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INTERMEDIATE SECOND YEAR
OFFICE ASSISTANTSHIP VOCATIONAL COURSE
A MANUAL ON SHORTHAND PRACTICALS
Compiled by
S. ANAND, M.Com., B.L., J.L. in Commerce,
Department of O.A. Krishnaveni Govt. Jr. College (W),
CHITTOOR – 517 002.
Board of Intermediate Education,
Andhra Pradesh, Hyderabad.
PREFACE
To be in tune with the National Curriculum for Vocational Education, the syllabus for II Year Intermediate Office Assistantship Vocational Course
has been thoroughly revised with effect from 2005-2006.
For the first time an attempt has been made by the Board of
Intermediate education to prepare a manual on shorthand practicals, having
in mind the needs and standards of students.
The manual has been divided into nine chapters to enable the student
to acquire skills of speed and efficiency in taking shorthand dictations with a
special stress on précis writing. Three Model Question Papers are given for
practice and guidance.
A sincere attempt has been made to present the book, error-free.
However there is always a scope for improvement. Suggestions from
teachers as well as students for the improvement of the book will be received
in all humility.
CONTENTS
No. of Page No. Periods
1. Revisionary Exercise ‘C’ … 05 01 2. Practice of Grammalogues &
Contractions both General and Special … 20 03
3. Transcription drills at 40 wpm … 20 07
4. Transcription drills at 50 wpm … 20 11
5. Transcription drills at 60 wpm … 20 17
6. Transcription drills at 70 wpm … 20 26
7. Transcription drills at 80 wpm … 25 36
8. Practice of Lithographs … 20 42
9. Practice of Precis-writing … 10 54
10. Model Question Papers … 62
1
CHAPTER - 1
Revisionary Exercise ‘C’ (Read & Practice)
2
WRITE IN SHORTHAND THE FOLLOWING REVISIONARY EXERCISE-C
I-cannot quite understand how you-came to act as you did in-the court today,
nor how you could put-the case against that child with-such particular force, missing
no opportunity that-you-were able-to seize to-make-the poor child appear guilty of-
the theft. You-may say that, without-the evidence of-the gentlemen whose purse was-
taken, and without-the statements of-the other gentleman who said they saw-the child
put her hand into-the old gentleman’s pocket, there-would certainly have-been no
case for-the jury. But, surely, according-to-the evidence of-the guard called by-the
defence, there-was more-than a doubt that-the prisoner was-the child seen by-the
gentlemen who testified. The guard told a straightforward tale, and, though-you tried
to shake his evidence, you failed to do-so, except towards-the end, when-he admitted
he-saw a gold coin drop apparently from-the child’s hands to-the ground. I-think-
you-were a little short with-the guard, and I-was glad when-the people in-the court
cheered end of-the case, under protest by-him, and-his friends. I-do-not believe-the
poor child came out-of-the yard, as stated by-one-of-your witnesses, and-indeed I-
did-not believe a word of-that witness’s evidence. It-was given in a bad spirit, in a
tone which sent a shiver through everyone in-the court, I-know that at-least a third of-
his story about-the school and-the wonderful instruction he had received there was
untrue. I-know this because I-went to-the school myself and you-will-find my name
inscribed on-the roll of honour hanging in-the large hall. It-is-not wonderful,
therefore, that I-have a doubt of-that man’s word. It-would-be rather more wonderful
if-I-believed his story. I-think that-he-is a selfish, vindictive fellow, and it-will-be
instructive to follow his future. Anyway, I-shall set about an appeal for-the child,
whom I-believe to be absolutely innocent of-the crime alleged against her.
3
CHAPTER - 2 A List of Grammalogues & Contractions
4
5
6
7
CHAPTER – 3 Transcription Drills @ 40 Words Per Minute
Example : 1 10 Minutes
It-is a matter of very-great pleasure to-be / with you this-evening when
you-are celebrating the Sixth // Anniversary of-your Association. What-was merely
an association of // shorthand writers six years ago has now become a first (1) class
commercial institute with a large-number-of students securing / a high percentage of
success. As one devoted a considerable // part of-his life to shorthand, I-feel it a ///
privilege to exchange my thoughts with-you on-the difficulties (2) in the way of rapid
progress in shorthand. It-is / a well-known fact that qualification in shorthand makes
it // easy to secure employment either in government service or in /// private concerns
with fairly good prospects. But higher your qualifications (3) greater are your
prospects. It-is-therefore not surprising that / a large-number of students appear for-
the examinations in // shorthand but it-is unfortunate that it-is only a /// few that are
able to come out successful. I-shall (4) briefly place before you some of-the main
causes for / failure and how to-get over-the obstacles. Many-consider // that when
they-are able-to write down-the shorthand /// outlines without any omissions they-
have reached a standard but (5) they fail because in making out-the outlines they
commit / large number-of mistakes. The higher the standard in-the // language, the
better is-the performance. Proficiency in shorthand depends /// on-the proficiency in-
the language. It-is-therefore absolutely (6) necessary that side-by-side with-the
progress in shorthand / one should improve his standard in-the language. The present
// educational system has lowered the standard in English and consequently /// many
who-have come out successful in-the high school (7) and college examinations are
very poor in English. They should / continue to devote themselves regularly for
improving their standard in // English even after leaving their schools and colleges.
Dear Sirs, thank-you very-much for-your letter of the (8) eleventh January, giving full
particulars of the proposed changes. We / have considered-the matter once again and
thought that-the // changes proposed would be brought into force from /// July.
If-you-can adjust for the time being it-would-be (9) very much appreciated. Of
course, you would agree that anything / done in-this-regard would improve our
business relations. We // hope that you would continue to do business with us /// as
you have-been doing all these years. Faithfully Yours, (10)
8
Transcription :
9
Example : 2 10 Minutes
Sometimes we-think that a particular view is beneficial to /-the people. But
there-are people holding other views. In//-this matter we-have to carry-the people
with us. /// We-cannot ignore-the views of others. We-have to (1)-find a solution
which-is acceptable to all and-it / does-not weaken our democratic structure or our
national unity. // The question of language generates emotion and anger. If a ///
proper solution is found language can-be a force for (2) national unity and national
progress.
Two years ago our leaders / put forward a proposal that education up-to-the
University // level should-be in-the mother tongue so-that-the /// benefits of education
could reach everyone and-the talents of (3)-the people could find a natural outlet.
Can-we achieve / this? Even a good proposal sometimes contains the seeds of //
danger. It-is feared that-this proposal might encourage separatism. /// This proposal
could definitely prove beneficial if-there-is a (4) link language which-can bind-the
people together and-thus / help maintain national unity. Similarly there-is need to
maintain // links with-the world. We-cannot afford to leave in /// isolation in-the
present day world. It will prove harmful (5) to-our interests. Therefore there-should-
be three languages, namely, / regional-language, link language and an international
language. We-have // to consider how-the difficulties of-the various parts of ///-the
country can-be minimized and how these can-be (6) helped in-their-possible way. No
- one should-have-the / feeling that // something is being thrust on him or that
obstacles are being put in-his path. Dear Sir, I ///-am-very-glad to notice-that by-
some-means you (7) -are hoping to-have-the new proposal brought-forward at /-the-
next meeting of-the-directors, and-I-am-persuaded // that in-the-mean-time you-
should-not discuss-the ///-matter with anyone, because-it-is-necessary to-be very (8)
cautious in-all-circumstances as on-this-occasion. You-will /-probably do what-
could-be-done to-make-the case // complete so-that-we-might-have every-assistance
detailed with ///-us in-our-favour. I-think-that-you-are-aware (9) of-the importance of
-having read a definite scheme if /-we-would-be successful, but as-the-matter is of //-
such vital importance to-us, I-take-the-opportunity of-emphasizing-the point.
Awaiting your-reply, we-are, yours-truly. (10)
10
Transcription :
11
Exercise : 1 10 Minutes
When some time ago we were giving a little thought to the strange nature of
Time, we let ourselves take some comfort from the certainty that at least we knew that
each day was made up of 24 hours. A day, we lightly stated, had in it just 24 hours,
never 23 and never 25. But were we right in thinking that we knew this to be the
case? Perhaps not, for when the expert comes along he informs us that a day lasts 48
hours and at the same time does not exist at all. We open our eyes a little wider with
surprise and ask: “How can such things be?” And we are given a quite simple reason.
As we all learned at school, our earth is always turning away from the west, and the
nearer a place is to the east the earlier is the hour of day-break at that place. If, for
example, we were living in a country at a point on the earth where the distance round
the world is as great as it can be, and we were to leave that country and go to another
country which is, let us say, a little over one thousand miles more distant from the
west we would find that day-break was an hour earlier in our new home than it had
been in our old home. If we moved only five hundred miles towards the east we
would find the difference to be only half an hour, and if we moved only 50 miles we
would find the difference to be as little as three minutes. If we look at a table of
“lighting up” times we note that these times differ widely for different parts of the
same country. But long, long ago, before the present age with its planes and TV, men
found that any form of exchange between nations was made very difficult when there
was no order in the method of stating the time in different parts of the world. So, to
make it possible for anyone in any part of the world to know just what time it was in
any other part of the world. The following course was agreed upon. Man had already
“cut up” the day into 24 hours.
CHAPTER – 4
Transcription Drills @ 50 WPM
Example : 1 10 Minutes
Mr. Nehru said that India needed a big plan because it was only through major
projects, they could to develop the country. There might be a serious crisis if, at the
end of the Third Plan, there was shortage of steel. Some of the power produced
should be reserved (1) for rural areas. Referring to the progress of the plans, Mr.
12
Nehru said that during the last ten years of the two Plans, many things have been done
here in spite of failures in some places. It may be truly said that a foundation for
rapid progress in future has (2) been well laid. Referring to education Mr. Nehru said
it should be made available to every student of merit. The base of the ideal of
equality was education. He commended the Madras scheme of mid-day meals for
children attending schools and suggested that other States could adopt it with (3)
suitable modification. He emphasized the basic importance of education in any kind
of progress and that they should aim at making education available to every boy and
girl of merit. Both at the school and college they should have schemes of scholarship
to students on a big scale for (4) giving opportunity to those intellectually and
otherwise fit to take advantage of them. While the Plan should keep this in view, they
should see that the pursuit of regional development they might not be impeded in the
general development of the country at large. It was well recognized by people (5) who
had given deep thought to the problem, that it was only through major public
enterprise that the country could go ahead fast. The question of private and public
sectors was more theoretical and the test to be applied was what was advantageous to
the nation. They were not interested (6) in private fortunes being made because these
increased inequality among the people of India. Both the public and private sectors
had a definite place but the public sector fitted in with the general planned economy.
The private sector had also to fit in and was not to be run on (7) lines which created
concentration of wealth. The whole concept of planning was a concept in physical
terms. However, both the financial and physical approaches had to be borne in mind.
While resources might limit them the whole development programme was intended to
create additional resources and if they went ahead (8) fast enough, additional
resources might be created. The Prime Minister spoke of the importance of spreading
education and said that the question of higher education, especially technical
education should receive greater attention. He said that at present they did not tap
the large reservoir of people who may not only (9) profit by higher education but be
an advantage to the State. Therefore the question arose as to how they should make it
available to every boy and girl of merit. Their objectives were higher standards in
education, and equality of opportunity, so that those getting this opportunity can
easily continue their studies. (10)
13
Transcription :
14
Example – 2 10 Minutes
Today, no country can afford to lag behind in scientific study, if it desires to keep its head above water. it is not possible for us to keep out of the current set in motion by science and scientific work done in other countries, even if we wished to do (1) so. We must, therefore, keep ourselves abreast of progress in the world at large. For that purpose, two aspects which to a layman like me appear to be rather distinct from each other in their practical application, have to be kept in view, One is research of a theoretical or (2) fundamental character, and the other is the application of the results of such fundamental research to the solution of the problems of every – day life and further, the spread of practical scientific knowledge in our daily life in the field, factory, or home, by every man and woman young or old, (3) rich or poor. The importance of theoretical or fundamental research cannot be exaggerated because the question of practical application of a theory can arise only after a theory is known. But, it is no refusal of its importance or value to say that the ordinary man is not greatly interested (4) in it. He is more concerned with the practical application of scientific knowledge. He enjoys a ride in an automobile. He is happy if the application of some practical scientific method helps him to produce a few maunds more than he usually does in his tiny little field. He is (5) happy if he is cured of a disease which was considered incurable. He is not much concerned in the detailed and deep scientific knowledge that has gone into the making and assembling of a motor-car, implements of agriculture, the pump for irrigation or the manure which has helped him in (6) growing more food or in the improved highly specialized method of diagnosis or treatment of diseases. Speaking on behalf of the ordinary man, I am interested in the results and practical application of scientific knowledge for bettering my life; and I would like to tell the distinguished scientist, if any (7) that I shall be satisfied only if our scientists give us practical solutions for our problems. The solutions, too, should be such as are not, considering my limited equipment and resources, beyond my capacity to understand and apply to a practical manner May I request you to fashion your work (8) so as to make its results easily acceptable to the ordinary man? I believe he is not without a certain fund of native intelligence and will as a matter of fact, accept and adopt the results of scientific knowledge, if once he feels convinced of their utility, and provided they (9) are not beyond his means and resources. Above all, these have to be made known to him in a simple, intelligible and practical way. I know all this may not be within the province of scientists and may necessitate action on the part of the state and private organizations to popularize scientific knowledge and its practical application.
15
Transcription :
16
Exercise : 1 10 Minutes
I am very happy to associate myself with this Annual Conference of the
Stenographers Association of Andhra Pradesh. At the outset, I am grateful to the
organizers for giving me an opportunity to meet you all and share some of my views.
As you all know yours is one of (1) the important professions. All the organizations
right from the private companies to public offices, Ministers, Lawyers, Judges etc.
need the services of the Stenographers. It would be rather impossible for them to
discharge their functions successfully without the help of the Stenographers. There
are a number of officials and non officials (2) who solely depend on their Personal
Assistants who happen to be Stenographers. In a number of cases the officers very
reluctantly permit their stenos to go on leave, as the services of the Stenographers
considered essential and very valuable. The Stenographers command great respect
both from the public (3) and the subordinate staff of the department in which they are
working. They are very influential also. There are a number of cases where the
officers misuse the services of their Stenos by entrusting Sundry works other than
their regular work. Some of the officers very often entrust outside duties (4) such as
purchase of air tickets, making train or bus reservations for their official as well as
personal trips, bank and post office works to their stenographers. This is nothing but
disrespecting the profession and also the person employed. I therefore strongly feel
that this conference should deliberate on some (5) of these issues and pass certain
resolutions which would enhance the status and prestige of the Stenographers. At the
same time I am very much worried about the professional performance of some of the
Stenographers. I am told that some Stenographers after they pass the examination and
get at job (6) discontinue their practice of shorthand. As a result, they are not able to
take down the dictations given by their bosses properly and reproduce correctly.
These officers are very much disappointed at the performance of their Stenographers
and many a time scold them also.
I therefore, appeal to you all (7) to request all your fellow Stenographers to be
in touch with the shorthand subject continuously, improve their professional
competence and thus earn good name from their officers. Another important issue is
lack of proficiency in English by some of the Stenographers. I have come across a
number of Stenos who commit silly grammatical mistakes, spelling mistakes etc.
Sometimes it would be difficult to make out the sentences after transcription as most
17
of the words are either swallowed or wrongly written. On the other hand the
Stenographers should be in a position to correct the wrong English of their Officers.
Then (9) only they will be able to command good respect from the entire society. I
am also aware that the Government makes use of the services of the Stenographers
over and above the prescribed office hours. But they are paid less which does not
commensurate their hard work, the valuable time spent and the mental tension to
which they are subjected to. (10)
CHAPTER - 5 Transcription Drills @ 60 WPM
Example : 1 10 Minutes
Collective life is inevitable and it is also necessary that every individual
should be fully conversant with the art of collective living. In the past there was no
necessity for an effort to achieve these three objectives or to maintain a balance of
them. But today it has become necessary to realize these objectives in his life. So, it
is that (1) in the past, people have been feeling in all parts of the world the urgent
necessity for a fundamental change in the existing educational system. In our country
there has been no change in the sphere of education. People here have no doubt been
thinking about this problem but I am afraid that so far there has been no outward (2)
effect worth mentioning of such thinking. It is true that our educational institutions
are fulfilling the first objective of education, but they are doing almost nothing to
realize the other two objectives of education. We have hardly any educational
institutions where an effort is sincerely made to make the individual efficient in
manual work to enable him to earn by (3) his own labour sufficient wealth to meet all
his needs. The result is that even those of our graduates who are quite good at talking
are now finding difficulty in making a place in life and often have to drink the bitter
cup of failure. We are in need of a larger number of skilled workers as compared in
more (4) scholars. We have to work right from now to realize these three objectives
and so we need today hundreds of thousands of skilled technicians. It is my sincere
view that our educational institutions should now start laying more emphasis on
technical skill. If this is done much of the imbalance in educational system would
disappear. There should be arrangements in (5) universities for every kind of research
and practically there should be arrangements for that type of research which is related
to problems of the region in which that university is situated. Our universities have
18
not so far assumed this role in our lives. But I am convinced they cannot succeed and
cannot be useful for our people without doing so. Dear Friend, I am glad you asked
me to advice about the opening of a bank account and I will gladly give you all the
help I can.
I understand that you are now paid monthly cheque and that you are
wondering how to deal with it. When you approach the manager of the bank he will
inform you (7) that there are two kinds of accounts namely a deposit and a current
account. The deposit account is for the person who wants to save. He pays his
money into the bank and leave it there as long as he can and receives interest for
doing so. The current account is quite different. It is used by those who have (8) a
sum of money in hand but who know that they will have to pay out at least a part of
this sum. Since the sum in the current account is intended to be drawn at any moment
and it cannot be used by the Bank for any other purpose, the Bank generally allows
less interest on current account than on (9) deposit account. You will find that making
your payments by cheque will be safer and cheaper than other methods, but for small
amounts of a few rupees you could still use postal orders. The cheque plays an
important part in business today. It would be difficult to pay money by post.
Please give your family my kind regards.
Yours faithfully, (10)
19
Transcription :
20
21
EXAMPLE : 2 10 Minutes
While taking dictation, ear and hand should work practically simultaneously
in order to secure the best results. When a wrong outline is written the student has to
ignore the fact and go on. If several outlines are wrongly written he has to reduce the
speed. One should have regular dictation practice to improve speed in Shorthand.
Particular attention should be (1) given to length, position writing and indication of
vowels of the outlines. Practice of an hour a day is better than two or even three hours
every alternate day. To improve the outlines one should have daily practice of
writing shorthand from a written English passage. The passage should be varied as
far as possible. Difficult words, if any, should (2) be practiced separately and they
should be noted down in a separate notebook. Marking of punctuation cannot be
overlooked.
Another important factor is concentration. While taking dictation the
mind should be calm and undisturbed. The student should have full concentration on
the passage. All this can be developed only through regular dictation practice. The
students should not be eager to (3) take the examination when his practice is not up to
the mark. Practice of Shorthand should not be examination oriented. Even if he fails
in the examination there is nothing to be disappointed. Failure is to be considered as
an opportunity to strive for perfection.
Even after the examinations are over it is good to have continuous
practice. Otherwise when he (4) takes up a job it will be difficult for him to cope
with the work. If he makes mistakes while transcribing the passage the officers will
form a poor impression of him. Therefore there is every need for regular practice of
Shorthand for all those who want to take up this profession. Apart from regular
practice in Shorthand, everyone must (5) develop the habit of reading some good
English books. This habit helps in developing good vocabulary, spelling and also
writing correct English. A person who wants to join this profession, should also
develop personal qualities like good manners, respect for others and sober
personality. All this makes a person an able, efficient and an outstanding
Stenographer.
Sir, With reference to your (6) letter I am to inform you that the matter has been
discussed in detail with my colleagues. We are of the opinion that it is not possible
for the Government to give permission to open a High School in your village for the
22
reasons mentioned below. There are two High Schools existing within a distance of
four miles of (7) your village. The present Upper Primary School does not have
adequate strength for the last three years. The present building of the School is hardly
sufficient for an Upper Primary School. As a matter of fact the local community has
not evinced any interest in developing the educational facilities of your village. We
could not succeed in creating interest among (8) the people of the village inspite of
our sincere efforts. However, we instruct the District Educational Officer to visit
your village once again and try to convince the people with regard to the need to
provide the necessary minimum facilities for starting a school. The Government is
also aware of the fact that if educational facilities are not provided (9) locally, the
student will be inconvenienced. But, at the same time, it is not possible for the
Government to provide all physical facilities that are necessary for starting a school.
It is, therefore, decided to communicate the final orders of the Government on receipt
of the report called for from the District Educational Officer.
Yours faithfully, (10)
23
Transcription :
24
25
Exercise – 1 10 Minutes
Good teachers who are interested in the welfare of the students, who have
enthusiasm for their subjects and are able to impart it to the pupils they form the
central framework of a University. Our commercial minded generation reserves its
respect for those who make money and so the best ability is drawn into
administration, business and the learned professions. (1) We have to realize that the
kind of education we provide for our children is determined overwhelmingly by the
kind of men and women we secure as teachers. The low esteem in which teachers
are held is the most eloquent evidence of the malady from which our society suffers.
We must get the right type of men for the teaching profession, and not the
incompetent and the unambitious. Respect for teachers cannot be ordered. It must be
earned by their wisdom. The next few years will be a testing time, more severe and
more exacting than we have known for many years. Political freedom which we won
at much cost and sacrifice is only an opportunity. It is not fulfillment. If we are to
develop a strong democracy, political, social and economic, it is necessary for us to
work hard and work unitedly. The ideal imposes on us a sacred responsibility. Men
are not made democratic by the more formulation of ideals in the constitution. They
are not made good by mere exhortation. Great ideals of justice, equality, fraternity
and freedom which we have inscribed in our constitution must be woven into the
social fabric. We must apply them to the numberless situations of our daily life.
Unfortunately the state of mind in which we found ourselves at the time of political
liberation is not marked by revolutionary fervour. The spirit of enjoyment has
prevailed over the spirit of sacrifice. We seem to demand more than what we give.
There is much evidence of low morale, dissatisfaction, discontent among people all
leading to serious slackness. We must overcome the spiritual sickness which seems
to be enfeebling our community. If we do not change our minds we cannot change
anything. A nation is built in its educational institutions.
Dear Sir, As a member of the local city council, may I draw your attention to the
number of complaints / which have been made to me in the past month in connection
with the dense clouds of black smoke which have been coming from the chimney
stack at your factory premises in the city. As you are no doubt aware it is an offence
for any firm to allow undue smoke to come from its factory chimney, and I should not
be at all surprised if you do not hear from the police authorities in connection with
26
this matter in the near future. It occurs to me, however, that you are probably not
aware of this nuisance as your offices are situated in a different part of the city. I
have pointed out to those who complained to me about this matter that I am sure you
would not willingly allow this state of affairs to continue. In view of the above
remarks, I feel sure that you will wish to investigate the complaint, and I shall be most
grateful if you will kindly let me know your feelings after you have had inquiries
made at the works. May I say that it is my intention to bring the matter to the notice of
my sub committee on the Council at their next meeting on August 2nd, if the smoke
nuisance is not cleared up before that date.
CHAPTER – 6
Transcription Drills @ 70 WPM
Example : 1 10 Minutes
In olden times, Sanskrit achieved a significant position, being the language
spoken and understood by our religious guides and men of letters throughout India,
and in a way helped in saving the religious and cultural unity of the country. It is a
good sign that our country is even now striving constantly to keep up that unity.
During the last hundred and fifty years, for the sake of running the (1) administration,
the English language was in use as the common vehicle for exchange of ideas
between persons speaking the different languages of our country. English is however,
understood only by a limited number of persons who may be called well educated.
Therefore, in a vast country like India, where several languages, entirely different
from each other, are prevalent, it is very necessary that there should be one common
language for the (2) interchange of views and for keeping up health intercourse
amongst the people. There could be no difference of opinion in this matter. It is with
this object that the farmers of our constitution gave the significant status of national
language to Hindi. This is no manner, diminishes the importance of the State
languages. The states are free to run their administration in the State languages and
take all steps (3) for their development. Besides, all the State languages have
originated from Sanskrit and thus they are closely related to Hindi as well. Therefore
the improvement of one language is always supplementary to the development of the
other.
27
In a country in which more languages than one are spoken, it is but natural and
usual to have one common language for conducting the business of the State. No
multilingual country can (4) make adequate progress without having a common
language. Therefore it is very necessary for India, as well, to have a common
language which is Hindi, and to make it strong and advanced it should be adopted at
the University level for imparting higher education to students. The persons equipped
with masterly knowledge of Hindi will be eagerly sought for and employed when the
business among the various States and the (5) Centre will begin to be transacted
through Hindi. This mastery of language cannot be achieved unless higher education
is given through the Hindi medium. Therefore, to face this emergency we must now
start many Hindi medium colleges in the regions where Hindi is not spoken by the
people in any large numbers. This centre is taking all sorts of steps for the
development of Hindi so that it can be (6) used in all walks of life. In many of the
States, Hindi is a compulsory subject up to the High School stage. I am very happy to
note that your state is the foremost in these efforts to popularize Hindi.
Dear Sirs, While I thank you with all my heart for the continued support which you
are extending to us, I regret to note that for sometime now you have reduced (7) its
quantum. As you were kind enough to give us advertisements for about Rs. 500 a
month during the initial stages, I was fondly hoping that you would gradually
increase it. Instead of that, I find that there has been a reduction. I am giving every
ounce of my energy to strengthen this organization as an organ of independent
opinion, and unless good friends like you extend their full (8) co-operation and
support, I can hardly hope to succeed in my objective. As the moving spirit of the
leading industrial ventures in this place, it should not be difficult for you to kindly
give us advertisements for larger amounts. We would soon be completing the first
year of our existence and with the purchase of a fast printing machine, which we hope
to effect in the near future, we expect (9) to forge further ahead. It is at this crucial
period in the life of our journal your generous support is most needed. With your
critical and imaginative approach to life and its problems, you would, I am sure,
appreciate the spirit in which I am pleading not merely for the restoration of the cut in
the quantum of your advertisements but also for doubling it.
Thanking you, Yours sincerely,(10)
28
Transcription :
29
30
Example : 2 10 Minutes
Time plays an important part in every action of every person throughout the
day, yet time is something about which we know very little and about which we
understand even less. If, in our desire to understand a little better the real meaning of
time, we read a modern book on the subject, it is probably the experience of many of
us that we understand it even less at the (1) end of our reading than at the beginning
that we know, indeed, very little about the world in which we live. We read, for
example, that everything that has been still is, that everything which is to come in the
future already exists. We read that the events which make up life or like the stations
along the railway line. A train is running along that line towards one of (2) these
stations. It reaches the station, it perhaps waits there for a very little while, and then
it passes on, leaving the station behind it. But the station existed before the train
reached it and it continues to exist after the train has left it. In the same way, it is
said, the things which happen in life are there all the time, waiting for us to reach
them. We (3) reach them and experience them and pass on, leaving them behind us.
According to the writers of these modern books, these events existed before we knew
of them and will continue to exist when we ourselves are no more. They will exist, in
fact, for as long as anything as we understand it exists.
We read these statements and think carefully about them, and at first it seems
that the (4) statements cannot be true, that we cannot seriously be expected to believe
them. Then, perhaps, we remember some of the things we were told as children and
which we have always believed to be true. As children we learned that many of the
little points of light which appeared above us at night are really great bodies which
are millions of miles away from the earth. Light, we were told, (5) moves at the rate
of about 186,000 miles a second, but so far distant are these bodies from us that the
light which we see coming from them is the light which left them thousands, and in
some cases millions, of years ago. Because of this fact, we learned, if we could
discover some method by which our eyes could see what was happening on (6) one of
these distant bodies, we should see not what is happening today but what was
happening ages and ages ago. If people something like ourselves lived on those little
points of light and if they could see what was happening on our earth they, looking at
us today, would see not what is happening now but what happened thousands or
31
millions of years ago, according to the (7) distance they are away. But even when we
remember these facts it is for most of us difficult to get more than the smallest
suggestion of an idea of what is meant when we are told that everything that has been
still is and always will be. It is difficult to believe that there will always be
somewhere the picture of you as you sit reading these words.
If we (8) think of sound it helps us to understand this point a little better. We
see a movement very much more quickly than we hear the sound resulting from that
movement, for sound comes to us at only 1,100 feet a second as against the 186,000
miles a second of light. Let us say that I live half a mile from a big (9) manufacturing
plant, so that the sounds which come to me from the plant reach me about two and a
half seconds after the sounds were in fact made. Let us say also that you live another
half a mile down the road, away from the plant. You would hear the same sounds two
and a half seconds after I heard them, that is five seconds after they were made so.
(10)
32
Transcription :
33
34
Exercise : 1 10 Minutes Ladies and Gentlemen, First of all, I would like to thank the Organisers of the seminar for inviting me
to this function and having given me an opportunity to express my views about
environmental pollution. There is an increasing emphasis on protecting environment
from pollution in these days of advanced technology. Industrial growth, no doubt, is
good for the economy. But, at the same time, its side effects like air and water
pollution are harmful. Pollution (1) through risky industries may affect the entire
environment. We have examples of the gas leakage evils of two big cities with us.
The pressure of growing population has also added largely to the problem of
pollution. Human beings have become more and more separate from nature. The
area covered by forests is being reduced and many plants have vanished for ever
thereby nature’s balance is affected.
Ganga, which is supposed (2) to be holy river of India now needs cleaning as
its water is polluted and is considered to be not fit for either bathing or drinking.
Ganga is polluted because a number of big or small industries have come up on its
banks. Industries are not only polluting water by letting off their wastes into the river
but they are polluting air by their lead and dangerous wastes. Industries cause (3) air
pollution, water pollution and noise pollution. With all these, environment suffers.
Many of the industries in urban areas are situated in the midst of most populated
areas, thereby mankind gets affected. Air is polluted by big chemical industries.
The pollution problem is not limited to a particular country or region, but is a
world problem. The air pollution is mainly due to the discharge of industrial wastes
and discharge (4) of motor vehicle smoke. Motor industry is a major source of
wastes. Besides dangerous gases the industries will also add lead to air. This causes
health danger and the outcome of diseases like cold. The air that an Indian takes in is
polluted. The growth in industrialization and emissions of motor vehicles is adding
smog to the atmosphere. In addition to plant damage and possible health problems,
smog also causes (5) other severe problems.
Further, it may have to be noted that the present day agricultural practices
have upset the nature’s balance causing major changes in the nature’s system. Air is
polluted by bacteria and inserts. Wrong use of fertilizers and introduction of high
35
yielding varieties have made the matter still worse. Human waste is another
important cause of nature’s pollution. The particular health dangers of wrong waste
disposal are soil (6) pollution, water pollution etc. Environment is getting more
polluted by bad public toilet facilities in almost all cities of India. Thus problem of
pollution is reaching dangerous levels. Rivers have been carrying all the town’s
wastes and discharges. State’s river is the best example for this. The major industries
that are causing pollution include cement as well as consumer goods.
Environment protection has become necessary for people’s existence and safe
(7) living. A knowledge has to be created among people about this. It is to be noted
that economic development should not be at the cost of environment. In India, the
department of environment has set up a Research Committee to look into the problem.
Pollution control standards are to be necessarily followed. Every one of us should
think and act in this regard.
Dear Mr. Raman, This is with reference (8) to your fire Insurance Policy on
your property located near Race Course Road, Bangalore. In continuation of my
earlier letter, I would like to remind you that your policy will expire on Twenty First
August, this year.
Since my company has carried the insurance on this property for the last
Twenty Five years of your mother’s life, I should like to renew it on the three year
basis for which (9) it was earlier covered.
You will appreciate that the present policy covers Rupees Twelve Lakhs on
the house, Rupees One Lakh on garage and Rupees Two Lakhs on the furniture. I
hope that without any further doubt you will like to increase the valuation. I am
asking for the privilege of renewing this policy. Assuring you of our best service
always. Yours very truly, (10)
36
CHAPTER – 7 Transcription Drills @ 80 WPM
Example : 1 10 Minutes
It is my privilege to be with you this morning. I wanted to be here with you
for a longer time but unfortunately I cannot remain here for long because of other
work. I did not know that four sessions will be held today and I have to discharge
certain formalities everywhere. I have not come here just to take part in this formality
but to draw your attention to the responsibility that you owe to the nation and to (1)
society. All of us are important persons dealing with the most vital sector of our
society. The biggest asset of our nation is manpower, not treasury, not industry, not
wealth. It is manpower that matters in a country like India. The people of this
country can do wonders provided we are able to motivate them. This power cannot
come till we give them confidence and trust about their future. The masses should
have the confidence that whatever they generate in (2) the form of wealth will not be
used for the pleasure of a chosen few but for building a new future for their children.
Whatever wealth we have is all created not because of the hard work of the scientists
or because of the managing capacity of the industrialists but because of the hard work
of the masses in fields and factories. This is the only way to create wealth. Nature
has bestowed something upon us and whenever human beings (3) make use of it,
wealth is created for the benefit of mankind. But it is unfortunate that all over the
world, and more so in our society, those who create wealth are not allowed to get its
benefits.
The masses, the poorer sections of society remain exploited and are oppressed
even today. This has been the cause of social tensions in many areas. Poverty itself is
a curse, but poverty also becomes an irritating factor, because people can tolerate
absolute (4) poverty but not relative poverty. Those who work hard do not get the
basic minimum needs of their life and those who do not work get all the benefits of
society. Hence there are growing social tensions in society. If we see the tribal areas
of India, there is unrest. We have to decide whether we are going to change our
attitude in dealing with those problems with understanding, compassion and
sympathy and try to change our policy according to (5) the urges and aspirations of
these masses. Are we going to silence them by using the coercive power of the state?
37
So far, the tendency has been to use the coercive power of the State to silence the
demands of the masses mercilessly. In a democratic society this is a counter
productive measure. And if I can say so, it is a self defeating attitude which
sometimes even proves to be suicidal.
Societies which do not change themselves in tune (6) with the wishes and
urges of the masses, ultimately get destroyed. Societies are not changed by changes
in the constitution. Societies are not changed through laws of parliament. Societies
sometimes change when those people who are the arbiters of the destiny of the poorer
sections do not respond to their urges. This is why I said in the very beginning that
you are dealing with a very vital sector of this country. Vital, because labour is the
strength of today. (7)
Dear Sir, I understand that you wish to have a reliable representative in this city
having a good reputation in the export trade, willing to act as agent for your
productions. If this is correct, I shall be happy to offer you my services in this
capacity. You may possibly know I do a large business in all branches of your class
of goods, and as I have been in this trade for nearly twenty years, I have many
valuable (8) customers.
For the past four years I have been an agent for a firm engaged in keen
competition with you. This firm has recently decided to open up their own branch in
Bombay. I have, therefore, had a wide experience in selling the kind of goods you
produce and my efforts to compete with your goods in the past should result in my
being able to push them to greater advantage in the near future. I believe you are
aware (9) what is possible for production against rival manufactures in certain
quarters. In any case I am quite confident I can do a large business for you, as I have
been doing all along for the firm mentioned above. I shall be happy to know if my
offer meets your needs in any way and if so, will you let me know the terms and
conditions upon which you would be willing to enter into an agreement with me.
Yours faithfully. (10)
38
Transcription :
39
40
Exercise : 1 10 Minutes Let me now share with you some thoughts on how we look at science and
technology. Let me assure you of our deep commitment to science. Keeping in view
the overall economic and industrial policies, we would like an enhanced stress on
application and industrially oriented research. In that long run, this will help the
scientific community itself because the main source of funding in the developed
world is industry whereas in India less than about thirteen percent of overall national
expenditure on research and development is derived form the private sector industry.
We are committed to local technology development. That is the reason why we are
wanting scientists and industrialists to join together to take major projects of
commercial significance and importance. I am happy to note that the response is
positive. I cannot see how India can develop into a global player in the international
market place unless our technologies are indigenous. If we do not brace ourselves to
the challenge of indigenous technology development, I am afraid that our scientists
and technical personnel would turn into no more than a labour force of the industries
of the other nations. We do not have accept that eventuality at all. We do not be
deterred by the ocean of the market place if only we can manage the technologies
which are like the streams that flew into the ocean. And where do these rivers come
from ? The basic scientific efforts constitute the springs from which arise the
technological rivers. And this is where my hope arises from. We are all aware of the
excellent track record of Indian scientists and their sustained world class
achievements in basic research in several fields like mathematics, physics, chemistry,
life sciences and engineering sciences. In addition, a number of studies were taken up
by different researchers in varied subjects in different parts of the country. Our
science has been internally competitive and naturally therefore our technologies can
also be. But they are not at the moment. Let us face it. This is the basis for my hope
of the future of our technological growth. I realize that signal achievement have been
registered despite severe constraints in infrastructure like power supply, water
supply, instrumentation or other facilities. I know that, often, it is only the
excitement of science that has kept a large number of our scientists extraordinarily
motivated. I am also aware that rapid achievements in the world scene. We will try to
do all we can do to promote basic research in a way that the assets that we have come
to possess over the years become sources of ever growing capital, that our science
41
truly functions like the springs from which emerge new technologies and thereby
marketable products and processes. The chain has to be connected and strengthened.
There is much to be done in the sphere of establishing connections. We have on the
one hand the scientific department, scientific agencies and the scientific institutions in
the academic system. On the other, there are the socio economic ministries and
public sector industry laboratories. The technological goals of the socio economic
sector and the scientific expertise of the Science and Technology sector need to be
closely connected. This we have been saying for a long time. We have said this
when we made the New Education Policy.
Dear Sir, The cheque dated 1st October, 92 issued by you for ten thousand
rupees in favour of Sri Prasad, Office Secretary of Nehru Co-operative House
Building Society has been presented for payment today. But the outstanding balance
in your savings bank account with us is only five thousand five hundred rupees. You
may remember that it is not the first time for you to present cheques for higher
amounts than the amount available for payment from your account. On more than
one occasion in the past, we have honoured your cheques presented for higher
amounts than the amounts available at the credit of your account. We have been
accommodating you because of your social standing and your stable financial
position. But, we regret to inform you that repetition of drawing cheques for amounts
not available at credit is not well taken by our higher authorities. When this position
was brought to your notice, of course, you immediately deposited some amounts into
your account covering the deficit. You remember you have also promised to keep
always sufficient balance in your account to meet the requirements of payments
through cheques. In spite of the assurance given another cheque has been presented
today to our surprise. We have also to inform you that the cheque issued in your
favour for Rs. 5000/- by the Universal Traders and presented for collection has not
yet been collected and credited.
Yours faithfully, (10)
42
CHAPTER – 8
PRACTICE OF LITHOGRAPHS
A : Transcription from Shorthand to Longhand (200 Words Passages)
Example : 1 Read, copy & Transcribe
43
Transcription :
Teaching is one of the oldest and noblest professions. The teacher is a friend,
philosopher and guide to a student. (For) A teacher to be successful it is not only enough
if he or she delivers his or her goods properly. A teacher should understand the
temperament of a student. A sound knowledge of Educational Psychology is essential for
it. Educational Psychology is a branch of psychology that helps to understand the
developmental characteristics of a learner. It varies according to the age of the learner.
The relation between the teacher and the learner is very important for a teacher to be
successful. Hence it becomes necessary for a teacher to have some knowledge on
educational psychology. A teacher might gain this knowledge by experience but for a
young teacher it becomes necessary to undergo some student psychology courses or
seminars. As the job of teacher is to produce good citizens for the country every
institution should organize such courses or seminars. This will greatly help a teacher to
read the mind of a student and to identify a student of less mental power and guide him in
the right path. Such a guidance will help the student to improve in all ways and be a
better citizen which is the real success of a teacher.
44
Example : 2 Read, Copy & Transcribe
45
Transcription : Last year a grand exhibition was held in our town. My friends and I went to see it one
evening. Our first expression on entering the grounds was that the whole thing looked like
a fairy-land. The vast space was decorated in magnificent, bright and gay colours and lilt
up with countless lights. Men and women in their best holiday clothes were moving from
corner to corner admiring the beauty of all kinds of stalls set up. These stalls were like
small shops and they had for show or for sale such goods as cloth, both ordinary and
fancy, household furniture, various types of machinery, musical instruments and
numerous articles for daily use, all showing labels “Made in India”.
While the stalls made a very interesting sight, what attracted us most was the
children’s corner in the exhibition which was crowded with boys and girls. All types of
amusements could be seen here, such as merry-go-round, giant wheel, railway train and
other things. In each of these, children and some grown-ups even were seated and were
having a most thrilling and exciting time. I too had my share of fun with my friends and
returned home after enjoying a most delightful evening.
46
Example – 3 Read, Copy and Transcribe
47
Transcription :
I have great pleasure in welcoming you all to this Annual General Meeting of your
Company. It is a matter of great regret that for the first time in the history of our
company, we had to postpone the Annual General Meeting on account of some labour
problems. It is not unusual to have labour disputes in an industrial society. However, our
relations with labour all these long years have been extremely cordial. It is in this context
that I feel personally very unhappy over the fact of having to postpone the meeting.
Your directors’ report as well as the audited statement of accounts are already in
your hands. The profits of the company as a whole are somewhat lower than that of last
year. This is explained mostly by the trouble we had in our textile operations due to the
severe power crisis and also labour trouble particularly in the textile units. The working
in other units has been satisfactory.
In my address to you in October last I had outlined the problems and opportunities
facing the nation. A large nation like India will always have quite a few problems.
EXERCISE – 1 (Read, Copy & Transcribe)
48
EXERCISE – 2 (Read, Copy & Transcribe)
49
B : Transcription from English to Shorthand
(Passage of 200 Words) Example – 1 Write the following passages in Shorthand :
I consider it a great honour to be invited to speak to you all on the occasion of the tenth Anniversary of this great institution. I consider the occasion more important because it tallies with the Silver Jubilee celebrations of this institution. I was a witness to the starting of this institution which has now grown so much that it would be difficult to recognise to recognise its beginning, and it will be agreed by all that the starting and strengthening of this institution have been mainly due to the hard work of my friend. Of course, I do not want to give less attention for those who assisted him in this great work. I have no doubt in my mind that this institution would not have come into being, had it not been for the great interest taken by the Chairman. I congratulate all the students who have been awarded with the diplomas and certificates. I hope that the learning they have acquired in this institution will be properly used. The advice given at the end of the giving of the diplomas and certificates has been very appropriate. The persons have undertaken to act up to that advice. Transcription : Read & Practice
50
Example – 2 Write the following passage in Shorthand :
It is agreed by all that among all the tastes, the taste for reading is the best and the highest. It is not that everyone possesses this taste. The few that have cultivated this taste for reading make the best of their life. The taste for reading requires books for its satisfaction. These books can be had in a library, either private or public. It is not possible for anyone to keep a private library and to buy all the books that he wishes to read. The public library is the only place for him. It is the resort of scholars, an asylum where they forget themselves and the world in the joy of reading.
The taste for reading is not a gift of nature. It is to be inculcated in early years and cultivated as one grows up. This is the work of the parents at home, the work of the teachers at school. The proper atmosphere is necessary which prompts one to read. Advice may not succeed, but the influence of the atmosphere will be an urge for reading. Books should be arranged in an attractive way. All the illustrated periodicals should be displayed in a tempting manner. Transcription : Read & Practice
51
Example – 3 Write the following passage in Shorthand.
A suggestion has been made that the expenditure incurred in the purchase of
equipments should be paid by the insurance company. The question remains whether
such an approach is the real solution for the problem and would it help growth of industry
based on indigenous technologies.
Formation of a separate public sector to evaluate all the indigenous technologies
relevant to the small scale industry and offer them as total packages including demand
status, project reports, up scaling, pilot plant back up, engineering procurement and a
solution to the problems of small scale industrialists taking indigenous technologies. In
making this suggestion, the magnitude and variety of receipt and despatch programme
does not seem to have been considered. Would it be possible for one public sector may
seem more to build all the expertise required for such a massive task? It has been the
experience that some existing public sector enterprises with their experience and
infrastructure attempted to do this exercise in the past, but, were not quite successful.
There is also feeling that a single window project would solve all the problems of
small scale industries. None seems to be in favour of forming a high powered apex body
which would evaluate all the technologies.
52
Transcription : Read & Practice
53
EXERCISE - 1 Write the following passage in Shorthand :
It may be five or six years ago that I last came here to this annual function and I
am grateful to you for inviting me again and giving me this opportunity of meeting you
and from you what you have in your minds. Not only I, but my colleagues in the Central
Government as well as this government (as well as this Government) are always eager to
meet and discuss such matters as affect you and us in the Government. My colleagues,
the Finance Minister and the Minister for Commerce and Industry, who perhaps have
more to deal with you than some other ministers in the Government of India, I am sure
will always welcome these opportunities. I say this because in the course of your address,
Sir, you somehow appeared to feel that you were not given as many opportunities for
consultation as perhaps you wished to have. It may be occasionally that this has not been
possible or easy but we accept entirely the principle of consultation in as a large measure
as possible. But you must remember that there is an essential difference in the working of
the present government and the governments prior to independence in this country.
EXERCISE - 2 Write the following passage in Shorthand :
The common understanding of the concept of teaching is causing to learn. Teaching is a
process through which a teacher puts his best efforts to help his students become what he
wants them to be. To teach in simple words, is to help or guide one’s learning. In the
process of teach-learn, to teach is to pass on information, to develop a zest for lifelong
and to help the pupils become students. Teaching as a skill is a multi-dimensional act or
behaviour of a teacher in the teaching-learning situation. The teaching skill is therefore a
set of teacher’s behaviour which are specially effective and important in bringing out
desired changes in the learner. It enables pupils learning directly or indirectly. Teaching
in general answers through questions relating to teacher behaviour in the process of
teaching-learning. They are: How do teachers behave, why do they behave as they do,
and what are the effects. This clarifies the concept of teaching and should apply to all
teachers, to all students, to all subject matter, to all situations, both in and out of the
classroom in which teaching may take place and learning occurs.
54
CHAPTER - 9 PRECIS WRITING
The word ‘precis’ (pronounced ‘pressee’) is derived from the french word.
‘precis’ writing is also called “epitomisation”. Precis means a brief summary of the given
passage, the length of the summary should be one third the length of the original passage.
Nowadays for VIPs and Business Executives time is precious and “Time management” is
equally important for them. They may not find time to go through pages and pages,
hence they depend on Personal Secretaries for a brief presentation of what is submitted.
Précis writing is an art of ‘condensation’. It insists on economy of words.
Guidelines for effective précis writing :
• Read the passage carefully and note down the numbers of words.
• Make a list of important points and attempt a rough draft. Rough draft enables the
candidate to make additions and omissions.
• Avoid : Repetition of ideas, examples, illustrations, quotations, figures of speech,
etc.,
• One should not use too many clauses and phrases from the original passage. The
précis should be one’s own.
• Use indirect speech, even if the original passage is in the direct speech or first
person.
• Don’t add your own comments. This is not an essay.
• Suggest a suitable title to the passage. The title should be brief.
• The length of the précis should be checked up. Ten words more or less than the
required numbers in not a serious lapse.
• Write the main draft.
EXAMPLE : 1 - ATTEMPT A PRECIS OF THE FOLLOWING PASSAGE
The student’s opportunities for learning can be increased and enhanced by using a
wide range of instructional aids. All the available resources for instruction including the
teacher can work together to create favourable conditions for maximum effective
learning. Television as an instructional aid can play a useful role in accomplishing the
goals of effective teaching and systematic learning. To grasp the full significance of
these possibilities we must think of television, a useful teaching aid to take its place
55
alongside to the others we have. We must think of it as a possible basic device around
which the areas of the curriculum might be built. Sometimes when one uses the
television medium extensively he comes to realize that an approach to education is not as
fantastic as it might appear.
Television could cover history in the making with up-to-the minute subject
in image and sound depicted and heard simultaneously by pupils. Televised broadcasts
can be filmed and thus other films can be telecast repeatedly and at will. By means of
live programmes pupils can know the great personalities of the day in a much more
intimate way. Expressions of face and eyes can be exactly noted. This sensation of
immediacy and actuality causes the pupils receiving the programme to realize that they
are seeing and hearing life in the making. Much subject matter can be lifted for the
average pupil from that which is abstract and dull to that which is concrete and
challenging. All of these possibilities however imply that teachers should be prepared to
use television more extensively along with other learning aids.
An increasing number of youngsters in Indian schools are in classrooms where the
teaching is far below the minimum professional standards. Many thousands of others are
in classes that are over – sized. This rising tide of neglected youngsters combined with
the persistently increasing educational costs is going to bring great pressure from all sides
for some kind of action in the years to come. If we consider the extensive potential of the
television medium against the growing crisis in the Indian schools it seems quite obvious
that educators generally must explore the educational potentials of this amazing new
medium. If limited experiment shows that through television the influence of outstanding
teachers can be extended into classrooms where there is mediocre or downright poor
teaching then, it will be difficult for educators to resist the application of this new
medium in the classroom. Teachers must face the inevitable fact that as the problem of
classroom and teacher shortage grow in intensity there will be increased pressure to try
methods and adopt new procedures and techniques. If television is as effective as it
seems to be then we cannot expect the teachers to accept continuous postponement of its
use in basic educational horizons.
56
ROUGH DRAFT : 450x1/3=150 Words
• Instructional aids and resources like the television and the teacher provide
favourable learning conditions to the students
• . Our curriculum could be designed with the television as an important teaching
aid.
• Television can play a useful role in fulfilling the objectives of effective teaching
and systematic learning. With its image and sound effects.
• Live telecasts provide an opportunity of seeing and hearing directly.
• Much subject matter can be transferred from the abstract to the concrete.
• Pupils can come to know of great personalities and feel motivated.
• A lesson which cannot be easily explained, can be made easy through the
television.
• Teachers who wish to improve their professional standards can watch lectures of
outstanding teachers.
• The problem of oversized classes and educational costs could be solved by
introducing this new medium of television.
• Educators should explore the potential of this new experiment.
• Teacher shortage can be solved through tele-education programmes. It will
supplement mediocre teaching.
• Hence, the introduction of television can’t be postponed any longer as it provides
a chance to experiment with new techniques and technologies. (175 words)
MAIN DRAFT :
Title : Tele – Education
Instructional aids and resources like the television and the teacher provide favourable
learning conditions to the students. Our curriculum could be designed with the television
as an important teaching aid. Television can play a useful role in teaching and systematic
learning. Live telecasts provide an opportunity of seeing and hearing directly. Much
subject matter can be transferred from the abstract to the concrete. Pupils can come to
know of great personalities and feel motivated. A lesson which cannot be easily
explained, can be made easy through the television. Teachers who wish to improve their
57
professional standards can watch lectures of outstanding teachers. The problem of
oversized classes and costs could be solved by introducing this new medium of television.
Teacher shortage can be solved through tele-education programmes. It will supplement
mediocre teaching. Hence, the introduction of television can’t be postponed any longer as
it provides a chance to experiment with new techniques and technologies. (154 words)
EXAMPLE : 2 ATTEMPT A PRECIS OF THE FOLLOWING PASSAGE
The Universal Declaration of Human Rights proclaims that everyone has the right
to education and that it shall be directed to the full development of the human personality.
But the road from the proclamation to the achievement, is long and arduous and beset
with many difficulties. All those concerned with education, educators, parents,
authorities, in fact all those who have their country’s future at heart realize this and feel
responsible for the success or failures of the education service because what is at stake is
not only the fate of individual persons but the fate of society and the nation. We can not
deny that tremendous progress has been made in education in India, despite the shortage
of financial resources and the dearth of teachers. But laudable as these efforts may be the
extension of education to the greatest possible number of young people inevitably results
in quality becoming subordinate to quantity. In India today we have totally lost track of
quality in almost every facet of national life and most of all in education. We have
schools bursting at the seams, inflamed classes chain production teaching (one session in
the morning, another in the afternoon) methods by which pupils are condemned to listen
to assimilate, to imitate to learn, by heart and to recite.
Prospective employers hesitate to take them in, frustrations set in, politics takes
over and we have riotous scenes witnessed almost every day in one or another of our
cities, of students out on the rampage, out to destroy everything, including themselves,
regardless of morals or values of any kind. Is this education ? Of course, our educational
system is largely to blame. We have inherited the British educational system and
attempted to make it work for a tradition bound, culturally diverse society, when what is
necessary is an educational curricula sensitive to geographical areas and cultures which
will catalise this traditional society into a modern one. Short time of diploma course
should be available at colleges or technical institutes for a variety of skills necessary for
the myriad kinds of jobs and fields of work that are mushrooming, every day. These
could include advertising journalism, beauty culture, dramatic arts, photography,
occupational therapy, printing technology and book binding, tailoring and design,
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clothing manufacture, laundry and dry cleaning, painting and decorating, pottery making
and many more, where students could learn the skills and then join on as apprentices or
be encouraged to set up their own enterprises. When learning is so directed, young
people feel they have a goal to follow and effort and achievement come less painfully.
Teaching too must be made more meaningful and qualitative, allowing for the
varying aptitudes of the pupils.
ROUGH DRAFT : 450x1/3=150 Words
The Universal Declaration of Human Rights proclaim that every one has a right to
education, but its achievement is beset with problems.
All those concerned with education feel responsible for it, because it is concerned
with the fate of society and the nation.
Despite shortage of financial resources and teachers, there has been a tremendous
progress made in education in India.
Today, we have totally lost quality in education and many schools teach pupils to
imitate and by heart.
Students go on the rampage destroying everything regardless of morals and
values. Prospective employers refuse to take them in.
Short time courses should be available to sensitize students for various kinds of
jobs such as journalism, dramatic arts etc.,
Students, who join as apprentices are to be encouraged to set up enterprises on
their own.
When there is a direction in learning young people feel motivated and the
achievement comes on its own.
Teaching should be meaningful and qualitative to accommodate aptitudes of
pupils.
(163 words)
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MAIN DRAFT :
Title : Quality Education
The Universal Declaration of Human Rights proclaim that every one has a right to
education, but its achievement is beset with problems. All those concerned with education
feel responsible for it, because it is concerned with the fate of society. Despite shortage of
financial resources and teachers, there has been a tremendous progress in education in
India. Today, we have totally lost quality in education and many schools teach pupils to
imitate and by heart. Students go on the rampage destroying everything regardless of
morals and values. Prospective employers refuse to take them in. Short time courses
should be available to sensitize students for various kinds of jobs such as journalism,
dramatic arts, etc., Students, who join as apprentices are to be encouraged to set up
enterprises on their own. When there is a direction in learning for young people the
achievement comes on its own. Teaching should be meaningful and qualitative to
accommodate aptitudes. (155 words)
EXERCISE : 1
Attempt a pricis of the following passage in about one third of its length and suggest a suitable title:
India is facing the problem of unemployment in a big way. To make the situation
worse there is paucity of capital resources and the unemployed cannot start their own
industries. Small scale industry can provide the necessary solution. Small scale
enterprises, according to the definition given by the Government, is an undertaking with a
fixed capital investment in plant and machinery not more than Rs. 10 lakhs irrespective of
the number of the persons employed. These are generally divided into two main types of
small scale enterprises and cottage industries. In the latter there is the greater use of the
manual process. Moreover cottage industries are considered to be almost entirely
household enterprises deriving their raw materials from local sources and sell most of
their products in the local markets. So these are rural, localized and technically backward.
In the earlier stages these grew around main commercial centres, mainly producing
consumer’s goods. The second World War caused a spurt in demand so more industries
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to expand at present there are more than four lakh industries of this type showing a gross
output of six thousand crores.
The industries play an important role in the Indian economy. There are thirty
industrial products which are produced only in the small scale industrial sector. And
there are fifty four industrial products in which small scale sector accounts for fifty
percent of the total industrial production. These industries have generated employment
for nearly 70 lakh people. Still these industries have been a subject of controversy. The
Industrial Policy Resolution, while emphasizing the role of cottage industries pointed out
that they provide immediate large scale employment, they offer a method of ensuring a
more equitable distribution of the national income and facilitate an effective mobilization
of capital resources and still which might otherwise remain unutilized. It further pointed
out that some of the problems that unplanned urbanization tends to create will be avoided
by the establishment of small centres of industrial production all over the country.
Small scale industries are considered to be labour-generating and create more
employment per unit of capital employed. But some have challenged the validity of this
arrangement. They say, employment should not be created for its own sake rather
maximum and the most profitable use of the capital should be made. But if the
productivity does not increase it is not possible to generate more employment. The
income generated in a large numbers of small enterprises is dispersed more widely. On
the other hand large scale industries encourage concentration of economic power. Apart
from it as the small enterprises are proprietary or partnership concerns the relation
between the workers and the employers are cordial.
EXERCISE : 2
Attempt a pricis of the following passage in about one third of its length and suggest a suitable title: At the sixty sixth Indian Economic Conference in December last Dr. A.M.
Khusro of the Planning Commission claimed that our anti poverty programmes have
been rightly conceived and attributed shortfalls to faulty implementation. Before we
examine this thesis in some depth, a couple of general considerations seem relevant.
First, the way a job is done is determined by policy objectives as well as the manner of
plan formulation and execution. Second, poverty alleviation would be automatic as a by-
pro-duct of self generating development; and properly speaking, there can be no
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development, except on the basis peculiar to each community to help themselves which
poverty specific rhetoric and ad-hoc measures can never achieve. Why otherwise has our
poverty grown ?
Our economic policy ignored basic structural characteristics of our economy
which is predominantly agrarian, the bulk of the poor being rural, with no or too little
land for their own subsistence needs. The only remedy is to provide more land and more
resources and a technology to increase mass productivity to meet basic needs. To support
larger population and to provide rural solutions to urban problems. The urban bias in our
planning was based on an unhistorical notion that a substantial increase in our capital
stock was a necessary condition for economic advance (whereas these facilities are best
built up as the economy expands). The concept was sought to be rationalized by saying
that production goes before distribution-that is the exploitation of the poor is assumed to
be necessary to increase production. It was hoped that the rural economy would advance
by the trickledown effects of the growth process. This too could not have happened,
because the Mahalanobis strategy implied the investment of the bulk of the incremental
income from development in capital goods, rather than in raising the consumption levels
of the poor.
No one can deny that the urban bias set up the most significant competition for
resources between the urban and rural economy, with a continuing self propelled bias to
the former. This bias needs to be redressed not merely for redistribution with growth;
indeed, it is hard to see how an economy can flourish if two thirds of the population have
virtually no purchasing power beyond subsistence. To worsen the lot of the poor, high
yielding variety we wen