Intro to Excel - Session 3.1 1

Tutorial 3 - Session 3.1

Developing a Professional-Looking Worksheet

Intro to Excel - Session 3.1 2

Session 3.1 Objectives

• Learn how to format data• Change font styles and sizes• Align cell content• Formatting text in a column• Center text across columns

Intro to Excel - Session 3.1 3

Planning Analysis for Project Sales Report

• My Goal

• What results do I want

• What information do I need

• What calculations will I perform

Intro to Excel - Session 3.1 4

Figure 3-2, page 3.02

Intro to Excel - Session 3.1 5

Formatting the Worksheet

• Formatting the data

• Enhancing the appearance of the worksheet

Intro to Excel - Session 3.1 6

Formatting Worksheet Data

• AutoFormat or Your own formats

• Changes only the appearance of the data, not the data

• General format

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Excel Formatting Options

• Format menu

• Shortcut menu

• Formatting Toolbar

Intro to Excel - Session 3.1 8

Changing the Appearance of Numbers

• General

• Number

• Currency

• Accounting

• Date

• Percentage

Intro to Excel - Session 3.1 9

Currency Formats

• Decide the number of decimal places displayed

• Decide if $ is displayed

• How negative numbers look

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Number Formats

• Decide the number of decimal places displayed

• Whether to display a common at thousands, millions, and billions

• How negative numbers look

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Percentage Format

• Decide the number of decimal places displayed

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Copying Formats

• Select the cell containing the format to copy

• Push the Format Painter button

• Select the cells where the format is to be

used

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Fixing #####

• ##### indicates the number of digits exceeds the cell’s width

• The number is still stored in the cell, just not displayed

• To fix -- Increase the cell width

Intro to Excel - Session 3.1 14

Aligning Cell Contents

• Cell content can be aligned:– Left– Right– Centered

• General rule:– Center column titles– Align decimal places in columns of numbers– Leave columns of text left aligned

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Wrapping Text in a Cell

• Select Format Cells...

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Centering Text Across Columns

• Select the range of columns• Select

Format Cells...

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Indenting Text Within a Cell

• Select the cell

• Use the Increase Indent button

Why not use the space bar?

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Font Styles

• TimesAaBbCc AaBbCc AaBbCc AaBbCc

• CourierAaBbCc AaBbCc AaBbCc AaBbCc

• JesterAaBbCc AaBbCc AaBbCc AaBbCc

• ArialAaBbCc AaBbCc AaBbCc AaBbCc

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Formatting Text

• Select the range cells• Select

Format Cells...

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Removing Cell Formats

• Select the cells• Select Edit Clear Formats