International Extramural International Extramural Associates Research Associates Research Development Award Development Award

(IEARDA)(IEARDA)

Association of Research Association of Research Administrators in African Administrators in African (ARAA)(ARAA) 5 5ndnd November 2010, Kampala - Uganda November 2010, Kampala - Uganda

By Nelson Kakande By Nelson Kakande

IEARDA Program Introduction IEARDA Program Introduction

Project Title: Project Title: Strengthening Research Training and Strengthening Research Training and Administrative capacity of Office of Research and Administrative capacity of Office of Research and Development Development

Funded by: Funded by: Eunice Kennedy Shriver National Institute of Child Health Eunice Kennedy Shriver National Institute of Child Health and Human Development (NICHD), National Institutes of Health and Human Development (NICHD), National Institutes of Health (NIH) (NIH) Grant Number:Grant Number: 1G11HD065299-011G11HD065299-01

Project Period: Project Period: Five Years Award ( 2010 – 2015)Five Years Award ( 2010 – 2015)

  Principal Investigator: Principal Investigator: Nelson KakandeNelson Kakande

Awadee: Awadee: Joint Clinical Research Centre (JCRC) Joint Clinical Research Centre (JCRC)

Goal of IEARDAGoal of IEARDA The goal of IEARDA program is to develop The goal of IEARDA program is to develop

cadres of research administrators that can cadres of research administrators that can

address current and future NIH and other address current and future NIH and other

funding agencies’ grant policies and funding agencies’ grant policies and

procedures, and to strengthen the research procedures, and to strengthen the research

training and grant administrative training and grant administrative

infrastructure of the Office of Research and infrastructure of the Office of Research and

Development (ORD) at JCRC and its affiliated Development (ORD) at JCRC and its affiliated

institutions institutions

Participating InstitutionsParticipating Institutions

Joint Clinical Research Center (JCRC) Joint Clinical Research Center (JCRC) ((Awadee InstitutionAwadee Institution))

Uganda Christian University Mukono Uganda Christian University Mukono

Mbarara University of Science and Mbarara University of Science and Technology (MUST)Technology (MUST)

IEARDA ORGANOGRAMIEARDA ORGANOGRAM

IEARDA ORGANOGRAM

Advisory BoardProf. Peter Mugyenyi

Dr. Cissy KityoDr. Kakembo FredrickProf. Mukiibi Nozmo

Principal InvestigatorMr. Kakande Nelson

Secretariat Program Coordinator

Program Administrator

ORDSJCRC

Mbarara University of Science and Technology

Uganda Christian University Mukono

Support TeamTrainers

Consultants Administrators

IEARDA ADVISORY BOARDIEARDA ADVISORY BOARDThe panel draws upon top leadership and experienced researchers/program The panel draws upon top leadership and experienced researchers/program

implementers at respective Institutions .implementers at respective Institutions .

Prof. Peter Mugyenyi , Executive Director Joint Clinical Research Prof. Peter Mugyenyi , Executive Director Joint Clinical Research (JCRC) (JCRC)

Dr. Cissy Kityo, Deputy Executive Director Joint Clinical Research Dr. Cissy Kityo, Deputy Executive Director Joint Clinical Research (JCRC)(JCRC)

Prof. Nozom Mukiibi, Mbarara University of Science and Prof. Nozom Mukiibi, Mbarara University of Science and Technology (MUST)Technology (MUST)

Dr. Fredrick Kakembo, Uganda Christian University Mukono Dr. Fredrick Kakembo, Uganda Christian University Mukono

IEARDA ManagementIEARDA Management

The IEARDA Advisory Board roles: The IEARDA Advisory Board roles:

Offer technical, infrastructural and logistical support to Offer technical, infrastructural and logistical support to IEARDA secretariat and respective institutions ORDIEARDA secretariat and respective institutions ORD

Participate in selection of personnel from their Participate in selection of personnel from their institutions to be involved in the traininginstitutions to be involved in the training

Approve and follow up institutional ORD sustainability Approve and follow up institutional ORD sustainability plansplans

Monitor implementation of IEARDA activities, strategic Monitor implementation of IEARDA activities, strategic planning and activity plan executionplanning and activity plan execution

Participate in annual review of IEARDA program Participate in annual review of IEARDA program activities activities

. .

IEARDA Management IEARDA Management Cont. Cont.

The IEARDA Secretariat: The IEARDA Secretariat:

Comprises of a full time Program administrator Comprises of a full time Program administrator (Ms. (Ms. Florence MirembeFlorence Mirembe) who receive technical support from ) who receive technical support from the IEARDA administrator the IEARDA administrator

(Ms. Regina Namirembe)(Ms. Regina Namirembe) and working closely with and working closely with research administrators (ORD) at the 3 IEARDA partner research administrators (ORD) at the 3 IEARDA partner InstitutionsInstitutions

The program coordinator The program coordinator (Ms. Florence Mirembe(Ms. Florence Mirembe) oversees ) oversees

all administrative aspects of the project and provides a all administrative aspects of the project and provides a variety of comprehensive administrative support including variety of comprehensive administrative support including to: Organize training workshops, meetings and conference to: Organize training workshops, meetings and conference calls ; Develop quarterly and annual reports of the calls ; Develop quarterly and annual reports of the program; Liaising with the three IEARDA partner program; Liaising with the three IEARDA partner institutions; Document all training activities; Offer institutions; Document all training activities; Offer required assistance to facilitators for the training required assistance to facilitators for the training programs; Tracking the outcomes and success of the programs; Tracking the outcomes and success of the program and Administering the logistical aspects of the program and Administering the logistical aspects of the training. training.

Uganda Christian

University Mukono OR

Mbarara University

OR

IEARDA Secretari

atat JCRC

Joint Clinical

Research Centre OR

Other Institutions

JCRC- IEARDA Operational Conceptual Framework

JCRC- IEARDA Program JCRC- IEARDA Program Objectives Objectives

To strengthen the research training capacity and administrative To strengthen the research training capacity and administrative infrastructure of the Office of Research and Development (ORD) at infrastructure of the Office of Research and Development (ORD) at Joint Clinical Research Centre ( JCRC) and the capability of its Joint Clinical Research Centre ( JCRC) and the capability of its affiliated institutions. The ORD will: affiliated institutions. The ORD will: Constitute a one-stop resource centre for grants Constitute a one-stop resource centre for grants

information and technical support to investigators information and technical support to investigators Identify and train teams of scientists in grants proposal Identify and train teams of scientists in grants proposal

writing, application process and award management writing, application process and award management Identify and regularly disseminate information on Identify and regularly disseminate information on

trainings, conferences, grant opportunities and other trainings, conferences, grant opportunities and other relevant informationrelevant information

Provide necessary technical support/training to grants Provide necessary technical support/training to grants managers on financial regulatory mechanisms, managers on financial regulatory mechanisms, submitting FSR and annual reportssubmitting FSR and annual reports

JCRC- IEARDA Program JCRC- IEARDA Program Objectives Objectives

To assist affiliated academic and research institutions in To assist affiliated academic and research institutions in standardization and completing mandatory registration standardization and completing mandatory registration necessary for NIH electronic grant applications by:necessary for NIH electronic grant applications by:

Ensuring and assisting institutions in Uganda Ensuring and assisting institutions in Uganda attain the necessary registration that enable attain the necessary registration that enable them to apply for grants electronically (NIH them to apply for grants electronically (NIH grants , other federal funds) grants , other federal funds)

Providing hands-on training in electronic Providing hands-on training in electronic grant submission and responding to errors grant submission and responding to errors

Providing an oversight function and support Providing an oversight function and support supervision for the nascent research and supervision for the nascent research and grants management officesgrants management offices

JCRC- IEARDA Program JCRC- IEARDA Program Objectives Objectives

To foster and strengthen collaboration among social science, medical, To foster and strengthen collaboration among social science, medical, clinical, and public health disciplines so that trainees can develop clinical, and public health disciplines so that trainees can develop capacity to manage multi-disciplinary and interdisciplinary research capacity to manage multi-disciplinary and interdisciplinary research by: by: Providing interdisciplinary training of the Providing interdisciplinary training of the

research scientistsresearch scientists

Identifying and connecting the trainees to Identifying and connecting the trainees to suitable mentors in different disciplines required suitable mentors in different disciplines required for a multi-disciplinary research question for a multi-disciplinary research question

Providing an online discussion forum for research Providing an online discussion forum for research scientists and alumni trained on grantmanshipscientists and alumni trained on grantmanship

JCRC- IEARDA Program JCRC- IEARDA Program Objectives Objectives

To strengthen the capacity of the office of research and develop To strengthen the capacity of the office of research and develop personnel to spearhead the translation of research findings into personnel to spearhead the translation of research findings into practice and policy advocacy thereby ensuring that evidence-based practice and policy advocacy thereby ensuring that evidence-based interventions from operational research are shared and interventions from operational research are shared and implemented efficiently in order to improve health services implemented efficiently in order to improve health services through:through: Training scientists on introduction to dissemination Training scientists on introduction to dissemination

and implementation research and implementation research Introducing to scientists on how to translate Introducing to scientists on how to translate

research into practice and policyresearch into practice and policy Training teams of multi-disciplinary scientists on Training teams of multi-disciplinary scientists on

public engagement with research public engagement with research

JCRC- IEARDA Program JCRC- IEARDA Program Objectives Objectives

To provide the JCRC International Extramural Associate To provide the JCRC International Extramural Associate (IEA) with training on NIH grantmanship so as to obtain (IEA) with training on NIH grantmanship so as to obtain knowledge and skills required to effectively administer NIH knowledge and skills required to effectively administer NIH and other agencies awards. This was achieved through:and other agencies awards. This was achieved through:

The IEA’s participation in the long The IEA’s participation in the long distance learning distance learning

The IEA’s three- week residency training The IEA’s three- week residency training at NIHat NIH

15

Short courses to be conducted in the period Short courses to be conducted in the period 2010 to 2015 2010 to 2015

Title of the Short -course Title of the Short -course Yr 1Yr 1 Yr 2Yr 2 Yr 3Yr 3 Yr 4Yr 4 Yr 5Yr 5Grants writing and Award Administration and management (n=80)

xx xx xx xx

Engaging the public in Research (n =120)

xx xx xx xx

Data collection methods, use of research and facility based data management (n=120)

xx xx xx

Research ethics (n=20) xx

Training Trainers in Grant Writing, Electronic Submission and Award Management (n=24)

xx xx

Manuscript writing , publication and Intellectual property rights (n=90)

xx xx xx

Mentoring and mentorship seminar (n=160)

xx xx xx

Introduction to research methodology and research administration (n=60)

xx xx xx

16

Short courses to be conducted in the period Short courses to be conducted in the period 2010 to 2015 2010 to 2015

Title of the Short -course and Title of the Short -course and Activities Activities

Yr 1Yr 1 Yr 2Yr 2 Yr 3Yr 3 Yr 4Yr 4 Yr 5Yr 5

Introduction to translation of research findings into practice and policy innovations (n=60)

xx xx xx

Research compliance issues xx xx xx xx

Scientific research misconduct xx xx xx xxRecruit IEARDA personnel , furnish ORD, establish and launch advisory board , t initial consultative meeting and reviewing research policies at of the three IEARDA institutions

xx

Identify and regularly disseminate information on trainings, conference, grant opportunities and relevant information

xx xx xx xx xx

Conduct consultative meetings, training and continued needs assessment at 3 institutions

xx xx xx xx xx

Identify and procure references/reading materials on strengthening ORDs

xx xx xx xx xx

17

Short courses to be conducted in the period Short courses to be conducted in the period 2010 to 2015 2010 to 2015

Title of the Short -course and Title of the Short -course and Activities Activities

Yr 1Yr 1 Yr 2Yr 2 Yr 3Yr 3 Yr 4Yr 4 Yr 5Yr 5

Developing, refine and implement IEARDA sustainability plans at each of the 3 institutions

xx xx xx xx xx

Conduct Monitoring and evaluation of the EARDA activities to assess impact

xx xx xx xx xx

Participate in relevant local and international scientific conferences/meetings, workshops and seminars

xx xx xx xx xx

Document progress on the development of a post-EARDA plan to continue institutional research capacity building

xx xx xx xx xx

Key AccomplishmentsKey Accomplishments The IEA’s participated in the long distance learning and three- The IEA’s participated in the long distance learning and three-

week residency training at NIHweek residency training at NIH

Reviewed and finalized IEARDA 5year activity plan - approved Reviewed and finalized IEARDA 5year activity plan - approved by NIHby NIH

Recruitment of IEARDA Program CoordinatorRecruitment of IEARDA Program Coordinator

Established the IEARDA Advisory Board Established the IEARDA Advisory Board

Furnishing Offices Of Research and Development (ORD) at Furnishing Offices Of Research and Development (ORD) at JCRC, Mbarara University of Science and Technology (MUST) JCRC, Mbarara University of Science and Technology (MUST) and Mukono University and Mukono University

Established a list serve (62 scientists ) for Disseminating Established a list serve (62 scientists ) for Disseminating trainings, conferences/workshops and grants Opportunities trainings, conferences/workshops and grants Opportunities

Reviewing the Research policies at IEARDA partner institutions Reviewing the Research policies at IEARDA partner institutions

Acknowledgements Acknowledgements

1. NICHD/NIH Staff : Dr. Jean Flagg Newton, Dr. Regina 1. NICHD/NIH Staff : Dr. Jean Flagg Newton, Dr. Regina James, Dr. CarlJames, Dr. Carl

Hill &Dr. Jeanne McDermott Hill &Dr. Jeanne McDermott and Shona Andersonand Shona Anderson

2. P2. Prof. Peter Mugyenyi , Executive Director Joint Clinical Research rof. Peter Mugyenyi , Executive Director Joint Clinical Research (JCRC)(JCRC)

3. EARDA team at JCRC : Ms. Florence Mirembe and Ms. 3. EARDA team at JCRC : Ms. Florence Mirembe and Ms.

Regina Namirembe Regina Namirembe

4. IEARDA advisor board : 4. IEARDA advisor board : Dr. Cissy Kityo, Prof. Nozom Mukiibi, Dr. Cissy Kityo, Prof. Nozom Mukiibi, and Dr.and Dr.

Fredrick KakemboFredrick Kakembo5. 5. IEARDA partners and stakeholders in and outside IEARDA partners and stakeholders in and outside

UgandaUganda

Thank You ! Thank You !