Introduction to Blue Card Manager Scout Management Software
LLC
Slide 2
This course sequence for this training will cover the
following: Blue Card Manager for Windows Desktop Blue Card Manager
for Windows Tablets Introduction Scout Management Software LLC
Slide 3
Blue Card Manager is designed to improve the experience of
merit badge counselors teaching merit badges in large groups
Reduces time counselors spend on paperwork Prints typed blue cards
much faster than writing by hand, and with fewer errors Generate
reports of merit badge progress for event organizers Quickly
generate summary reports for scout units after the event Purpose of
Blue Card Manager Scout Management Software LLC
Slide 4
Part 1: Using Blue Card Manager for Windows Desktop Scout
Management Software LLC
Slide 5
Lesson 1: Terminology and Introduction Basic terminology used
in Blue Card Manager and an overview of the program Lesson 2:
Recording Scout Information for Your Merit Badge Classes Learn how
to track scout progress and attendance for your classes Lesson 3:
Printing Blue Cards Learn how to print blue cards from the program
Lesson 4: Report Generation and Export Learn how to generate Excel
and CSV Reports Training Outline Scout Management Software LLC
Slide 6
Learn Blue Card Managers user interface Learn and understand
the basic file types used by Blue Card Manager Learn and understand
the basic operation of Blue Card Manager Lesson 1: Objectives Scout
Management Software LLC
Slide 7
Merit Badge Template File File Extension:.mbt Used to store
merit badge requirements for creating Mastersheet files Mastersheet
File File Extension:.msf Primary file type used by Blue Card
Manager Used to store scout information and requirements completed
Divided into pages, each page is used for one merit badge class
File Types Used Scout Management Software LLC
Slide 8
Introduction to the Blue Card Manager Interface Scout
Management Software LLC Current Page Number Next/Previous Page
Title of Page Application Menu Create/Edit Merit Badge Templates
Generate ReportsMerit Badge Name Print Blue Cards Print Mastersheet
Add Scout to Mastersheet
Slide 9
Blue Card Manager is used to reduce time spent on paperwork by
merit badge counselors at large scouting events Blue Card Manager
primarily uses 2 file types, the merit badge template file and the
Mastersheet file Lesson 1: Wrap-up Scout Management Software
LLC
Slide 10
Learn how to create a Mastersheet Learn how to add scouts to
the Mastersheet Learn how to track scout progress in your classes
Learn how to track attendance in your classes Lesson 2: Objectives
Scout Management Software LLC
Slide 11
In order to create a Mastersheet, you must first create a Merit
Badge Template This template can then be reused to create other
Mastersheets for the same merit badge Instructions 1.Navigate to
the MB Templates tab and click New 2.Add requirements and select a
Merit Badge 3.Click Save 4.Name the file 5.Click Save Create a
Merit Badge Template
Slide 12
Scout Management Software LLC A Mastersheet is used to scout
information, attendance, and requirements completed Instructions
1.Navigate to the Application Menu 2.Click New Mastersheet. 3.Find
a Merit badge Template you created earlier 4.Click Open 5.Save the
Mastersheet Create a Mastersheet
Slide 13
Click Add Scout Enter Information All fields are optional
except for Scout Name Fields correspond to fields on a BSA merit
badge application form Both scout name and troop # are required to
upload records to web portal Click OK Add an Individual Scout to
the Mastersheet Scout Management Software LLC
Slide 14
There are 3 different ways to check off requirements in Blue
Card Manager: Check off a requirement by clicking the check box
under the column of the requirement Check off a requirement for all
scouts on the page by double clicking the requirement Mark off all
requirements for a scout by right clicking, and select Mark As
Complete The tooltip of a checked requirement box shows the date
the requirement was marked as complete Scout line turns green when
all requirements are completed Check Off Requirements
Slide 15
Scout Management Software LLC At many camps, class attendance
is tracked to let unit leaders know their scouts are going to the
classes they are supposed to. Blue Card Manager can handle track
this too. Click Attendance on the Home ribbon Check the check box
for the current day attended next to each scout Double clicking the
day label above each column will check the boxes for that day for
every scout listed in that column Take Attendance Day label
Slide 16
Lesson 2: Wrap-up Scout Management Software LLC
Slide 17
Learn how to Print Blue Cards on cardstock and official BSA
stock Lesson 3: Objectives Scout Management Software LLC
Slide 18
Blue Card Manager can print blue cards one of two ways: On
Official BSA Blue Cards On generic cardstock found at any office
supply store The fastest way to mass print blue cards is on generic
cardstock The cardstock option prints prefilled duplicates of the
official BSA Merit Badge Application Form #34124 Make sure your
printer is configured for duplexing if you are using cardstock
Printing Blue Cards Scout Management Software LLC
Slide 19
BSA Stock Printing Instructions 1.On the Home ribbon, under the
Printing heading click Blue Cards 2.Select Official BSA Stock from
the dropdown 3.Select a counselor to be printed on the blue cards
from the dropdown in the lower left 4.Feed the blue card into the
manual feed-slot with the barcode facing out 5.Click Print Front
6.Reinsert the blue card without changing its orientation 7.Click
Print Back 8.Click Next Scout and repeat Steps 4-7 Blue Card
Manager can fill out standard BSA Blue Cards from nationals using
the manual feed slot of the printer This process uses the standard
BSA Merit Badge Application Form #34124 This process is not as time
efficient for printing blue cards for large groups. It is
recommended to use cardstock for groups of more than 25 scouts.
Printing Blue Cards on Official BSA Stock Scout Management Software
LLC
Slide 20
Advantages of Cardstock vs BSA stock Faster print speed 75%
cheaper vs. official stock: $0.02 per card vs. $0.08 per card
Ability to print blue cards for up to 30 mastersheets at once
Printing on cardstock has several more print options than BSA stock
Printing Blue Cards on 8.5 x 11 Cardstock Cardstock Printing
Starting Instructions On the Home ribbon, under the Printing
heading click Blue Cards Select Generic Cardstock from the dropdown
Choose which group of scouts to print Select a counselor to be
printed on the blue cards Click the Printer icon in the upper left
to print
Slide 21
Blue Card Manager can print blue cards much faster than filling
out by hand Printing blue cards on generic cardstock is cheaper
than using official BSA forms Make sure your printer is configured
for duplexing if you are using cardstock Lesson 3: Wrap-up Scout
Management Software LLC
Slide 22
Learn about Blue Card Manager reports Lesson 4: Objectives
Scout Management Software LLC
Slide 23
Available General Report Types Mastersheet Export Attendance
(All Scouts) Attendance (By Troop #) Mastersheet Export (By Troop
#) Compiled Report Types Area Report Troop Progress Report Blue
Card Manager can generate several basic reports in either MS
Excel.xlsx format or CSV Not all reports are available in both
formats Reports
Slide 24
Blue Card Manager can be used to increase the speed that Merit
Badge paperwork such as requirement tracking and blue cards can be
done Reducing time on paperwork makes Merit Badge events more
enjoyable for all involved Blue Card Manager can be used to quickly
generate summary reports after the event to distribute to scout
units Summary of Desktop Training Scout Management Software
LLC