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INTERCENT-ER AgencyA regional prospective on e-invoicing
Stockholm - December 2, 2014
Regional Agency for the development of electronic markets
http://intercenter.regione.emilia-romagna.it
2
Emilia-Romagna: general overview
Citizens PublicAdministrations
Economics Operator
• 4,5 million inhabitants• population density: 197/ km2
• EO: 382.186• Employees: 1.628.245• Small enterprises (<20
employees): 98%
• 9 Provinces• 348 Municipalities• 14 Health Trusts and hospitals
http://intercenter.regione.emilia-romagna.it
3
Intercent-ER: role and goals
Intercent-ER is Emilia-Romagna’s central purchasing unit for Public Administrations. Totally funded by the Regional Government and active since 2005, Intercent-ER has developed an eProcurement system and an innovative approach to public tenders in order to:
rationalize the public spending for goods and services in the regional area;
improve the efficency of procurement processes;
increase the quality of goods and services used by public bodies;
raise market competitiveness;
enhance the regional economic system.
http://intercenter.regione.emilia-romagna.it
4
Public Administrations involved
Intercent-ER operates for:
The use of Intercent-ER’s services is mandatory
The use of Intercent-ER’s services is optional
Regional Government and public bodies directly owned by the Region
Health Trusts and Hospitals
Local Public Bodies (i.e. provinces, municipalities, etc.)
Universities and schools
other regional PAs
http://intercenter.regione.emilia-romagna.it
55
Intercent-ER’s ePROCUREMENT PLATFORM
Suppliers can be selected through an electronic tender completely paperless.
eNotification eTendering eNegotiationeSocurcing
Pre-award process
Suppliers and PAs use standard documents and exchange them with
interoperable systems
Intercent-ER’s
ACCESS POINT “NoTIER”
DATAWAREHOUSE
eInvoicingeOrdering
Post-award process
eCatalogue
Our approach to the whole digital procurement process
Spending analysisand reporting
Framework Agreements
http://intercenter.regione.emilia-romagna.it
6
The regional infrastucture for digital procurement
Since October 2013, Intercent-ER has been incharged to set up the regional infrastucture for digital procurement (SiCiPa-ER)
main SiciPa-ER jobs:
the generation, sending, transmission, receiving and archiving of e-procurement documents
generation sending transmission receiving archiving
only paperless
http://intercenter.regione.emilia-romagna.it
7
NoTIER has been developed as a fully interoperable Access Point, to exchange e-procurement documents between different systems, expecially about electronic invoices
NoTIER ensure sending, transmission, receiving of documents validated with legal requirements and european and national technical standards on electronic invoicing
Access Point (NoTIER)
Regional digital archiving
centre for PAs (PARER)
Integrated regional
Infrastructure for digital
procurement (SiCiPAER)
Italian national e-invoicing infrastructure
European e-invoicing standards
The regional Access Point: NoTIER
http://intercenter.regione.emilia-romagna.it
Our PEPPOL implementation context
8
Vast Area's logistic hub for Health local Trusts and Hospitals
Sender: Reggio Emilia health trustRecipient: other local health administrations
Electronic invoices are transferred from Public Administrations on the regional archiving centre of digital records (ParER) which is responsible for the long term archiving
Drugs’ invoices
G2G
Digital Archiving
Go live: November 2013…
About 200 invoices of over 1200 lines each were managed
http://intercenter.regione.emilia-romagna.it
Recent updates
9
NoTIER can also manage the “FatturaPA” format
All the regional health trusts and hospitals are implementing the PEPPOL format
Intercent-ER’s aim is to enlarge this model to the local Entities and Municipalities
The use of e-invoicing has been extended to all goods and services
Starting from October 2014
http://intercenter.regione.emilia-romagna.it
Regional archive centre for PAs (PArER)
Invoice xml
Invoice SdI signed
fattura SdI validated
Invoice PEPPOL
PA’sService Provider(NoTIER)
National Interchange
System
(SDI)
Transcoding PEPPOL/SdI
SUPPLERS
Transcoding SdI/PEPPOLPEPPOL/SdI
Order PEPPOL
DA PEPPOLDA
xml
Orderxml
Invoice SdI signed
Order PEPPOL
DA PEPPOL
By 31/03/2015
Supplier’s Service
Provider
10
LOCAL PA
CENTRAL PA
Invoice SdI validated
Invoice SdI signed
Emilia Romagna’s regional framework:link PEPPOL-SdI: eProcurement
Receipt /Rejection
notification
Receipt /Rejection
notification
Receipt/Failed delivery/Rejection
notification
Receipt /Rejection
notificationReceipt
/Rejection notification
Receipt/Failed delivery/Rejection notification
*: DA = Despatch Advice
http://intercenter.regione.emilia-romagna.it
for the receiving of invoices
The electronic invoice is received from SDI to NoTIER and it’s given to the recipient after being converted to PEPPOL format to allow to automatically check the mutual validity with the order and the despatch advice
The recipient performs the recovery of its documents (via web service) specifying the office’s identifier who have to receive the invoice (an administration can have from 1 to n offices)
After having registered the invoice on its accounting system, the office sends to NoTIER the registration data required to fulfill the correct digital archiving in PARER
11
NoTIER is the Intermediary of the regional PAs
http://intercenter.regione.emilia-romagna.it
for the issue of invoices
The invoices are issued by the accounting sw application in the PEPPOL format
The conversion from “PEPPOL” format to “FatturaPA” format is centrally managed by NoTIER
The digital signature is managed by NOTIER, freeing the PA by that charge
The PA can use a function of approval through a web interface that allows sending to SDI
12
NoTIER is the Intermediary of the regional PAs
http://intercenter.regione.emilia-romagna.it
13
NoTIER interface
through the NoTIER’s web interface it’s possible to monitor each phase of the transmission/reception process https://notier.regione.emilia-romagna.it/notier/
It’s also possible to:downloadviewprint the purchasing documents
http://intercenter.regione.emilia-romagna.it
14
Organizations and offices in NoTIER (1/2)
NoTIER can register Organizations and Offices
Each organization must decide whether to manage one or more offices recipients of electronic invoice
For each office a NoTIER identifier is created in order to transmit and receive documents (internal routing)
An office that is a recipient of invoice must also be associated with a “IPA code for electronic invoicing”
An office who wants to recieves a despatch advice or to send an order must also be associated with a “PEPPOL identifier”
http://intercenter.regione.emilia-romagna.it
15
Organizations and offices in NoTIER (2/2)
Each Organization: Receive a digital certificate in order to get NoTIER
authentication
Each Office: has its own identifier used for the reception and
transmission has its own configurations for managing the digital archive
of bills and other purchasing documentations
http://intercenter.regione.emilia-romagna.it
Key points
16
Regional PAs have to use only one semantic and syntactic format
NoTIER manages the format convertion issues
NoTIER ensures semantic and syntacticinteroperability
• Using PEPPOL specifications for orders, despatch advices and invoices allows to automatically check the mutual validity between eProcurement's electronic records
• PEPPOL BIS (UBL 2.1)• National format
(FatturaPA)
• Toward national market
• Toward crossborder markets
NOTIER achieves the full interoperabilitybeing compliant
withPEPPOL transport
infrastructure and the
national technical requirements
http://intercenter.regione.emilia-romagna.it
17
Informations and technical specification
http://intercenter.regione.emilia-romagna.it/aree/dematerializzazione-acquisti
http://intercenter.regione.emilia-romagna.it
Thank you for your attention
Intercent-ERViale A. Moro n. 38
40127 – Bologna, ItalyPhone number: +39 (0)51 5273081
Mail:[email protected]