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Introducing:
January 28th, 20152:30 – 4:00 p.m. ET
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The SHIP National Technical Assistance Center
& SHIP Medicare Minutes
Today’s Speakers
Ginny PaulsonSHIP TA Center
Director
Scarlet Watts
Medicare Rights Center
Ariel Seiersen
Medicare Rights Center
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The Basics
Our Given Name: The State Health Insurance Assistance Program National Technical Assistance Center
Our Nickname: The SHIP TA Center
• FUNDER: U.S. Administration for Community Living (ACL)
• GRANTEE: Northeast Iowa Area Agency on Aging (NEI3A)
• PARTNERS: Medicare Rights Center; Technical Frontiers Incorporated (TFI); Health Benefits ABCs (HBABCs); consultants Mike Klug and Steve McCurley
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Mission
The SHIP TA Center will serve as a central source of information for and about the SHIP program. The
center will provide training, technical assistance, and promotional activities in support of the national SHIP
program and its 54 individual SHIP projects.
SHIP TA Center services will be available for optional – not mandatory – SHIP use; however, the center aims to
serve every SHIP by providing timely, accessible, relevant, and accurate information.
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Services available to SHIPs now
National toll-free number (877-839-2675) Dedicated email channel for answering
technical questions about Medicare, Medicaid for dual-eligibles, and other pertinent health insurance questions ([email protected])
Webinar training events for SHIP personnel
SHIP needs assessment Medicare Minutes (at no cost to SHIPs)
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Services coming by Spring 2015
• Newsletter for SHIP personnel, called SHIP Watch
• A national SHIP website that will include a SHIP locator for the general public, a password-protected area for SHIP-only information, and a library of materials produced by and for SHIPs: www.shiptacenter.org
• Online SHIP Counselor Certification Toolo Stage One – bringing back the tool hosted by the previous
SHIP Resource Center (a temporary solution)
• Regular SHIP Director Meetings
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So What About SHIP talk?• SHIP talk was created by the
previous SHIP Resource Center and though it is still live, it is not maintained
• We will turn off this SHIP talk website after February 13th
o SHIP directors will be reminded via the SHIP Director Listserv
o This will NOT interfere with SHIP access to the SHIP NPR system; SHIP NPR is a separate site, in spite of the similarity in URL names
When the new SHIP TA Center website is available later this spring, the old www.shiptalk.org address will automatically send visitors to the new SHIP TA Center
website: www.shiptacenter.org
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Services coming by Summer 2015
Volunteer management, recruitment, and retention resources and support• Training webinars
• Manual (modeled after the one produced for SMPs)
• Sample forms, templates, checklists, and procedures (modeled after the items produced for SMPs)
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Services coming by Fall 2015
• Online SHIP Counselor Certification Toolo Stage Two – A new national certification tool, which will
take into consideration the results of the 2015 SHIP Needs Assessment
• Online SHIP Counselor Trainingo Stage One - Modeled after the Medicare Rights Center’s
Medicare Rights University
o Ongoing – Updated as needed, based upon SHIP feedback
About the Partners
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Northeast Iowa Area Agency on Aging(NEI3A)NEI3A has operated the national resource center for the Senior Medicare Patrol (SMP) Program since 2003 (www.smpresource.org).
For the SHIPs, NEI3A will:• Coordinate overall SHIP TA Center services
• Host the national SHIP TA Center toll-free number: 877-839-2675
• Coordinate and create content for the SHIP TA Center website when it is live (www.shiptacenter.org), including the online SHIP Locator
• Host regular SHIP director meetings
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Medicare Rights Center
The Medicare Rights Center has been helping people with Medicare understand and navigate the Medicare system since 1989 (www.medicarerights.org).
They will:
• Serve as Medicare subject matter experts for SHIPs
• Produce the SHIP TA Center’s online counselor training and certification tools
• Provide direct Medicare subject matter technical assistance to SHIPs via [email protected]
• Provide Medicare Minutes at no cost to SHIPs
• Develop SHIP TA Center newsletters
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Technical Frontiers, Inc. (TFI)
TFI has extensive knowledge of the SHIP program through past and current contracts, most recently through hosting and supporting the SHIP NPR data reporting system.
• TFI’s role in the SHIP TA Center is to build and host the SHIP TA Center national website www.shiptacenter.org
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Health Benefits ABCs (HBABCs)
HBABCs has worked with many national entities including ACL, the Centers for Disease Control (CDC), and the SMP National Resource Center on stakeholder engagement and program evaluation. HBABC’s role in the SHIP TA Center will be to:
• Conduct the SHIP needs assessments
• Conduct the SHIP TA Center evaluation
• Convene SHIP peer networking groups, called “Communities of Practice.”
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Mike Klug, consultant
• Provide SHIP program expertise
• Assist with website content development
• Support SHIP volunteer management, recruitment, and retention efforts.
After serving the SHIP program for years as part of the Health Assistance Partnership (HAP), Mike Klug has since been has providing Medicare subject matter expertise and assistance with SMP volunteer risk and program management initiatives. Mike’s role in the SHIP TA Center will be to:
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Steve McCurley, consultant
Steve McCurley is an internationally-known consultant, trainer, and author in the field of effective volunteer program management. Steve has been working with ACL and the SMP national resource center since 2010 to provide training, manuals, and other tools to support SMPs. Steve’s role in the SHIP TA Center will be to:
• Provide volunteer management, recruitment, and retention training and subject matter expertise to SHIPs and the SHIP TA Center.
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Questions
SHIP Medicare Minute Program
Scarlet Watts and Ariel Seiersen
What is the Medicare Minute program?
• Began as a volunteer-based, peer-to-peer education program and now available to all SHIPs at no cost, thanks to grant funding through the SHIP TA Center.
• Medicare Minutes are short scripts, each on a specific Medicare topic, provided monthly
• SHIP volunteers or staff lead Medicare Rights- and ACL- vetted presentations each month on timely Medicare topics
• You do not need to be a Medicare expert to be a Medicare Minute volunteer!
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Medicare Minute history • Launched in New York in 2001, Medicare Minutes have since engaged
many types of host organizations like SHIPs, AAAs, ADRCs, and SMPs
• Today reaches 100,000 audience members each year in many states—and growing!
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Medicare Minute topics
Upcoming Topics Include:
• Medicare Appeals (February 2015)
• Speaking with Your Provider (March 2015)
• How to Save on Your Health Care (April 2015)
• Medicare’s Coverage of Hospital Care (May 2015)
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What the Medicare Minute offers
• Provides a vehicle for reaching new and diverse audiences
• Brings pertinent Medicare information to your community
• Engages volunteers to build a stronger SHIP community
• Complements existing programming with highly adaptable content
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Recommendations for getting started
What’s needed:• Medicare Minute Coordinator
oVolunteer or staff member• Medicare Minute Presenter/s
oCan start with as few as 1-2• Presentation sites
oCan start with as few as 1-2• Medicare Minutes
oMedicare Rights provides all monthly content through the SHIP TA Center (via SHIP Director Listserv until the SHIP TA Center website is live)
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Medicare Minute
Medicare Minute materials• Script
• Information to read aloud to audience members• One-page, easy-to-read format• Prominent Take Action steps• Can be presented in 5-10 minutes or expanded, with
reference to Teaching Materials • Teaching Materials
• Explain the Medicare Minute topic in more detail• Answer audience questions• Incorporate real-life case examples• Used to educate/prepare volunteers
• Handout• One-page summary of the most important Medicare Minute information• Audience members take handout home for future reference
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Future Medicare Minute Resources
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• Quarterly webinars in support of the SHIP Medicare Minute Program
• Comprehensive Medicare Minute Toolkit for the SHIP TA Center website, which will include:• Strategies for reaching new and diverse
audiences• Volunteer recruitment tools• And more!
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Wrap Up
• Q: How can I get the Medicare Minute materials?
• A #1: The February Medicare Minute materials will be emailed to the SHIP Director Listserv immediately following this webinar. March Minute materials will be sent to the listserv at the end of February.o Participants who are not SHIP directors should contact their
SHIP directors for copies
• A #2: When the SHIP TA Center website is live, the Medicare Minutes will posted in the password protected area intended only for SHIP personnel.
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Next Steps
• Mark your calendar: Medicare Appeals Training Webinaro February 25th, 2015 - 2:30 pm ET
o Registration and access information sent to SHIP Director Listserv
• Questions about the SHIP Medicare Minute?o SHIP TA Center Toll-free: 877-839-2675
o Email: [email protected]
Speaker Contact Info
Ginny Paulson, SHIP TA Center:• [email protected] • 877-839-2675 or 319-358-9402
Scarlet Watts, Medicare Rights Center:• [email protected] • 212-204-6285
Ariel Seiersen, Medicare Rights Center:• [email protected]• 212-204-6216
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Questions?
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The production of this webinar was supported by Grant No. 90ST1001 from the Administration for Community Living (ACL). Its contents are solely the responsibility of the SHIP TA Center and do
not necessarily represent the official views of ACL.
