Integrated Solutions across the R&D and Manufacturing ... · MLR-I Store Store Power UPS GVKBIO/MCL/MLR-1/STR/UPS-16 2017-05-14-2017-05-24 13/05/2017 5987

Integrated Solutions across the R&D and Manufacturing Value ChainPresented to: iFHRAPresented by Girinandan Valluri, GM - Corporate Services

1/23/2018 GVK BIO Confidential 1

SAFETY &COMPLIANCE

ALWAYS!

About GVK BIO

• Leading Contract Research & Development (R&D) Organization

• Four locations – Hyderabad, Bangalore, Visakhapatnam & California

• Rich experience of over 16 years

• Team of over 2000 highly qualified scientists

Equipment & Infrastructure

• Spread across 3,00,000 sq.ft.

• Over 7500 Lab equipment utilities in 60 labs

• Compliant with regulatory agencies

• Periodic inspection & audits


Need for Tool

• In-house integrated tool to handle daily operations for maintenance organization-wide

• Single interface across stakeholders – employees | technical teams | vendors

• Customised user access helps in better monitoring & control

• Automatic trigger for vendors on break-down | AMC schedule

• Developed on ASP .NET 4.0 with C# as the coding language & database using SQL Server 2008 R2


• Reduced turn around time to address break-down call | track expenses | monitor PPM & equipment history

• Helps Finance to compare the vendor performance based on defined service parameters

Introducing Traccia- Comprehensive tool for maintenance

• Single interface to handle maintenance requirements

• Supports maintenance teams with reminders

• Caters to all the requirements of individual, technical and

maintenance users

• Customized for the needs of Contract Research & Development

Organizations


Individual User Access

Individual can select the details and raise Breakdown ticket asset code wise

Once call is closed, here is where indenter can give his feedback on service


Individual User Reports


Maintenance Team Dash Boards

PM Schedules Pending Status of Open Calls Pending


Technical Team Dashboard

General • History Card• Expenses• Feedback• Others

Breakdown

• Details• Summary• TAT

Preventive Maintenance

• Schedules• Performance

Preventive Maintenance

• Schedules• Performance

User:Add / Modify various users to access tool

Asset Master:Add new assets / Modify assets

Vendor Master:Add new vendors, contact information / Modify

Spares Master:Add required spares, maintain minimum quality of spares, auto indenting of spares


Daily Data Capturing By Technical Team

Break down

• Record calls

• Update / Modify Status

• Fill expenses incurred

• Employee feedback shared / updated

Scheduler

• Creating Planned Preventive Maintenance Schedules for one full calendar year as per predefined intervals

• And for subsequent years

Execution

• Update / Preventive Maintenance’s carried details


Mail Communication to Technical and Services Team


Mails triggered to Technical Team & Service Request Form


Mails triggered to Service Provider for scheduled PPMs


Sample Reports - Preventive Maintenance

Category Location MLR-I NRM-III NRM-I ASJ Stores BMS-I

Pre Executed 0 0 0 0 0

Executed Ontime 0 0 0 0 0

Executed Late 0 0 0 0 0

Not Executed 0 0 0 0 0

Total Schedules 0 0 0 0 0































HVAC

Lab Equipment

Power

Surveillance

Utilities

Communication

Elevator

Category Wise Scheduler Report


Scheduler Report

Sample Reports - Overview

Breakdown - Cumulative

Breakdown – Month

Open Total

MLR-I 0 4

NRM-III 0 22

NRM-I 0 3

NRM-II 0 12

NRM-III 0 10

NRM-III 0 1

MLR-I 0 1

NRM-I 0 1

BMS-I 0 3

NRM-I 1 5

NRM-II 0 1

NRM-III 0 14

NRM-VI 1 1

NRM-I 4 30

BMS-I 0 43

MLR-I 4 186

NRM-I 0 27

NRM-II 0 37

NRM-III 4 196

MLR-I 0 4

NRM-I 0 2

MLR-I 0 1

NRM-I 0 1

NRM-II 0 4

NRM-III 0 19

NRM-III 0 1

BMS-I 0 19

MLR-I 1 43

NRM-I 0 10

NRM-II 0 8

NRM-III 1 44

16 753

2.12 100

STATUS 737

Percentage 97.88

Surveillance Chemistry 1

UtilitiesChemistry

Services

19

42

10

8

43

Power

CCS PRD 2

Chemistry

Services

1

1

4

19

27

37

192

Lab infrastructure Chemistry 4

4

1

14

0

Lab Equipment

CCS PRD 26

Chemistry

Services

43

182

Elevator Chemistry 1

HVAC

Biology 1

CCS PRD 1

Chemistry

Services

3

Building maintenanceChemistry

Services

4

22

CommunicationChemistry

Services

3

12

10

Total Tickets 753

CATNAME Sbu Name Location October

Closed

Summary Feedback


Vendor Information Dashboard

Breakdown - Turn Around Time


Month Zero Days One Days Two Days Three Days Four Days Five Days 6<=30 Days >30 Days Pending

Before Tool 59 16 3 3 1 7 10 1

April 78 11 3 2 1 1 3 1 0

May 78 9 2 1 1 1 5 1 0

June 72 9 4 4 1 2 6 2 0

July 79 6 3 2 1 1 8 0 0

Aug 75 7 3 2 2 2 7 3 1

Sep 75 6 5 2 2 2 7 2 1

Oct 74 8 4 2 2 1 7 1 1

Vendor Information Dashboard

Month Vendor Name SBU Name Location Name Floor Lab Name Category Equipment Assert No. Scheduled On Done On Report No.

Numax Energy solutions Chemistry

Services

NRM-I First Util ities Power UPS GVKBIO/MCL/NRM-1/FF/UTL/UPS-10 2017-02-07-2017-02-17 05/02/2017 4054


Services

NRM-I Cellar Util ities Power UPS GVKBIO/MCL/NRM-1/Cellar/UTL/UPS-

11

2017-02-07-2017-02-17 05/02/2017 4055


Services

NRM-II Ground Utilities Power UPS GVKBIO/MCL/NRM-2/GF/UTL/UPS-12 2017-02-01-2017-02-10 08/02/2017 90


Services

ASJ Stores Ground Utilities Power UPS GVKBIO/MCL/ASJ/GF/OFF/UPS-15 2017-02-01-2017-02-10 05/02/2017 4056


Services

MLR-I Store Store Power UPS GVKBIO/MCL/MLR-1/STR/UPS-16 2017-02-14-2017-02-24 21/02/2017 4661

Numax Energy solutions Corp NRM-IV First Server room Power UPS GVKBIO/CORP/FF/SERV ROOM/UPS-21 2017-02-01-2017-02-10 05/02/2017 4057



Services



Services


11

2017-05-07-2017-05-17 09/05/2017 5980


Services



Services



Services





Services



Services


11

2017-08-07-2017-08-17 19/08/2017 3355


Services



Services



Services





Services



Services


11

2017-11-07-2017-11-17 10/11/2017 2571


Services



Services





Services

NRM-VI First Util ities Power UPS GVK BIO/MCL/NRM6/UPS-1 2017-11-01-2017-11-10 10/11/2017 2570

February

May

August

November

Vendor Performance Report


Reach Us

Reach Us

Corporate Office - India

GVK Biosciences Private Limited

28 A, IDA Nacharam,

Hyderabad - 500076, India

Tel : +91 40 6692 9999

Mail: [email protected]

USA

GVK Biosciences Inc.

245, First Street Riverview II,

18th Floor, Cambridge,

Massachusetts - 02142

Tel : +1 518 763 1144

Netherlands

GVK Bioscience B.V.

Melissdekade 215,

Utrecht, 3544CW

The Netherlands

Tel: +31 642472755

Integrated Solutions across the R&D and Manufacturing Value Chain


Documents

Integrated Solutions across the R&D and Manufacturing ... · MLR-I Store Store Power UPS GVKBIO/MCL/MLR-1/STR/UPS-16 2017-05-14-2017-05-24 13/05/2017 5987