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• Introduction to Microsoft PowerPoint 2011 for Mac
• Date: April 24, 2012Time: 12:00 PM to 1:00 PM
• Location: Serra Hall 156A Computer Lab• Instructor: Joel Elad
•
Learning Objectives
• Navigate the “Ribbon” and PowerPoint Interface • Understand various PowerPoint views• Using built-in PowerPoint templates• Import existing slides from other presentations • Format text on your slides (bullet/number lists, etc.)• Adding objects like pictures, tables, graphics to your slides • Use themes in your slides to control color, font, effects• Polish your slides with header/footer, background, etc
University of San Diego, Academic Tech Services iTeam - [email protected], ext. 7400
University of San Diego, Academic Tech Services iTeam - [email protected], ext. 7400
The Ribbon - Tabs, Groups, Commands
Tabs: The Ribbon is made up of different tabs, each related to specific kinds of work you do in Excel.
Groups: Each tab has several groups that show related items together.
Commands: A command is a button or a menu.
Tabs
Groups Commands
PowerPoint Help
University of San Diego, Academic Tech Services iTeam - [email protected], ext. 7400
Button pops up help window.
Parts of your PowerPoint screen
University of San Diego, Academic Tech Services iTeam - [email protected], ext. 7400
Ribbon
Slid
es t
ab
Slide pane
Notes pane
Slide Sorter view – See all your slides
University of San Diego, Academic Tech Services iTeam - [email protected], ext. 7400
Using a template
University of San Diego, Academic Tech Services iTeam - [email protected], ext. 7400
Template can provide built in slides
University of San Diego, Academic Tech Services iTeam - [email protected], ext. 7400
Starting a blank presentation
University of San Diego, Academic Tech Services iTeam - [email protected], ext. 7400
• Click the File menu, then New Presentation.
• A blank presentation will open with 1 slide ready for editing.
• Save the file with a meaningful name first.
Different Types of slides
University of San Diego, Academic Tech Services iTeam - [email protected], ext. 7400
PowerPoint has pre-formatted basic slides you can add by clicking New Slide button: • Title & Content• Title Slide• Two Content• Title Only• Blank• Duplicate Selected Slides
Importing Existing slides
University of San Diego, Academic Tech Services iTeam - [email protected], ext. 7400
• Click the New Slide button and select Reuse Slides.
• Use the Open New File button to open file from where you want to import.
• Click on a slide you want, click Insert, and it’ll be imported after the current slide.
• Option: Keep design of original slides.
Printing slides, notes, handouts
University of San Diego, Academic Tech Services iTeam - [email protected], ext. 7400
When you print, you have several options: • Handout pages (put 1-9 slides
per page)• Full Page slides• Notes pages (1 slide & notes)• Outline (main points per slide)
You can print certain slides instead of the entire presentation!
Save your presentation (formats)
University of San Diego, Academic Tech Services iTeam - [email protected], ext. 7400
You can save your presentation in a variety of formats: • PowerPoint (.pptx – 2007 & newer versions)• PowerPoint 97-2003 version (.ppt)• PDF • PowerPoint show
Formatting text on slides
University of San Diego, Academic Tech Services iTeam - [email protected], ext. 7400
Basic formatting is available when you write text: Bold, Italic, Underline, Shadow, Change Font Size, Color
You can center textYou can indent text without using a list or bullets.
PowerPoint will automatically RESIZE your text based on the size of the text box on the slide.
Adding bulleted or numbered liststo your slide presentation
University of San Diego, Academic Tech Services iTeam - [email protected], ext. 7400
• Write out your list, Click the appropriate button, & you can change the type
• Bullets and Numbering option
Adding pictures or clip artto your slides
University of San Diego, Academic Tech Services iTeam - [email protected], ext. 7400
Adding and formatting tablesto your slides
University of San Diego, Academic Tech Services iTeam - [email protected], ext. 7400
Using SmartArt
University of San Diego, Academic Tech Services iTeam - [email protected], ext. 7400
• Mixture of graphics & text• Lots of categories• You can resize
and format
Pre-Designed Themes for slides
University of San Diego, Academic Tech Services iTeam - [email protected], ext. 7400
Adding a Background Graphic
University of San Diego, Academic Tech Services iTeam - [email protected], ext. 7400
• Texture• Tiling an image
Adding a header and footer
University of San Diego, Academic Tech Services iTeam - [email protected], ext. 7400
• Date and Time• Slide number• Footer• Title Slide exception• Notes and Handout
options
Setting up your slides
University of San Diego, Academic Tech Services iTeam - [email protected], ext. 7400
• Click on the File menu, then the Page Setup option to see different setup criteria
• Your slides and notes/handouts can have different orientations (Landscape slides, portrait handouts)
• You can make custom sized slides if necessary
Presentation Tips
University of San Diego, Academic Tech Services iTeam - [email protected], ext. 7400
1. Use compelling material
2. Keep it simple – not everything goes on slide
3. Minimize complexity – leave details to handouts/files
4. Reduce redundancy – say it once
5. Timing is important
Presentation Tips (continued)
6. Slides are meant as a visual focus
7. Use a consistent look & feel
8. You can add multimedia effects
9. Use handouts when necessary
10. Practice – Know your material
University of San Diego, Academic Tech Services iTeam - [email protected], ext. 7400
University of San Diego, Academic Tech Services iTeam - [email protected], ext. 7400
Questions?