Introduction of various Stamps and OSIS

Gajendra Singh

AAO

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Stamps Non-postal stamps stocks are received from the India

Security Press Nasik by this point through personaldelivery, and thereafter it is distributed in the entireState in different District Treasury Offices as per theirrequirements.

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Type of Stamps Non-judicial stamp paper

Judicial Stamp Paper

Revenue Stamps

Court Fees Stamp Label

Insurance Stamps

Share Transfer Stamps

Franking print

E-stamping

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Non-judicial stamp paper

For the sales, purchase, transfer of building, land likeimmovable properties in the transfer, mortgage etc.Moreover, the agreements, affidavits, loan security andetc. dealings there is use of non-judicial stamp paper.At present the non-judicial stamp papers of value

Rs. 50 | Rs. 100 | Rs. 500 | Rs. 1000 | Rs. 5000 | Rs.10000 | Rs. 15000 | Rs. 20000 and Rs. 25000 areavailable.

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Judicial Stamp Paper

In the court proceedings the court fees stamp paper isused. Court fees stamp paper of

Rs. 50 | Rs. 100 | Rs. 200 | Rs. 300 | Rs. 500 | Rs. 1000 |Rs. 3000 | Rs. 5000 and Rs. 25000 are available.

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Court Fees Stamp Label

These stamps are affixing stamps, the use of the sameis made on the applications used before the Court andCollector and Additional Collector. The said stamps ofvalue

Rs. 1 | Rs. 2 | Rs. 3 | Rs. 4 | Rs. 5 | Rs. 10 and Rs. 20 areavailable.

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Revenue Stamps

In the entire State Rs. 5000 or more amount oftransactions the revenue stamps are signed and thedocument has to be executed. The revenue stamp ofRs. 1 value is available.

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Insurance Stamps

The Insurance Companies are selling the policy onwhich the insurance stamp is used. Insurance stampsof value

Rs. 1 | Rs. 2 | Rs. 5 | Rs. 10 | Rs. 20 | Rs. 50 | Rs. 100 | Rs.500 | Rs. 1000 are available.

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Share Transfer Stamps

In the event of shares sales – purchase or transfer theuse of the stamp is made. share transfer stamps ofvalue

Rs. 1 | Rs. 2 | Rs. 5 | Rs. 10 | Rs. 50 | Rs. 100 and Rs. 200are available.

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Franking print

For making use of such type of stamps if thegovernment authorized stamp vending office hasstamp machine available then on the documentproduced the necessary amount franking print can beimpressed.

Moreover, if there is demand of the same by the banks,loan granting private company etc. then specialadhesive stamps franking license is also issued by theRegistration of Stamps Department.

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E-stamping

e-Stamping system is web based secured system ofpaying stamp duty to the Government. e-Stamp which‘replaces’ the stamp paper is highly secure and tamperproof.

Central Government has authorised Stock HoldingCorporation of India Limited (SHCIL) to act as the soleCentral Record keeping Agency (CRA) forimplementing eStamping across the country.

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E-Stamping cont… The e-stamping developments in the state of

Rajasthan can be described as under :

e-Stamping was launched on July 22nd, 2011. Presentlye-Stamp facility covering Rajasthan High Court, Jaipur& Jodhpur, all the 33 districts of Rajasthan at 429 SubRegistrar offices, 1067 ACC Stamp Vendors and 128bank branches

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Important links igrs.rajasthan.gov.inFees master

fees_new.pdf

stamp value circular.pdf

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Online Stamps Inventory System

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OSIS A web based Online Stamps Inventory System (OSIS)

is an integral part of IFMS.

This is an e-Governance initiative for effective and timely inventory management of stamps.

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Purpose of OSIS It helps the operating officials for smooth operation of

the OSIS - Online STAMPs Inventory System as itincludes all functions for creating demands,challans, issue and receiving of stamps, sales andreports as well.

At the same time it would facilitate StateGovernment to monitor/ control the overallStamps Inventory System.

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Scope of OSIS It will be used by Stamp clerks, Jr. accountants/

Accountants, Treasury/Sub-Treasury officer, Depot,Directorate of Treasuries and Accounts, Registration &Stamps Department, Ajmer (I.G.) officials. It would behelpful in enabling following services:

I. Online Submission of demand and issue, receive againstdemand at Treasury / Sub – Treasury Level.

II. Online availability of Stamps. III. Double Lock and Single Lock facility. IV. Online Challan Preparation and Issue Stamps to

Vendor/Individual/Ex-Officio. V. Preparation of required reports.

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Features of OSIS and Modules Product Features Demands Preparation & Forwarding to Concern Officer. Online Receiving & Issuing of Stamps at Treasury / Sub Treasury / Depot Level. Performance & Pendency Monitoring. Vendor’s Information Management. Alerts for pending work. Stamp to whom it is delivered. MIS Reports.

Modules covered in the software: Stock Module Stamps Demand Module Stamps Issue Module Stamps Receiving Module Stamp Sales Module Master Maintenance MIS Reports

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Type of Users and Responsibilities

There are four types of users for the Online STAMPs Inventory System -OSIS on the basis of application flow.

(1) Jr. Accountant / Clerk Level Users o Users at Treasury / Sub-Treasury Office

(2) Accountant Level Users o Users at Treasury office

(3) Nodal Officer Level Users (Treasury Officer /Sub Treasury Officer)

o Users at Treasury/Sub Treasury Office/ Depot Level

(4) Inspector General(I.G.) Level user o User at Registration & Stamps Department, Ajmer

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Responsibilities of Jr. Accountant / Clerk Level Users:

Basic & First level data entry is being done by Jr.Accountant/ Clerk for each transaction into the system

Jr. Accountant/Clerk can

a. Prepare demand note.

b. Prepare sales challan for issuing stamps to vendors,individuals and ex-officio.

c. Keep the track of Stamp Serial No details.

d. Do the Opening stock entry.

e. Input of issuing stamp quantity against demand.

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Responsibilities of Accountant Level Users:

Activities to be done by Accountant.

a. Verification of demand note before sending to I.G., Ajmer

b. Verification of Challan for vendors, individuals, Ex-officio.

c. Withdrawing stamps from double lock to single lock for sales and vice versa.

d. Opening Stock entry.

e. Verification of Daily Closing stock, Serial No. Details & Single Lock Transactions.

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Responsibilities of Nodal officer Level Users:

Treasury / Sub Treasury Officer will act as Nodalofficer and involved in the following activities

a. Maintenance of users in District/Treasury.

b. Freezing & finalizing all types of transactions (e.g.demand, issue, receiving, sales etc.) done by Jr.Accountant/Clerk or accountant level users earlier.

Each user would be allotted a login Id andpassword with a fix Role to access the application.

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DFD (Data Flow Diagram)of Stamps Module

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IG Stamps Ajmer

Treasury

Sub-Treasury

Vendor/ Individua

l

DemandDemand

Demand

Demand

Supply

Supply Supply

Deliverables:-• Online submission of demand

– By Treasury to I.G. stamps

– By Sub-Treasury to Treasury

• Online availability of Stamps

• Double lock to single lock facility

• Online challan preparation and issue of stamps to:– Stamp Vendors

– Individuals

– Ex-Officio (Banks/Insurance Companies)

• Preparation of required reports

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Process of Stamps Module

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Step – 1 (Challan generation) Challan is generated and amount is deposited in bank

manually (cash/cheque)

Challan is generated and Payment is Deposited through online banking

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Step – 2 ( Challan Entry) Challan Entry is done by stamp clerk in:

Vendor sale

Individual sale

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Step - 3 Verification of Challan with bank scroll.

(1st July 2017 verification not required as it can be defaced in e-gras login of the concerned treasury)

Scroll date is entered (the current date)

Preparation of Vendor sale scroll date wise.

Stamps are withdrawn from double lock according to above report.

Stamps are transferred from double lock to single lock.

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Step – 4 (Issue of stamps) Serial numbers of Stamps are feeded in Sale – Update

serial number field.

Treasury Officer / Sub-Treasury Officer freezes the sale using his login.

Stamps are distributed to stamp vendors / individuals and ex-officio according to scroll register ( vendor wise / individual wise )

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Reports Stock Report:

Current Stock Status Item wise transaction Plus – Minus memo

Demand Report: Demand Note Demand Register

Issue Report ( Issue to Sub Treasuries) Stamp Recommendation Receipt Issue Register

Receiving Report: Stamp Receiving Register Item wise

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Reports cont….. Sales Report:

Print Challan (Invoice is printed, signature of the receipting person is taken on this report)

Scroll Register

Single / Double Lock Register

TE Entry Report ( Special Adhesive to NJ Stamps)

Item wise sale ( vendor / individual)

Issue Serial Number Detail

Vendor Master

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Benefits of Stamp Module:- Effective Planning, Monitoring and Distribution of Stamps.

Better Decision Support System.

Hassle free vendor management.

Identification of duplicate vendors.

Identification / alert for expired licensees vendors.

Preparation of Plus-Minus memo at treasuries / sub-treasuries level.

Information about a particular issued stamps to whom.

Online Demand Generation & Supply of stamps.

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