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Georgia Tech Human Resources Georgia Tech Human Resources
Introduction to Human Resources
Intro to
Human Resources
@ Georgia Tech
Training inquires: [email protected]
Georgia Tech Human Resources
Introduction to Human Resources
Office of Human Resources
www.ohr.gatech.edu
404-894-GTHR (4847)
Use your HR Rep as a first
responder for help
Tutorial Objectives
• Overview of OHR and Internal Departments
• Review of HR Functions and Forms
• Process for HR Training and System Access
2
Georgia Tech Human Resources
Introduction to Human Resources
About the Office of Human Resources
3
Universities with the best talent will always rise to the top. And so finding, developing, and
supporting that talent should be among an organization’s most important tasks. In Human
Resources, our role is to help the Institute recognize people as strategic contributors. We
also help our senior executives craft innovative strategies that allow them to utilize our
employee’s talents to advance the Institute’s mission, and to build our international brand
and reputation.
We are the people unit. We serve Georgia Tech in a wide variety of ways - ranging from
helping managers to identify new talent and hire new employees, to growing and
developing our employees through exceptional professional education. We help bring new
members of our university community into the institution, and help each to get oriented and
prepared. We help to ensure that the Institute’s more than 6,000 employees are paid
correctly and on time. And we are available to help when there are challenges. We
support employees and managers in addressing complex workplace problems – whether
they are matters of structure and organization, or interpersonal.
OHR Org Chart: http://www.ohr.gatech.edu/about
Georgia Tech Human Resources
Introduction to Human Resources
Internal Departments
• Benefits
• Careers & Talent Acquisition
• Compensation
• Customer Services Center
• Employee Relations
• Global Human Resources
• Payroll
• Performance and Talent Management
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Georgia Tech Human Resources
Introduction to Human Resources
Careers & Talent Acquisition
Identify, Attract, and Hire Employees
• Recruit Employees
• Careers @ Tech for job postings: careers.gatech.edu
• Marketing Materials
• Process Required Background Screenings
• Temporary Employees Hiring (“Tech Temp” Program)
• Search Committee Support
• Faculty / Research Faculty Employment Process
Applicant Tracking System support: ohr.gatech.edu/hiringtalent
5
Georgia Tech Human Resources
Introduction to Human Resources
Customer Services Center
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Maintains every aspect of the employee life cycle from the employment
application process, On-boarding experience with Payroll and Records, to the
Off-boarding experience with exit documentation.
Available Services: [email protected]
•One-Stop Service
–New Employee Hire Packet
–Employee Buzzcard ID
–GT Account Login/Password
•New Employee Orientation
•Payroll and Records
•Federal and State Tax Reporting
•Human Resource Management Systems (HRMS)
Georgia Tech Human Resources
Introduction to Human Resources
Employee Relations
Responsible for: • Consulting with GA Tech Departments regarding business strategies
• Serving as liaison and support to HR Representatives & Contacts
• Conducting HR Learning Workshops
– ADA
– Sexual and Workplace Harassment
– Family Medical Leave Act (FMLA)
– Coaching for Improved Performance
– Solutions for Dealing with Challenging Employees
– Behavioral Style Interviewing
• Providing workforce management support for managers
• Advising GA Tech employees with Family Medical Leave process
• http://ohr.gatech.edu/ers
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Georgia Tech Human Resources
Introduction to Human Resources
Find your HR Rep/Contact
8
Listing of HR Reps & Contacts
http://ohr.gatech.edu/hrreplist
Georgia Tech Human Resources
Introduction to Human Resources
Global Human Resources
Responsible for:
• Foreign national employee tax compliance
– Income and employment taxes
– Collaborate with Accounts Payable and Bursar’s Office
– Employees/payees must enter data in GLACIER software
• Immigration services for foreign national employees
– B-1, H-1, TN, E-3, O-1, Permanent Residence (J-1s in OIE)
• Services for GT employees working internationally
– Immigration and tax law compliance for U.S. and home
country
• http://ohr.gatech.edu/global
9
Georgia Tech Human Resources
Introduction to Human Resources
Performance and Talent Management
10
Resources and help on managing employees and annual
performance reviews:
ohr.gatech.edu/performance
Georgia Tech Human Resources
Introduction to Human Resources
Total Compensation Responsible for two major areas:
• Compensation
– Compensation Model for Georgia Tech
– Design market competitive pay practices and structures
– Link Performance Evaluation with pay
– Link pay delivery to performance
• Benefits – Medical, Dental and Vision Plans
– Flexible spending accounts
– Disability and life insurance plans
– Retirement Plans - Teachers Retirement System (TRS), Optional Retirement Plan (ORP), and Supplemental
– Holiday, Sick and Vacation Policies
– Ongoing Benefits education and communications
• http://ohr.gatech.edu/compensation
11
Georgia Tech Human Resources
Introduction to Human Resources
GT ID#
Personal Services
Form
Personal Data Form
HRMS
Personnel Transactions Workforce Admin Panels
Compensation
Time Entry (from all) Payroll
Budgets
Budget Amendments
Data Warehouse
GT Human Resources Management System (HRMS)
•Current PeopleSoft v 9.0 •Current, Historical, Future data •Workforce Administration panels •Bi-Weekly Time Entry •Monthly Time Entry (Vacation and Sick) •Summer Pay Time Entry reports •SPD Inquiry panels
•Data is updated nightly •Current Data Only •Current employee PSFs •HR Ad-Hoc report •SPD Ad-Hoc report
These three are needed to create a new employee file
Georgia Tech Human Resources
Introduction to Human Resources
HRMS Administrative Systems
• Personal Services Form (PSF)
• GT ID Request
• Bi-Weekly Time Entry panels (bi-weekly employees)
• TimeOut (monthly employees)
• DelTek (GTRI System-use only)
• Kronos (Automated Clock and System integration)
• Summer Faculty Pay panels
• Salary Planning & Distribution (budget amendments)
Need access? Use the Admin Systems Training chart for more information.
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Georgia Tech Human Resources
Introduction to Human Resources
Personal Services Form (PSF)
HR Department Administrator will:
• Enter/manage employee transactions
• Submit/track PSFs electronically
• Use Use HRMS Reports for data verification
Training Requirements for Access
• Intro to HR (Tutorial)
• Navigation (Tutorial)
• Payroll 101 (Tutorial)
• Managing Personnel Transactions (Instr-led)
14
Training Inquiries [email protected]
Georgia Tech Human Resources
Introduction to Human Resources
Bi-Weekly Time Entry
Employees must submit time documents
HR Dept Administrator will:
• Enter/manage bi-weekly time data
• Use HRMS Reports for verification and tracking
Training Requirements for Access
• Intro to HR (Online Tutorial)
• Navigation (Online Tutorial)
• Bi-Weekly Time Entry Class (Instr-led)
15
Training Inquiries [email protected]
Georgia Tech Human Resources
Introduction to Human Resources
TimeOut
16
Employees will enter, manage, and request
vacation and sick hours
Hiring Managers will:
• Manage approvals
• Submit adjustments & corrections
Training Requirements for Access
• Contact the Payroll Dept for access and
training
• Help files: www.ohr.gatech.edu/timeout
Use your HR Rep as a first responder
Georgia Tech Human Resources
Introduction to Human Resources
Summer Faculty Pay Panels
HR Department Administrators will:
• Enter/Manage Summer Faculty
Assignments
• Use HRMS Reports to verify data entry
and tracking
Training Requirements for Access
• Intro to HR (Online Tutorial)
• Navigation (Online Tutorial)
• Summer Pay (Online Tutorial)
17
Training Inquiries [email protected]
Georgia Tech Human Resources
Introduction to Human Resources
Salary Planning and Distribution
HR Department Administrators will:
• Enter/Manage distribution of salaries,
fringe benefits, and Graduate Student
Tuition Remission charges
• Use HRMS Reports and SPD Ad-Hoc
Report to verify data entry and tracking
Training Requirements for Access
– Intro to HR (Online Tutorial)
– Navigation (Online Tutorial)
– Intro to SPD (Instr-led)
– SPD Ad-Hoc Report (Instr-led)
– Help Files: www.grants.gatech.edu/spd.php
18
Email [email protected]
Georgia Tech Human Resources
Introduction to Human Resources
Other Data Entry
• Some HR forms and processes cannot be initiated electronically
• HR Departments for more information
– Global Human Resources
– HR Customer Services Center
– Compensation
– Benefit selections – Employee Self Service in TechWorks
– Performance and Talent Management
• Annual Performance Evaluations
– Employee Relations
• Family Medical Leave process
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Georgia Tech Human Resources
Introduction to Human Resources
Systems Training and Request Access
20
• Available classes and tutorials: www.training.gatech.edu
• Administrative Systems Toolbox for training guides and tools
• Request access to HR Systems: Payroll Authorization Form
Classes by Tasks for more information and help
Georgia Tech Human Resources
Introduction to Human Resources
Next Steps
• Consult with your Supervisor
– Discuss your HR functions and required systems
• Complete training for HRMS-related applications
– Use Admin Systems Training chart
• First responder for help: HR Rep
• Training inquires: [email protected]
21