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Intelligent Mail® Barcodes
March 2008
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Intelligent Mail Vision
The Intelligent Mail Vision is to provide end-to-end visibility and a seamless process for mail acceptance and delivery using:
Electronic Documentation Standardized intelligent
barcodes Continuous mail tracking Mail quality feedback in real-
time and Service measurements
to position Letters, Flats, and Parcels as a Key Communications Medium. Creating total Visibility.
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6060 PRIMACY PKWY STE 201
MEMPHIS TN 38188Address Change Service
John Doe
6449 AMBERVIEW CV
MEMPHIS TN 38141 - 8346
Unique IDs allow tracking of “nested” pieces as they are containerized
Unique Container Barcode
Unique Mailpiece Barcode Unique Tray Barcode
Creating Visibility
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Suite of Intelligent Mail Barcodes
The common thread of Intelligent Mail barcodes: Uniquely identify the sender Uniquely identify the mailpiece or mail aggregate Provide a destination ZIP Code for sortation & routing Encode Special Service indicators or Address
Change Service™ (ACS) requests
Intelligent Mail® Barcode Intelligent Mail®
Tray Barcode Intelligent Mail® Container Barcode
6060 PRIMACY PKWY STE 201
MEMPHIS TN 38188Address Change Service
John Doe
6449 AMBERVIEW CV
MEMPHIS TN 38141 - 8346
Intelligent Mail® Package Barcode
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Barcodes Decoded
ID (2N)
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31
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Ty
pe
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1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21
Ty
pe
In
dic
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r Intelligent Mail BARCODE (for letters and flats): 6-Digit and 9-Digit Mailer IDs
Serial Number (9N)Mailer ID (6N)
Serial Number (6N)Mailer ID (9N)
Serial Number (12A/N)Ap
plic
atio
n
Iden
tifi
er
(2N
)
Ap
plic
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n
Iden
tifi
er
(2N
)
Mailer ID (9N)
Barcode ID (2N)
Service Type
Barcode ID (2N)
Service Type ID (2N)
Mailer ID (6N)
ZIP Code ( 0, 5, 9, or 11N )
ZIP Code ( 0, 5, 9, or 11N )
Serial Number (9A/N)
Intelligent Mail CONTAINER barcode: 6-Digit and 9-Digit Mailer IDs
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24L
AB
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Serial Number (5N)ZIP Code (5N)
Content Identifier
Number (CIN) (3N) Mailer ID (6N)
Serial Number (5N)
Intelligent Mail TRAY barcode: 6-Digit and 9-Digit Mailer IDs
Optional Program Field
(3N)
ZIP Code (5N)
Content Identifieer
Number (CIN) (3N) Mailer ID (9N)
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Intelligent Mail® Barcode
FROM THIS
TO THIS
Used on Letters and Flats
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Barcode Comparison
Field INTELLIGENT MAIL®
BARCODE
POSTNET PLANETCODE®
Barcode ID 2 0 0
Service ID 3 0 2
Mailer / Subscriber ID 6/9 0 5
Serial Number 9/6 0 6
Routing ZIP None, 5, 9, 11 5, 9, 11 0
Total Max Digits 31 11 13
Intelligent Mail® barcode for Letters and Flats Encodes up to 31-digits of mailpiece data into 65 vertical bars Combines multiple service codes into a single code
Select a suite of services using a single code Move between multiple suite of services within mailing
Greater number of uniquely identifiable mail piece Relates all services back to 1 unique mailer ID
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Intelligent Mail® Barcode Data Construct
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31
ZIP Code ( 0, 5, 9, or 11N )
ZIP Code ( 0, 5, 9, or 11N )
Barcode ID (2N)
Service Type ID (2N)
Barcode ID (2N)
Service Type ID (2N)
Intelligent Mail BARCODE (for letters and flats): 6-Digit and 9-Digit Mailer IDs
Serial Number (9N)Mailer ID (6N)
Serial Number (6N)Mailer ID (9N)
NOTE: See the Intelligent Mail barcode specification and the Technical Resource Guide on OEL indicators
Barcode ID Identifies the presort makeup in conjunction with an Optional Endorsement Line -- most users will leave it as “00”.
Service Type ID:
Identifies special service requests (e.g. OneCode Confirm and/or OneCode ACS) or Mail Class when used for automation rate discount without any services. If no Special Services are requested use: 700 for First-Class mail; 702 for Standard mail; 704 for Periodicals; 706 Bound Printed Matter.
Mailer ID 6-digit or 9-digit number that uniquely identifies the mail owner or mailing agent.
Serial Number
Uniquely identifies the mailpiece or mailing.
ZIP Code: For routing, must contain a proper ZIP Code to obtain the automation rate discount.
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Placement Configurations
Placement on letters
Address block or
Barcode clear zone
Placement on flats
On address side and
At least 1/8 inch from any edge of the piece
To avoid ambiguity, only one IM barcode can be placed in the same area.
Placement configurations of the IM barcode on a letter-size and flat-size mail are defined in the Domestic Mail Manual (DMM™).
JMCXNM5 38141
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Today’s OneCode Confirm™
72 subscribers approved & activated (represents many different mailers) - continuing to gain new subscribers
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Your Vision
Power to:
Track
that important
mailpiece in near
real-time
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Your Vision
Power to:
Better Manage Resources Staffing Stock Finances
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Today’s OneCode ACS™
Quicker and more accurate updates
Economically attractive
More than 170 subscribers, and growing
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Getting Started
STEP 1: Talk with mail service providers and vendors
STEP 2: Apply for Mailer ID (MID)
STEP 3: Download software used to translate your intelligent data into the Intelligent Mail barcode
STEP 4: Populate barcode fields
STEP 5: Generate correct barcodes
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Step 1 of 5
Talk with mail service providers and vendors
Determine whether you would like to implement Intelligent Mail yourself or through a provider/vendor.
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Step 2 of 5
Apply for Mailer ID Contact your local Mailpiece Design
Analyst (MDA):
Online tool at http://pe.usps.gov
Click “Mailpiece Design”
Click “Lookup Tool” under heading “Mailpiece Design Analyst”
Survey will be completed and 6 or 9-digit MID assigned based on mail volume
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Step 3 of 5
Download Intelligent Mail softwareIntelligent Mail Data
Font software Converts printing instructions into
barcode
Encoder software Converts intelligent data into printing
instructions
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Download Software
Or contact the
National Customer
Support Center at(877) 640-0724
To download fonts/encoders, request a user ID and password at https://ribbs.usps.gov/OneCodeSolution/
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Free Encoders
Language and Applications Supported
Operating System C Java 2 COBOL PL/1 MS Access MS Excel
MVS, z/OS, and OS/390 Yes Yes Yes Yes
VSE/ESA Yes Yes Yes
OS/400 Yes Yes Yes
AIX Yes Yes
Linux for pSeries Yes Yes
Linux for Intel (including Intel-compatible systems)
Yes Yes
Programmer Version for Windows Yes Yes
MS Office Version for Windows Yes Yes
Three new encoders coming online this year:
Mac OS, HP/UX, and Solaris.
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Free Fonts
Type
Fonts Fixed Pitch Bitmap Scalable
The Advanced Function Printing (AFP) Yes
The XEROX Metacode Yes
Hewlett Packard’s PCL Yes
Adobe’s Postscript Yes Yes
TrueType Yes
New shorter-height fonts (close to the minimum 0.125”) being developed and tested.
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Step 4 of 5
Populate the Intelligent Mail Barcode Fields Barcode ID defines the presort makeup in conjunction with an
Optional Endorsement Line (OEL).
Service Type ID defines the mail class and any services requested (e.g., OneCode Confirm, OneCode ACS).
Do not use “000”
Mailer ID is a 6-digit or 9-digit number that uniquely identifies the mail owner or mailing agent.
Serial Number uniquely (not always!) identifies the mailpiece or mailing.
Routing Code is used to encode the destination ZIP Code of the mailpiece.
Never pad ZIP Code with zeroes, spaces or any other digits that are not part of the ZIP Code; same as POSTNET
IM Barcode does not require CHECK DIGIT
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Step 5 of 5
Put Everything Together and Generate the Barcode Once you have selected service(s), received your
Mailer ID, and devised a unique Serial Number strategy, you are ready to:
Put all the data fields together to form the digit string
Pass the digit string to the encoder
Apply the font to the encoded 65 bar string
Note: the IM barcode is ALWAYS 65 bars
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Your USPS Resources
Rapid Information Bulletin Board System: http://ribbs.usps.gov Intelligent Mail Barcode for letters and flats
Encoder Software, Fonts and Online Decoding Tool Intelligent Mail Barcode Specifications Technical Resource Guide Mailer ID Guidelines
OneCode Confirm and OneCode ACS Technical Guides
Domestic Mail Manuals USPS Publications
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Validating IM Barcodes
Manual Tools Visual Inspection
Plastic Templates
Optical Comparator
Software Tools Online Encoder/Decoder
Scanners and Verifiers
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Plastic Template
Great tool available from local BSN or Mail Piece
Design Analyst
Automation Barcode Gauge Template (Item #04A)
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Using Optical Comparator
Complements Item 04A with
ability to measure exact
heights/widths and to assess barcode jitter
(~centerline shift).
Optical Comparator 6X (Eye Gage) by Gage-Line Technology
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Online Tools
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Online Decoder
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Scanners & Verifiers
Scanners and Verifiers
The Culver Group – HHP4600 scanner
Videk – Model 2030 scanner, IMB Verifier
BÖWE BELL + HOWELL – Mail Verifier Plus (MVP)
Motorola / Symbol
Scanners – DS3408, DS3478 and DS6707
Mobile computers – MC50, MC70, MC3000, MC9000
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Intelligent Mail® Tray Label
Older, Existing Label
New, Transitional10/24-digit Intelligent Mail Tray Label
Transition StrategyIntelligent Mail® Tray labels and Intelligent Mail ® Tray barcodes
Future Label (3-5 years)
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Intelligent Mail® Tray Barcode
The Intelligent Mail® Tray Barcode: Provides routing/sorting information Provides Mailer ID Uniquely identifies every tray/sack/tub Provides specific mail content
information
In addition, for USPS internal tray barcode formats:
Identifies specific mail flow Identifies specific transportation Identifies specific processing and
delivery information
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10-digit Tray Barcode Construct
Barcode Symbology: Interleaved 2 of 5 (10-digit) Does not provide for unique identification
10-Digit Encoded Data Elements
Field No.Field
DescriptionField Size
Character Position
1 ZIP -3 or 5-digit 5 1-5
2 CIN 3 6 -8
3 2-Digit processing code (USPS)
2 9-10
1 2 3 4 5 6 7 8 9 10
ZIP Code
Content Identifier
Number (CIN) (3N)
USPS Processing Code (2N)
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24-digit Tray Label Construct
24-Digit Encoded Data Elements
Barcode Element Position Definition
ZIP Code 1–5 Identifies the tray or sack’s destination in accordance with the USPS DMM
Content Identifier Number (CIN)
6–8 Describes the contents of the tray or sack based in accordance with the USPS DMM
Label Source 9 The value ‘1’ is used for Automation Compatible, Barcoded, and Machinable MailThe value ’7’ is used for all other mail
Mailer ID (MID)* 10–15 or 10-18
A six-digit or nine-digit USPS assigned ID used to uniquely identify the preparer of the tray or sack
Serial Number* 16–23 or 19-23
A unique five-digit or eight-digit number for each tray or sack
Label Type 24 “1” when used with a six-digit MID and “8” when used with a nine-digit MID
Barcode Symbology: 24-digit: ISS Code 128, subset C
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LA
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Intelligent Mail TRAY barcode: 6-Digit and 9-Digit Mailer IDs
ZIP Code (5N)
Content Identifieer
Number (CIN) (3N) Mailer ID (9N)
Serial Number (8N)ZIP Code (5N)
Content Identifier
Number (CIN) (3N) Mailer ID (6N)
Serial Number (5N)
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Generating IM™ Tray Labels
For Intelligent Mail Tray labels:Use largest label stock sizes and holders Obtain and follow the specifications available on the Rapid Information Bulletin Board System: http://ribbs.usps.gov/ to create and print labelsApril 2008 - specification updated with Mailer text area to the right of the 24 digit barcode and fit on smaller label stock sizes
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Intelligent Mail® Container Barcode
The Intelligent Mail® Container Barcode: Is applied on a “Placard” or Pallet Label Identifies Mailer Establishes a unique “serial number” for each
pallet/container Associates pallet/container to unique mailing
Mailer’s Container Label
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Intelligent Mail® Container Barcode – Construct
For Containers:Uses GS1-128 – formerly UCC/EAN 128
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21
Ty
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1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21
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Serial Number (12A/N)Ap
pli
cati
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Id
en
tifi
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(2N
)
Ap
pli
cati
on
Id
en
tifi
er
(2N
)
Mailer ID (9N)
Mailer ID (6N)
Serial Number (9A/N)
Intelligent Mail CONTAINER barcode: 6-Digit and 9-Digit Mailer IDs
6-digit Mailer ID Format (for use by large mailers)
Field No.
Field Description
Field Size
Character Position
Logical Values
Allowable Values
1 Application Identifier 2 1-2 Numeric “99” (Only) 2 Type Indicator 1 3 Alpha “M” (Only) 3 Mailer ID 6 4-9 Numeric USPS-assigned ID 4 Serial Number 12 10-21 Alphanumeric Mailer-defined (1)
Example:
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Generating Intelligent Mail Container Labels
For Intelligent Mail Container Labels: Go to the Rapid Information Bulletin Board System:
http://ribbs.usps.gov/ for the Intelligent Mail Container Barcode specifications
DMM update to allow the use of new layout and instructions for the (pallet/placard) labels in development
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Federal Register Notice
Two Proposed Options Basic *
Intelligent Mail barcode for automation discounts Services and barcode uniqueness not necessary
Full Service Intelligent Mail Barcode Intelligent Mail Tray Label Intelligent Mail Container Label
All barcodes must be unique for 45 days
Electronic Documentation Appointment Scheduling
* Intelligent Mail barcode optional for Automation rate discounts today
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Update of the Offer
Original Federal Register Notice
Effective date Jan 2009
Intelligent Mail Barcodes: “Basic”, “Full Service”
No POSTNET for discounts
PMG Comments – New dates of offer Effective date May 2009
Intelligent Mail Barcodes: “Basic”, “Full Service”
POSTNET
Effective date May 2010
Intelligent Mail Barcodes
No POSTNET for discounts
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• Postage Statement Wizard
• Mail.dat®
• Web Services
Electronic Documentation
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Intelligent Mail Barcode
Tray
Tray
PalletPieces
Pieces
Intelligent Mail Tray Barcode
Intelligent MailContainer Barcode
Nesting of Data
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Appointment Scheduling
Use Facility Access Shipment Tracking System (FAST) to: Schedule Appointments for Drop-Ship
Mailings Schedule Appointments for Mailings
verified at Detached Mail Units.
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Electronic Documentation & FAST Resources
For help with Electronic Documentation: Visit https://www.usps.com/postalone/program.htm
Call PostalOne! Help Desk at 1-800-522-9085
For additional information on FAST: Visit https://fast.usps.com
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Full Service Feedback
Mailer receives payment feedback Balance information Fee schedule Postage transactions Payment receipts
Mailer receives induction feedback Processing Confirmation Appointment Number Date/Time/Location
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Full Service Feedback
Mailer receives free Start-the-Clock Feedback
Arrival date/time Arrival content profileMailer receives free Address Correction Undeliverable-as-Addressed
Reason for Non-Delivery Customer change-of-addressMailer can receive visibility feedback Track Mailpieces through Confirm
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Service Performance Measurement
Meet requirements of the new Law Use container, handling unit and mailpiece
scans along with mailer data to provide detailed performance insight.
Mailing A
Mixed
AADC
3-Digit
5-Digit
“Start-the-clock”
1st scan
1st scan
1st scan
“Stop-the-clock”
Mailer Facility
Originating Facility
Destination
Facility
Tray Types
