International Week 2012, March 19-24, TUT Library Department of Bibliography: activities at the university and for the university Signe Jantson Head of

International Week 2012, March 19-24, TUT Library

Department of Bibliography: activities at the university and

for the universitySigne Jantson

Head of Department of Bibliography

Katrin Bobrov

Head Librarian of Department of Bibliography

Aiki Tibar

Bibliographer of Department of Bibliography


Original databases

Databases Publications

PUBL (continuous)Publications of the university and about the university and its staff

Lists of publications in the yearbook of TUT since 1994Bibliographies of TUT professors

ISIK (continuous)Factual database of TUT staff 1918

Volume for 1918-1944 has been published in 1993Professors of TUT (1918-2007) published in 2008

TEHN (completed)Estonian articles on technology 1918-1944

Four volumes have been published between 1998-2011

DISS (completed)Dissertations 1936-1999

Volume will be published in 2012

TOIM (completed)Transactions of TUT 1937-1994

Volumes have been published in 2000/2001


Database PUBLThe first bibliographic tasks

• bibliography of the Transactions ofTallinn Polytechnic Institute (1958)• bibliographic list of books published by the teaching

staff in 1945–1958 (1959)

Published articles about Tallinn PolytechnicInstitute have been bibliographed since 1976

At present, we generate a database PUBLthat includes the publications of TUT staff andabout TUT


Database PUBL

As of today, there are 46,253 descriptive records in the database

Information is currently acquired from various sources:

•new books in the acquisition department of thelibrary•Estonian journals•Estonian newspapers•Estonian Research Information System (ETIS)•the web of TUT, e.g. documentation


Database ISIK

contains biographical data of the TUT academic staff

• launched in the 1960s• includes the data of 4,675 persons• the database is for in-house use


Database incorporates the following data:

•name•the years worked at TUT•the present post – position that the person currently holds•department – the unit where the person currently performs his / her tasks•the career at TUT•other employment•the data about the birth and death – date and location•education•academic degree•additional information – other organisational activities, rewards, etc


Database TEHNEstonian articles on technology 1918-1944

Eesti tehnikaartiklid 1918-1944 – a four-partbibliography of Estonian articles on

technology has been published on the basis of the database


The bibliographic collection has been awarded twice with the prize for the best bibliography in Estonia in 2000 and 2012


Database DISS was launched in 1998 and is reaching its final stage

A print publication will include the following:

•master’s theses that were defended at TUT in 1939-1940•The recognitions (renaming) of the so far valid academic degrees in the mid-1940s at the request of TUT•documents on granting the teaching staff of TUT academic degrees for their previous research without defending thesis in the mid-1940s•candidate’s and doctoral theses that were successfully defended at TUT in 1946–1991, including the theses for which the Higher Evaluation Committee did not grant a diploma (did not grant the approval)•doctoral theses defended at TUT in 1992–1999


The database of Estonian articles – Index Scriptorum Estoniae ISE

•sub-database about technology, industry and information technology

•descriptive records of articles published • in eleven Estonian journals of technology

•in TUT newspaper Mente et Manu•in serials issued by TUT


The Estonian Research Information System (ETIS) has been on the agenda since the August of 2006

Since January 2007 library is themanager of publication's part of the data-base

The Department of Bibliography also manages the Archival Collection of TUT Publications


The first exhibitions introducing TUT andits staff were displayed in 1976

http://www.ttu.ee/raamatukogu/uldinfo/naitused/ulikooli-

peahoone-fuajees/


Bibliographies have been compiled since 1975


What is ETIS?

The Estonian Research Information System = ETIS (Eesti Teadusinfosüsteem)

Estonian Research Portal –

public section of the Estonian ResearchInformation System


History of ETIS

• ERIS (Estonian Research Information System, predecessor of ETIS), 1999-2006

• need for large scale developments (real-time multi-partner dynamical system)

• 2006 spring the launch of ETIS with pre-installed data (users, publications, projects etc)

• Now ETIS has 10 000 applications and reports, 8500 projects, 33 000 registered users, 135 000 publications …


ETIS goal is to

• be an information channel and a tool for researchers and R&D institutions

• be a place where researchers can submit grant applications and reports

• be a place where financier can process applications, reports and reviews

• be a state register of R&D institutions, researchers, financiers and research activity

• be a gateway to Estonian science landscape

• be a place where users and visitors can read news and chat in the forum about research

• be a place to get fast and adequate R&D statistics

• be a trusted data repository


Result

• information is collected to single database

• adequate and fast R&D overview

• information exchange environment

• consistent data quality

• harmonized requirements and procedures

• saving resources


University and library

• university administrator

• system management, users accounts

• confirmers• consistent data quality,

classifications


Classification of publications in ETIS

•articles in journals

•a book/monograph

•articles in proceedings/a chapter in a book or in a collection

•editing scientific publications

•published meeting abstracts

•other publications

For more information look http://www.etis.ee


Database PUBL

Descriptive records of publications:

•publications by the staff of TUT: professors, researchers, etc.

•publications about TUT and its staff

•Archival Collection of TUT Publications


Database PUBL

•started in 1995

•covers publications since 1990

•new software in 2010


Search form


Search results: books


Description of the book


Search results: articles


Description of the journal article


Indexes in the database PUBL

•authors•departments/units of TUT (author

affiliation)•titles (articles, books)•sources of the articles•publication places •publishers•subject words (publications about

TUT)•keywords


Database PUBL: use of the data

•answering questions•bibliographies •lists of publications in the TUT

yearbook•exhibitions in the university


THANK YOU!

Documents

International Week 2012, March 19-24, TUT Library Department of Bibliography: activities at the university and for the university Signe Jantson Head of