Internship Report Format

Report should be composed and written in M.S. OFFICE (Microsoft word, Excel etc)

Report writing instructions:

Page size: A4Font size: 12Font name: ArialFont color: BlackLine Spacing: 1.5Margins: 0.75” (Letter & Right)Header & Footer: 0.75”Gutter: 0.5”Footnotes: Where ever applicableIndex: Must include books, articles, and persons

from where the quotes/data/information is taken.

Glossary: Define “JARGONS” used in the report.

Title Page: (Follow the attached Form in Annex 1)

Tentative Table of Contents

1. EXECUTIVE SUMMARY

2. BACKGROUND OF HOST ORGANIZATION Mission statement and/or background of the host organization

3. Business Operationa. Organizational Structure (Organizational Chart)b. SWOT Analysisc. Marketing Strategyd Competitive Strategye. Business process analysis

4. LEARNING AS A STUDENT INTERN

a. Duties b. Accomplishmentsc. New knowledge Acquired d. Problems Encounterede. How Experience Impacts your Career

Note: This is a board outline the interns are allowed to include to include other learning experiences in their reportInternship Weekly Report Format

Note: Weekly report should be submitted on a specific day of the week. That day will be mutually decided by the faculty advisor and the intern. This weekly report should be composed and written in M.S. OFFICE (Microsoft word, Excel etc) and sent to faculty advisor by way of an attachment to e-mail. The format of attached document: title should look like this “WR1Name if student. Doc.” the next weekly report should be titled as WR 2, and so on until reach weekly report number 06 and/or 08 for the internship program.

Below is an example of weekly report

Please note the following part of the report:a) Personal information-WR1 along with your name, semester, course, name of the organization and the calendar date for the week.

b) Report must include the number of hours, date and the day of the week in bold.

Remember you will have a space in the last part of the form to give your feedback and reactions to the week.

Note: Keep these report in safe custody and turn in at the end of the semester.

SEE THE FOLLOWING EXAMPLE:

8 hrs May 19 -Monday-______ in indent and have the number of hours and the date and day in bold print.

8 hrs May 20 -Tuesday-This should be what you did during the day

8 hrs May 21 -Wednesday-You will be able to give your reactions to what your did in the part below

8 hrs May 22 -Thursday-

8 hrs May 23 -Friday-

(Intern’s) Reactions and Feedback:_______________________________________________________________________________________________________________________________________________________________________________________________________________

__________________________________________________________________________________________________________________________________________Suggested Outline for Presentation

The presentation should highlight the major section of your written Department of Management Sciences (DMS) Internship Report. The presentation should be in Multi Media and follow the suggested format below:

1. Title (1 slide): your name, the host organization, and your job title.2. Introduction (1 slide): Mission statement or background of the

host organization.3. Objective of Internship (1 slide)4. Methods, Skills, and Technology (3 to 4 slides)5. Results (3 to 4 slides)6. Conclusion (1 to 2 slides)7. Graphics (1 to 5 slides): Include photographs of you working in

the field, maps, report covers, diagrams, and other photographs as necessary to augment your presentation.

Annex: 1

INSTITUTION LOGO INSTITUTION TITLE

Complete Address of the Institute: -------------------------------------------------------------

TITLE OF THE ORGANIZATION WITH LOGO AND COMPLETE ADDRESS

ADVISOR NAME AND DESIGNATION

STUDENT NAME REGISTRATION NUMBER

SUBMISSION DATE

Internship Policy (v2)Department of Management Sciences

Internship Policy……………………………………………………………………………………………. 2Responsibilities of Faculty Advisor………………………………………………………….………… 3Role of the JPC:………………………………………………………………………………………..…... 4Evaluation:……..………………………………………………………………………………………..…… 5

Internship Policy

Guide Lines for Internship Program

To ensure the quality and consistency, the faculty advisors and interns are responsible to follow the Internship guide lines in letter and spirit.

Criteria for Internship Approval

1. Internship being equivalent to a 3 credit hour course. Therefore, it requires 6-8 weeks of practical work in an organization of national or multinational repute.

2. The assignment of internship organization requires the approval of the faculty advisor. No student has the right to choose an organization without the formal written approval of the faculty advisor.

3. Internship involving potential conflict of interest is not allowed e.g. working in a small family business would not be acceptable.

4. Practical work requirement of internship program is acceptable in an organization where a student is already employed subject to the approval of the Head, Department of Management Sciences. In this regard students are directed to submit an application along with the profile of Employer/Organization. However, to earn the full credit for internship, such students will be required to fulfill all other requirements of the evaluation criterion.

5. Any extension in the period of internship will require an approval from the Head, Department of Management Sciences on recommendation of the faculty advisor.

Responsibilities of Faculty Advisor

1. Faculty advisor will act as a liaison between the student and on site supervisor. He/She will help the student in resolving internship related issue and problem.

2. Faculty advisor will ensure the timely joining of students to the assigned organizations.

3. Faculty advisor is required to arrange at least on formal visit to the intern’s organization for getting feed back of the organization. To undertake such activities faculty advisor can requisite the vehicle of CIIT. In case of some practical limitation in visiting the organization the faculty advisor must establish a telephonic liaison with the management of intern’s organization. However, in such cases the faculty advisor must seek the approval of HOD.

4. Faculty advisors will ensure the on-site supervisors fill the Student Evaluation Form.

5. If required faculty advisor will recommend the extension in the internship period for the approval of the Head, DMS.

6. The student will submit the final report to the faculty advisor and he/she will finally evaluate the progress of the intern and award Grade to the intern.

7. Faculty advisor will be responsible to provide the Generic Report Format to the assigned intern and make sure that intern must submit his/her internship report with in Two Weeks of internship completion.

8. On satisfactory evaluation of the report, the faculty advisor will arrange the viva voce by a committee of at least three faculty members within a week from the submission of final internship report.

9. If the faculty advisor does not satisfy with the quality of report then he/she will return the reports to the intern with his/her comment. The interns will be required to resubmit the report after required corrections.

10. Faculty advisor shall submit the evaluation grades of the assigned interns with in six weeks of completion of internship program.

If intern fail to submit the required internship in the stipulated time the faculty advisor will assign the “I” grade which subsequently changed into the ‘F’ Grade after two weeks last date of submission of the result given to the faculty advisor by the Department of Management Sciences.

11. The faculty advisor must submit the internship result within last date of the result submission to the HOD office and duly receive the receiving of the said document.

Role of the JPC:

1. JPC will liaison with the reputable organization for seeking the internship/placement appointments for the MBA/BBA students.

2. The JPC will also solicit the CVs of all potential interns and to prepare a database.

3. The JPC will assign the interns various available organization while matching the career goals of the interns with the needs of the organization.

4. The JPC will monitor the over all progress of the Internship program.

Role of the Intern:

1. The intern is required to join the assigned organization as per given schedule to the respective faculty advisor.

2. After joining the organization, the intern is required to submit a copy of the joining report to the respective faculty advisor.

3. The primary supervisor of the intern is the on-site supervisor.

4. Interns shall mail one page weekly report to the faculty advisor. The report will consist of the activities performed and problem faced during the week.

5. The student will be responsible to inform faculty advisor about completion of his/her internship period.

6. A draft of internship report as per formal format will be submitted within two weeks to the faculty advisor after the completion of internship.

7. After satisfactory evaluation of the report by the faculty advisor, intern must submit three hard bound copies and one soft copy of the internship report to the faculty advisor.

8. If intern fail to earn passing grade then he has to re-register himself with the HOD office for “repeating of internship” against the course fee.

Evaluation:

Three credit hours maximum will be earned by the internship.

Evaluation of the student’s performance during the internships will be coordinated among the student, faculty advisor of the internship, and on-site supervisor,

Evaluation should consist of a combination of measures. These measures include:

a) Weekly report:5%weight

b) Internship evaluation form

(Duly signed by the on-site supervisor and official stamp):20%weitht

c) Viva voce/ presentation

(In the presence of At least three faculty members committee):25%weitht

d) Internship report 50%weight

Other forms of evaluation may be devised if required by the faculty advisor.