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Software for Development CooperationWebMo
FINALLYRESULTS
Introduction to Results-Based-Monitoring
Who we are
We are a team of passionate development practitioners believing that the international development sector needs modern tools for monitoring and collaboration.
www.webmo.info
ContentI. Why Results-Based Monitoring?II. A Little Bit of HistoryIII. ResultsIV. IndicatorsV. How to Build an RBM System
Why RBM? Proof of resultsTo donors To beneficiaries
To your team
Why RBM: Better Management
Why RBM? Learning
1. Get the facts…
2. …and learn fromyour mistakes
“Results-based monitoring is a continuous process of collecting and analyzing information to comparehow well a project, program, or policy is being implemented against expected results.”
Definition
So What? Implementation vs. Results Monitoring
ß “So what?“
A Little Bit of History
1980 1990 2000
Inputs
OutputsPlan
ImplementEvaluate
Project Cycle Management(Focus input-output)
input-output Monitoring
Disappointment with regardto poverty alleviation
Inputs
Outputs
Results
èsuccess of projects can onlybe measured by looking at results
Results• “Results are changes that
can be attributed to a development measure“ (OECD-DAC)• Activities vs. Results• Intended vs. unintended
Source: InProgress “Monitoring Manual”
Two Examples of Results FrameworksLinear Approach Systemic Approach
Indicators“Who has seen the wind? Neither younor I. But where the trees bow down their heads, the wind is passing by.“(The Wind, Christina Rosetti, 1830-1894)
DefinitionIndicators“… are reference values or variables that give specific information on complex issues and allow them to be measured. They show whether and to what extent a planned change has occurred.”(Wikipedia)
How to Build an RBM System
à Monitoring is teamwork!à Involve project staff, beneficieries, donors and other stakeholders
How to Build an RBM System: 5 steps
1. Clarify your system‘s purpose and yourrequirements
2. Formulate results and indicators3. Detailed M&E plan and documentation format4. Data collection and analysis5. Dissemination and use of results
Step 1: Clarify your system‘s purpose and your requirements
• What information do we need for external reporting?• What information
helps us to manage better?
• Don’t forget to ask your stakeholders
• Keep budget and personal capacities in mind
Step 2: Formulate indicators
SMART criteria• S trategic / specific• M easurable• A mbitious• R ealistic• T imebound
CREAM à Alternative based on the criticism that
SMART refers to objectives, i.e. targetvalues
à https://www.linkedin.com/pulse/20141031111752-18927814-from-s-m-a-r-t-indicators-to-cream-and-spiced/
à Example: à % of refugees who transitioned to formal school and are
attending 3 months after transition. à 50% of learners who transitioned to formal school and are
attending 3 months after transition.
Step 3: Detailed M&E plan and documentation format
Indicator Required data Baseline Target Frequency and time of collection
Source/method of data collection
Responsible for data collection
1.1 % of refugees who transition to formal school and are attending 3 months after transition.
Enrollment rates of refugee children at Jordanian formal schools
x x 1x at beginning of school year
1x three months after beginning of school year
Attendance lists (method: counting)
Teachers
Make sure to use a proper IT system for documenting, managing and analysing your data!
à Check outwww.webmo.info
Step 4: Data collection and analysis
1. Determine baseline2. Collect data regularly3. Analyse and assess data considering
milestones and targets
//Survey • Online Survey based on LimeSurvey
• App for data collection online and offline
Step 5: Dissemination and use of results
Why? To whom? How?
Learning Own project/organization staff
Workshops, reports
Accountability, acquisition of new donors and partners
Donors and partners External publications (print or electronic),conferences
Accountability,general PR
General public and beneficiaries
Press releases, website
Step 5: Dissemination and use of resultsMatch the format to the audience to avoid this:
PS:…visualizations always help!
Summary
1. Clarify your system‘s purpose andyour requiremets
2. Formulate results and indicators3. Detailed M&E plan and
documentation format4. Data collection and analysis5. Dissemination and use of results
Inputs Outputs Results
Our Webinars
M&Excel – Monitoring Tools with Excel
Digital change in the non-profit sector
Introduction to results-based Monitoring
Live Demo
www.webmo.info
Monitoring and CollaborationFlexible approachSupports the entire monitoring process Easy to useOpen Source SoftwareCloud/ Software as a Service
energypedia consult GmbHEschborn | Wiesbaden | [email protected]
Do not hesitate to contact us!
Customers Worldwide
Sources/ Reading List
• World Bank „Ten Steps to a Results-Based Monitoring and Evaluation System” https://www.oecd.org/derec/worldbankgroup/35281194.pdf
• Theory of Change http://blogs.3ieimpact.org/lets-bring-back-theory-to-theory-of-change/#.WG4uyH3LmXk
• International Federation of the Red Cross http://www.ifrc.org/Global/Publications/monitoring/IFRC-ME-Guide-8-2011.pdf
• GIZ „GIZ’s Results-Based Monitoring System (RBM)”• InProgress “Monitoring Manual”• http://www.tools4dev.org/resources/monitoring-evaluation-plan-
template/29
Image Credits• Donors http://www.clipartkid.com/business-person-silhouette-clipart-panda-free-clipart-images-8SpFE3-clipart/• Team http://www.clipartkid.com/business-people-silhouette-clipart-panda-free-clipart-images-DZ4NzG-clipart/• Beneficiaries http://www.mommyish.com/wp-content/uploads/2011/07/95383585.jpg• Blind http://www.mystudycorner.net/wp-content/uploads/2016/03/entrepreneur-mistake-1024x521.jpg• M&E integral part of project http://www.sattva.co.in/wp-content/uploads/2016/09/ME_prove_improve.png• Watering dead plants http://www.accountability.or.tz/wp-content/uploads/2012/05/inProgress-Monitoring-Manual_V1.pdf• Road to success/failure https://winshipglobal.files.wordpress.com/2010/04/bigstockphoto_success_failure_road_sign_1967195.jpg• Gut feeling https://qph.ec.quoracdn.net/main-qimg-0df18a7cea02696f12939b0a017a5549-c?convert_to_webp=true• Ghandi http://algoso.org/2010/12/08/dear-mr-gandhi-we-regret-we-cannot-fund-your-proposal/• Windy tree http://zertrin.deviantart.com/art/Windy-Trees-119096908• M&E boats https://image.slidesharecdn.com/asifkabanipresentationdiplomainprojectmanagement-
week8monitoringandevaluationforresultsinproject-120402060648-phpapp01/95/asif-kabani-presentation-diploma-in-project-management-week-8-monitoring-and-evaluation-for-results-in-project-66-728.jpg?cb=1487688275
• M&E collecting much info https://image.slidesharecdn.com/asifkabanipresentationdiplomainprojectmanagement-week8monitoringandevaluationforresultsinproject-120402060648-phpapp01/95/asif-kabani-presentation-diploma-in-project-management-week-8-monitoring-and-evaluation-for-results-in-project-60-728.jpg?cb=1487688275
• M&E meet stakeholder needs https://image.slidesharecdn.com/asifkabanipresentationdiplomainprojectmanagement-week8monitoringandevaluationforresultsinproject-120402060648-phpapp01/95/asif-kabani-presentation-diploma-in-project-management-week-8-monitoring-and-evaluation-for-results-in-project-59-728.jpg?cb=1487688275
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