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Introduction to LIMS Laboratory Information Management System: PI and Lab Mangers. Office of Collaborative Science July 2012. Objectives. Introduce LIMS capabilities and methodology Overview of PI/Lab Manager responsibilities and benefits Walk through LIMS tasks: - PowerPoint PPT Presentation
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Introduction to LIMS Laboratory Information Management System:PI and Lab Mangers
Office of Collaborative Science
July 2012
Objectives
• Introduce LIMS capabilities and methodology
• Overview of PI/Lab Manager responsibilities and benefits
• Walk through LIMS tasks:– Logon to the LIMS System – Navigate the LIMS Workspace – Manage PI chartfields and lab
members– Weekly invoices– Locate information, Create reports
Logging On to LIMS• LIMS is internet-based • Linked from Cores website, scheduling
applications (ocs.med.nyu.edu)• Sign-ins will use Kerberos IDs• Weekly usage emails will have links to
the system
Google: “NYU Cores”
ocs.med.nyu.edu
LIMS Roles• OCS Administrators
– Automate monthly billing, send weekly invoices, create utilization reports, centralize data management
• Core Directors– Schedule projects, manage data, set up projects and
quotes• PIs and Lab Members
– Online scheduling, automated usage reports, project budgets, lab memberships
• Department Administrators– View & monitor all financial transactions, assign chartfields
to projects, run reports, set budget limits
Responsibilities of Lab ManagersResponsibilities• Creation of Research
Projects• Management of Lab
Personnel• Review of Lab
Utilization
Benefits• Control of usage,
budgets, chartfields• Ensure correct usage
of resources• Immediate access to
chartfields and charges
Navigation – Using the TramLine
LIMS Lab Setup
1. Designate a Lab Manager2. Check your Lab Roster3. Check your list of chartfields4. Check your active projects
Managing Your Lab
Manage Lab Personnel
Manage Chartfields
Manage PI emails
PI Profile
Lab Personnel
1. Click on name to manage
2. Add or remove member
3. Designate Lab Manager, allowing member to create projects, manage personnel
4. Save all changes
How to Manage Chartfields
1. Click on chartfield to
manage
2. Add newly awarded chartfields
3. Expired chartfields will be automatically removed from LIMS, but you can remove them here as well
4. Save all work!
• All work in will be organized by projects• Projects can be as broad or as focused as
needed• Creating projects requires three things:1. Choosing a core2. Assigning lab personnel the ability to use
that core 3. Providing a chartfield to bill
Projects: Using Cores requires the creation of a new project in LIMS
How Projects Work
1. PI or Lab Manager must set up a project in LIMS for each Core
2. Once approved by Core, requests and reservations can be made against that project
3. All invoices will reference existing projects
Starting a Project:Required: Core, Lab Personnel, Chartfield
Optional: Budget
RequestsReservations
All self-serve instruments –FACScan,
LM Microscopy, etc.
Requires Experimental Design: DNA Sequencing, RNAi, Creating a Transgenic
MouseWill be automatically approved
Will be set up with help from Core Directors
How to Create a Project
Create Project Form
Fill in all highlighted info. Hit save, then enter chartfield info. Then submit to core
Making Requests & Reservations
Requests
Reservations
Requests – first choose Core
Note – if you don’t see a core in the drop down box, you have not been assigned to a project!
Request Form
Pre-populated with information from project
Microscopy Weekly Departmental InvoiceThe following is an overview of the total Microscopy charges tallied by the CANCER INSTITUTE-CANCER INSTITUTE Department during the time period indicated below.
All charges will be billed to the chartfields listed below on the Processing Date. Please review and make any needed changes before that date. Core Department Time Period Total Bill Processing DateMicroscopy CANCER INSTITUTE 07/01/2012-07/07/2012 $ 1,618.00 August 4th, 2012
Each PI and their associated chartfield(s) will be charged the following amount on the processing date.
Please review weekly to facilitate more accurate and timely billing.
To review line-by-line charges, totals for the entire month and additional detail, please click here
Weekly Email Usage Updates
Log in for More Detail
Questions?
• Questions?