Integrating Alfresco with Liferay Portal for Document-Centric Use Cases

ARTISANS OF OPEN SOURCE

Integrating Alfresco with Liferay Portal for Document-Centric Use Cases

June 16th 2011

Rivet Logic Corporation 1800 Alexander Bell Drive Suite 400 Reston, VA 20191 Ph: 703.955.3480 Fax: 703.234.7711

Presented By Alaaeldin El-Nattar Principal Architect Rivet Logic Corporation


Agenda

•  Benefits of Enterprise Portals •  Benefits of ECMS as it relates to Portals

o  Focus on Document Management •  Liferay & Alfresco

o  Benefits o  Existing integration work

•  Case Studies

2 Copyright © 2011. Rivet Logic Corporation. All rights reserved.


Rivet Logic Overview

•  Award-winning professional services: o  Intranets, Collaboration and Community Platforms o  Enterprise and Web Content Management o  Next Generation Websites

•  Using Leading Open Source Software


Rivet Logic-Awards and Honors

Innovator of the Year Innovation Award Winner

Partner of the Year Overall Innovation Award Winner

Gold Partner East Coast Training Partner


Why consider deploying an Enterprise Portal?


ARTISANS OF OPEN SOURCE 6

Motivation

•  Portals are enablers

•  One solution serving very different users

•  Application aggregation

•  Single Sign-On

•  Social Networking

Copyright © 2011. Rivet Logic Corporation. All rights reserved.


Use Case 1 - Intranets

•  What is an Intranet?

•  Examples: o  General Employee Intranet o  HR Portal o  IT Portal



Use Case 2 - Extranets

•  What is an Extranet?

•  Examples: o  Customer Portal o  Vendor Portal o  Supplier Portal o  Student Portal



Why is an ECMS crucial for any Enterprise Portal?



Some Facts We All Know

•  Enterprise content exists mostly in documents •  Documents are the most popular means of

sharing information o  MS Word Docs o  Spread Sheets o  Presentations o  Etc.

•  Managing documents is not easy •  Enter Document Management Repositories



Document Management

•  Every enterprise portal has documents •  Document Management challenges:

o  One source of truth o  Versioning o  Editing o  Document lifecycle constraints o  Search



EDM vs DM

•  When do you need Enterprise-wide Document Management?

o  Identify Document Management Scope •  Local vs Enterprise-wide

o  Enterprise-wide Document Management implications: •  Document Management needs to be centralized •  Security is key •  Put the “Enterprise” in Enterprise Document Management



ECMS Characteristics

•  ECMS is: o  Enterprise-Grade o  Feature Rich o  Easy to fit in o  Centralized and Shared o  Secure



Liferay as an Enterprise Portal

Customers / Vendors Executives

Employees

Over 60 OOTB Portlets Full Collaboration and Social Networking Suite



Alfresco as an ECMS

Business Process

Engine

Web Applications Enterprise Portals Web Services

High Availability Virtual File System

App Server

Portal Server

CRM

FTP



Alfresco as an ECMS

•  Key Alfresco Features: o  Smart Spaces o  Rules/Actions o  Document Archival o  Rich Content Modeling o  Records Management o  Customizable Workflow o  Service Oriented Architecture



Alfresco / Liferay Integration







•  Clear integration path •  Community contributions from both sides

o  Alfresco o  RAAr (by Rivet Logic) o  SCAr (by Rivet Logic) o  STAr (by Rivet Logic)

o  Liferay o  Alfresco portlets (by Alfresco) o  AWPr (by Rivet Logic) o  Alfresco search portlet (community)




•  Alfresco makes it easy to integrate •  SSO Framework •  Multiple remote interfaces

•  REST •  Web Services •  CMIS

•  Service Oriented Architecture •  Highly customizable




•  Alfresco Portlets expose: •  Content & Document Management •  Records Management •  Web Publishing and Shared Workspaces



Alfresco Portlets

My Tasks

Document Library



RAAr

•  Remote Alfresco API rivet



SCAr

•  Seam Client for Alfresco rivet



AWPr

•  Alfresco Web script Portlet rivet



STAr

•  Secure Token Authentication rivet



Case Study: US Dept of Education / CCSSO



CCSSO

•  Liferay for presentation •  Alfresco for document management



CCSSO

•  Documents and metadata in Alfresco

•  Web script portlet to expose documents in the portal



Summary


•  Enterprise Portals need a robust ECMS •  ECMS’s and Enterprise Portals are different

solutions o  Integration work is required

•  ROI is achieved when: o  Technology stack is best-of-breed and enterprise-grade o  Liferay / Alfresco combination provides best value o  Already existing development is utilized

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Q & A

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