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Interagency Committee of State Employed Women (ICSEW)
Communication Plan
The Interagency Committee of State Employed Women (ICSEW) seeks to better the lives of
state employees through advocacy, outreach, opportunity, and by advising the Governor
and agencies on policies that affect state-employed women.
Communication requirements based on roles
ICSEW Representative/Alternate
Attend all meetings
Meet with or send electronic update to the Executive Sponsor after each bi-
monthly meeting to provide updates
Participate on at least one subcommittee
Meet with Executive Sponsor when necessary to provide an update regarding
information from subcommittee meetings
Draft communication documents to be posted on the Ecology SharePoint site
Draft posters/flyers (or use posters/flyers provided by ICSEW) to be posted near
elevators and stairwells
Notify Executive Sponsor of roadblocks regarding issues such as
communications within Ecology
Ecology Executive Sponsor
Schedule meeting with the representatives after each bi-monthly meeting or at
least every 6 months
Review communication documents and posters/flyers for approval
Clear roadblocks regarding issues such as communications within Ecology
What information will be communicated?
Drives
Conferences
Meetings
Trainings
How the information will be communicated?
ECY SharePoint
Collaborate and work with Wellness Program
Visible web presence
Posters/flyers/post cards
Place near elevators
Place near stairwells
Bulletin boards
Word of mouth by representatives
When will information be distributed?
Clothing & Toiletry Drives ~ about two weeks prior to the event beginning
Conferences ~ when information is available on ICSEW website
Trainings ~ when information is available on ICSEW website
Bi-monthly meetings ~ a few weeks prior to the meeting
Who does the communication?
Ecology ICSEW representatives will draft all communications
Executive Sponsor will review all draft communications and approve for posting
Who receives the communication?
All internal Ecology staff members
Interagency Committee of State Employed Women (ICSEW) Communication Plan
Board of Industrial Insurance Appeals
July 2017 – June 2018 The Interagency Committee of State Employed Women (ICSEW) seeks to better the lives of State employees through advocacy, outreach, opportunity, and by advising the Governor and agencies on policies that affect State-employed women. Establishment: ICSEW is established by Executive Order 16-04. Contacts: Agency Representative & Alternate: Volunteer employee(s), appointed by Board Members Representative: Erika Summers, Legal Assistant Alternate: Ann Bartholomew, HR Consultant
Executive Sponsor: BIIA HR Manager Christy Sterling Expectations: The Representative and Alternate are expected to attend all ICSEW General Membership meetings, in compliance with ICSEW Bylaws, Policies, and Procedures, which require serving on one subcommittee of their choice.
Supervisors are expected to allow work time for participation on ICSEW. This will be reevaluated if participation is impacting the employee's ability to complete assigned work duties.
The Representative and Alternate will work together to draft communication to BIIA employees when news is necessary or applicable to the employees of this agency.
Communications will normally be through an agency-wide email. A draft of the message can be submitted to the Executive Sponsor for approval, if possible.
The BIIA may participate in annual ICSEW Events, including non-profit donation drives, conferences and/or trainings. The representative and alternate will keep the BIIA informed of the dates of these events.
Executive Sponsor will review upcoming event and determine whether BIIA will participate. If yes, ICSEW published materials can be printed and posted/shared around the agency. Agency-wide email can be sent to reach satellite offices when necessary.
The Representative and/or Alternate can serve on the ICSEW Executive Board if selected, provided the position is supported by their direct supervisor (based on workload). Representative: Erika Summers Supervisor: Beth Blue
*For 2017-2018, Erika will serve as the Vice-Chair to ICSEW as appointed by Leatta Dahlhoff, ICSEW Chair.
Alternate: Ann Bartholomew Supervisor: Christy Sterling
INTERGENCY COMMITTEE OF STATE EMPLOYED WOMEN
Yearly Communication Plan
September 2017
Goals of Communication: To provide Department of Licensing employees information about Interagency Committee of State Employed Women annual events, volunteering opportunities, executive order/legislative information, and other opportunities/information.
Objective: To use communication tools to inform all DOL employees of ICSEW’s annual events, opportunities, and other important information. And also to communicate with DOL employees what ICSEW can do for them.
Key Messages:
Annual Professional Development Conference, ICSEW
Annual Toiletries Drive
Annual Health and Wellness Fair
Other events
Executive Order
Legislative Information
Training, volunteering and other opportunities
What ICSEW can do for DOL employees
ICSEW website
ISCEW Representative & Alternate: Carolee Ferrero, Representative HRD [email protected] Kimberly Mathis, Alternate DO [email protected] Communication Tools:
DOL internal link
HR Monthly News
DOL ICSEW intranet site under HR and Employee Resources section
Flyers – post flyers in the bulletins on each floor in HLB and other DOL buildings
Communication Approval Process: All communications will be reviewed by the HR director before being
sent out.
1. Draft an announcement or article
2. Get comments/feedback/edit from HR director and HR team
3. Send to “submit a story” on Inside Licensing
1. Draft an announcement or article 2. Get comments/feedback/edit from HR director and HR team 3. Send to Cindy Fowble and she will post it in HR Monthly News
1. Share flyers with the HR director and ask for an approval 2. Post flyers in the bulletins in HLB buildings and other DOL buildings
1. All ICSEW will be shared on DOL ICSEW intranet site
Communication Timeline:
Annual events will be posted on DOL internal link and bulletins a month or few months before they
begin.
Annual Health & Wellness Fair – May
Annual Toiletry Drive – July
Annual Professional Development Conference – August
Other information, events, and opportunities will be shared on DOL internal link, bulletins, HR monthly
news and DOL ICSEW intranet site as soon as possible after ICSEW general membership meeting.
_____________________________
Carolee Ferrero DOL ICSEW Representative
Kimberly Mathis
DOL ICSEW Alternate
Laurie Milligan
DOL HR Director
Cheryl sent the below text my email to [email protected] on 9/27/17. Erika Summers copied it to a work document for sharepoint. Employment Security Communication Plan by Cheryl Flynn At our agency the ICSEW sponsor is the ESD Communications Director, Janelle Guthrie. With my easy access to Janelle, our plan is very basic.
I write the communication. I inform Janelle about the flyer, email, etc. I need to send. She reviews it, or has one of her communications experts review it. Then she sends it to the agency email distribution list.
New to us are electronic reader boards located throughout the Maple Park building. Soon I will be able to post this information on those as well. Thank you. Cheryl
ICSEW Communications Plan 2016 Organizational Goal To better the lives of state employees by advising the Governor and agencies on policies that affect state-employed
women.
Communications Goals Increase awareness ICSEW. Provide opportunities for participation with ICSEW through events and meetings. Create dialogue with employees regarding issues they want ICSEW to focus. Executive Sponsor Steven V. King Agency Commitment as listed in Executive Order 06-01 Each state department or agency shall provide appropriate and reasonable resources to the Committee as needed in order that the Committee may carry out the purposes of this Executive Order. Appropriate and reasonable resources shall include but not be limited to each department or agency designating at least one person to serve on the Committee as its representative; granting that representative reasonable accommodation to attend Committee meetings and events; providing, as necessary and available, office supplies, distribution capabilities, and meeting facilities for Committee work. Target Audiences UTC employees Agency Representative Melissa Cheesman Agency Alternate None General Meetings Meetings held at varying locations on every third Tuesday of every odd month. Strategies and Tactics January
Provide recap of General Membership meeting via agency weekly newsletter – Good Morning UTC (GMUTC) [ongoing]
Provide tease and link to the winter issue of the InterAct Newsletter via GMUTC. Meet with Executive Sponsor to discuss: (1) results of activities; (2) request guidance on agency’s
need for ICSEW focus in the coming year; (3) on-going goals and initiatives; and (4) changes in agency representative involvement in the committee.
February Ask employees what issues they would like to see ICSEW focus on in the coming year via
GMUTC. March
Provide recap of General Membership meeting via GMUTC [ongoing] Promote annual clothing drive via GMUTC
ICSEW Communications Plan August 2012 Page 2
April Provide tease and link to the spring issue of the InterAct Newsletter via GMUTC.
May
Provide recap of General Membership meeting via GMUTC [ongoing]
June Provide information to agency employees about submitting an article for publication in the quarterly
InterAct Newsletter via GMUTC. Promote TODSTWD via GMUTC
July
Promote and encourage participation in annual Transition meeting via GMUTC and email to executive director.
Provide recap of Transition meeting via GMUTC [ongoing] Meet with Executive Sponsor to discuss: (1) results of activities; (2) request guidance on agency’s
need for ICSEW focus in the coming year; (3) on-going goals and initiatives; and (4) changes in agency representative involvement in the committee.
August Provide tease and link to the summer issue of the InterAct Newsletter via GMUTC. Promote toiletries drive via GMUTC
September
Provide recap of General Membership meeting via GMUTC [ongoing] October
Provide tease and link to the fall issue of the InterAct Newsletter via GMUTC.
November Provide recap of General Membership meeting via GMUTC [ongoing] Send update to Executive Sponsor, include results of activities, and request guidance on
agency’s need for ICSEW focus in the coming year. December
Promote attendance to January Professional Development General Membership meeting via GMUTC.
Update to ICSEW Communications Plan for the next year.
Communications Plan – WSDA 2017 Interagency Committee for State Employed Women
Submitted by WSDA- ICSEW representative, Paige Beck
Purpose/Goals
Keep WSDA employees informed of activities of ICSEW.
Encourage participation in ICSEW sponsored events, such as charitable drives.
Connect interested WSDA employees with ICSEW resources.
Create internal support for the agency representative and alternate.
Communication Opportunities
Toiletries drive -- Late Summer/Fall
General membership meetings- non-member attendance limited but allowed; by prior
arrangement with rep
Clothing Drive – Spring
Health and Wellness Fair - May
Take Daughters & Sons to Work Day – June
Leadership Conference – Summer
Communications Channels/Tools
ICSEW:
Website
Facebook site (not very current)
Blog Posts
Listserv – anyone may sign up to receive
WSDA:
Connect weekly e-bulletin
WSDA Insider, employee blog
Intranet, Agency Notices or Activities columns
Strategies
Create schedule of announcements/items, based on ICSEW’s calendar and significant
news from meetings or listserv.
Announce ICSEW event/news announcements in the Connect, as appropriate.
Encourage interested staff to sign up for ICSEW listserv to stay informed.
As appropriate, link to the ICSEW website, to increase familiarity with content.
For certain events that only affect sub-set of staff – e.g. Kids to Work Day – create opt-in
distribution list to keep interested staff informed (and not annoy others).
Establish succession planning process to recruit and appoint ICSEW-WSDA
representatives and alternates into the future.
Interagency Committee of State Employed Women (ICSEW) Communication Plan
The Interagency Committee of State Employed Women (ICSEW) seeks to better the lives of state
employees through advocacy, outreach, opportunity, and by advising the Governor and agencies on
policies that affect state-employed women.
Communication requirements based on roles
ICSEW Representative/Alternate
Attend all meetings
Meet with or send electronic update to the Executive Sponsor after each bi-monthly meeting to
provide updates
Participate on at least one subcommittee
Meet with Executive Sponsor when necessary to provide an update regarding information from
subcommittee meetings
Draft communication documents to be posted on the WSSB Intranet site
Draft posters/flyers (or use posters/flyers provided by ICSEW) to be posted near elevators and
stairwells
Notify Executive Sponsor of roadblocks
Executive Sponsor
Schedule meeting with the representatives after each bi-monthly meeting or at least every 6
months
Review communication documents and posters/flyers for approval
Clear roadblocks regarding issues
What information will be communicated?
Drives
Conferences
Meetings
Trainings
How the information will be communicated?
WSSB Intranet
Word of mouth by representatives
When will information be distributed?
Clothing & Toiletry Drives ~ about two weeks prior to the event beginning
Conferences ~ when information is available on ICSEW website
Trainings ~ when information is available on ICSEW website
Bi-monthly meetings ~ a few weeks prior to the meeting
Who does the communication?
WSSB ICSEW representatives will draft all communications
Executive Sponsor will review all draft communications and approve for posting
Who receives the communication?
All internal WSSB staff members
