INTRODUCTION...FO1 First Quarter CY 2013 Narrative Report of Accomplishments Page 1 First Quarter, 2013 Narrative Report of Accomplishments DSWD Field Office 01, City of San Fernando,

FO1 First Quarter CY 2013 Narrative Report of Accomplishments Page 1

First Quarter, 2013 Narrative Report of Accomplishments DSWD Field Office 01, City of San Fernando, La Union

INTRODUCTION This quarter started with series of activities pertaining to situation analysis, planning and budgeting, implementation, and monitoring and evaluation of the social protection programs and projects of the Department here in Region 1. It highlighted the crafting of plans and budget proposals of the organization and the sectors we serve, monitoring of compliance to set standards and to ensure effective and efficient implementation of various programs and services, partnership and convergence efforts within the organization and with the partners from other regional line agencies, civil society organizations, the state universities and colleges, private institutions and organizations, and the people’s organizations of the different sectors. All these accomplishments were influenced by the commitment of the entire staff and officials who have committed to make things happen even amidst some difficulties. Important to note also was the celebration of the Women’s Month where the FO as the new leader of the Region 1 Advocates for Gender Equality (RAGE-1), a group of government offices whose desire is to attain gender equality in the government and in the entire Region 1, successfully marched for GAD’s cause and committed themselves to pursue gender equality at all times. It gave the FO an opportunity to advance the attainment of its goals along gender and development in partnership with the members of the RAGE-1. As committed, clients and beneficiaries were served faithfully through the social protection and welfare programs, projects and services. The implementation of the DASULO faced the challenge of bringing those households at the survival and subsistence levels of well-being, towards self-sufficiency. With the implementation of the feeding program for day care children and social pension for indigent senior citizens, as well as other community and center-based services, for sure these clients gained a lot from the “matapat, mahusay, at magiliw” service of the rank and file through the leadership of the Regional Management Committee. Below are the details of the accomplishments for the quarter. HIGHLIGHTS OF THE ACCOMPLISHMENTS Major Final Outputs (MFOs)

I. MFO 1 – Services Relating to Formulation and Advocacy of Policies, Plans and Programs

Formulation of Plans and Situationer The Field Office has facilitated the preparation of all sectoral plans for 2014 and made revisions on the 2013 sectoral plans based on need. For this quarter, partner


agencies were also requested to submit their 2014 plans for the sectors for integration to the regional sectoral plans. The revised 2013 sectoral plans were submitted to the PDPB while the 2014 plans will be submitted as per timeline. The planned consultation with the local social welfare and development officers along the preparation and updating of the SPDR was postponed due to conflict of schedules with other activities involving the LGUs, particularly with the same target participants. Sectoral Plans Implementation A meeting of the Regional Social Development Committee (RSDC), a sectoral committee of the Regional Development Council (RDC) that was chaired by the DSWD Regional Director, was conducted last march 19, 2013 at the ORT Multi-purpose Cooperative, City of San Fernando, La Union. This was participated in by members and representatives of the committee from the NCIP, OWWA, NAPC-Women Sector, LEAF, Inc, RAGE-1, CFC, PHIC, CHED, DOST, NEDA, DAR, HUDCC, NYC, PIA, NFA, CHD-1, NNC, CDA, TESDA, DTI, DOLE, ITRMC, DSWD, DepED, PSR-Health, DPWH, and DILG. One of the agenda was the External Convergence. During the meeting, it was agreed that a request be made for the RDC to enjoin all Regional Line Agencies, NGOs, LGUs and Private Organizations and all stakeholders to support convergence strategy and implement poverty reduction programs in partnership with the DSWD. As for the different sectors the DSWD FO has served, the following are the accomplishments. Children Sector There has been no other activity for the children sector except that of the preparation of plan and those programs being implemented by the FO such as the Supplementary Feeding Program, and the provision of assistance to community and center-based clients. Youth Sector For this quarter, mobilization of Pag-Asa Youth Association of the Philippines (PYAP) in the conduct of monitoring of the DSWD core social protection programs was done. This activity covers 120 unemployed or underemployed skilled youth who are 18-24 years old and a member of the PYAPI. The schedule of employment is ten youths per month for five days work in a month following the Cash-for-Work (CFW) scheme. The amount of stipend is 75% of the wage per region which is equivalent to Php189.75) Accomplishment reports and daily time records are accomplished to support the stipend. In preparation for this activity, the process flow of the program was made. Assessment of LGUs with active PYAP followed. As a result, nine LGUs were able to


submit a total of 120 youth for the said program. These are Burgos, Ilocos Norte, Laoag City, Sugpon, Ilocos Sur, San Fernando City, San Carlos City, Urdaneta City, and Bolinao, Pangasinan. Further, a coordination meeting with the concerned LGUs was done for them to recommend PYAP members to be involved in the project. Orientation of PYAP beneficiaries and City Links was then made, to explain to them the details of their work. The orientation was conducted in San Fernando City and Candon City last March 14, 2013 and March 18, 2013, respectively. The first 10 PYAP members were mobilized for the month of March 2013 were from the City of San Fernando. They assisted the 3 City Links in the administration of SWI, conduct of Family Development Sessions, data banking activities and other clerical works. Women Sector The Kalipunan ng Liping Pilipina Nasyonal, Inc. (KALIPI Nasyonal, Inc.) met last March 26-27, 2013 at the Baluarte Zoo, Vigan City, Ilocos Sur. This was hosted by the Provincial Government of Ilocos Sur. The women conducted the election of their new set of officers for CY 2013-2014. The new set of officers of the Regional KALIPI Nasyonal, Inc. were Ms. Consolacion Penuliar of Pangasinan (President), Ms. Lourdez Baquiran of Vigan City (Vice President), Ms. Tina Evangelista of Urdaneta City (Secretary), Ms. Natividad Henson of San Carlos City (Treasurer) and Ms. Nida Lee of Candon City (Auditor). During the meeting also, the first module (Personality Enhancement) of the Enhanced Modular Packages for Women was discussed. One of the noteworthy events for this quarter was the celebration of the Women’s Month. The kick-off activity was conducted on March 8, 2013 in observance of the International Women’s Day. As the new leader of the Region 1 Advocates for Gender Equality (RAGE-1) the FO facilitated the conduct of the Walk for GAD 2013. This was participated by 29 agencies with 406 participants. The around 4 kilometers walk along the national highway, thanksgiving mass, induction of RAGE-1 officers for 2013-2014, and a Forum on GAD were conducted throughout the day. The mass was administered by the PNP chaplain. Right after, the new set of Officers from the DSWD (President), the CSC (Vice President), the NSCB (Treasurer) along with the NEDA, DepED, and CHR took oath before the members and participants to ensure gender equality. The inducting officer was the RTC Clerk of Court VI, Atty. Raquel Dulay Estigoy – Andres. The event ended with the Forum on GAD. The topic discussed was “Men’s Responsibility in the Reproductive Health Policy” where men should get involved in family planning, prevention of STIs/HIV transmission, and violence against women was emphasized by the resource person who is also the MOVE DSWD Chapter FO1 Vice President, Mr. Melecio C. Ubilas, Jr. Also in line with the women’s month celebration, the MOVE DSWD Chapter conducted advocacy activities at the ITRMC and CSC last March 13 and 22, respectively. The advocacy centered on men’s role in the eradication of violence against women and their children and the organization of the Men Opposed to Violence against women Everywhere (MOVE) in their respective agencies. The advocacy was led by Mr. Benjamin F. Baldo, the MOVE DSWD Chapter FO1 President.


A symposium on GAD was also conducted and participated in by 96 new staff of the Pantawid Pamilyang Pilipino Program. The symposium topic discussed was Gender-based Response during Emergencies. This was conducted last March 27, 2013 at the ORT Multi-purpose Cooperative. Persons with Disabilities (PWD) Sector A Regional Stakeholders Consultation on “Make The Right Real for Persons With Disabilities” cum Regional Committee on Disability Affairs (RCDA) meeting was conducted last February 5-6, 2013 at the Lay Formation Center, Dagupan City. This was a cluster consultation with regions I, II, III & CAR facilitated by the NCDA in preparation for the crafting of the Philippine Plan of Action for PWDs for 2013 -2022 based on the Incheon Strategy. This was participated in by the PWD Regional Focal Persons, LGUs, members of the RCDA and PWD Leaders/PDAO. Discussion circled around the Incheon Strategy to bring into reality PWD’s basic rights which resulted into the development of regional goals and targets. Specifically, the Incheon Strategy has 10 related goals, 26 targets and 50 indicators which shall be implemented from 2013 to 2022. This was discussed thoroughly by the NCDA Executive Director, Ms. Carmen Zubiaga. On the other hand, the RCDA meeting focused on the discussion of the functions of RCDA which resulted to the creation of 5 sub-committees. The following are the RCDA sub-committees and its chair:

Advocacy Committee - chaired by the PIA as the Lead Convenor

Accessibility of Built Environment, Transport & IT Committee – chaired by the DPWH

Training and Livelihood/employment- chaired by the DOLE

Justice Committee - chaired by the DOJ

Education Committee – chaired by the DepED, and

Health Committee chaired by the DOH A brief orientation on RA 10070, also known as “An Act Establishing an Institutional Mechanism to Ensure Implementation of Programs and Services for PWDs in Every City and Municipality was done during the consultation. The Search for the 2013 Ms. Wheels, Signs and Visions at the regional level was made during the Regional Association of Persons/Women with Disability (RAPWD/RAWWD) Meeting last March 21, 2013 at the ABC Hall of the City of San Fernando, La Union. Of the seven candidates, 4 were sent to Tahanang Walang Hagdanan for a Training of Trainers on Disaster Preparedness for WWDs last March 24, 2013. The following day, they went to the Sky Dome at the SM North for the pageant. All the candidates were found to have remarkable talents. Regarding the RAPWD and RAWWD meeting, this was attended by Regional Director Jun Castillo who assured the PWDs of support in the implementation of their planned activities. He mentioned further that they shall take part and get involved in decision making, monitoring and lobbying for the realization of their goals, making their rights into reality.


Senior Citizens Sector Meeting was conducted to strengthen the Regional Federation of Senior Citizens Association of the Philippines (RFSCAP). This was done last February 12, 2013 at the Municipality of Narvacan, Ilocos Sur. Other activities conducted for the sector were on the implementation of the Social Pension for the Indigent Senior Citizens program. Filipino Family Sector Activities for the Filipino family sector were focused on the implementation of the core social protection programs such as the Pantawid Pamilyang Pilipino program, Sustainable Livelihood Program, along with the Adoption and Foster Care program and disaster management program were conducted. Report on the Family Drug Abuse and Prevention Program was also prepared and submitted as requested by the Bureau concerned. Commented Guidelines No draft guidelines were commented during this quarter. Monitoring of National Laws Implementation The FO Planning Unit was not able to conduct monitoring activities due to many intervening tasks and activities. No report on the monitoring of national laws was also submitted by other units. Research Development Assessment of the Social Pension Program This research which aims to assess the implementation of the Social Pension program in terms of reaching the target beneficiaries was conducted by the PDPB with the assistance of the FO. The assessment was conducted in San Fabian, Pangasinan last February 12, 2013. A total of 20 social pensioners were interviewed. Most of the respondents were very thankful for the social pension program and hoped that it would be sustained. Most of the suggestions were to increase the amount of monthly social pension. These respondents were also asked how they spent their pension and eighteen said that they spent it for food and medicines. Of the total pensioners, 18 still preferred the actual onsite payout while two suggested for a door-to-door payment.


Utilization of the Emergency Assistance Program of LGUs in 2008 The implementation of the research has been continuously conducted. FO Staff were conducting house to house assessment in the target LGUs. Target for completion of said research will be by the second quarter. Program Development Agsugpon Tayo Training of host families scheduled on March 25-26, 2013 was postponed on April 1-2, 2013. This training is about parenting adolescents and techniques on how to become effective host parents. Resource persons were trained on the Parenting the Adolescents Manual (PAM). Enhanced Empowerment and Reaffirmation of Paternal Abilities (ERPAT) The National Coalition of Chaplains of the Philippines (NACPHIL) Region 1 and DSWD continued to strengthen their partnership in the implementation of the ERPAT in the different LGUs in Region 1. Three training of Father Volunteers were conducted in Sarrat, Ilocos Norte, Bible Baptist Church and New Life Baptist Church in San Juan, La Union last February 1-2, 8-9, and 14-15, 2013, respectively. In addition, four organizations signed MOA with the DSWD Regional Director last March 26, 2013 for the implementation of the ERPAT. These are the North Luzon Baptist Pastors and Preachers Fellowship of Ilocos Norte, Ilocos Sur, La Union and Pangasinan. Recovery and Reintegration Program for Trafficked Persons (RRPTP) Three advocacy symposia on Republic Act 9208 and other related laws such as RA 9262, RA 9775, RA 7610 and Anti-Child Labor Law were conducted in San Carlos City, Dagupan and Calasiao, Pangasinan. These activities served as venues for the participants to share their views, feelings and experiences relative to human trafficking, violence against women and child abuse and child labor. The Regional Inter-Agency Committee Against Trafficking – Violence Against women and their Children (RIACAT-VAWC) first quarter meeting was conducted last March 7, 2013. It served as venue for members to discuss and share their 2012 accomplishments and 2013 action plans. A total of 32 trafficking survivors were served by the FO this first quarter of 2013. Most of them are residents of the Province of Ilocos Sur (25), four (4) from Pangasinan, and 3 from other regions.


II. MFO 2 – Standards Setting, Licensing and Accreditation Commented Guidelines No guidelines along standards were commented during this quarter. SWDAs/SWAs Assessed for Registration, License/Accreditation Three Social Welfare Agencies (SWAs) were issued with Certificates of Registration and License this quarter. These are the Millennium Women’s League Inc. and the Saint Benedict Foundation for Children and Aging. The Millennium Women’s League Inc. operating in La Union was issued Certificate of Registration as Auxiliary Social Welfare Agency – People’s Organization and Resource Agency which aims to extend excellent social services to the marginalized women by capacitating them with learning opportunities that will empower them to make decisions, engage in productive activities and to participate actively in community affairs. In addition, The Saint Benedict Foundation for Children and Aging, a community-based agency catering to disadvantaged children, senior citizens, families and communities in La Union, along with the Shekinah Home Dingras Ilocos Norte Inc., a center-based agency for abandoned babies and street children with ages 0-5 years old that operates region-wide, were also issued Certificates of Registration and License. Moreover, the Baluarte Zoo Foundation Inc. (renewal) and the Basic Early Balance Experiences Inc. (new), both implementing community based services have also applied for registration and license to operate but there are still requirements they need to comply. Furthermore, assessment of the existence and extent of operation of the GMA Kapuso Foundation, of GMA Dagupan was conducted. The assessment report was forwarded to the Standards Bureau as basis for the issuance of registration and license. In addition, the Little Sisters on the Poor – St. Joseph Home for the Elderly and Shekinah Home Dingras, Ilocos Norte Inc. were pre-assessed for accreditation and provided with technical assistance for them to work on to comply with the requirements. Assessment/Accreditation of Centers and Service Providers

Day Care Centers/Day Care Workers The region has a total target of 314 assessed/accredited DCCs/DCWs for the year; but for the quarter alone the unit was able to facilitate the assessment of 180 Day Care Centers and Day Care Workers (57% of the target). The DCCs/DCWs assessed were from the 13 LGUs:

LGU No. of DCWs/DCCs assessed

ILOCOS NORTE

Paoay 15

Solsona 10


ILOCOS SUR

Tagudin 26

Candon City 11

Sto. Domingo 10

LA UNION

San Fernando City 30

Santol 4

Sto. Tomas 13

Caba 4

PANGASINAN

Alaminos City 10

Asingan 4

Umingan 33

Rosales 10

TOTAL 180

The issuance of Certificates of Accreditation is still held in abeyance pending their compliance to MUST requirements. The accreditation activities were conducted by 34 of the 37 trained Accreditors or 92% (8 DSWD Staff and 26 Volunteer Accreditors) who have diligently assessed these DCCs and DCWs. On the other hand, a total of 46 Day Care Centers and Day Care Workers (Asingan (5), Urdaneta City (12) and Rosales (1) in Pangasinan; Agoo (11) and Santol (4) in La Union and 12 in LaoagCity) that were assessed in the previous semester were issued with Certificates of Accreditation.

Senior Citizens Centers For this quarter, the Senior Citizens Centers of San Quintin, Pangasinan was pre-assessed for accreditation. The LGU was provided with technical assistance for them to prepare the documents needed for the accreditation. Social Workers Managing Court Related Cases and Pre-Marriage Counselors No applicant for the accreditation of Social Workers Managing Court Cases this quarter and three (3) trained counselors from Malasiqui, Pangasinan were pre-assessed by the Field Office for accreditation as Pre-Marriage Counselors. Standards Compliance Monitoring Monitoring of the compliance to set standards by the following Social Welfare Agencies was made with the assistance of the Areas Based Standards Network (ABSNet) clusters of Pangasinan and La Union. The following are status of SWAs monitored.

1. Kalinga ng Ama Shelter for Children and Aging Inc. - It was previously reported to the FO that the agency will close the operation of their residential-based facility and implement community-based services instead. The FO was


informed that the children were already discharged to their families but during the monitoring visit last February 25, the children were still in the center and will still be there until the closing of the school year. Hence, the SWA was informed that their status remains active until such time that they are able to discharge all clients.

2. Precious Blood of Jesus and His Divine Mercy Charity Inc. - The agency’s license to operate has already expired but it is still operating and implementing its services. The agency’s management plan for the renewal of its registration was delegated to the CSWDO of Urdaneta City where the agency is located.

3. Land O Lakes Foundation Phils. Inc. - The agency has already stopped operating and it was confirmed by Atty. Jayson Collado, the agency’s focal person.

4. The Salvation Army Social Service Inc. - The agency’s application for the renewal of registration and license was already facilitated by its main office at the NCR. It continued to implement various programs and services in Regions I and CAR. The monitoring visit facilitated the attendance of the agency to the ABSNET Pangasinan Cluster Meeting.

5. PRM Global Foundation Inc. - The agency could not be located by the CSWDO and barangay officials in Barangay Manson, San Carlos City, Pangasinan.

6. Little Sisters of the Poor Inc. – St. Joseph’s Home for the Elderly - The agency was provided with technical assistance on the its adherence to the Revised Standards on Residential Care Services in preparation for its application for renewal of accreditation.

7. Alay Lakad Foundation, Inc. Agoo, La Union – This agency ceased to operate in the province of La Union.

8. Good Shepherd International Fellowship Asia Foundation Inc. - This agency was provided with technical assistance in the preparation of documents for the renewal of their registration to operate. The agency will expand implementation of their programs and services from community-based to residential-based.

9. Dungngo Home Health Care Inc. - The agency was provided with technical assistance on the required documents for the expansion of its programs and services.

10. Community Outreach Restoration and Enlightenment Association (COREA) Inc. - The agency ceased to operate in the province of Ilocos Sur.

11. Shekinah Home Dingras Ilocos Norte Inc. - The agency was provided with technical assistance for its compliance to the Revised Standards on


Residential Care Services and in preparation for its application for accreditation.

Issuance and Monitoring of Solicitation Permit Three (3) agencies were issued solicitation permit during the quarter. These are the:

1. Virgen Milagrosa University Foundation Inc. – The purpose of the solicitation of agency is for the construction of the MUF multi-purpose gymnasium.

2. Integrated Electrical Engineers – La Union Chapter – the solicitation is intended for the conduct of seminar on electrical safety and re-installation of electrical wirings of San Agustin Elementary School in San Fernando City, La Union.

3. Parish Pastoral Council of St. James – the solicitation is for the procurement of church service vehicle to be used in the conduct of outreach programs.

Also, monitoring of 5 agencies with previously issued solicitation permit was conducted. The Social Welfare Employees Association of the Philippines Region I Chapter, the Polytechnic College of La Union, the Institute of Integrated Electrical Engineers of the Philippines Inc. La Union and the Northern Luzon Mission complied with the post requirement reports. NGOs Endorsed for Duty Free of Foreign Donation There were no applicants received for Duty Free of Foreign Donation for the quarter. Area Based Standards Network (ABSNET) The ABSNET Pangasinan Officers and Cluster meetings were held last January 30, 2013 while the 1st Quarter Meeting was conducted last February 28, 2013. During the meeting, two new ABSNet members, the PAMAS and San Fabian Association of Disabled Persons Inc. which are operating as social welfare agencies were oriented on AO 16, series of 2012. The ABSNet plan for CY 2013 was also finalized. Likewise, to augment the cluster’s mobilization fund in the implementation of its activities and possible fund support to its members, they agreed to conduct fund raising activities. The ABSNET Dagupan Cluster also conducted a meeting last February 25, 2013. Aside from the conduct of visit and assist agencies applying for registration and license, the cluster included in their plan action for CY 2013 the conduct of Team Building Activity and Capability Building of ABSNET Members, Jail visits to advocate for Gender and Development (GAD), and conduct of the Women’s Month Celebration.


Further, the ABSNET Ilocandia conducted meetings last January 11 and March 22, 2013. The meeting discussion focused on the conduct of the fund raising activity for the Sports Festival of their clients on May 23-24, 2013 in Vigan City. The sports festival aims to provide venue for the socialization of the ABSNET members and clients with an end view of strengthening their camaraderie. The games identified were Basketball (for boys), Volleyball (girls), Chess (PWDs), Ballroom (Senior Citizens) and Poster and Slogan Making Contest. The ABSNET La Union Officers and Cluster meetings were also conducted last March 11 and 25, 2013, respectively. Two agencies were also orientation on AO 16, series of 2012 during the cluster meeting. These unregistered agencies are the Bannuar ti La Union and Chairman Safety and Security. The Cluster aims to strengthen and intensify its monitoring activities and provision of technical assistance to the member agencies with expired registration and license. It also planned to visit inactive members and conduct mapping of organizations operating as social welfare agencies in La Union.

III. MFO 3 – Support Services and Technical Assistance to Intermediaries Technical Assistance Ten LGUs were provided with technical assistance on Plan preparation. Some of them under the BuB project some are regarding the devolved programs and projects. Provision of technical assistance to the Persons With Disabilities (PWDs) association in San Juan, La Union was provided thru an orientation on the DSWD Comprehensive Programs and Services for PWDs and clarification on some of their benefits, rights and privileges stated on the their Magna Carta. Also, Orientation on the Sheltered Workshop for PWD was conducted and participated in by the Pederasyon ng may Kapansanan, Province of La Union. In addition, the MSWDOs and Daycare Workers Consultative Assembly on Pantawid Pamilyang Pilipino Program (Batch 2) was conducted last January 9-11, 2013 at the Hotel Veniz, Baguio City. The activity aimed to provide a venue for learning and sharing of experiences between the Project Management Office, MSWDOs and Day Care Workers and identify concrete measures that will contribute to the enhancement of the Pantawid Pamilya implementation. It was attended by the MSWDOs and Daycare Workers in the province of Ilocos Norte and Ilocos Sur. Common issues raised were salary of LGU Links where most LGU Links are underpaid (below minimum wage), and erring Pantawid Pamilya staff assigned in the MOO where some staff do not coordinate with the MSWDOs.

A Consultation Dialogue with the LCEs and MLGOOs on Pantawid Pamilyang Pilipino Program was also conducted in the four provinces of Region 1 last January 22-25, 2013. the activity highlighted the commitment signing by the LCEs, MLGOOs and some representatives on the


"WALANG EPAL DITO!" tarpaulin signifying their support on the Anti Epal Campaign of the department. Also, a Regional Advisory Committee meeting was conducted last January 31, 2013 at the DSWD FO1 Conference Room. The activity was attended by partners from the DepED, DOH, NEDA, DILG, PHILHEALTH, NNC, CHED, DMMMSU and MMSU. Partners from the Provincial Advisory Councils (PAC) attended the meeting wherein they shared updates in the implementation of the Program in their respective provinces. In order to thresh out and address issues/concerns on the implementation of the Scholarship Grant-in-Aid Program for Poverty Alleviation (SGP-PA), a one-day Consultation Dialogue with the SGP-PA Students enrolled in Mariano Marcos State University (MMSU) in Laoag, Dingras, and Batac Campus and in the Don Mariano Marcos Memorial State University(DMMMSU) Mid-La Union Campus (MLUC) in San Fernando City, La Union and in the North-La Union Campus(NLUC) in Bacnotan, La Union was conducted this quarter in the campuses. SGP-PA Coordinators, Students Affair Services Coordinators, representatives from the CHED and SUCs, together with the Pantawid Pamilya Regional Coordinator, Provincial Links and IPDOs discussed and resolved issues and concerns relative to the scholarship grants. Further, a Consultation Dialogue with Hospital Heads, DOH and PhilHealth to discuss and resolve issues in the implementation of the Pantawid Pamilyang Pilipino Program. Discussions centered on gaps in the accessing of PhilHealth benefits in the government hospitals, compliance verification and other related concerns.

DMMMSU - NLUC, Sapilang, Bacnotan, La Union


Kinds of Technical Assistance No. of SKAs benefited from the TA

Steps and Procedures in depositing weekly and monthly payments

Pantawid -102 SKAs Non-Pantawid- 8 SKAs

Mentoring and Coaching on Financial Management System

Pantawid- 101 SKAs Non-Pantawid -21 SKAs

Proper recording of payments and collections Pantawid -101 SKAs Non-Pantawid- 8 SKAs

Preparation of SKA Resolution for change of Bank signatories

Pantawid – 1 SKA

Preparation of SKA Resolution for closing bank account

Pantawid- 2 SKAs

Resolving issues on delayed payments Pantawid- 15 SKAs

How to prepare a Minutes of SKA Meeting Pantawid -25 SKAs

A total of 140 SKAs were provided with Technical Assistance as compared to this Quarter’s target of 116 SKAs. The PDOs concentrated on proper recording of payments and collections as well as the familiarization of the beneficiaries to the FMS forms for them to have an accurate and up-to date status of their equity capital build-up and savings. Moreover, the 3rd batch of the Program Implementation Review (PIR) on the Supplementary Feeding Program (SFP) was conducted. This was participated in by the LGUs’ LSWDO, Accountants and Treasurers of the LGUs of Ilocos Sur, to include some LGUs from the provinces of Pangasinan, La Union and Ilocos Norte who were not able to attend in the past batches of PIR. There were 92 participants representing 42 LGUs who actively participated and discussed issues and concerns in the implementation of the SFP. Capability Building Activities Training of DCC/DC Accreditors on the roles and functions of the LCPC and other Local Child Welfare Structures was conducted last January 16-18, 2013 at the Chalet Baguio, Baguio City. The training was conducted to enhance the capability of the volunteer accreditors on the existing structures for children so that appropriate technical assistance will be provided to the concerned local government units during the exit conference at the city/municipal or barangay level. The activity has the following specific objectives: enumerate and discuss the functions of the LCPC, articulate roles of officials pertaining to the welfare of the children, gain skill in empowering Day Care Service Parent Group Association and describe the importance of the Child Welfare Structure in the context of Day Care Service. A total of 31 participants (Ilocos Norte – 3, Ilocos Sur – 4, La Union – 8, Pangasinan - 9 and Field Office Accreditors) have attended the activity. Another Capability Building for Day Care Workers on Parent Effectiveness Service (PES) Manual and the World Health Organization (WHO) Child Growth Standard was conducted on January 30, 2013 to February 1, 2013, also at the Chalet Baguio. The activity aims to equip the participants with necessary knowledge and skills in the conduct of Parent Effectiveness Session using the PES Manual and WHO Child Growth Standard. A total of 43 participants from 51 Local Government Units had


attended the activity. The plan of action of the participants includes feedback/re-echo of the training attended to the Day Care Workers in their respective areas and updating of the Day Care Worker and Day Care Centers Profile. The DSWD-CSO Write Shop Training for Family Development Session (FDS) Plus Manual was held last 5-8 February 2013 at Burnham Suites, Baguio City. The Write Shop Training was attended by the heads and members of Civil Society Organizations (CSO) that are active in the conduct of Family Development Sessions (FDS), both funded and volunteer services. The said activity was aimed at providing more detailed information to the participants regarding FDS Plus overview and most significantly, the formulation of a draft manual and session guide. The background overview helped the participants in distinguishing the different aspects between FDS and FDS Plus since most of the CSOs are more familiar with the former. With the implementation of the latter, the draft manual and session guide will help the facilitators on how to properly organize and conduct the sessions, leading to the attainment of the program’s set goals and objectives. Through collaborative efforts, the pilot testing and eventual finalization of the draft manual and session guide is anticipated for a more strengthened implementation of FDS Plus. For this Quarter, basic bookkeeping was provided to the Pantawid Pamilya beneficiaries. Out of the 807 target beneficiaries, 780 were trained. Resource Augmentation No resource augmentation was provided to the intermediaries during the first quarter. The implementation of social protection programs and projects was the priority. Bidding for the relief goods is already on process. The goods will be prepositioned at the provincial offices in all the provinces.

IV. MFO 4a – Direct Services to Community Based Clients

Category Target Actual

Old New Total

Abandoned 40 68 19 87

Neglected 20 28 13 41

Surrendered 50 45 12 57

Sexually Abused 5 1 2 3

Physically Abused 1 2 2

WEDC 6 8 8

CICL

Referrals (Adult in Need, FHONA) 5 2 2

Developed/Approved Adoptive Families - 7 7

Licensed/Developed Foster Families 2 2

Minors Travelling Abroad 500 - 593

For this quarter, 200 clients were served through the implementation of various community-based services.


There were 87 abandoned children, 57 surrendered children, 41 neglected children, 3 sexually abused children, and 2 physically abused children served this quarter. Abandoned children ranked the highest while surrendered children ranked second and third highest category is the neglected children. The perceived reason is the strict implementation and advocacy activities along RA 9523 wherein all prospective adoptive parents (PAPS) prefer to undergo the legal process of adoption instead of resorting to simulation of birth. Through the conduct of Alternative Parental Care Fora, PAPs are now aware of the legal implications of not undergoing the legal process. The 41 cases of neglected children are those relative adoption cases which are still handled by the SWOs II in compliance to the order of the Courts. Some Courts also do not have Court Social Workers thus DSWD social workers handle relative adoption cases. This quarter the FO also served 8 women in especially difficult circumstances (WEDC). The SWOs II provided psychosocial interventions to these women according to their need and the capacity of the FO to provide. Alternative Parental Care Services For this quarter, 7 approved adoptive parents were served and 2 new foster parents were licensed. Minors Traveling Abroad (MTA) A total of 593 minors traveling abroad were issued with certificates of travel clearance this first quarter. Of the 593, 184 or 31.02% come from the municipalities of Pangasinan. Most of the children traveling abroad are female (52.10%), most of them are 14 to below 18 years old (37.60%). The purposes of travel include mostly visit to relatives abroad (242 or 40.80%), pleasure trip (161 or 27.15%), live with their parents abroad (134 or 22.59%), and study/scholarship program (56 or 9.44%). Top three destination of these children are Hongkong (89 or 15.008%), USA (88 or 14.83%), and Singapore (87 or 14.67%). Other countries of destination with 11 and above number of traveling children are UAE, China, Canada, Thailand, Japan, Italy, UK, Brunei, Qatar, and Malaysia. A total of 41 countries were the destination of these children. Crisis Intervention There were a total of 149 clients served for the quarter. The graph below shows the breakdown of unduplicated headcount of clients by sector, type of assistance, geographical origin and mode of admission.


Unduplicated Headcount/ Client Served by Sector, By Sex

Of the total clients served utilizing the regular funds, majority were family heads and other needy adults or FHONA (130 or 87.25%) followed by WEDC (10 or 6.71%). Six Senior Citizens (4.03%), 2 children (1.34%) and 1 PWD (0.67%) provided with crisis intervention services. Of the total number of clients, female clients comprise the 69.13% (103). Client served by Geographical Origin

Most of the clients served hail from the province of La Union (94 or 63.08%), followed by the province of Ilocos Sur (23 or 15.43%), the province of Pangasinan (22 or 14.76%) and the province of Ilocos Norte (5 or 3.35%). Five clients served hail from other regions (5 or 2.54%).

0102030405060708090

FHONA WEDC CNSP/CEDC PWD Senior Citizen

Male 42 0 1 1 2

Female 88 10 1 0 4

0102030405060708090

100

Pangasinan La Union Ilocos Sur IlocosNorte

OtherProvinces

Client Served 22 94 23 5 5


No. of Clients Served By Service Provided, By Source

Note: Clients received one or more service at a given time.

For the Regular Fund Source, 82.55% of clients served were provided medical assistance, 8.05% were provided burial assistance, 3.35% were given financial assistance for food subsidy, 1.34% were provided transportation assistance, 0.67 % was provided educational assistance, 0.67% was provided with counseling only, and five (3.35%) were referred to LGUs, the Centers and SWAD for further intervention; Three of the clients were also provided with hot meals and six were given family food packs. Likewise, 129 clients were provided assistance under the Priority Development Assistance Fund (PDAF) of the legislators. For the PDAF of Congresswoman Kimi Cojuangco, fifty five (55) clients were provided with medical assistance amounting to Php215,000.00 and 3 clients were given burial assistance amounting to Php10,000.00. For the PDAF of Congresswoman Marlyn P. Agabas, fifty one (51) clients were provided with medical assistance amounting to Php134,000.00, twelve (12) clients were provided with burial assistance amounting to Php14,500.00, and one (1) client was provided with educational assistance amounting Php1,500.00. For the PDAF of Congresswoman Rachel Arenas, ten (10) clients were provided with medical assistance amounting to Php10,000.00. In addition, the PDAF of Congresswoman Rachel Arenas amounting to Php507,500.00 provided 203 students from the 3rd District of Pangasinan with educational assistance. For the PDAF of Representative Rafael Mariano (Anakpawis), six (6) clients were provided with medical assistance amounting to Php57,000.00, one (1) client was provided with educational assistance amounting to Php5,000.00, and another client was given burial assistance amounting to Php5,000.00. . Emergency Shelter Assistance (ESA) The FO has provided Emergency Shelter Assistance (ESA) in the amount of Php18,000.00 to three families with totally damaged houses brought about by natural

0

20

40

60

80

100

120

140

Medical Burial Transpo Financialfor Food

Educ.Assistance

FA forotherneeds

Counseling

Referrals

Regular/CIU 123 12 2 5 1 0 1 5

PDAF 112 16 0 0 1 0 0 0


calamities and disasters (Typhoons Pedring, Quiel, Mina, Monsoon Rain, Gener, Helen and other calamities). The ESA was computed depending on the extent of damages which was validated by the FO. Cash for Work (CFW) The FO also funded the CFW projects of the different municipalities in Region I based on the indicative rehabilitation plan for Typhoons Pedring, Quiel, Mina, Flooding, and Falcon. For this quarter, Php18,169,500.00 from Centrally Managed Fund was CFW. The following graph shows the breakdown of funds per province.

Most of the CFW activities were social infrastructures which was assessed and recommended as prioritized needs of the barangays like farm to market roads, daycare center rehabilitations as well as disaster mitigation activities such as dredging of canals, backfilling, riprapping, and sandbagging.

V. MFO 4b – Direct Services to Center Based Clients The Area – I Vocational Rehabilitation Center (AVRC – I) The FO served a total of 82 persons with disabilities through the AVRC. Fifty-seven (57) were carry-over cases and Twenty-five (25) were new cases. From the 82, five cases were reactivated from postponement last year due to health/medical reasons and behavioral problems. A total of 16 PWDs were discharged and rehabilitated. They have completed their training at the AVRC and thirteen (13) clients from among them were job-placed this first quarter of 2013.

0.001,000,000.002,000,000.003,000,000.004,000,000.005,000,000.006,000,000.007,000,000.008,000,000.009,000,000.00

Centrally Managed Funds

Pangasinan 5,664,600.00

La Union 198,000.00

Ilocos Norte 3,618,000.00

Ilocos Sur 8,688,900.00


Key Result Area Performance

Indicator Target (Annual) Actual

Total number of PWDs

Total number of clients served in DSWD centers and institutions

135 82 (CO-57 +New 1

st

Qtr-25)

Total PWDs discharged

Number of PWDs Discharged/Percent discharged over clients served

55 (1

st-15+2

nd-12+3

rd-

19+4th-9)

16 (1st Qtr)

Total PWDs rehabilitated

Number of PWDs Rehabilitated/Percent rehabilitated over clients served

55 (1

st-15+2

nd-12+3

rd-

19+4th-9)

16 (1st Qtr)

Types of Discharged/ Rehabilitated Cases

1. Number of PWDs reintegrated to family/relative

55 (1

st-15+2

nd-12+3

rd-

19+4th-9)

16 (1st Qtr)

b. Number of PWDs provided other form of arrangement

Job-Placed-55 Job-placed-13 School Placement-2

The Haven for Children (HFC) For this quarter, FO served 24 children at the Haven for Children in Dagupan City. Of the number, nineteen (19) are old and five (5) are new cases. Twenty one (21) or 87.5% were neglected children; one (1) or 4.16 % was maltreated and two (2) or 8.33% were abandoned. Among the twenty one (21) neglected children, five (5) are waiting for discharged. These are the children enrolled in the school, who are now ready for reintegration. One (1) maltreated child had been staying in the center for three (3) years and is now ready for reintegration to his relatives. The social worker of the referring agency exerted effort to provide family counseling to the child’s relatives which led to their willingness to take custody of him. No child was discharged from the center during this period as most of the children are in school and will be reintegrated to their family and relatives once school days are over. Coordination to referring parties is being facilitated in preparation of the family to ensure they are prepared to take custody of the children. At present, eleven (11) children are attending formal school at Federico N. Ceralde Integrated School. Three (3) of them are in Grade 1, three (3) in Grade 2, two (2) in Grade 3; one (1) in Grade 5; one (1) in Grade 6 and one (1) in first year, High School. As per coordination with their respective class advisers, the children are performing well. One of the children graduated from elementary last March 19, 2013, and three (3) others received special awards during the recognition day.


The Haven for Women (HFW)

Clients Served Plan for the 1st

Quarter Accomplishment

New Old Total

This Quarter % of Accomplishment New Old Total

V I P - 2 2 1 - 1 50%

V I R - - - - - - -

Sexually Abused - - - - - - -

Rape 1 9 10 1 2 3 30%

Incest 4 7 11 1 9 10 90.90%

Acts of Lasciviousness - - - - - - -

Victims of Domestic Violence

3

4

7

2

4

6

85.71%

WICL 1 1 2 2 4 6 300%

Vagrant - 3 3 2 1 3 100%

Unwed Mother 2 1 3 2 2 66.66%

Physically abused/maltreated

- 2 2

3

-

3

150%

Witness to Crime - - - - - - -

Victim of Child Trafficking

-

1

1

1

1

100%

Abandoned - - - - 1 1 0.00%

TOTAL 11 30 41 14 22 36 87.80%

Dependents : 5 11 16 1 11 12 75%

TOTAL Clients Served w/ Dependents

48

For this quarter, the highest number of women served have incest cases (20 (41.66%), followed by victims of domestic violence and women in conflict with the law (WICL) (6 or 12.5% each). Of the 48 also, 3 or 6.25% were raped, vagrants and maltreated (3 each) and the rest were victim of involuntary prostitution, victim of human trafficking, and abandoned (1 each). This is still the trend, comparing accomplishments for this quarter and previous quarters. It is also noted that there is only one admission for the category of VIP for this quarter which may be attributed to scarcity of rescue and recovery of night establishments due to the fact that many establishments had closed from previous raids conducted by the law enforcement. There is also the active participation of some of the Barangay Officials in the protection of abused women and children, thus the lower number of admission and no witness admitted. One new dependent was added to the 11 existing dependents. Discharged Clients: CATEGORY OLD NEW TOTAL Type of Discharge

Family Relatives Transferred to other institution

Left without Permission

Rehabilitated

Battered Wife 2 - 2 1 1 1

Abandoned 1 - 1 1 1

WICL 3 2 5 1 4

Battered DH 1 - 1 1 1

Vagrant 1 - 1 1

VSA-Rape 1 - 1 1

VIP 1 - 1 1

TOTAL 10 2 12 3


Twelve (12or 33.33%) clients were discharged from the HFW of which three (3) clients reached the peak of their rehabilitation, six clients were discharged to their families and relatives, one client was transferred back to Marillac Hills, and five (5) clients left the center without permission. Of the five, one is a VIP and four are WICL. These women were allegedly charged with possession of illegal drugs and their cases at the Court are on-going. These women showed resistance in staying at the center because of the rules and regulations especially the no-smoking policy and they were used to going out at night. The Home for Girls (HFG)

KEY RESULT AREA

TARGET ACTUAL Percent of Accomplishment

Carry New Total Carry New Total Carry New Total

Over Over Over

Sexually Abused Rape 6 2 8 6 1 7 100 50 87

Incest 18 2 20 18 2 20 100 100 100

Acts of Lasciviousness - 1 1 - - - - - -

Abandoned 5 - 5 5 - 5 100 - 100

Neglected 6 1 7 6

6 100 0 85

Physically Abused/Maltreated 3 2 5 3 1 4 100 50 80

Street Children 1

1 1 - 1 100 - 100

TOTAL 39 8 47 39 4 43 100 50 91

Most of the clients served at the Home for Girls are old cases (39 or 90.70%). Only four were newly admitted this quarter. The bed capacity of the center which is 35 clients for a given period was considered. Thus, the FO had to delimit the admission of clients and prioritized incest cases and those in risky situation.

Clients Served per Legislative District

PROVINCE/DISTRICT/MUNICIPALITY

NUMBER OF CLIENTS

OLD NEW TOTAL

ILOCOS SUR 2

ND District Narvacan 1 0 1

ILOCOS NORTE

2nd District San Nicolas 1 0 1

LA UNION

Ist District San Fernando City

1 1

Sto. Tomas 2 0 2

PANGASINAN Ist District

Alaminos City 8 1 9

Infanta 1 0 1

Sual 3 0 3

2nd District

Aguilar 1 0 1

Bugallon 1 0 1

Lingayen 1 0 1

Labrador 0 0 0

Mangatarem 4 0 4


The table above shows that 35 or 81.39% of the clients of the Home for Girls came from the province of Pangasinan, 2.32% from Ilocos Sur, 2.32% from Ilocos Norte, 6.98% from La Union and 6.98% from other regions to include one still with unknown address. Only 1 client was discharged and rehabilitated, and another one was transferred to AVRC for training. Most of the girls are victims of incestuous rape, neglected and abandoned. Foster families must be available for placement once these girls are discharged. Out of the 24 children that went to regular school, 3 graduated in high school and 6 in elementary. One of the high school graduates was the Salutatorian. Likewise, the 2 elementary graduates received special awards such as Most Active and Most Behave while another high school graduate received the Most Behaved Award. In addition, a Recognition Program for the children in special education program at the HFG was also conducted. The Regional Rehabilitation for Youth (RRCY)

Key Result Area Performance Indicator Target Actual % of Accomplishment

Clients served No. of clients served 88 90 102.27%

Admission No. of clients admitted 13 15 115.38%

Discharged (inclusive of rehabilitated cases and other cases discharged or dismissed by Court)

No. of clients discharged 15 12 80%

Rehabilitation of clients No. of rehabilitated clients 12 8 66.66%

There were 90 clients served at the RRCY this quarter. Most of the residents were carry-over cases (75 or 83.33%) and only 15 or 16.67% are new admissions. The RRCY also discharged properly a total of 12 children. Out of the 12, eight were rehabilitated, 2 were dismissed by the Court due to complainant’s lack of interest to pursue the case, one was transferred to RRCY in the Cordillera Administrative

3rd District

Bayambang 1 0 1

Calasiao 2 0 2

Malasiqui 3 1 4

San Carlos City 0 0 0

Santa Barbara 1 0 1

4th District

Manaoag 1 0 1

Bautista 1 0 1

5th District

Urdaneta City 1 1 2

Binalonan 1 0 1

Pozzorubio 1 0 1

6th District San Nicolas 1 0 1

Laguna 1 0 1

Manila 1 0 1

Unknown

1 0 1

TOTAL 39 4 43


Region (CAR), another was released on recognizance and one left without permission. These ninety CICLs were provided with psycho-social interventions during the quarter. High admission of cases was the trend despite the diversion and intervention program implemented in the community. CICLs with pending cases still outnumber CICLs with suspended sentence, which result to a minimal number of clients being discharged.

VI. MFO 4c – Locally Funded Projects National Household Targeting System for Poverty Reduction (NHTS-PR) Project For this quarter, the Special Validation for the “Habagat” Victims in Region 1 was being implemented since January 17, 2013 up to present. Screening of applicants for the “Habagat” special validation activity both in the field assessment/enumeration and encoding was facilitated by the Personnel Selection Committee (PSC) on January 3-10, 2013 of the Policy and Plans Division. Total number of staff requirement for the field support staff was not met due to limited number of applicants who met the minimum job qualifications and several field staff who were already working in in the NSO.

The “Habagat” Field Validation started on January 21, 2013 and expected date of completion data collection is on March 27, 2013. On the other hand, encoding of Household Needs Assessment Forms (HNAF) and Household Assessment Forms (HAF) commenced on March 25, 2013. Processing of forms was done upon submission from the field to make certain that minimal errors will be encountered by the encoders for faster and better encoding activity.

The Regional IT Officer addressing issues and

concerns during encoding of HPAF


Status of “Habagat” Special Validation as of March 13, 2013 by Municipality and Province

No. Province/City/ Municipality

Dromic Data

Actual Target

Pre-assessed

Name-Matched

Validated Remarks

Ilocos Sur 2,379 3,566 2,257 2,359 2,218

1 Caoayan 1 2 1 1 1 For encoding

2 Sugpon 702 1,158 693 711 692 For encoding/ with duplicate HHs

3 Tagudin 1,676 2,406 1,563 1,647 1,525 For encoding/( with duplicate HHs/Temporarily away/no available respondent)

La Union 101 845 686 701 683

4 San Juan 100 843 685 700 682 For encoding/ with duplicate HHs

5 Santo Tomas 1 2 1 1 1 For encoding

Pangasinan 62,829 86,839 66,986 64,351 55,732

6 Agno 406 552 345 345 339 Validation on-going

7 Aguilar 2,874 4,286 2,703 2,595 2,158 Validation on-going

8 Balungao 1 2 1 1 1 For encoding

9 Basista 3,178 3,135 2,501 2,500 2,100 Validation on-going

10 Bautista 1,712 1,068 1,082 1,081 725 Validation on-going

11 Bayambang 2,433 3,287 3,142 3,142 3,050 Validation on-going

12 Binmaley 8,712 14,226 10,760 8,773 8,300 Validation on-going

13 Bugallon 8,619 5,544 3,319 3,294 3,087 Validation on-going

14 Calasiao 8,901 19,166 13,861 13,674 10,375 Validation on-going

15 Dagupan City 57 444 3,038 Pre-assessment and Validation on-going

16 Dasol 97 98 56 Validation on-going

17 Lingayen 5,744 11,250 9,067 Validation on-going

18 Manaoag 1 14 344 Validation on-going

19 Mangatarem 10,674 14,870 10,210 Validation on-going

20 San Carlos City 5,425 2,918 2,277 Validation on-going

21 San Quintin 145 296 161 For encoding/ other HHs temporarily away

22 Santa Barbara 1,191 1,781 1,193 Validation on-going

23 Sison 92 129 81 For encoding

24 Tayug 3 35 13 13 13 For encoding

25 Urbiztondo 2,564 3,738 2,832 2,882 2,200 Validation on-going

TOTAL 65,309 91,250 69,929 67,411 2,611 1,500

Other special validation activities on selected cities/municipalities were also being facilitated by the NHTU. Four requests received from the NHTO and approved by the Secretary for HHs validation for this quarter. These requests come from Cervantes, Ilocos Sur, from Ilocos Norte and from Pangasinan. Assessment in the field was made possible by the hiring of enumerators and the NHTU doing the assessment.


Accomplishments on Validation/Assessment as of March 25, 2013

No. Province/City/ Municipality

Target HHs for Validation

Total HHs Validated

Remarks

Ilocos Norte 21 21

1 Adams 9 9 completed/for encoding

2 Dumalneg 12 12 completed/for encoding

Ilocos Sur 185 185

3 Cervantes 185 185 completed/for encoding

Pangasinan 63 48

4 Aguilar 14

validation on-going

5 Calasiao 1 1 completed

6 Binmaley 1 1 completed

7 Malasiqui 41 41 completed/ 6 HHs not located/encoding on-going

8 Mangaldan 1 1 completed

9 Rosales 1 1 completed

10 San Fabian 1 1 completed

11 Santa Barbara 1

to be validated on March 26, 2013

12 Sual 1 1 completed

13 Urdaneta City 1 1 completed

TOTAL 269 254

Cross-matching requests from the Pantawid Pamilya both for regular CCT and modified CCT were being attended to by the Regional IT Officer. In addition, the Regional IT Officer also made the Operational Acceptance Test (OAT) for the Yellowfin Business Intelligence Software last February 22, 2013. Observations and suggestions found during the OAT were forwarded to the NHTO for their information and appropriate action. MOA on Data Sharing Utilization with Intermediaries and Stakeholders as of March 26, 2013

No. PROVINCE/ MUNICIPALITIES STATUS

Ilocos Norte

1. Dumalneg, Ilocos Norte With signed MOA on Jan. 3, 2011

2. Bangui, Ilocos Norte With signed MOA on July 25, 2012

3. Nueva Era, Ilocos Norte With Signed MOA on Feb. 8, 2012

4. Pinili, Ilocos Norte With Signed MOA on Jan. 17, 2011

5. Marcos, Ilocos Norte MOA Endorsed to NHTO

Ilocos Sur

6. Cervantes, Ilocos Sur With Signed MOA on June 21, 2011

7. San Vicente, Ilocos Sur With Signed MOA

8. Santa Cruz, Ilocos Sur With Signed MOA on March 7, 2011

9. Sugpon, Ilocos Sur With Signed MOA on Feb. 7, 2013

10. Tagudin , Ilocos Sur With Signed MOA on June 14, 2011

La Union

11. Agoo, La Union With Signed MOA on Nov. 28, 2011


12. Bangar, La Union With Signed MOA on Dec. 12, 2011

13. Pugo, La Union With signed MOA on June 22, 2011

Pangasinan

14. Asingan, Pangasinan With Signed MOA on Oct. 21, 2011

15. Bugallon, Pangasinan With Signed MOA on July 1, 2011

16. Laoac, Pangasinan With Signed MOA on Oct. 27, 2011

17. Manaoag, Pangasinan With Signed MOA on Oct. 21, 2011

18. Urbiztondo, Pangasinan With signed MOA on Feb. 24, 2012

Provincial Offices

19. PSWDO- Ilocos Norte- Gov. Imee Marcos With signed MOA on Dec. 21, 2010

20. Gov. Luis "Chavit" Singson With signed MOA on Feb. 25, 2011

21. Province of La Union With signed MOA on May 31, 2011

Pantawid Pamilyang Pilipino Program As of March 27, 2013, a total of 186,558 Registered Households from Set 1-6 were served. Out of which, Set 5 has the most number of Registered Households with 88,654 households or 48.05% of the total household beneficiaries. Of the four provinces in the Region, Pangasinan has the most number of Registered Households (112,981 Households from 44 municipalities and 4 cities). The Province of La Union has 29,982 Households from 19 municipalities and 1 city, Ilocos Norte has 18,256 households from 21 municipalities, and 2 cities while Ilocos Sur has 25,339 households from 32 municipalities and 2 cities. For the Compliance Verification System, the following are the results of the monitoring conducted.

Category Monitored Compliant Percentage

Education 3 – 5 years old 6 – 14 years old

60,678

266,843

57,190

258,798

94.25% 96.99%

Health 0 – 5 years old Pregnant 6 – 14 years old(Deworming)

100,893

55,770

94,802

54,910

93.96%

98.46%

FDS Grantee

181,700

172,069

94.70%

Public-Private Partnership As of 27 March 2013, there are 64 Civil Society Organizations who entered into a Memorandum of Agreement with DSWD. Out of the 64 CSOs, 29 are engaged as Tulay, 52 as Gabay, 44 as Bantay and 33 as Kaagapay.


A DSWD CSO-Consultation Dialogue was conducted last March 1, 4-6 in the provinces of La Union, Ilocos Sur & Ilocos Norte and Pangasinan. The objectives of the activity is to review the accomplishments of CSOs in their respective areas of coverage for CY 2012, discuss the issues and concerns that were encountered and the recommendations, and to draft an action plan for CY 2013 based on the agreed schedule of the CSOs and C/MLs. The topics discussed were CSOs’ Accomplishments for CY 2012, Challenges/Lessons learned, activities for CY 2013 and updates on Pantawid Pamilyang Pilipino Program, Sustainable Livelihood Program, Convergence and Modified Conditional Cash Transfer for Families in Need of Special Protection. A total of 59 CSOs and 100 City/ Municipal Links had attended the activity. The Highlights of the Activity was forwarded to the National Project Management Office, Office of the Secretary and Standards Bureau last March 14. An Orientation of the Civil Society Organizations on Convergence was conducted on March 26, 2013 At the DSWD Field Office I – Conference Room. Of the 42 participants from 24 organizations, 22 had signed MOA on Convergence. Students' Grants-in-Aide Program for Poverty Alleviation For the 2nd Semester of SY 2012-2013, 121 beneficiaries were enrolled in two (2) SUCs identified by the CHED (DMMMSU, MMSU). The Students' Grants-in-Aid Program for Poverty Alleviation (SGP-PA) aims to contribute to the National Government's thrusts in effectively addressing poverty alleviation by increasing number of graduates in higher education among poor households. The SGP-PA is instituted by the Commission on Higher Education in partnership with Department of Social welfare and Development (DSWD) and the Department of Labor (DOLE) to break the vicious poverty cycle afflicting the poor. Convergence Strategy The FO has intensified the implementation of Social Case Management by the Municipal Action Teams (MATs). A MAT Planning Workshop was conducted and participated by 80 MATs. This resulted to the crafting of 80 MAT Plans that serve as blueprint of the MATs with the end goal to uplift the well-being of the beneficiaries of the Pantawid Pamilyang Pilipino Program. Technical sessions were also conducted with the MAT. The following are the results of the SWI in the Region.


Province No. of HHs Assessed using SWI

Survival % Subsistence % Self-sufficient

%

Ilocos Norte 12,462 3,954 31.73 8,507 68.26 1 0.01

Ilocos Sur 13,185 1,813 13.75 11,327 85.91 45 0.34

La Union 15,890 4,392 27.64 11,481 72.25 17 0.11

Pangasinan 71,602 23,156 39.68 38,384 60.26 40 0.07

Total 103,431 34,716 33.56 68,611 66.34 104 0.10

Modified Conditional Cash Transfer (MCCT) The FO has implemented the MCCT with two categories of clients, the families in need of special protection (FNSP) and the extended age coverage program. The Families in Need of Special Protection(FNSP) As of 26 March 2013, 667 Households registered, out of which, 312 households already received their cash grant amounting to a total of 320,300 pesos. A family camp was conducted on February 28 to March 8, 2013(3 Batches) at Lay Formation Center, Bonuan Gueset, Dagupan City with the target beneficiaries. The activity was conducted in collaboration with the CSOs and LGUs wherein a total of 88 registered households with children with disability from 13 cities and municipalities participated. The activity aimed that the MCCT beneficiaries and their families be able to demonstrate stronger relationship between and among family members. Extended Age Coverage Program This was developed for those who were delisted because they no longer have 0 – 14 years old children but with 15 – 17 years old. The amount of P500/child shall be provided as education cash grant. As of 27 March 2013, 1038 qualified children already registered. As the Department's measure to insulate Pantawid Pamilya and its beneficiaries from being used by certain politicians or groups in the upcoming election, the FO formally launched the campaign dubbed as "Bawal ang Epal Dito" in the City of San Fernando, La Union on February 23, 2013.


With the tagline "Makialam. Magsumbong. Bawal ang Epal Dito", the campaign seeks to empower beneficiaries to know their rights and enhance their knowledge on program mechanics to protect themselves from political threats of removal from the program if they will not be supporting the latter in the upcoming elections. Local media partners from print and radio were informed on the simultaneous nationwide launching of the said event.

Sustainable Livelihood Program and Guaranteed Employment For the 1st Quarter of CY 2013, the Municipality of Urbiztondo, Pangasinan signed the MOA on the implementation of the Sustainable Livelihood Program with Director Castillo. Their commitment focused on the creation of favorable environment for microenterprise development, like issuance of ordinances, establishing linkages for related services to the beneficiaries at the local level in partnership with the DSWD field staff and joining in the conduct of program monitoring and evaluation.

The total accomplishment of 2,661 consists of 2,568 Pantawid pamilya and 93 non-pantawid beneficiaries. Ninety Eight percent (98%) of the total served or 2, 596 are female and the remaining 2% or 65 are male. A total of 61 SKAs/SKGs with 805 beneficiaries and total capital assistance of Php5,648,000.00 were provided to the pantawid and non-pantawid beneficiaries. For pantawid funded groups an associations, 44 SKAs with 655 beneficiaries came from the Set 1 areas, 2 SKAs were from the Set 5 and 10 SKAs were from the Set 6 areas. Pantawid beneficiaries were provided with capital assistance outside set 1 area were funded thru the Special implementation of SEA-K with the Legislators under the initiative of Congresswoman Georgina de Venecia.

Track

Pantawid Non-Pantawid Total Male Female Male Female

Track 1:

DSWD Funded 32 660 2 71 765

PDAF of Congw. Kimi Cojuangco 4 16 20 40

Accessed/Referred to MFIs 5 233 238

Enrolled to BPI-Globe Banko 9 1,594 1,603

Track 2:

Employed 13 2 9

TOTAL 63 2,505 2 91 2,661


Each SKA has a calculated average capital assistance provided of Php92,590.00 or Php7,016.00 per member. All SKAs funded were working on their individual enterprises. Common sub-projects include sari-sari store, buy and sell of fish, fruits, vegetables, frozen foods, hog raising and fattening, shellcraft making, danggit processing, buri bags making, backyard poultry, charcoal making, farming and fishing.

Name of MFI No. of beneficiaries served

Amount of Financial Assistance provided

Tulay sa Pag-unlad, Inc. (TSPI) 68 549,000.00

CARD, Inc. 116 737,000.00

Dasol Bank 1 5,000.00

Grameen Bank 3 16,000.00

PAG-ASA 1 5,000.00

24-25 Finance 4 6,500.00

Advance Credit Inc. 3 13,000.00

ASA Philippines 3 14,000.00

Cashmate Lending 2 22,000.00

City Cash 1 3,500.00

KFI 3 15,000.00

KIDLAT 1 4,000.00

Rangtay sa Pan-unlad,Inc (RSPI) 30 220,000.00

Sunny Finance Corp. 2 20,000.00

TOTAL 238 1,614,000.00

BPI-Globe Banko 1,603 Savings account were provided

The total 238 set 1 beneficiaries accessed/referred to different Micro-Financing Institutions has an average financial assistance of Php6,782.00. Their loans from MFIs serve as their initial capital in business. Some were enrolled to BPI-Globe Banko were provided with their own savings accounts.

Name of Employer

Nature of Business

Work of SLP Beneficiaries

No. of SLP beneficiaries

employed

Duration Wage

Male Female Start End

Victory Liner Transportation Service

Bus Driver 1 2012 Present 10,000/mo

Rock Garden Resort Housekeeping 1 2012 Present 3,400/mo

Landscaping 1 9/20/12 Present 10,400/mo

Pacific Farms,Inc

Manufacturing

Harvesting 2 01/3/13 Present 2,400/mo

EDSEMA (B-MEG)

Manufacturing

Cooking 1 8/13/12 Present 3,500/mo

Sungayan Grill Restaurant Service Crew 1 3/12/13 Present 3,000/mo

*DPWH NGA Roadside Maintenance

8 03/1/13 Present 5,500/mo

Total 13 2

All of the employed beneficiaries are heads of the family. Two were employed as Harvesters at the Pacific Farms and has the lowest rate Php120.00 per day. One


beneficiary was employed as Landscaper at the Rock Garden and has the highest pay with an average of Php400.00 per day. There were 92 beneficiaries employed at by the DPWH, 8 of them were newly hired this quarter. For this quarter, the PDOs who were retained to their original area of assignment were able to conduct a visit to 15 old SKAs. From the visited SKAs, none was recommended yet for case conference. As shown in the table below, a total of 12 partners were targeted for this quarter for the partnership. These include the DPWH under the Trabahong Lansangan Program and the DENR under Sustainable Livelihood and National Greening Program. Ninety Two (92) Pantawid Pamilya beneficiaries were provided with employment by the DPWH and 35 were organized into SEA-K Association for the DENR project. For the CSOs, 8 CSOs commit themselves to provide services to the Pantawid pamilya on providing capacity building activities, market linkage and skills enhancement. On Private Sectors, we were able to tap 5 business establishments and were able to employ 7 beneficiaries. Target for this quarter was met.

Seven LGUs with SLP Sub-projects under the Bottom-up Budgeting Program were Aringay, La Union, City of San Fernando, Luna and Rosario, La Union. Three of these LGUs are awaiting fund transfers (LGUs of Tubao, Bagulin and Bangar, La Union). Target beneficiaries for the said implementation are the Pantawid Pamilya beneficiaries. As to date, the Municipality of Tubao and Rosario, La Union already submitted their project proposals while the rest of the LGUs are still preparing theirs. It is expected that all BUP Project Proposals are already approved by the 2nd week of April, 2013.

Indicators

Annual Target

Target for the QRT

Accomplishments Performance Rate

Remaining Target for the Year

Current Qtr

Previous Qtr/s

Total For the

QTR

For the

Year

NGAs:

No. of partner NGAs

7 2 2 2 100% 29% 5

No. of beneficiaries served

127 92 92 92 100% 72% 27

CSOs:

No. of partner CSOs

10 5 8 8 160% 80% 2

No.of beneficiaries served

50 - - - - 50

Private Sectors:

No. of partner Private Organizations

20 5 5 5 100% 25% 15

No. of beneficiaries served

20 7 7 7 100% 35% 13


In preparation to the implementation of SLP in other Pantawid Pamilya areas, a skills profiling of households is being done in coordination and collaboration with the Convergence Team. During MAT Meetings, synchronization of schedules is being prioritized to avoid overlapping of activities. Revalidation of BUB Projects and provision of technical assistance in BUB Project Proposals enhancement was made easier through the convergence effort of the MAT members. Social Pension for Indigent Senior Citizens Program

A total of 16,510 indigent Senior Citizens were provided with Social Pension this quarter. Of the total beneficiaries, 6,982 beneficiaries were based on the NHTS list and 9,528 based on the LGUs recommendation. The pension was released during the last month of the quarter mobilizing staff from other divisions, manpower deployed at the DSWD provincial offices and support staff from the LGUs. This greatly helped in the smooth and speedy release of the said assistance. In one of the activities the new State Auditor IV, Ms. Remedios Irene Abero witnessed the actual pay-out in Adams, Ilocos Norte and conducted interview with some of the social pensioners to be familiar with the program. Supplementary Feeding Program in Day Care Centers The implementation of the SFP is carried on during the 1st quarter of 2013 whereby 68 or 54.4% of the LGUs have successfully completed the required 120 feeding days as of March 25, 2013. These LGUs disbursed all the funds downloaded to them. Other LGUs are still in the process of completing the feeding cycle and expected to commence by end of May 2013 thus, they will be conducting day care sessions this summer (April and May). Despite of convergence efforts of the agency and LGUs to fully implement the project, three (3) LGUs were not able to start their feeding sessions due to required protocols at the LGU levels. With the recent directive from the Secretary, implementation of the Supplementary Feeding Program for CY 2013 shall be started as early as June 2013 hence, intensive preparation for the succeeding implementation had been the center of activities during the quarter through coordination with LGUs for the submission of MOAs & proposals and correspondingly obligating their funding allocations. Turnover of MTO checks for the municipalities of Manaoag, San Jacinto and Mangaldan, Pangasinan on March 20, 2013. The assistance is intended for the SFP in partnership with Congresswoman Georgina De Venecia. No less than the Congresswoman handed the checks to the LGU representatives amounting to P327,000 which is intended for 200 children beneficiaries.


Supplementary Feeding Program in Day Care Centers As of March 27, 2013

Prov. /City

Target Accomplishment (Actual Feeding)

Rate

Financial Accomplishment

No. of LGUs

No. of DCCs

No. of Children

LGUs No. of DCCs

No. of Children

LGUs DCC Children Total Amount

Downloaded to LGUs

Total Amount Utilized

%

IN 21 422 9518 21 422 9,967 100 100 104.7 14,848,080 13,074,737 88.05

IS 32 704 14,492 32 704 14,666 100 100 101.2 22,370,400 19,450,119 86.94

LU 19 505 12,031 18 485 12,484 94.7 96.03 103.76 18,768,360 13,508,001 71.97

Pang 44 1174 33,518 43 1,149 34,626 97.7 97.87 103.3 53,673,360 46,483,463 86.60

LC -IN 89 2230 89 2493

100 112 3,478,800 3,478,800 100

BC -IN 50 1100 50 1144

100 104 1,716,000 1,716,000 100

VC -IS 39 971 39 1146

100 118.02 1,514,760 1,514,760 100

CC-IS 47 1307 47 1307

100 100 2,038,920 1,953,965 95.83

SFCLU 62 1900 0 0

0 0 0 0 0

AC-Pang 42 1169 42 1169

100 100 1,823,640 1,823,640 100

SC-Pang 50 1572 50 1572

100 100 2,452,320 2,452,320 100

DC-Pang 44 2083 44 2,083

100 100 3,249,480 1,340,508 41.25

UC-Pang 52 1609 52 1609

100 100 2,510,040 2,510,040 100

Total 125 3280 83,500 122 3173 84,266 97.6 96.7 101 129,926,160 109,306,353 84.13

For the quarter, As of Mar. 27, 2013

Key result area Performance Indicator

Target Actual

Support Services and Technical Assistance to Intermediaries

No. of intermediaries provided with resource augmentation No. of DCC & DCCh served

125 LGUs 3280DCCs 80,540 DCCh

125 LGUs 3173 DCCs 83,500 DCCh 3173 DCC 84,266DCCh

VII. Strategic Support Services Personnel Management For this quarter, a total of 120 regular staff, 12 contractual, 2 casual, 513 cost of service workers (COSW), and 420 Job Orders where 396 Job Orders were hired to conduct field assessment for the Special Validation of Habagat Victims. Of the regular staff, 8 were issued notice of Step Increments. One regular staff has signified his intention to retire from the service.


Salaries and wages of staff were regularly provided based on guidelines. Other benefits such as the magna carta for public health workers and public social workers, and the performance incentive bonus. Staff Capacity Upgrade A total of 95 FO staff were provided with opportunity to enhance their knowledge, attitude and skills. One granted with scholarship has already graduated and completed the BS Social work course and the other one is still enrolled in the graduate course. The rest were participants to internal capability building activities conducted. Social Marketing Twelve (12) editions of the Department’s bi-monthly radio programs dubbed as DSWD: Kaagapay sa Pag-unlad were aired at DWRS Commando Radyo Vigan and DWCM Aksyon Radyo Dagupan highlighting Pantawid Pamilya implementation, MCCT implementation, Parent Leaders’ testimonials, SGPPA, CSO participation, and the “Bawal ang Epal Dito” Campaign. Integrity Development For this quarter, inventory of the supplies and materials of the Centers and Institutions was done. Monitoring of the SFP implementation along procurement procedures were made ensuring adherence to the implementing guidelines and agreements. Liquidation of the Fund transferred to the LGUs under the Supplementary Feeding program are properly reviewed to ensure that these are utilized in accordance with the accounting and auditing rules and regulations. In addition, review of the Liquidation Reports on the implementation and utilization of the Social Pension Fund was made in accordance with guidelines. Activities were conducted to enhance regional policies and guidelines in order to improve efficiency and effectiveness of program implementation. Procurement Services The FO1 Bids and Awards Committee has completed a competitive bidding process for the Production of “Anti-Epal Campaign” Advocacy Materials for the Pantawid Pamilyang Pilipino Program with an approved budget ceiling of Php1,017,760.00. In addition, three biddings regarding the purchase of delivery truck for disaster operations, pre-paid mobile phone cards for the Pantawid Pamilya staff, and the Disaster Relief Goods Stockpile for Ilocos Norte, were started. For the alternative modes of procurement, 444 purchase requests for procurement of supplies and materials were facilitated. The FO also made 77 direct purchase through the use of petty cash advance, and 345 through direct payment. The FO


also served 178 purchase orders and contracts for this quarter. The FO also made a total of 370 inspection and acceptance reports and 340 delivery of goods to all end-users. In addition, a total of 22 property accountability receipts were issued to staff who are accountable, along with 14 inventory custodian slips. Further, 209 stickers were prepared for new equipment. Information System and Communications Technology Stable connection and continuous service has been maintained in the first month of 2013 while recurrent problems were encountered in February, to include system application concerns (NHTS-PR) and lagging internet service access capacity/capability (ISP). There were two (2) instances of service provider initiated power downtime that took effect from 0800 H - 1700H in January 12 and from 0600H – 1600H in March 16 when temporary shutdown of service connection of the data center was initiated. In March 14, a RICTMU initiated service interruption/server shutoff from 1312H- 1630H was implemented due to cooling system problem. No IPVPN and internet service provider issues were recorded while Globe/service provider VOIP voice downtime was encountered in January 17. Two information systems have been deployed in the region, the Relief Goods Inventory Monitoring System (RGIMS) which is a logistics ICT system that tracks and manages warehouse inventories; and, the Sustainable Livelihood Program Information System (SLP-IS) which is an intranet-based Monitoring and Evaluation (M&E) system intended to respond to the need for complete and reliable data and information on the implementation of the Sustainable Livelihood Program (SLP). To this effect, involved staff/end users were oriented on RGIMS in March 5-8 by the ICTMS staff and a roll-out training on SLP-IS was conducted in February 21-22, with the Project Development Officers II as participants. With regards to the information systems of the Pantawid Pamilya, the Regional Project Management Office (RPMO) experienced stable speed and connection during the period except for at least 29 days which is 7 days for January and 11 days each in February and March. Eleven (11) days of NPMO initiated downtime were recorded during the generation of CV forms for set 5a, 5b and set 6 and approval of BUS and CV by the Director in January, five (5) days Generation of CV forms for set 5A, 5b and set 6 in February and 2 days for the generation of payroll in March. As to the IPVPN in the Provincial Operations Offices (POO), stable connection but intermittent speed had been experienced in Ilocos Norte, Ilocos Sur and Pangasinan POOs while La Union POO which is wi-fi connected to RPMO experiences weak signal and is only able to access the Pantawid applications thru a single desktop computer. Conversely, NHTS-PR RPMO had no system related problem noted or encountered in January and February. Preparatory activities for the Validation of


Families Affected by “Habagat,” to include screening of applicants for Encoders were done in January. February had validation and encoding of data of households/ Families Affected by “Habagat” and the Online Acceptance Test on Business Intelligence-Yellowfin. For March 1-21, HABAGAT Pre-assessment Form (HPAF) Encoding, Household Needs Assessment Form (HNAF) and Data Entry Application (DEA) system encoding and Data Mining/Request of crossmatching for MCCT and IP in Pantawid Pamilya were activities undertaken. With regards to the previously deployed/existing information systems at the FO, all are functional and accessible. Input of data to the SWDAs information system is being maintained and reporting by the Focal Person is on a quarterly basis. Enhancement and administration of the FO website is being initiated continuously based on standard requirements and thru the guidance of the Regional Director. Regular provision of technical assistance to FO staff in terms of ICT check-up, repair and other actions was provided on a monthly basis to ensure continuous operation and maintenance of ICT. During the quarter, at least 310 actions were undertaken which include assembly and installation of operating systems (OS) and other applications for newly procured computer desktops, notebooks/laptops; back-up and formatting of CPU, file recovery and installation of anti-virus, set-up of units for printer sharing, checkup and isolation of printers, and network reconfiguration. Monthly ICT Service Management Report was also submitted to ICTMS which includes the Incident Management Report (ICTSMR Form 1) and ICT Service Management Review (ICTSMR Form 2) that highlights the technical assistance and status of ICT hardware and software, network operations, systems status and functionality, as well as arising issues/concerns on Pantawid and NHTS systems and other deployed systems at FO and other ICT relevant activities. Resource Generation

Period Covered Amount Generated

1st Quarter, 2013 Php29,790.00

Resource generation reports from the Centers and Institutions for the first quarter of CY 2013 was recorded. These are cash or monetized donations from outside sources which are received and deposited. As of March 25, 2013, donations intended for the benefit and utilization of the clients at the center (RRCY) are being summarized and reported. The monetized value are taken up per financial reports until the end of this first quarter. More so, a total of Php16,876.00 was generated through the sale of trash materials from January to March 2013.


Liquidation of Cash Advances

Account Code

Period Covered

Availments/ Granted Amount

Liquidations %age of Liquidation

136- Due from NGAs

Prior Year Php3,750,240.00

1st Qtr 306,000.00 - 0%

138- Due from LGUs

Prior Years 113,595,693.86 16,767,886.13 14.15%

1st Quarter 4,899,600.00

139- Due from NGOs/ Pos

Prior Years

9,420,000.00 - 0%

148- Advances to Officers & Employees

Prior Years

7,023,264.88

6,914,764.88

36.76%

1st Quarter 42,188,627.14 11,174,012.14

The liquidation rate indicated was a result of the concerted efforts of the program staff and the finance group yielding a favorable performance within this first quarter. This rate was a result of the liquidations of the CFW previously released on the previous quarters, the social pension for indigent senior citizens, stipend of the e-GIPs and other programs and prepayments relative to the implementation of the core social protection programs. With the volume of cash advances, prior years’ liquidation was made this 1st quarter and the cash advances made this quarter were recorded. Submission of the liquidation reports was coordinated with the program implementers and concerned staff. Disallowances

Prior Year Balance Settlement Balance as of March 26, 2013

Php 29,656.30 Php500.00 Php29,156.30

Settlement of disallowances was made partially by those employees involved in the nature of disallowances. Audit Observations Memo Three (3) Audit Observation Memos were issued during the 1st quarter relative to the implementation of the core social protection programs, on time submission of supporting documents and the liquidations of cash advances and fund transfers to various LGUS covering CY 2012 however, they were answered immediately capturing the recommendations of our resident auditor. The action plans were done and complied with particularly on the documents covering CY2012. An exit conference was also achieved to give clarifications on the issues of the agency’s Audit Observations and at the same time to welcome Auditor Remedios Irene Abero as the new resident auditor. This is an opportunity to discuss and dissect all the issues and concerns and came up to a common agreements/ procedures in terms of liquidations and how to handle those funds transferred to LGU level.


General Upkeep The FO has continuously conducted maintenance and repairs of various assets, equipment and vehicles. For this quarter, GSIS insurance of 5 vehicles was facilitated along with repairs of vehicles and photocopy machine. Sketch plans and program of work was also made for 23 infrastructure projects including repair and enhancement of office buildings at the FO, HFG, HFC, HFW, AVRC and RRCY. Records Management A total of 2,473 correspondences from various external sources were recorded this quarter. The FO also sent 1,064 mails (723 ordinary and 341 priority), 115 parcels via courier service, received and routed 2,141 communications from the centers/institutions, transmitted 2,026 documents to centers/institutions, received 182 personal mails for employees and authenticated 646 various documents as requested/needed. BUDGET ALLOCATION AND FUND UTILIZATION

Sub-allotment Allocation and Utilization:

Direct Release - Current Appropriations:

Program/Activity/Project Allotment

(1st Qtr, 2013) Expenditure Balance

% of Utilization

A11c2a2 TARA PS 6,089,748.00 5,967,533.24 122,214.76 97.99%

MOOE 1,761,000.00 1,727,694.65 33,305.35 98.11%

RLIP 593,000.00 592,002.11 997.89 99.83%

TOTAL 8,443,748.00 8,287,230.00 156,518.00 98.15%

A11d1a2 C/I PS 3,763,800.00 3,572,844.60 190,955.40 94.93%

MOOE 7,620,000.00 6,501,072.96 1,118,927.04 85.32%

RLIP 327,400.00 326,736.54 663.46 99.80%

TOTAL 11,711,200.00 10,400,654.10 1,310,545.90 88.81%

GRAND TOTAL

Current 20,154,948.00 18,687,884.10 1,467,063.90 92.72%


Direct Release – Continuing Appropriations - Field Office

Program/Activity/Project Allotment Expenditure Balance % of Fund Utilization

A11c2a2 TARA MOOE 241,008.42 241,008.42 0.00 100%

A11d1a2 C/I MOOE 154,083.46 154,083.46 0.00 100%

TOTAL 395,091.88 395,091.88 0.00 100%

Locally Funded Projects:

P/A/P Allotment Expenditure Balance % of Fund

Utilization

a Social Pension 101,159,000.00 24,932,940.66 76,226,059.34 24.65%

b Supplementary Feeding 117,259,000.00 77,799,807.03 39,459,192.97 66.35%

c SEA-K/Sustainable Livelihood Program

2,704,000.00 97,097.05 2,606,902.95 3.59%

d RRPTP 622,000.00 157,320.00 464,680.00 25.29%

e NHTS-PR 2,843,000.00 371,348.71 2,471,651.29 13.06%

TOTAL CURRENT, LFP 224,587,000.00 103,358,513.45 121,228,486.55 46.02%

Continuing Appropriation – Locally Funded Projects.

P/A/P Allotment Expenditure Balance % of Fund Utilization

a Social Pension 384,061.30 192,488.42 191,572.88 50.12%

b Supplementary Feeding 454,433.38 155,861.39 298,571.99 34.30%

c Cash for Work for IDPs 8,338.00 2,603.93 5,734.07 31.23%

d RRPTP 7,851.85 5,073.19 2,778.66 64.61%

e NHTS-PR 49,473.20 4,520.00 44,953.20 9.14%

TOTAL, Continuing LFP

904,157.73 360,546.93 543,610.80 39.88%


Centrally Managed Funds Current Appropriations (January 1 – March 31, 2013)


A1a1a GASS 178,323.00 46,184.38 132,138.62 25.90

A11a2 Program Development 60,060.00 0 60,060.00 0

A11b1 Standards Setting/ABSNET 125,750.00 16,780.00 108,970.00 13.34%

A11c1a1 SWIDB 74,030.00 0 74,030.00 0

A11c3a Disaster Fund 1,800,000.00 86,878.86 1,713,121.14 4.83%

A11c3b Aux. Services for PWDs/OPs 187,500.00 87,586.00 99,914.00 46.71%

A11c3c Protective Services 1,583,250.00 537,958.00 99,914.00 46.71%

A11c3d Calamity Fund 7,631,000.00 4,896,000.00 2,735,000.00 64.16%

B1b Supplementary Feeding 16,994,514.00 0 16,994,514.00 0

B1e Social Pension 1,866,000.00 0 1,866,000.00 0

B1f Social Pension 4,125,232.00 1,249,250.86 2,875,981.14 30.28%

TOTAL CURRENT, CMF 34,625,659.00 6,920,638.10 27,705,020.90 19.99%

Continuing Appropriations (January 1 – March 31, 2013)


A1a1a GASS 4,744,120.00 0 4,744,120.00 0

A11a1 Formulation of Policies & Plans 2,000.00 0 2,000.00 0

TOTAL CA/CO, CMF 4,746,120.00 0 4,746,120.00 0

Continuing Appropriations – Field Office

P/A/P Allotment Expenditure Balance % of Fund

Utilization

A1a1a GASS 5,000.00 5,000.00 0 100.00%

A11b1 ABSNet 4,200.00 4,200.00 0 100.00%

A11c1a1 SWIDB 61,937.25 10,417.25 51,520.00 16.82%

A11c3a Disaster 84,064.46 84,064.46 0 100.00%

A11c3b Auxiliary Services for PWDs/Ops 35,787.74 2,505.00 33,282.74 7.00%

A11c3c Protective Services 52,861.90 0 52,861.90 0

A11c3d Calamity Fund 11,121,072.45 7,477,566.75 3,643,505.70 67.24%

A11c4 Program Management Monitoring 2,160.00 2,160.00 0 100.00%

B1b Supplementary Feeding 661,226.68 290,639.28 370,587.40 43.95%


B1c CFW for IDPs 370,011.37 194,300.87 175,710.50 52.51%

B1e RRPTP 72,049.59 57,498.00 14,551.59 79.80%

B1f Social Pension 4,609.00 4,609.00 0 100.00%

B1g1 Sustainable Livelihood 155,105.77 148,002.77 7,103.00 95.42%

A11c3c PDAF – Sen. Legarda 800,000.00 0 800,000.00 0

TOTAL CA/FO 13,430,086.21 8,280,963.38 5,149,122.83 61.66%

Cash Allocation and Utilization

Period

Cash Allocation (Php)

Cash Disbursed

Unutilized Cash

% of Utilization

Direct Release

Central Office

Release

PDAF Accounts Payable

Total

1st Quarter 2013

45,267,000.00 61,204,693.64 2,100,000.00 23,900,325.94 132,472,019.58 132,472,019.58 0.00 100.00

1st Qtr. 184 RRCY Trust Fund

1,702,000.00 1,702,000.00 1,702,000.00 0.00 100.00

ASSESSMENT OF THE ACCOMPLISHMENTS The following is an assessment of the over-all accomplishments of the Field Office. On matters relating to policy formulation, most of the efforts made were on planning for the sectors and implementation of programs and services for the benefit of the marginalized sectors. Monitoring on the compliance to national laws has not been made due to various intervening factors. Implementation of the Agsugpon Tayo social technology project is ongoing, along with the conduct of assessment for the research on the utilization of the emergency assistance fund of the LGUs in 2008. On Standards, 130% more than the target was accomplished along accreditation of day care centers and service providers and is 46% more than what was accomplished in the previous quarter. This was attributed to the availability of trained accreditors conducting the assessment. No accomplishment was recorded along accreditation of Social Workers Handling Court Cases due to non-submission of needed documents by concerned social workers. On the other hand, the ABSNet Clusters continued to actively assist the FO in terms of monitoring of NGOs’ compliance to set standards. On Technical Assistance, 3 out of 16 (18.75%) planned trainings for intermediaries were conducted. This is 66.66% higher than the trainings conducted in the previous quarter. The reason was most of the trainings were postponed and will be conducted by the 2nd quarter, due to lack of material time to complete the preparation activities. Most of the technical assistance extended was on the standards, planning and program development and livelihood programs.


On community-based services to clients, the number of CNSP served is 92.98% compared to the CNSP served in the previous quarter. Children issued with clearance certificates to travel abroad are 68.46% more than that of the previous quarter. The trend on CNSP is almost the same, while the increase on the MTA clients is expected due to summer vacation. WEDC clients served is only 33.33% of the previous quarter’s clients served (24 WEDC) while families provided assistance for alternative parental care is 75% of the previous quarter’s number of families served. Those provided with emergency assistance like cash for work is only 70.32% of those served in the previous quarter. The CIU served 150.50% compared to the number of clients served the previous quarter. Compared to the previous quarter also, the number of organized SKAs is 112.96% and the number of families is 118.73% higher. On center-based services, AVRC served 96.47% of the target, HFC served 72.73% of the target, HFG served 89.58% of the target, HFW served 91.67% of the target and RRCY served 109.76% of the target for the first quarter. On locally-funded projects, the PPPP served 93.65% of the target, SFP served 100.92% of the target, and the Social Pension program served a total of 101..88% of the target. The excess of the SFP beneficiaries is due to the increase in the number of children in the day care centers, while the increase in the Social Pension is due to the replacements made considering the death of the pensioner.

STRENGTHS AND WEAKNESSES

STRENGTHS WEAKNESSES

Strong support of the management in the implementation of the programs, activities and projects.

The support of the FO staff in the endeavour of the centers.

Continuous implementation of a reward system to reinforce good behaviour of RRCY residents

Good working relationship among and between the staff.

Good working relationship with other stakeholders

Cooperation and commitment of staff to work and welfare of the centres’ residents.

Regular conduct of consultation dialogue/meeting with supervisors wherein issues and concerns are immediately clarified and acted upon

Supportive colleagues and supervisors in the provision of technical assistance

Good practice of the 3Cs

Absence of administrative cost for the implementation of program especially the DSWD-TESDA Cash for Training Program.

Overlapping activities from different sectors that needs to be attended

Lack of material time to update data bank of C4TP

Need of additional support staff especially at the center to do clerical work.

The fast depreciation of AVRC office and training equipment due to the proximity to the seashore and the high salinity of the humid brought by the wind from the sea.

The transfer or retirement of Court Judges and Prosecutors which hinders the fast disposal of court cases

Unsupportive LGUs, and clients’ relatives hinder discharge and rehabilitation of clients


(Communication, Coordination and Collaboration)

Intensified involvement of the parents as well as the LGU Social Workers in the case conferences

Close supervision and monitoring of the clients’ daily home life activities

House rules/policies are being strictly implemented.

Proper hygiene and good grooming rule is also strictly implemented

Enhanced skills/competencies of the staff thru attendance to different training/seminars

Designation of Centers/Institution Coordinator, facilitated the concerns of the Centers especially in the procurement and case management process.

Sustained coordination with the family of the clients and the referring Local Government Units facilitated the attainment of the vocational goals towards the realization of their dream for employment.

Strong linkages with the GOs, NGOs and educational institutions led to the provision of complimentary services such as sponsorship of socio-cultural activities, facilitation of activities and sharing of expertise by acting as resource speaker. The partnership likewise resulted to the effective implementation of skills training, OJT and employment of persons with disabilities.

Sustenance of the productivity project in Garments with the acceptance of job orders from DSWD Centers and institutions and other private individuals visiting the Center.

Sustained the implementation of the Lakas ng Karakter Module every Monday during the Flag Raising Ceremony.

Availability of volunteers and accessibility of other institutions to provide other needs of clients such as the religious groups and civic organizations

No vehicle for emergency purposes Delayed procurement process. Since one of the indicators of

rehabilitation is the reintegration, children could hardly be discharged due to the reason that support system in the community is weak or no support at all.

Although there is a work and financial plan as well as monthly cash programming, planned activities were not duly implemented because of delay in the processing of documents at the FO particularly in the procurement process.

The Home for Girls could not comply with the MUST requirement for accreditation because of the limited space. Problem in the physical structure of the HFG delimit the admission of more clients.

Political Interference by some politicians requesting relief and rehabilitation assistance which are not realistic and not based on the submitted data of affected families.

Political conflict between the Board Members and their Local Chief Executive, which caused delay and non-implementation of PAPs. The beneficiaries are being deprived of the social services due that are due them.

Some of the LGU Social Workers could not decide and assert their recommendations since they need to follow and obey the commands of their supervisors and legislators.

The reshuffling of resident Auditors of COA caused problem to most of the LGUs in terms of their disbursement of funds. As early as January 2013, the LGUs slowed down the process of disbursement of funds for the implementation of SFP in anticipation of the change of Auditors. Some LGUs temporarily suspended the implementation and unutilized funds had to be subjected for bidding. This delayed the completion of the feeding


Hiring of DM Job Order Validators helped a lot in conducting social preparation as well as disaster management and rehabilitation activities.

Functional SWAD Teams who provide reports relative to disaster and other concerns

Regular conduct of SWAD meeting wherein SWAD-related issues were discussed and resolved

Active cooperation and participation of the different partner agencies and stakeholders in the program implementation.

Availability of additional augmentation funds to LGUs for the monitoring of SFP implementation.

Organized Regional Monitoring Team who assisted in the conduct of monitoring of the SFP and provided technical assistance to stakeholders.

Strong linkage/partnership with PSWDOs, MSWDOs, court Social Workers for the referral system for trafficked persons to run smoothly.

Close coordination with the Finance Team and other FO staff to ensure proper disposition/management/ disbursement of funds.

Supportive and cooperative LGU workers and Day Care Workers who are continuously implementing the project even without incentives

LGU partners are supportive in the implementation of the programs and services of the agency.

Institutionalization of meeting with MSWDOs and the involvement of PNP-WCCD officers during the regular meetings to discuss, clarify and resolve issues and concerns in the implementation of laws protecting children and women.

Pooling of expertise among staff for minimized external support and financial expense

Maintained open communication, coordination and strengthened cooperation among ICT staff

program and delayed the submission of liquidation reports as well.

Delayed implementation of the SFP due to long procurement processes being undertaken at the local level.

Voluminous documents required by the BAC and other partners of the LSWDOs prior to implementation of SFP also delayed the implementation of the SFP.

Overloaded/overlapping schedules of LSWDOs also caused delay on the implementation of SFP even if transfer of funds to the LGUs has already been made.

Increased number of enrolees in the DCC was not anticipated hence, not all enrolees were provided augmentation support due to limited funds for grants.

Most LGUs cannot provide counterpart due to funding constraints at the local level especially the 4th & 5th class municipalities.

Absence of pool of Adoptive and Foster Parents.

Inactive Child Advocates Group to assist in our advocacy activities.

Constant electrical fluctuation at FO caused instant negative effect on all connected ICT equipment

Intermittent internet bandwidth connection due to low bandwidth capability

Limited number of licensed security software and operating system

Limited organized storage space considering the sensitivity of IT equipment and supplies.

No budget intended for RICTMU to support requirements (for purchase of materials for repairs and other requirements).

No capital outlay for the completion of the new RRCY building which is now deteriorating.

Social workers’ caseload was more than the required load and they were required to attend hearings of pending cases instead of doing more


Staff initiative for continued self-enhancement and technical growth

On time submission of required financial reports and remittances

100% utilization of Funds covering the 1st Quarter (January, February and March 2013)

Strong cooperation and flexibility among the staff

Good working relationship with COA Auditor and BIR staff

The regular conduct of spiritual sessions and the annual Spiritual Recollection is believed to facilitate a positive change in the behaviour of the CICL residents

The trust afforded to designated Procurement person and canvassers of the Center is a great help in facilitating the procurement of some goods/materials/supplies that are immediately needed by the center.

Improved ICT facilities hastened the completion of task of most staff.

Excellent linkages and collaboration with partners.

important tasks. Slow disposition of cases in the

courts of San Carlos City, Pangasinan, Alaminos City, Pangasinan and Urdaneta City, Pangasinan, where requests for speedy trial of pending cases in these courts were not granted.

Some courts refer cases directly to the Center without initial intervention of LGU social workers; hence the submission of basic requirements by concerned LGUs was delayed because SWOs II was not able to assess the compliance to required documents.

Limited number of NHTU staff to monitor and spot check the validation activity.

CONCLUSION AND RECOMMENDATIONS The Field Office indeed is at par with the target set towards the end goal of improving the lives of the poor, vulnerable and disadvantaged individuals, families and communities. Some recommendations for the improvement of the effectiveness and efficiency of the implementation of various programs, activities, and projects are as follows:

Some staff wanted to be placed in another assignment due to length of time spent in the same assignment.

More trainings be provided to center staff particularly on modern therapeutic activities for the clients

Continuous provision of TA to the centers based on expertise

Repair/upgrading of facilities through alternative procurement to avoid delays and ensure compliance to set standards as center of excellence

Additional manpower to man the disaster management activities particularly in the conduct of validation of beneficiaries and sub-projects, as well as social preparation and fund liquidation monitoring.

Conduct of advocacy on RA 10121

Vehicle for the delivery of relief goods the soonest possible time.


Implementation of the of the Job Network Services for CIU in Region 1.

Intensify internal and external convergence

Feedback mechanism should be enhanced

Sustain good working relationship, cooperation and support with all concerned implementers.

Synchronized activities of the program in all levels.

Conduct of Field monitoring by the Technical Staff on the FDS, MAC Meeting and SWI Administration of Municipal/City Link

Close coordination and collaboration with LGUs like the LSWDOs, Accountants, Treasurers and Local COA, continuous consultation with stakeholders and regular monitoring and field visitation shall be sustained

There should be constant monitoring of compliance to existing regional policies by division heads

FO to consider the need to increase the capability of its electric transformer which has already reached its limit

Restructuring of the electrical connection and outlets at FO Proper thru the assistance of GASSD

Upgrading of the ISP bandwidth for FO Proper and all Pantawid Provincial Operations Office for stable connection

Set-up of power backup/generator for the data center before the onset of the rainy season

GASSD to implement the Guidelines on the Proper Management, Use and Maintenance of FO Resources, to include ICT and use of sticker for personal equipment

Institutionalization of purchase of computers supported by Service License Agreement and with licensed software to include operating system and anti-virus.

Proper utilization of cash position based on the Approved Annual Procurement Plan (APP) and Monthly Cash Programming (MCP) so that releases of cash allocation to the Field Office will be regular.

Projects and activities should be implemented as scheduled in the Work and Financial Plan to ensure their funding and funds shall be used based on the proposed budgetary framework and able to utilize the fund at the end of each month.

Close monitoring in the implementation of the projects and programs and strict observance of the policies and guidelines relative to the utilization of the downloaded funds.

Since the digitizing machine was already transported to the region, sanitation of data in the HAFs and database immediately.

Prepared by:

(signed) MELECIO C. UBILAS, JR. SWO IV/Planning Unit Head and OIC of PPD

NOTED:

(signed) MARCELO NICOMEDES J. CASTILLO, CESO III Regional Director

Documents

INTRODUCTION...FO1 First Quarter CY 2013 Narrative Report of Accomplishments Page 1 First Quarter, 2013 Narrative Report of Accomplishments DSWD Field Office 01, City of San Fernando,