Introduction to Introduction to Spreadsheet Spreadsheet

SoftwareSoftware

• Spreadsheets and Their Uses

• Examples of Charts

• Spreadsheet Basics

• Spreadsheet Map

• Types of Spreadsheet Data

• Navigating Around a Spreadsheet

•Editing Cell Contents

•Spreadsheet Security

•Basic Formulas

Lesson OverviewLesson Overview

• Spreadsheets provide tools for working with numerical information.

• You can use a spreadsheet program to create budgets, balance sheets, and other types of number-based documents.

• You can display your information in a traditional row-and-column format, or in a chart.

• The default filename for Excel files is “Book 1”. Excel files use the extension “.xls”

Spreadsheet and Their Spreadsheet and Their UsesUses

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ChartsCharts

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• In a spreadsheet program, you work in a document called a Worksheet. You can collect multiple worksheets into a file called a Workbook.

• In each worksheet Rows are identified by Numbers, and Columns are identified by Letters.

• Data is displayed in Cells. A group of selected cells is called a Range.

• Each cell has a Cell Address – the combination of the cell's column letter and row number.

Spreadsheet BasicsSpreadsheet Basics

Menu barTool bars

Column

Row

Status bar

Scroll boxes

CellFormula bar

Filename

Cell Indicator

• Labels--text or numbers not used in calculations.

• Values--numbers that can be used in calculations.

• Dates--a necessary part of most worksheets.

• Formulas--commands to perform calculations.

There are four types of data you may enter in a cell:

Types of Spreadsheet Types of Spreadsheet DataDataTypes of Spreadsheet Types of Spreadsheet DataData

Navigating Around a Navigating Around a SpreadsheetSpreadsheet

• Use your Mouse and click on selected cell.

• The Arrow Keys will also move you around the spreadsheet.

• The Enter key will move you down one cell.

• The Tab key will move you one cell to the left.

• Shift + Tab will move one cell to the right.

• CTRL + HOME will go to cell A1.• Home will move to column A in current

row.• CTRL + DOWN ARROW will move to last

row.• CTRL + RIGHT ARROW will move to last

column.• PGUP and PGDN will move up and down

Editing Cell Editing Cell ContentsContentsDelete/Insert:

• Same process as in MS Word. • May also insert/delete whole

columns/rows by using the right click button on mouse.

Copy/Cut and Paste:• Same process as in MS Word.• “Paste Special” may be used to copy

Formulas, Values and Formats (font type, size, bold, colours…).

Fill Handle:• The Fill Handle can be used to copy

quickly.• Can also be used to continue a series of

Labels, Values, Dates, or Formulas

Drag across or down to nearby cells

• Spreadsheet protection is important to ensure that data is not inappropriately changed.

• Data can be password protected by selecting Protection from the Tools menu.

• You can choose to protect either a single worksheet or the entire workbook.

• It is import to remember your password and only share it with those you trust.

Spreadsheet Spreadsheet SecuritySecurity

• You may type a formula directly into a cell, or you may use the button.

• All formulas begin with =

• Formulas can refer to entire ranges (or blocks) of cells as well as individual cells.

• Common formulas include:Sum/Subtract/Multiply/Divide – performs

basic arithmetic functions. Average – Calculates average in specified

rangeMin – indicates the lowest number in

rangeMax – indicates the highest number in

range

Basic Spreadsheet Basic Spreadsheet FormulasFormulas