International Congress and Convention Association

Client Supplier CommunicationDr Paul Honess

12th European ICCRM24 June 2006

iccaworld.com

The XXII International Primatological Society

Congress 2008

Dr Paul HonessOxford University

12th ICCRM

Antalya, Turkey

22-24 June 2006

www.iccaworld.com

Outlines, 11th ICCRM, Seville, 2005

Summary:

• Who am I? What is my association?• What do we need for our event?• What are we prepared to do ourselves?• What requirements do we have from:

• A local organization• A venue• A Professional Conference Organiser

IPS 2008IPS 2008

Host Primate Society of

Great Britain

DestinationEdinburgh, Scotland

VenueEdinburgh International

Conference Centre (EICC)

© 2006 Stephen Nash

• Founded in 1967• UK’s learned society for primate

biologists and non-primatologists interested in primates

• Europe’s largest primate society• Members: c. 400• Primate Eye• 2 meetings / year (Spring & Winter)• Small grants for conservation & captive

care

ResearchUnderstanding

ConservationProtection &preservation

EducationValue & importance

Captive CareWelfare

• Affiliate societies (10% shared membership): – American– Spanish– Italian– Australian

• Biennial congress: habitat & non-habitat countries:Strasbourg (1992), Bali (1994), Madison (1996), Madagascar (1998), Adelaide (2001), Beijing (2002), Turin (2004), Uganda (2006), EdinburghEdinburgh (2008)(2008)

– German– Great Britain– Japan– Francophone

What Do We Need?What Do We Need?• Venue for up to 1200• Single site venue• Flexibility

– Space– Budget

• Destination/suppliers that listen to & understand our budget

• Range of accommodation• Attractive, accessible destination• Planning / bid advice• Guidance on PCOs• Financial guidance

For Bid PreparationFor Bid Preparation

• Identification of destination & venue• Accommodation profile• Justification• Provisional budget• Local support

– ECB: Edinburgh Ambassador Programme– Venue: EICC – tailoring & budgeting

Beyond That?Beyond That?

Historical reliance on volunteers for:– Marketing– Design / artwork– Website– Review– Editorial– Secretarial (registration & accommod)– Sponsorship– Stewarding– Technical

Beyond That?Beyond That?

Historical reliance on volunteers for:– Marketing– Design / artwork– Website– Review– Editorial– Secretarial (registration & accommod)– Sponsorship– Stewarding– Technical

Therefore We Therefore We Require….Require….

A Local OrganisationA Local Organisation

• Knows the market & destination• Assists with the bid• Helps market the destination• Gives impartial guidance (PCOs?)• Accommodation booking

A VenueA Venue

• Competitive– Cost– Services

• Flexible– Space– Suppliers– Technical

EICC

A PCOA PCO• Marketing• Sponsorship• Exhibition• Registration• Secretarial• On site support• Financial expertise • Negotiation with suppliers (+contract

handling)• Social programme

ExpectationsExpectations

• Traditionally the delegates complain about– Cost– Facilities– Organisation

• Provided delegates are realistic about the cost of such meetings our team will give no reason for complaint!

Committee for IPS 2008Dr Hannah Buchanan-Smith

Dr Phyllis LeeProf Ann MacLarnon

Dr Bill Sellers

Ellen ColingsworthKristi Hayes

Jane KellyMorag Fraser

Lynn SamsonGraham Samson

International Congress and Convention Association

Thank you!

Client Supplier CommunicationDr Paul Honess

12th European ICCRM22-24 June 2006

iccaworld.com