Key Key ContentsContents

About TopSource Why do we exist? How do we solve problems? Our Approach Our Experience in Accounting & Payroll TopSource delivery across the Globe Portico™– Online Archive and Workflow

System ‘PayOne™ - Web-based Payroll Portal Quality Infrastructure Certifications TopSource – your outsourcer of choice

About TopSource

Offices in – London, UK and Mumbai, India

Operations Centers in Kent, UK and Pune, India

Core team of CA, Payroll and IT professionals

180+ employees

What WeDo

TopSource provides full accounting and payroll support services for clients based in the UK and India.

We offer a bespoke solution to match each client’s systems, processes and needs.

Services are “localised” for the UK and India for compliance reasons.

UKServices

Payroll support services From gross to net to full payments Registered BACS bureau All HMRC filings, P45s, P60s, P32s,

P11Ds Full HR, time & attendance and time

capture processing Accounting support services

Support clients up to trial balance Work on all major platforms Full accounting workflow solutions

IndiaServices

Payroll support services From gross to net to full payments All statutory compliance filings Employee self-service support Full HR, leave, time & attendance

and holiday tracking services Accounting support services

Support clients up to trial balance Work on all major platforms Full accounting workflow solution

200 + Clients in India & UK150000 Payslips/Month75 Mgmt Accounts/Month50,000 + Invoices/Month300+ Bank Reco/Month2000 Supplier Reco/Month10000+ Journals/Month IT-ITESManufacturingEngineeringTelecomPharmaInternet MediaConsultingShipping

About our Clients

About our UK Clients

Why Why do we exist?do we exist? TopSourceTopSource

Free upTime

Process Timely &AccuratePayroll

Scalability&

Flexibility

Save Money

ReduceRisk

ReduceSalary info.

leakages

How do How do we solvewe solve

problems?problems?

Free upTime

Process Timely &AccurateAccounts

Scalability&

Flexibility

Save Money

ReduceRisk

ReduceSalary &

Accountinginfo.

leakages

WithCompetitive rates

well mapped processes

& documentation

With Qualified

& Experienced CAs & Payroll Professionals

WithTechnical

& Human Security

measures.

Team with data & process

backup.

WithIn-house S/D

& IT team at

14K sq.ft office

Document key processes Identify risk areas Determine workflow flow dynamics Run trial and/or parallel Adjust processes to improve service

Our Our Approach toApproach toOutsourcingOutsourcing

ProcessProcessimprovement improvement

And And AutomationAutomation

Constant process improvement Automate where ever possible ‘One less key stroke is one less error

that can happen’ Technology expertise to automate

starts at the basic level like Excel, Word, bulk email, printing secure PDF documents etc.

Technology expertise to quickly build web-based applications to automate components of business processes

Dedicated IT development team to do rapid application development

SampleSampleAccountsAccountsProcessProcess

FlowFlow

Our Our ExperienceExperience

in Accountingin Accounting

End-to-end book-keeping and preparation of management accounts including: period-end activities, viz, accruals,

prepayments period-end journals, etc

Balance Sheet Reconciliations End-to-end Accounts Payable/ Receivable

management involving: invoice processing payments/receipts processing resolving supplier/ customer queries reconciling statements helpdesk

Credit Control Reconciling bank, cash and credit card

transactions Expense claim processing Assistance in statutory compliances Co-ordinating with consultants & auditors

Standard Standard Internal Internal Systems Systems

Document Workflow Management System Quality Assurance – Monitoring and Reporting Call Monitoring and Tracking System Deliverables Tracking System Email Tracking System PayOne Timesheet System

Timesheet Recording System Holiday Tracking System Project Productivity/Utilisation System Employee Productivity/Utilisation System

Purchase Invoice System – For authorisation and importing in the accounting system

Supplier Reconciliation System Supplier Payment System Bank Reconciliation System Bespoke applications to generate - Management

Accounts, Accruals, Prepayments, Sales invoices, Weekly/Monthly Reporting

BIone – Business Intelligence Reporting System

SampleSamplePayrollPayrollProcessProcess

FlowFlow

Our Our ExperienceExperiencein Payrollin Payroll

• TopSource completes over 500 UK payrolls every month - processing over a million payroll transactions annually.

• Our smallest payroll is less than ten employees and our largest is 26,000.

• Companies for whom we work include Interserve

PLC, Aquila Trucks, Balls Brothers, Rileys, Met Police, Peach Pubs, Compass Hotels, Evans Cycles, Park Holidays UK among others.

• As a leading provider of HR and payroll services, TopSource combines experience and innovation to offer our clients a fully integrated solution.

• For each payroll, we focus on the specific needs of our clients and adapt our processes and technology to meet their requirements.

• All TopSource projects are managed by a qualified Chartered Accountant.

Our Our ExperienceExperiencein Payrollin Payroll

End-to-end payroll processing Payslips, BACS, On-line form fillings, timesheet

processing, Calculation & Processing of Tronc schemes End to end Time-pay-bill cycle On-line Year End Submission and P11 D Standard and bespoke reports Student Loan & Pension Deductions tracking All statutory payments & deductions Child Care Vouchers Holiday accruals and payment tracking Tracking of loans & advances Ride to Work Schemes Back-pay calculation with PAYE, NI & Class 1A

NIC Payroll journal preparation Right to Work Checking Setting up PAYE scheme for the clients

Payroll Payroll CareCare

OfferingOffering

Remote Access

Fully Customizable

Source Document Archive

Self Service Platform

Our Our ExperienceExperiencein Statutoryin Statutory CompliancesCompliances

Statutory Payments Calculations of SSP, SAP, SPP & SMP Issue of SSP1 & SMP1 forms

Statutory Deductions – Calculations & tracking of Attachment

Orders to Earnings

Year End Activities – Client registration with HMRC On-line annual return filling & generation

of P14 & P35 Calculation & filling of P11D benefits Issuing of Form P60 & P11

HMRC Liabilities – Generation of forms P30 & P32 Payment of monthly liabilities

On-Line Filling Generation & on-line fillings Forms P45 &

P46 for new starters/leavers

TopSource's Delivery of Services

across the Globe

Our Program Managers & Project Managers interacts on a regular basisto deliver outputs to our client contacts located in US, UK, Denmark, Germany, Singapore, Spain and India.

At TopSource we work with our clients parent/holding companies across At TopSource we work with our clients parent/holding companies across the Globethe Globe

TopSource's TopSource's Delivery of Delivery of Services Services across across

the Globethe Globe

Our project managers and operations staff serve our customers and Our project managers and operations staff serve our customers and their employees across India.their employees across India.

TopSource's Pan-India

Delivery of Services

TopSource's TopSource's Pan-India Pan-India Delivery Delivery

of Servicesof Services

Our project managers and operations staff serve our customers and their Our project managers and operations staff serve our customers and their employees across Mumbai.employees across Mumbai.

TopSource's Delivery of Services across

Mumbai

TopSource's TopSource's Delivery Delivery

Of Services Of Services across across MumbaiMumbai

PorticoPorticoTMTM Archive & Archive & Workflow Workflow

SystemSystem

Secure, online storage of all documents Digitisation of physical documents Eliminates need for paper storage, saves costs Retrieval of documents 24/7 via web as per proper access control Documents are indexed for fast online retrieval by using the search facility Can be adopted as a workflow/invoice approval system to reduce paper traffic between remote locations Portico service can be effectively implemented for the following verticals – Banking Financial Services and Insurance, Utility, Retail, Service sector, Hospitals & Leisure

PorticoPorticoTMTM ScreenshotScreenshot

PayrollPayrollOptionsOptions

PorticoPorticoTMTM ScreenshotScreenshot

P45P45OptionsOptions

PayOnePayOneTMTM Web-based Web-based Payroll and Payroll and

HR HR SystemSystem

Employees can have secured access to ‘PayOne’

Tiered access to ensure that managers have access to information only on ‘need-to-know’ basis

Individual login and password for viewing pay slips and reports

See and download historical payslips Raise queries online - will get answer within 24

hrs 100% secured and restricted access to only your

records Full HR Information System Online Timesheet and Attendance recording,

including ROTAs and Leave Management

ProjectProjectSupport Support

One Project Manager owns day-to-day relationship, supported by his ops team for payroll and PF

One Programme Manager available for process escalation

One Director available for further escalation and all business issues

QualityQuality

We are serious about quality

We have a focused QA group responsible for QA and process improvement

We invest in rigorous quality checks.

We do 100% QA for: All employee amendments Every email containing instructions

for payroll All banking information Estimated/Actual investments for

the purpose of calculation of IT All statutory reports, challans

InfrastructureInfrastructure

6 Mbps bandwidth

Additional bandwidth available on demand

Dual back-up power supply via generator and UPS

On premise back-up for all workstations

InfrastructureInfrastructure

Batch management, daily ongoing data back-up facility and clear disaster recovery plans

Linux-based proxy server and firewall for Internet and data security

Anti-virus protection on all workstations and servers

All workstations are password protected with regular periodic forced change of passwords

Restricted access to documentation to concerned and responsible personnel only

Log time-in / time-out in access control register

24x7 manned security for the delivery centre

NDA signed with all employees

Certifications

SAS-70 for full SOX compliance BSI 25999 Business Continuity and

Planning for disaster recovery ISO 9000 for process management IPPM Certified (UK) staff (20) Chartered Accountants (12) BACS Registered Bureau (UK) Money Laundering registered (UK) Data Protection Act registered (UK) HMRC Registered Bureau (UK)

TopSourceTopSourceYour Your

OutsourcerOutsourcerof choiceof choice

Continuous process improvement

Experts managing the teams

Rigorous implementation planning

Detailed process study supported by documentation, ready for internal and external audits

Global experience at competitive price

Excellent client references

Thank You!