Internship Report -A Practical Guide 2013-14.doc

8/14/2019 Internship Report -A Practical Guide 2013-14.doc

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Business English Department,ISEAH, el Kef, Jendouba University

The Internship Report: A Practical Guide

Dear Colleagues,

This is the internship report roadmap for the current academic

year. 3rd level students are going to approach you for

supervision.

All you have to do the first semester is guide your students

towards the selection of an establishment and the writing of an

INTERNSHIP PROPOSAL following the attached guidelines.

Half an hour per week will be added to your 2nd semester

schedules for every student you supervise.

The average number of students you can offer to supervise is

around 8 (See the last Department Meeting Report).

Please be flexible with deadlines; students are finding it

extremely difficult to find a suitable and valid internship!

Have a nice supervision!


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[The following deadlines have been set to encourage students tostart thinking about, and working on, their internships as earlyas possible. Please feel free to moderate the dates to suit yourstudents specialneeds]

I- (From the beginning of the semester until Nov. 15th

2013): Look for an internship establishment/company and

prepare an Internship Proposal (attached below)...

Also, contact an appropriate faculty member from the Business

English Department to serve as an academic supervisor for your

internship.

[Students are responsible for finding a sponsoring

agency/company for the internship.

Set up an interview with a contact person at the sponsoring

agency to coordinate the specific details of the internshipexperience.

Items to review with the sponsoring agency in the

interview include:

the academic purpose of the internship,

experience you are bringing to the internship,

the number of hours to be put into the internship, and

the responsibilities the agency must accept for evaluating

you.


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Items to achieve agreement from your sponsoring

agency in the interview include:

an agreement on work schedule and hours,

the name of the site supervisor and a clear understanding of

internship responsibilities,

a general outline of activities and work responsibilities, and

a mutually agreed upon monitoring and evaluation procedure.

The site supervisor's role is to . . .

Provide daily supervision.

Assign and train students in their job tasks and

responsibilities.

Complete a written evaluation of the intern's performance at

the end of the internship.]

II- (By November 22nd 2013): Submit your Internship

Proposal to your academic supervisor.

The Internship Proposal will look like the following:


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INTERNSHIP PROPOSAL

Please respond to each statement below. Have your academic supervisor at

the ISEAH review this proposal before submission (before November 20th

2013).

I. Student Information:

Name: ---------------------------------------------------------------------------------

Address: ------------------------------------------------------------------------------

Zip Code: ----------------------------------------------------------------------------

Phone Number: ---------------------------------------------------------------------

II. Registration Information:

Detail the approximate number of days and hours you will spend "on thejob" during the internship period:

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Who will be your Academic Supervisor/Advisor at the ISEAH?

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III. Internship Information:

Sponsoring Agency: -------------------------------------------------------------------

Address: --------------------------------------------------------------------------------Zip: -------------------------------------------------------------------------------------

Telephone: -----------------------------------------------------------------------------

Internship Site Supervisor: ----------------------------------------------------------

Title: -------------------------------------------------------------------------------------


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1. Have you worked at the agency before? If "Yes," present a persuasiveargument that explains how this experience will be a new and differentlearning experience for you.

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2. Write one or two paragraphs to fully describe your proposed internshipexperience, providing details as to what you expect to accomplish during theinternship period. (What will be your internship responsibilities? With whataspects or departments of the sponsoring agency will you be involved? Whatwill be expected of you as an intern? How will you interact with variousdepartments and with your host?)

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3. In one or two sentences, describe the role of your site supervisor inevaluating the internship.

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IV. Academic Information:

1. Briefly describe the academic preparation you have had that preparesyou for this internship.

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2. Detail in three to five sentences or bullet points the academic purposeand objectives for your internship.

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3. What academic work will you assume along with or outside of thework experience aspect of the internship?

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4. Using bibliographic format, detail the readings that will be required ofyou during the internship. This information should be specific in boththe amount of material and the source of the material. A bibliographyis required for all internships approved for credit.

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5. Explain how the readings relate to the internship experience. How willthe readings be evaluated by your faculty supervisor as an aspect ofyour overall grade?

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III- (By Dec 6th 2013): Internship Proposals are either

approved or rejected.

[Proposals are normally approved or rejected using the

following process:

The Internship Committee considers proposals.

Academic supervisor notifies students of the action of the

Internship Committee.

If proposals need revision, supervisors will contact students torequest amendments to proposals and proposals are

reconsidered.

If proposals are approved, the registrar's office is notified and

students may register for internship credit. (Students must

have an approved internship proposal before they can register

for internship credit.)]

Yet it could be left to supervisors to decide on the

validity of proposals.

IV- (By Dec 13th 2013): New or amended proposals are

resubmitted.

V- (Dec 20th 2013): Final list of students and their academic

supervisors is posted.


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VI- (2nd Semester, Week 1): Submit to your academic

supervisor part 1 of your report: Internship Establishment

(see Internship Report Outline below)

Internship Report Outline

The following questions are meant to guide you as you write your report. Youare encouraged to add other points that you feel are of significance:

Introduction (A good Research Proposal could be adapted as an Introduction) .

1. The establishment:

A- This is a description of the organization in which you are working:

B- What kind of organization did you choose? Give details about the establishment

C- Why did you choose this property?

D- What is the establishments mission/ vision?

E- What values does this establishment exercise/ instill in its employees?

F- What does the establishment offer that is different from other establishments?What makes it a unique establishment?

G- Who are the target customers/clients?

H- How many employees are working at the organization you worked in?

I- What kind of organizational structure does the establishment have?

J- What is the competitive environment?

2. The internship position:

This is a description of the core business of the specific department in which youperformed your internship; a description of your internship worki.e. job description,your role, responsibilities, achievements, evaluations of your work and other job

related details:


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A- How did you find about this internship (ISEAH, networking, web portal, ads, on thenet, etc)?

B- For which department were you working?

C- Did you work for one department or were you assigned to several departments?

D- What were your daily, weekly tasks?

E- Tell us about any events or team activities you were involved in.

F- To what extent were you involved in your colleagues daily routine?

G- Were you able to train directly under the site supervisor? What did you learn fromyour supervisor?

H- How were you able to apply your learning in class to the specific work you wereinvolved in?

I- How did this experience develop your Business English skills?

J- Discuss how your internship work relates to Business English. You need todocument your practical experience with respect to your academic learningexperience.

K- What did this work experience teach you about the local culture?

L- From your experience, explain why a career in Business English is an internationalfield of work.

3.ADifficulties and Problems:

A- Did you have any problems or difficulties that you had to solve?

B- How did you do that?

C- What Business English skills did you apply in direct relation to any problems youencountered?

D- Identify areas of the department where you feel improvements were necessary.

3.B Select one major concern/problem you encountered and provide a solutionon this concern:

A- This is a critical analysis of some problem that you experienced while working atthe workplace that you regard merits a Business English related solution.

B- You should present aproposalfor a solutionto address the said problem:


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In your proposal, you should identify information/knowledge gaps, needs anddemands within the organization

and then suggest opportunities for interventions in terms of a

methodological/conceptual/technical solution.

It is important that the solution proposed by you is practical in terms of the actualoperational reality.

You are encouraged to discuss your proposal with your co-workers to get theirfeedback and suggestions.

4. Work Environment:

A- How did you like the working atmosphere?

B- What was it like to work for this company?

C- Did you feel welcome and well taken care of?

D- How were the relationships with your colleagues and your supervisor?

E- What values would you encourage to improve the work environment, if any? Why?

5. Lessons learned:

A- How did the internship relate to your major concentration?

B- What was especially interesting or memorable?

C- What was good or bad about your experiences? Why?

D- What are your conclusions concerning your Business English studies and/or yourfuture career?

E- Was your academic knowledge sufficient for the internship? (Were youoverqualified? What kind of knowledge did you lack?)

F- Did this experience help you decide which area of the establishment (if ever) youwould like to concentrate on for your future career?

G- What was the most important thing you learned from this internship in relation tothe career you wish to pursue?

Conclusion

]


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VII- (Week 3): Submit to your supervisor part 2 of your report:

Your Internship Position.

VIII- (Week 5): Submit parts 3A, 4 and 5 of your report.

IX- (Week 7): Submit part 3B of your report.

X- (Week 8): Submit a COMPLETE FIRST

DRAFT (including all 5 parts + Introduction and Conclusion +Appendices, including Internship Journal) (see Internship Report

Outline).

XI- (Week 9): Submit the revised draft to your supervisor. This

will leave enough time for final corrections, revisions, binding....

XII- (May 9th 2014?): Submitbound, signed copies of your

report in regulation format as required by your department.

XIII- (May 26th-27th2014?): Internship Oral Presentation (See

Oral Presentation Techniques lectures and tutorials).


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STYLE AND FORMAT INSTRUCTIONS

(Internship Report)

Length: 3,600-6,000 words (15-25 pages). [Appendices not

included!]

Margins: 1-1.5 inches on all sides. You may want to leave a wider

margin on your left side, to accommodate binding.

Type Style: For everything (body, notes, quotes, etc.) - 12-point

font (Times, Times New Roman, Helvetica, Courier are all

standard). Titles may be underlined or italicized.

Double-space: All text; [inset quotations and footnotes may be

single-spaced.]

Page numbers: Place them at the bottom (centered).

Spelling and Punctuation: Should conform to accepted

American usage, and should be consistent throughout the thesis.

A brief guide to punctuation can be found in Websters New

Collegiate Dictionary. Capitalization, hyphenation, and other

points of usage can be gleaned from this and other American

Dictionaries (e.g., The American Heritage, The Random House,

etc.) Beware of your spell checkers which can change words and

names it doesnt recognize or doesnt like. Use your spell checker

to catch typos.


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Title Page:

Name of the Establishment

Establishment LogoName of the Internee (Student)

internship start and finish dates

Site Supervisor:

Academic Advisor:

The Business English Department

ISEAH, el Kef

Jendouba University

(ISEAH Logo)

Date of the Final Report

Dedication

Acknowledgments:This page is for thanking friends, family, teachers,

mentors, advisors, librarians and libraries...

Executive Summary(Abstract)

[An Executive Summary deals with every section of the report in a short form.It can be called as micro image of the report. An executive summary is an

overview of the complete report which helps the reader to get a quick glance at

the report before reading it in detail. Everything important that you have done,

discovered and concluded should be mentioned, but briefly and concisely.]

Table of Contents:List chapter titles, appendices, Bibliography/Works

Cited, with starting page numbers.


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Introduction

Chapter 1.Chapter 2

Chapter 3 A + B

Chapter 4

Chapter 5

Conclusion

Works Citedlist (MLA Style):

- for books: Last Name, First Name. Title. City: Publisher, date.

- for articles: Last Name, First Name."Title." Journal. Issue # (date): 000-00.

- for chapters in books: Last Name, First Name. Title, in Title, ed. First name

- for everything else, see the MLA Style Manual.

Appendices (Including Daily Journal)

Expository Style: Help is to be found in MLA Style Manual.

Footnotes/Endnotes: you may have very few, or no footnotes (all citations

will appear parenthetically in the body of your text)


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LIST OF ACADEMIC SUPERVISORS

Academic Year 2013-13

IN ALPHABETICAL ORDER

1- Asma Mohamad

2- Bechir Saoudi

3- Dalel Zaibi

4- Imen Hbibi

5- Issam Msekni

6- Lamia Rezgui

7- Leila Hejaiej

8- Mourad Baachaoui

9- Nourchen Sedkaoui

10- Oumeima Mouelhi

11- Sami Dadi

12- Sondes Hamdi


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PLAGIARISM

MANY PEOPLE THINK OF PLAGIARISM AS COPYING ANOTHER'S WORK, OR

BORROWING SOMEONE ELSE'S ORIGINAL IDEAS. BUT TERMS LIKE "COPYING"

AND "BORROWING" CAN DISGUISE THE SERIOUSNESS OF THE OFFENSE:

ACCORDING TO THE MERRIAM-WEBSTER ONLINE DICTIONARY, TO

"PLAGIARIZE" MEANS

TO STEAL AND PASS OFF (THE IDEAS OR WORDS OF ANOTHER) AS ONE'S

OWN

TO USE (ANOTHER'S PRODUCTION) WITHOUT CREDITING THE SOURCE

TO COMMIT LITERARY THEFT

TO PRESENT AS NEW AND ORIGINAL AN IDEA OR PRODUCT DERIVEDFROM AN EXISTING SOURCE.

IN OTHER WORDS, PLAGIARISM IS AN ACT OF FRAUD. IT INVOLVES BOTH

STEALING SOMEONE ELSE'S WORK AND LYING ABOUT IT AFTERWARD.

BUT CAN WORDS AND IDEAS REALLY BE STOLEN?

ACCORDING TO U.S. LAW, THE ANSWER IS YES. THE EXPRESSION OF ORIGINAL

IDEAS IS CONSIDERED INTELLECTUAL PROPERTY, AND IS PROTECTED BY

COPYRIGHT LAWS, JUST LIKE ORIGINAL INVENTIONS. ALMOST ALL FORMS OF

EXPRESSION FALL UNDER COPYRIGHT PROTECTION AS LONG AS THEY ARE

RECORDED IN SOME WAY (SUCH AS A BOOK OR A COMPUTER FILE).

ALL OF THE FOLLOWING ARE CONSIDERED PLAGIARISM:

TURNING IN SOMEONE ELSE'S WORK AS YOUR OWN

COPYING WORDS OR IDEAS FROM SOMEONE ELSE WITHOUT GIVING

CREDIT

FAILING TO PUT A QUOTATION IN QUOTATION MARKS

GIVING INCORRECT INFORMATION ABOUT THE SOURCE OF A

QUOTATION

CHANGING WORDS BUT COPYING THE SENTENCE STRUCTURE OF A

SOURCE WITHOUT GIVING CREDIT

COPYING SO MANY WORDS OR IDEAS FROM A SOURCE THAT IT MAKES UP

THE MAJORITY OF YOUR WORK, WHETHER YOU GIVE CREDIT OR NOT (SEE OUR

SECTION ON "FAIR USE" RULES)

MOST CASES OF PLAGIARISM CAN BE AVOIDED, HOWEVER, BY CITING SOURCES.

SIMPLY ACKNOWLEDGING THAT CERTAIN MATERIAL HAS BEEN BORROWED,


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AND PROVIDING YOUR AUDIENCE WITH THE INFORMATION NECESSARY TO

FIND THAT SOURCE, IS USUALLY ENOUGH TO PREVENT PLAGIARISM.

===

TYPES OF PLAGIARISM

ANYONE WHO HAS WRITTEN OR GRADED A PAPER KNOWS THAT PLAGIARISM

IS NOT ALWAYS A BLACK AND WHITE ISSUE. THE BOUNDARY BETWEEN

PLAGIARISM AND RESEARCH IS OFTEN UNCLEAR. LEARNING TO RECOGNIZE

THE VARIOUS FORMS OF PLAGIARISM, ESPECIALLY THE MORE AMBIGUOUS

ONES, IS AN IMPORTANT STEP TOWARDS EFFECTIVE PREVENTION.

SOURCES NOT CITED1. "THE GHOST WRITER"

THE WRITER TURNS IN ANOTHER'S WORK, WORD-FOR-WORD, AS HIS OR HER

OWN.

2. "THE PHOTOCOPY"

THE WRITER COPIES SIGNIFICANT PORTIONS OF TEXT STRAIGHT FROM A

SINGLE SOURCE, WITHOUT ALTERATION.

3. "THE POTLUCK PAPER"

THE WRITER TRIES TO DISGUISE PLAGIARISM BY COPYING FROM SEVERAL

DIFFERENT SOURCES, TWEAKING THE SENTENCES TO MAKE THEM FIT

TOGETHER WHILE RETAINING MOST OF THE ORIGINAL PHRASING.

4. "THE POOR DISGUISE"

ALTHOUGH THE WRITER HAS RETAINED THE ESSENTIAL CONTENT OF THE

SOURCE, HE OR SHE HAS ALTERED THE PAPER'S APPEARANCE SLIGHTLY BY

CHANGING KEY WORDS AND PHRASES.

5. "THE LABOR OF LAZINESS"

THE WRITER TAKES THE TIME TO PARAPHRASE MOST OF THE PAPER FROM

OTHER SOURCES AND MAKE IT ALL FIT TOGETHER, INSTEAD OF SPENDING THE

SAME EFFORT ON ORIGINAL WORK.

6. "THE SELF-STEALER"

THE WRITER "BORROWS" GENEROUSLY FROM HIS OR HER PREVIOUS WORK,

VIOLATING POLICIES CONCERNING THE EXPECTATION OF ORIGINALITY

ADOPTED BY MOST ACADEMIC INSTITUTIONS.

SOURCES CITED (BUT STILL PLAGIARIZED)


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1. "THE FORGOTTEN FOOTNOTE"

THE WRITER MENTIONS AN AUTHOR'S NAME FOR A SOURCE, BUT NEGLECTS TO

INCLUDE SPECIFIC INFORMATION ON THE LOCATION OF THE MATERIAL

REFERENCED. THIS OFTEN MASKS OTHER FORMS OF PLAGIARISM BY

OBSCURING SOURCE LOCATIONS.

2. "THE MISINFORMER"

THE WRITER PROVIDES INACCURATE INFORMATION REGARDING THE

SOURCES, MAKING IT IMPOSSIBLE TO FIND THEM.

3. "THE TOO-PERFECT PARAPHRASE"

THE WRITER PROPERLY CITES A SOURCE, BUT NEGLECTS TO PUT IN

QUOTATION MARKS TEXT THAT HAS BEEN COPIED WORD-FOR-WORD, OR

CLOSE TO IT. ALTHOUGH ATTRIBUTING THE BASIC IDEAS TO THE SOURCE, THEWRITER IS FALSELY CLAIMING ORIGINAL PRESENTATION AND

INTERPRETATION OF THE INFORMATION.

4. "THE RESOURCEFUL CITER"

THE WRITER PROPERLY CITES ALL SOURCES, PARAPHRASING AND USING

QUOTATIONS APPROPRIATELY. THE CATCH? THE PAPER CONTAINS ALMOST NO

ORIGINAL WORK! IT IS SOMETIMES DIFFICULT TO SPOT THIS FORM OF

PLAGIARISM BECAUSE IT LOOKS LIKE ANY OTHER WELL-RESEARCHED

DOCUMENT.

5. "THE PERFECT CRIME"

WELL, WE ALL KNOW IT DOESN'T EXIST. IN THIS CASE, THE WRITER PROPERLY

QUOTES AND CITES SOURCES IN SOME PLACES, BUT GOES ON TO PARAPHRASE

OTHER ARGUMENTS FROM THOSE SOURCES WITHOUT CITATION. THIS WAY,

THE WRITER TRIES TO PASS OFF THE PARAPHRASED MATERIAL AS HIS OR HER

OWN ANALYSIS OF THE CITED MATERIAL.


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Internship Daily Journal

a. Throughout the duration of the internship students are required to

maintain a daily journal.

b. There should be an entry of tasks, observations, challenges and

experiences for each working day.

c. The journal is meant to be more than a log of the tasks performed.

d. The objective of the journal is to insure that students are thinking

about what they are doing, examining what they learn, and considering

how the internship relates to their classes and personal career goals.

e. It is recommended for all students to take a few minutes at the end of

the working day to reflect on their daily challenges and achievements.

f. The daily journal is intended to provide the academic supervisor with a

good understanding of what the day-to-day routine was like during the

internship, and the students reactions to what he/she did.

g. Though, it can be hand-written during the Internship, it will have to be

typed for submission as part of the Internship Report (the Appendices).

h. The journal is a measure of the professional responsibility which the

student has assumed and therefore will be a major consideration in

determining the students final grade.


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i. The journal will be submitted to the academic supervisor weekly and

cover Monday Saturday daily work experiences, each entry labeled by

day of the week and date.

The Internship Daily Journal should:

A. record the students perception of and reaction to the job occurrences,

experiences, and observations;

B. include an evaluation of the occurrences, experiences, andobservations;

C. record the students suggestion for improving the employment

situations and experiences;

D. indicate student attributes and competencies applicable to effective

job performance;

E. indicate student deficiencies that inhibit effective job performance, as

well as suggestions for working toward proficiency in these areas.


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Intern Report Grading Rubric (The Written Document), Revised

Grade

Content

A

Superior (3)

B

Good (2)

C

Fair (1)

D

Poor (0)

Company

Background

(Chapter 1)

Thorough but succinct

company overviewincluding some history,

products/services,

customers and suppliers

Thorough but

succinct overviewwith some history,

products/services, but

limited additional

research on

customers and

suppliers

Brief but

incompleteoverview of

company

Little overview

of company

Tick appropriate box :

Internship

description

(Chapter 2 +

Appendix: DailyJournal)

Complete description with

prioritization of tasks

and/or deliverables

Complete description

with no prioritization

of tasks and/or

deliverables

Some

explanation but

limited

Little

explanation


Reflection

Positive and

negative aspects

(Chapters 4 & 5)

Insightful and honest

reflection of each giving

attention to detail

Honest reflection but

less insight and

attention to detail

Some reflection Little

reflection


Contribution toprofessional

development

(Chapter 3

A+B)

Insightful, thought

provoking including an

explanation of how and

why there was or couldhave been a positive

contribution to professional

development

Insightful, thought

provoking but not

including an

explanation of howand why there was

or could have been a

positive contribution

to professional

development

Some

explanation

Little

explanation


Presentation

In binder or electronic

format with title page and

complete contact

information of student, and

typed with considerationgiven to font, readability

and layout

In binder or

electronic format

with some

consideration given

to readability andlayout

Stapled with

some

consideration

given to

readability andlayout

Paper clipped

with little or no

consideration

given to

readability andlayout


Organization

Table of contents, tabbed

and titled sections

Table of content Titled sections Untitled

sections


Spelling and

Grammar

No spelling or grammatical

errors

No spelling errors

some grammatical

suggestions

Some spelling

and grammar

errors possibly

caught by a spell

checker

Extensive

spelling and

grammatical

errors



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Internship Report -A Practical Guide 2013-14.doc