INTRODUCTION TO INGRESS - University System of Georgia · DATA FLOW BASICS Banner Database INGRESS Database GoVIEW Institutional Banner Environment INGRESS Environment Learning Management

INTRODUCTION

TO INGRESS GeorgiaBEST

Patrick Harris

Information Technology Services

April 29, 2015

QUESTIONS/COMMENTS

To ask any questions or add comments,

please use the chat box on the session

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THE GEORGIABEST TEAM

PRESENTER INFORMATION

Patrick Harris, GeorgiaBEST

Information Technology Services

ITS: 3 Years

Campus experience: 10 Years

TOPICS FOR DISCUSSION

Purpose and Benefits

The Concept

Data Flow

Setting Up Rules and Codes

Defining Sections, Persons, and

Memberships to INGRESS

INGRESS Processing

GoVIEW

INGRESS Faculty Console

INGRESS Administrator Console

Loading INGRESS Attendance

Verification Data

Loading INGRESS Grade Data

Clearing the INGRESS Log Table

INGRESS PURPOSE AND BENEFITS

Purpose

Associate sending and receiving sections

Seat balancing

Automatically send data to the LMS

Benefits

Automated processing

Dynamically allocates seats

Leverages all Banner functionality

INGRESS:

THE CONCEPT

INtra-Georgia REgistration Sharing System

INGRESS

Database

Collaborative

LMS

System of record for:

· Students

· Faculty

· Courses

· Course Offerings

· Registrations

· Billing

· Financial Aid

Banner Database

Institution C

Banner Database

Institution B

Banner Database

Institution A

· Data consolidation

· Seat Balancing

· Attendance

Verification Entry

· Grades Entry

· Course Content

INGRESS:

DATA FLOW BASICS

Banner Database

INGRESS Database

GoVIEW

Institutional Banner Environment INGRESS Environment Learning Management System

Course Sections, Instructors, Students, Enrollment Counts

Calculated Available Seat Count;Grades and Attendance

Students Register for ClassesFaculty and Admins access

INGRESS from GoVIEWLMS Data(Course Sections, Students, Faculty)

INGRESS:

DATA FLOW DETAILS Institutional Banner Environment INGRESS Environment Learning Management System

INB Banner and SSB Banner

INGRESS User Interface

GoVIEW

INGRESSDatabase Tables

Banner Components for INGRESS

INGRESS Processes

Banner Database

INGRESS Intermediate

Tables

INGRESS Mimic Tables

XML Data Files

Access INGRESSFrom GoVIEW

Web Services:User Updates

INGRESS:

AUTOMATIC PROCESSING

Seat Balancing

Every 10 minutes

Create XML Data Files

4x per day

Attendance Verification/Grades Push

2x per day

BANNER

SETTING UP RULES AND CODES


Term Code Definition – Reporting Term


Part of Term Definition – Reporting Term

No special part of term values are required for use with INGRESS

*** Differs from Non-Affiliate eCore set-up ***


Term Code Translations


Term Code Translations (cont’d)


Enrollment Status Codes

No special enrollment status codes have been established for integration with INGRESS.

SETTING UP RULES AND CODES Registration Status Codes

No special registration status codes have been established for integration with INGRESS.

SETTING UP RULES AND CODES Registration Status Codes

No special registration status codes have been established for integration with INGRESS. Define codes for all parts of term for the reporting term.


SETTING UP RULES AND CODES Integration Configuration Settings

If this setting is not defined, the Banner Term code can not be used in the ZSRGDIS process.

SETTING UP RULES AND CODES Integration Configuration Settings

If this setting is not defined, all students and instructors must have the “Preferred” flag set on one email

address (SPAIDEN, GOAEMAL).


Integration Partner System Code and

Integration Partner System Rules


Cross Reference Label and

Partner Integration Code Translation


Grade Code Definition

No special grade codes have been established for use with INGRESS.

SETTING UP RULES AND CODES Section Definition

The Integration Partner Code is the key to flagging sections for reporting to INGRESS. It also identifies which sections are sending and which are receiving.


SETTING UP RULES AND CODES Section Definition

Only the Sending institution can send the Maximum seat count for the shared section. Only the Sending institution can Reserve seats (Projected field) for the shared section.

REVIEW


• Term Code Definition

• Part of Term Definition

• Term Code Translations

• Enrollment Status Codes

• Registration Status Codes

• Integration Configuration Settings

• Integration Partner System Codes and Rules

• Partner Integration Code Translation

• Grade Code Definition

• Section Definition

BANNER

DEFINING SECTIONS, PERSONS, AND

MEMBERSHIPS TO INGRESS



Course Section Data

INGRESS: Define section and perform seat balancing

LMS: Define course and section

Person Data (Instructors & Students) INGRESS: Define student and instructor

LMS: Define student and instructor; create LMS login

Membership Data (Enrollments & Instructor Assignments) INGRESS: Class roster; attendance verification; and grades

LMS: Assign instructor to section; allow/deny access to section for student

Student Demographic Data (eCore)

ZSRGDIS – INGRESS Extract Process



Integration Partner Code is the key!

Identifies sections to be

processed

All instructors assigned to

these sections will be

processed

All students with enrollment

activity in these sections will

be processed



ZSRGDIS

Banner Database


Tables

· Define Sections· Registration Activity· Assign Instructors

To INGRESS



“When should the extract run?”

After defining sections and assigning Integration Partner codes

After any changes have been made to basic section information

After sections are inactivated or reactivated

Remove Partner Integration Code (section remains active in Banner) OR

Change section Status field to an inactive code

Once per day (minimum)


Execute ZSRGDIS through Job Submission (GJAPCTL).

A population selection can be used to limit person data that is pulled;

however, it must be used EVERY time the process is run.





MEMBERSHIPS TO INGRESS ZSRGDIS – INGRESS Extract Process

INGRESS

PROCESSING

INGRESS PROCESSING

Occurs Automatically

Every 10 minutes

Using data extracted by ZSRGDIS, INGRESS will: Read up-to-date enrollment counts from Banner

Add, Inactivate, and Update sections in INGRESS

Update maximum and available seat counts in Banner

Associate sending and receiving sections for a shared class, determine remaining seat count, and allocate 3/4 of the remaining seats equally to all sharing institutions

Seat Balancing

INGRESS PROCESSING

Seat Balancing (example)

Sending Institution

INGRESS

Receiving Institution 1


Enter 20 Seats

Enter 0 Seats

Enter 0 Seats

Sending Institution



(20/3) x 75%

INGRESS PROCESSING

INGRESS



Sending Institution



(16/3) x 75%

Sending Institution

5 Seats Available

5 Seats Available

5 Seats Available


INGRESS PROCESSING

INGRESS



Sending Institution



(4/3) x 75%

Sending Institution

4 Seats Available

4 Seats Available

4 Seats Available


INGRESS PROCESSING

INGRESS



Sending Institution



(1/3) x 75%

Sending Institution

1 Seat Available

1 Seat Available

1 Seat Available


INGRESS PROCESSING

INGRESS



Sending Institution



Sending Institution

1 Seat Available

0 Seat Available

0 Seat Available


INGRESS PROCESSING

Only the Sending institution

can reserve seats

Seat Balancing (cont’d)

INGRESS PROCESSING


Every 6 hours: 9AM, 3PM, 9PM, 3AM

Using data extracted by ZSRGDIS, INGRESS will:

Add new students and instructors in INGRESS

Update student information and registration in INGRESS

Update class rosters in INGRESS

Stage Section, Person, and Membership data and create XML data files for loading into the LMS (1.5 hr. later)

Person and Membership Processing and

XML Data File Processing

INGRESS PROCESSING


Twice per day: 8AM and 8PM

Requires Banner Processing to Receive Data

INGRESS Attendance Load (ZSRIAVR)

INGRESS Grade Load (ZSRIGRD)

Attendance Verification and Grade Push

REVIEW


MEMBERSHIPS TO INGRESS • Seat Balancing

• XML Data File Processing

• Attendance Verification and Grade Push

GOVIEW

INGRESS

FACULTY CONSOLE

Attendance Verification

Attendance

verification

entries are

distributed to the

students’ home

Banner

environments

automatically.

INGRESS FACULTY CONSOLE

INGRESS FACULTY CONSOLE Midterm and Final Grades

Midterm and

Final Grades are

distributed to the

students’ home

Banner

environments

automatically.

REVIEW

INGRESS FACULTY CONSOLE

• Attendance Verification

• Midterm and Final Grades

INGRESS

ADMINISTRATOR CONSOLE

INGRESS ADMINISTRATOR CONSOLE Messages

INGRESS ADMINISTRATOR CONSOLE Reporting

INGRESS ADMINISTRATOR CONSOLE Reporting – Section Report

INGRESS ADMINISTRATOR CONSOLE Reporting – Section Report (cont’d)

INGRESS ADMINISTRATOR CONSOLE Reporting – Section Report (cont’d)

INGRESS ADMINISTRATOR CONSOLE Reporting – Class Roster Report

INGRESS ADMINISTRATOR CONSOLE Reporting – Class Roster Report (cont’d)



INGRESS ADMINISTRATOR CONSOLE Reporting – Attendance Verification & Grade Report

INGRESS ADMINISTRATOR CONSOLE Reporting – Attendance Verification & Grade Report (cont’d)

INGRESS ADMINISTRATOR CONSOLE Reporting – Attendance Verification & Grade Report (cont’d)

INGRESS ADMINISTRATOR CONSOLE Reporting – Shared Course Sections Report

INGRESS ADMINISTRATOR CONSOLE Reporting – Shared Course Sections Report (cont’d)

INGRESS ADMINISTRATOR CONSOLE Reporting – Shared Course Sections Report (cont’d)

INGRESS ADMINISTRATOR CONSOLE Reporting – Class Billing Report

INGRESS ADMINISTRATOR CONSOLE Reporting – Class Billing Report (cont’d)

INGRESS ADMINISTRATOR CONSOLE Reporting – Class Billing Report (cont’d)

INGRESS ADMINISTRATOR CONSOLE Reporting – Active Receiving w/o Active Sending Report

INGRESS ADMINISTRATOR CONSOLE Reporting – Active Receiving w/o Active Sending Report (cont’d)

INGRESS ADMINISTRATOR CONSOLE Reporting – Active Receiving w/o Active Sending Report (cont’d)

INGRESS ADMINISTRATOR CONSOLE Reporting – Student Analytics Report

INGRESS ADMINISTRATOR CONSOLE Reporting – Student Analytics Report (cont’d)



INGRESS ADMINISTRATOR CONSOLE Settings

Banner is unavailable/available notifications.

INGRESS ADMINISTRATOR CONSOLE Seat Management

INGRESS ADMINISTRATOR CONSOLE Seat Management (cont’d)

REVIEW

INGRESS ADMINISTRATOR CONSOLE

• Messages

• Reporting

• Section Report

• Class Roster Report

• Attendance Verification and Grades Report

• Shared Courses Section Report

• Class Billing Report

• Active Receiving without Sending Report

• Student Analytics Report

• Settings

• Seat Management

BANNER

LOADING INGRESS

ATTENDANCE VERIFICATION DATA

Instructors enter attendance verification data through the INGRESS Faculty Console

Data are pushed down to the intermediate tables to await processing by the institution

Banner processing involves 2 GaMod processes: ZSRIAVR and ZHRNOSH

ZSRIAVR – INGRESS Attendance Verification Load

LOADING INGRESS



ZSRIAVRAnd

ZHRNOSH

Banner Database


Tables

Results: Registration

Status Code is updated

From INGRESS

Execute ZSRIAVR through Job Submission (GJAPCTL).

Results: Loads data into temporary tables ZTRNOSH and

ZTRNOSS where it is held for later processing by the ZHRNOSH

process. Only loads records for absent students.


LOADING INGRESS



LOADING INGRESS


INGRESS courses processed by the INGRESS Attendance Verification Load process

(ZSRIAVR) will always display a ‘Y’ in the ‘Ver’ (verified) column in the ZHANOSH form

ZHANOSH – Attendance Verification Form

LOADING INGRESS


Execute ZHRNOSH through Job Submission (GJAPCTL).

Results: Processes data in the ZTRNOSH & ZTRNOSS tables; updates registration status code in course sections for absent students.

ZHRNOSH – Attendance Verification Process

LOADING INGRESS



LOADING INGRESS



LOADING INGRESS


REVIEW

LOADING INGRESS ATTENDANCE

VERIFICATION DATA

• ZSRIAVR – INGRESS Attendance Verification Load

• ZHANOSH – Attendance Verification form

• ZHRNOSH – Attendance Verification Process

BANNER

LOADING INGRESS GRADE DATA


Instructors enter grades data through the INGRESS Faculty Console

Data are pushed down to the intermediate tables to await processing by the institution

Banner processing involves one GaMod process: ZSRIGRD

ZSRIGRD – INGRESS Grade Load INB Banner and

SSB Banner

ZSRIGRD

Banner Database


Tables

Results: Grades posted

From INGRESS


Execute ZSRIGRD through Job Submission (GJAPCTL).

Results: Posts grades in Banner.

ZSRIGRD – INGRESS Grade Load




View loaded grades on the Class Roster form (SFASLST).


REVIEW

INGRESS GRADE LOAD

• ZSRIGRD – INGRESS Grade Load

BANNER

CLEARING THE INGRESS LOG TABLE


Over a period, the log table accumulates a large

number of entries, many of which are no longer

needed for troubleshooting purposes over time.

ZSRCLRL can be run at any time during the term

as frequently as needed.

ZSRCLRL – INGRESS Log Table Clearing Process


Execute ZSRCLRL through Job Submission (GJAPCTL).

Results: Deletes entries from the INGRESS log table, ZSRSMGL, that

were generated on or prior to the date supplied as the date

parameter.




REVIEW

INGRESS LOG TABLE CLEARING PROCESS

• ZSRCLRL – INGRESS Log Table Clearing Process

TRAINING ROADMAP

http://www.usg.edu/georgia_best/training/georgiabest_etraining

INGRESS Just-In-Time YouTube Tutorials https://sharepoint.bor.usg.edu/team_sites/ingress/Lists/Just%2

0in%20Time%20YouTube%20Tutorials/AllItems.aspx

Banner Components of INGRESS User Doc http://www.usg.edu/georgia_best/user_docs/gamods8_34_3_

INGRESS_userdoc.pdf

ADDITIONAL ITS RESOURCES & SUPPORT

https://sharepoint.bor.usg.edu/team_sites/ingress/Lists/Just in Time YouTube Tutorials/AllItems.aspx



http://www.usg.edu/georgia_best/user_docs/gamods8_34_1_INGRESS_userdoc.pdf



WHERE CAN I FIND HELP?

http://www.edu1world.org/USG

Community Sources

Authoritative Sources

http://www.usg.edu/georgia_best https://ellucian.force.com/clients/home/home

https://ecommunities.ellucian.com/welcome

WHERE CAN I FIND HELP?

All USG GeorgiaBEST customers have access to Ellucian’s On-Demand Subscription Library.

Access baseline training on your own schedule

Contact the ITS helpdesk ([email protected]) for access information

Additional training is available on the GeorgiaBEST website: http://www.usg.edu/georgia_best/training

mailto:[email protected]

http://www.usg.edu/georgia_best/training

http://www.usg.edu/georgia_best/training

MORE INFORMATION and SUPPORT

For an URGENT BUSINESS IMPACT issue, contact the ITS Helpdesk

immediately at 706-583-2001 or 1-888-875-3697 (toll free within

Georgia).

For a NON-URGENT issue, contact the ITS Helpdesk via (1) the

Self-Service Support website at

http://www.usg.edu/customer_services (User ID and password

required. Contact ITS Helpdesk to obtain login credentials.) or (2)

Email [email protected].

For ITS product and service status updates, go to:

http://status.usg.edu/. Additional information is available at the ITS

Service Level Guidelines and Maintenance Schedule:

http://www.usg.edu/customer_services/service_level_guidelines/.

QUESTIONS?

Documents

INTRODUCTION TO INGRESS - University System of Georgia · DATA FLOW BASICS Banner Database INGRESS Database GoVIEW Institutional Banner Environment INGRESS Environment Learning Management