TASKSTREAM PAGE 2

TASKSTREAM HOMEPAGE SETUP PAGE 3

PROGRAMS SETUP PAGE 4

PROFESSIONAL EXPERIENCES

o FIELD AND STUDENT TEACHING INFORMATION PAGES 5-7

o HOW TO SEARCH AND COMPLETE FORMS PAGE 8-10

HOW TO CANCEL A SUBMISSION PAGE 11

REQUIRED WORKSHOPS PAGE 12

HOW TO UPLOAD PAGE 13

IRB THESIS APPLICATION – ONLY FOR GECE PAGE 14

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WHAT IS TASKSTREAM

You will use TWO DRF TOOLS in Taskstream.

1. TEMPLATES: Are tools that act like containers and have defined submission requirements and associated methods of evaluation.

Templates are titled using a customized document type descriptions

2. PROGRAMS: Are also tools, however are used to distribute the templates and define who participants and how work is performed.

Programs are titled after teacher preparation program descriptions, department education ‘or’ an assessment

Taskstream is an assessment management system that uses Direct Folio Response (DRF) tools to define, organize, evaluate and report assignments that are associated with accreditation competencies and state standards aligned with our teacher preparation programs.

ENROLLMENT to Taskstream defines the roles and the functionality subscribers will have in DRF Programs.

o Students are enrolled as AUTHORS, who creates, submits and receives evaluation.

o Faculty, and professional experience cooperating teachers and supervisors are enrolled as EVALUATORS, who will be required to assess students.

RETURNING subscribers…

Will use the following link to access Taskstream and the same USERNAME (LOGIN) and PASSWORD: https://login.taskstream.com/signon/

If you do not remember your USERNAME and /or PASSWORD,

o SELECT the FORGOT LOGIN and follow instructions *2

NEW subscribers…

Will receive a Welcome email to Taskstream by Watermark containing USERNAME (LOGIN) and a link to an online form to complete an account information and create a personalized PASSWORD.

(The link is time limited and expires 24 hours of receiving the email)

GETTING ACCESS TO TASKSTREAM

Example of ONLINE Form/LOGIN Screen

Bookmark the Sign In screen for future and faster login

Select

Subscribers

*

https://login.taskstream.com/signon/

TASKSTREAM HOMEPAGEScreen is divided into THREE SECTIONS

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1) Top of the HOMEPAGE

Contains Taskstream logo, Username, Online Help, Logout.

2) Main section, displays DRF PROGRAMS below “work on a program”.

DRF PROGRAMS are displayed as tiles or lists and are named with a year, academic term, and after teacher preparation program, education department, or an assessment.

Beginning of each term, 2-4 ‘new’ DRF PROGRAMS are placed on the homepage to be used for the semester.

3) Right side of your HOMEPAGE

o Provides quick access links to messages and announcements

1)

2)

3)

DRF PROGRAMS SETUP EXAMPLESDRF PROGRAMS are designed with sub-categories and document types. - This training will focus on the Education Department and Workshop Certificates DRF Programs…

EDUCATION DEPARTMENT(Every student will be

assigned to this program)

DANIELSON KEY

ASSESSMENT

WORKSHOP CERTIFICATES

(Every student assigned to this

program)

CEDU –UNDERGRADUATE

CHILDHOOD EDUCATION

GR: 1-6

GCE –GRADUATE CHILDHOOD EDUCATION

GR: 1-6

GECE - GRADUATE EARLY GRADUATE

CHILDHOOD EDUCATION

GR: B-2

GAE - GRADUATE ADOLESCENT EDUCATION

ALL GENERAL GR: 7-12

GAE - GRADUATE ADOLESCENT

EDUCATION CONTENT: MATH - NCTM,

ENGLISH - NCTE, SOCIAL STUDIES - NCSS

GR: 7-12

EXAMPLE: SUB-HEADING CATEGORIES

•Professional Field Experiences

•NYSTCE: EAS, SWD

•Program Key Assessment

•No Sub-heading •CEDU – Stateassessments

•NYSTCE: MS TEST

•GCE – Stateassessments

•NYSTCE: MS TEST

•GECE – Capstone Project

•NYSTCE: MS TEST•GECE State assessment

•NYSTCE: MS TEST•GAE - Stateassessments

•NYSTCE: CONTEST TEST

•GAE -State assessments

EXAMPLE: DOCUMENT TYPES

•Field Observation (Activities) Forms

•Student Teaching Agreement Forms

•Student Teaching Time-sheets

•Assessments- Annual Review:

ED 312, 601- Lesson Planning:

426, 635, 676- Micro Teaching:

406, 411, 414-Student Teaching:

580,580G, 604

•DASA•Child Abuse•S.A.V.E•Autism•State Law•Classroom Management

•ACEI St Teach Observation

•CEC St Teach Observation

•St Teach Professionalism

•Supervisor’s Observation

•ACEI St Teach Observation




• IRB Thesis Application• IRB Thesis Assessment•MS Part 1, 2, 3•GECE courses

•NYSTCE - Test Upload



•Content Test - Upload•ACEI St Teach Observation


EXAMPLES: DRF PROGRAM TITLES

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Education teacher preparation program and certification requires professional experiences to be completed in FIELD OBSERVATIONS and in STUDENT TEACHING CLINICAL PLACEMENTS


• The Program Curriculum Summary Sheets found on Wagner College Education Department web page identifies courses and required total hours.

However, during COVID-19, state has allowed education teacher preparation programs to submit ALTERNATIVE ways to complete professional experiences to meet requirements.

• Please follow any documentation and/or communications with suggestions and guidelines for all professional experiences sent out by Dr. Frumkin and/or Dr. Gonzalez.

Professional Experiences will also require forms to be completed online and assessed in Taskstream.

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Field ACTIVITIES and OBSERVATIONS allows the student to observe and participate in the teaching process


The form is part of the Education Department DRF Program and under the Sub-category Professional Experiences

o The following sections are required to be completed:

Student and course information

Field cooperating teacher information

Field course activities information: List activities (webinars, simulations, and enter total hours of required activities.

Field observation information: If applicable, enter classroom observation and participation , including detail dates and hours

At the end of each field experience, the Professional Experience Field Observation Form will be required to be completed and submitted online in Taskstream and assessed by the course instructor. - One form per course requiring field experience

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The forms are also located in the Education Department DRF Program and listed under the Sub-category Professional Experiences

1. AGREEMENT/ SCHEDULE FORM - is required to be completed and submitted by the first week of each placement

Information entered on the form will be used to communicate and give cooperating teachers and supervisors access to complete formal and online summative observations in Taskstream

2. TIME-SHEET FORM - is also required to be completed and submitted at the end of each placement

Complete all fields before submitting to Taskstream for evaluation

Student Teaching Clinical Placements are scheduled during the last term of the teacher preparation program

Each Clinical Placement requires TWO online forms to be completed in Taskstream and assessed by an assigned evaluator/

placement supervisor.

STEPS - On how to SEARCH and COMPLETE: Field Observation form

Let’s Begin…

STEP 1: LOGIN and SELECT the EDUCATION DRF Program from the homepage- Structure of the DRF Program appears in the left frame of the screen

STEP 4: ENTER observation information in all fields (Your instructor will provide guidelines)

STEP 5: SELECT, SAVE DRAFT button if you’re not ready to submit, entries will not be lost ‘or’ SELECT, the SAVE AND RETURN button when form is ready to be evaluated

STEP 6: SELECT, SUBMIT WORK button and answer pop-up questions to begin the evaluation If form does not meet requirements, you will be notified by your instructor to cancel submission, make

corrections and re-submit the form. Go to page 11 and follow ‘steps - on how to cancel submission’

STEP 3: SCROLL to the EVALUATION METHOD area TWO OPTIONS are offered to open /access the FORM:

1. CLICK on (Please complete this form as part of this requirement), “or”2. CLICK on the EDIT button on the right to open form

STEP 2: SCROLL and SELECT the Professional Field Experience sub-heading category CLICK on the appropriate course. Example: CEDU-Field Observation FORMS ED 326

- Content appears on the right frame area of the screen

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PROFESSIONAL EXPERIENCE: Field Observations

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STEPS - On how to SEARCH and COMPLETE: Student Teaching Agreement / Schedule form 1



STEP 2: SCROLL and SELECT the Professional Field Experience sub-heading category CLICK on the St. Teach Agree & Schedule Form document type


STEP 4: ENTER information in all fields, particularly with a ‘*’. Do not leave any fields blank.

STEP 5: SELECT SAVE DRAFT button if you’re not ready to submit, entries will not be lost ‘or’ SELECT SAVE AND RETURN button when form is ready to be evaluated

STEP 6: SELECT SUBMIT WORK button and answer pop-up questions to begin the evaluation If the form does not meet requirements, you will be notified to cancel submission, make

corrections and re-submit the form. - Go to page 11 and follow ‘steps - on how to cancel submission’

PROFESSIONAL EXPERIENCE: Student Teaching Placement


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STEP 2:`SCROLL and SELECT the Professional Field Experience sub-heading category CLICK on the St. Teach TIME-SHEET Form document type




STEP 4: ENTER information in all fields, particularly with a ‘*’. Do not leave any fields blank. Enter Total Student Teaching Placement Hours Select Dates and Enter Daily Hours

STEP 5: SELECT SAVE DRAFT button if you’re not ready to submit, entries will not be lost ‘or’ SELECT SAVE AND RETURN button when form is ready to be evaluated

STEP 6: SELECT SUBMIT WORK button and answer pop-up questions to begin the evaluation If the form does not meet requirements, you will be notified to cancel submission, make

corrections and re-submit the form. - Go to page 11 and follow ‘steps - on how to cancel submission’


STEPS - On how to SEARCH and COMPLETE: Student Teaching Time-Sheet form 2

PROFESSIONAL EXPERIENCE: Student Teaching Placement

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STEPS - On how to CANCEL submission

IF SUBMITTED FORM NEEDS TO BE CANCELLED


If the CANCEL SUBMISSION button isn’t allowing you to cancel…This means the evaluation process HAS started

Contact your instructor and ask to cancel evaluation, and follow steps 1 & 2 and/or 3

Step 3: SELECT, CANCEL SUBMISSION button, answer pop-up question CLICK EDIT WORK button next to document type CLICK EDIT button in the EVALUATION METHOD AREA and edit form

Step 4: SELECT, SAVE AND RETURN button SELECT, SUBMIT WORK button to begin evaluation process again,

- However, if the attachment needs to be corrected, go to Step 3.

Step 2: SCROLL and SELECT the Professional Field Experience sub-category CLICK on the appropriate course. Example: CEDU-Field Observation FORMS ED 326


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New York State requires the following workshops to be completed. - Go to TEACH website for updates.

Child Abuse

Dignity for All Students (DASA)

School Violence Prevention and Intervention (S.A.V.E.)

AUTISM

The Education Department program requires 5 or 6 workshops to be completed. Go to the Education Department website and select the Curriculum Summary Sheets for required workshops.

School Violence Prevention and Intervention (S.A.V. E.)

Child Abuse

Autism Awareness

Dignity for All Students (DASA)

Classroom Management

State Law

WORKSHOPS ARE ALSO REQUIRED FOR CERTIFICATION

Education Department Administrative Assistant, Ms. Hicks will enroll students in each workshop(s) offered on Moodle ‘or’ online.

80% passing is required

Quizzes can be taken 3 times. If passing score isn’t met, a scheduled meeting with advisor is required for further discussions and re-enrolled to workshop

Completed workshop:

Will be entered on the student’s transcript as "P" for passing

Will be uploaded to student TEACH account

Workshop certificate of completion will be emailed to student

Certificate UPLOAD is recommended for record keeping in Taskstream. - Go to page 13 and follow ‘steps -on how to upload’

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Other examples requiring an upload, include: Education Department, Danielson Key Assessments ‘or’ a GECE DRF Program. Go to PAGE 4 for DRF Programs, sub-categories and document types layout

STEP 2: SCROLL and SELECT the workshop document type (the year it was completed)

STEP 3: SELECT the ATTACHMENT button at the top of the workshop screen next to ADD

Go to Add New Attachment Box

CLICK Upload from Computer, CLICK Add File

STEP 4: SEARCH AND SAVE selected workshop certificate

CLICK, Open button

STEP 6: CLICK, SUBMIT WORK button and answer pop-up questions to begin the evaluation

STEP 5: CLICK, Start Upload

CLICK, Upload and Close after 100% upload completed

CLICK, Save & Return

STEP 1: LOGIN and SELECT Workshop Certificate DRF Program from the homepage- Structure of the DRF Program appears in the left frame of the screen

HOW TO UPLOAD A DOCUMENT TO TASKSTREAM

STEPS - On how to Upload

The WORKSHOP CERTIFICATE DRF PROGRAM is being used as an example on this slide.

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EARLY CHILDHOOD EDUCATION ‘GECE’ STUDENTS ONLY

STEPS - On how to SEARCH and ACCESS IRB – THESIS APPLICATION – COVER PAGE

STEP 1: LOGIN and SELECT the GECE Graduate Early Childhood Education DRF Program from the homepage- Structure of the DRF Program appears in the left frame of the screen

STEP 4: FOLLOW and COMPLETE application requirements

STEP 5: UPLOAD completed application / thesis to the IRB Thesis Application document type SELECT ATTACHMENTS button located on the right frame area of screen- Go to page 13 and follow ‘steps 3-6, on how to upload’

STEP 6: SCORING of the IRB Thesis will be rated and submitted in the IRB Thesis Assessment Rating document type under the GECE – Capstone Project sub-category

STEP 3: Below the IRB Thesis Application SELECT Education Department IRB Cover Application SAVE document onto your computer

STEP 2: SCROLL to the GECE Capstone sub-heading category CLICK on the IRB Thesis Application


Please follow any documentation and/or communications with suggestions and guidelines for IRB Thesis Application by Dr. Gonzalez.

When you want to select another DRF Program ‘or’ logout, select the TASKSTREAM logo located at the top left of any screen.

LOGOUT

End of TrainingThank you!

For additional training and/or questions, please notify me through email:

[email protected]

Campus Hall – Room 329

Documents

Introduction to TASKSTREAM Student Training