INTEGRATED PERFORMANCE

SYSTEM (IPS)

ANNUAL REPORT

2014

Prepared By: The Canadian Sport Institute

Final Version: January 15, 2015

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Acknowledgements 2014 IPS targeted sport review process director and report author Kurt Innes, Canadian Sport Institute Pacific Provincial Sport Organization (PSO) status reports and IPS targeted meeting participation Provincial Sport Organization, Executive Directors Provincial Sport Organization, Provincial Coaches National Sport Organization (NSO) IPS targeted meeting participation National Sport Organization, High Performance Directors Viasport IPS targeted sport meeting participation Cathy Priestner Allinger Heather Beatty Eric Sinker BC Government Sport Branch IPS targeted sport meeting participation Bruce Wasylik Own The Podium IPS targeted sport meeting participation Mark Hahto Graham Barton Iain Brambell Jean-Philippe Lavoie Rob Paradis Phil Schlote Todd Allison David Ellis Lucinda Jagger Canadian Sport Institute Pacific Peter Saar Shelby-Jai Flick Jean-Francois Rapatel Leslie Clarke David Hill Amy Dearden

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TABLE OF CONTENTS Acknowledgements ........................................................................................................ 2

2014 Integrated Performance System Annual Report ................................................ 4

INTRODUCTION .......................................................................................................... 4

2014 IPS TARGETED SPORTS PERFORMANCE ...................................................... 4

2014 IPS TARGETED SPORT REVIEWS ................................................................... 5 Table 2. IPS Targeted Sport Score and Ranking ................................................................................................ 6 Table 3. IPS Targeted Sport Score Variance 2013-2014 .................................................................................... 6

KEY THEMES OF THE 2014 IPS TARGETED SPORT REVIEWS ............................. 7 Figure 1. Summary of IPS Scores Changes from 2012-2013 to 2013-2014 ........................................................ 7

PSOs NOT MEETING MINIMAL SPORT SCORES ..................................................... 9

2013 RECOMMENDATIONS – UPDATE ..................................................................... 9

2014 RECOMMENDATIONS ..................................................................................... 12

CONCLUSION ............................................................................................................ 12

APPENDIX 1: BEST PRACTICES GENERAL CONCEPTS FOR TARGETED SPORTS ........................................................................................................................................ 13

APPENDIX 2: IPS Targeted Sport Program - LETTER OF INTEREST ....................... 22

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2014 Integrated Performance System Annual Report   INTRODUCTION On behalf of the Canadian Sport Institute and in partnership with the Province of BC, ViaSport, and the 19 Provincial Sport Organizations (PSOs) supported through the Integrated Performance System (IPS) targeted sport program, we are proud to provide the following 2014 IPS Annual Report1. This report covers activities within 2013-14 of the current three-year (2013-14 to 2015-16) IPS funding cycle. OBJECTIVE OF THIS REPORT Building on the information, themes, and processes within the 2012 and 2013 IPS Annual Reports, the three primary objectives of the 2014 annual report process are:

1) Review annual progress of the PSOs receiving IPS targeted sport funding, and where possible, IPS regional coach program funding.

2) Utilize the Best Practises and High Performance scoring process, as outlined in Table 2, ranking the 19 targeted sports for comparison purposes.

3) Provide an update to our performance partners and the BC sport sector at large on progress, rankings, and learning’s (shared best practises) on the IPS funded sport programs within 2014.

IPS BACKGROUND The IPS is a strategy that was developed in part to support the BC Government Ministry of Community, Sport and Cultural Development’s service plan goal 4: “A robust provincial sport sector that supports increased participation and athletic achievement.” PERFORMANCE MEASURE The overall performance measure of the Integrated Performance System is the percentage of BC athletes on national teams with the potential to win medals for Canada.

2014 IPS TARGETED SPORTS PERFORMANCE Through the ongoing investment in the IPS in 2014, the system’s targeted sports continue to be successful in meeting the overall performance target of 25% of BC athletes’ representation on senior national teams2 with the potential to win medals for Canada, as demonstrated in Table 1 below.

Table 1. Performance Measure 2010/11 2011/12 2012/13 2013/14 2014/15 Percentage of BC athletes on senior

national teams 32.7 % 32.3 % 34.7 % 33.7 % 34.8 %

1  As outlined in the April 1, 2014 CSI Pacific contribution agreement with ViaSport, The Canadian Sport Institute is responsible for creating, monitoring and supporting an accountability framework enabling effective High Performance pathways within IPS targeted and regional coach funded PSOs, to promote athlete and coach development and to assist these PSOs to improve performance scores within the IPS.  2  BC athletes on national teams typically represent more than BC’s per capita (13%) share of Canada’s population. Sports included in the measure are the 19 IPS targeted sports in 2013/14. Performance target is 25.  

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2014 IPS TARGETED SPORT REVIEWS Information within this report was gathered through two primary methods. First, through the formal and informal meetings and day to day interactions between PSO staff (coaches, and admin), Canadian Sport Institute Athlete Development Advisors, and Athlete / Coach services staff working to support PSOs within BC, and second, through the 2014 IPS Targeted Sport Review process which included a two-hour meeting with each IPS targeted PSO, held upon the completion of the respective winter and summer competitive seasons. Six IPS Targeted Winter Sport Review meetings were held from May 27-28, 2014 and 13 IPS Targeted Summer Sport Review meetings were held from December 15-18, 2014. The IPS Targeted Sport Review meetings and process were collaborative; involving staff participants from the Province of BC, ViaSport, NSOs, Own The Podium and the 19 Provincial Sport Organizations (PSOs) receiving IPS targeted sport program funding. This report focuses primarily on the 19 PSOs receiving IPS targeted sport program funding. As in the 2013 IPS review, the IPS HP Regional Coach Program was not separately reviewed from the IPS Targeted Sport Program. Wherever possible, status updates on IPS Regional Coach Programs were included within the 2014 IPS Targeted Sport Review meeting discussions and minutes. As an outcome of each of the 19 targeted sport review meetings, each meeting participant (PSO NSO, OTP, ViaSport and BC Gov’t representative) received a summary report from the Canadian Sport Institute capturing high level meeting discussion points (minutes) as well as key action items that were committed to during the meeting. Building on the findings and recommendations from the 2012 IPS Review that formed the selection process for the current 19 IPS targeted sports, the same evaluation methods and processes were utilized in 2014 to re-evaluate the sports in two sections: Best Practises and High Performance Results. Each sport was evaluated based on published criteria (scoring process outlined in Appendix 2), with specific grades awarded in each category based upon evidence submitted. Final 2014 IPS Targeted Sport scores and 2014 IPS Targeted Sport Total Score Rankings for each sport are found in Table 2. For comparison, the intra sport variance between 2013 and 2014 IPS Targeted Sport Scores are highlighted in Table 3. Of note within Table 3, 3 sports improved their targeted sport scores by > 10 points.

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Table 2. IPS Targeted Sport Score and Ranking

Table 3. IPS Targeted Sport Score Variance 2013-2014

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KEY THEMES OF THE 2014 IPS TARGETED SPORT REVIEWS   Scoring Targets & Changes in Scores Figure 1 below highlights the scores changes across the 19 IPS targeted sports reviewed in 2014. 3 of the sports (16%) improved their scores by more than 2.5 points overall (inc <2.5 pts). 10 sports (53%) were within 2.5 points of their 2013 score; either equal to, above or below (+2.5 to -2.5 pts), or 6 sports (31%) dropped more than 2.5 points in their overall score (dec > 2.5 pts). Figure 1. Summary of IPS Scores Changes from 2012-2013 to 2013-2014

All data and information provided through the IPS review process allows PSOs the opportunity to evaluate their individual progress, through an objective, evidence based approach. Each sport is individually responsible for establishing their own annual scoring targets within the Best Practices and HP results categories, taking into account their unique sport environment, available HP funds/budget, and existing athlete/talent pool. What is important is that each sport be able to demonstrate forward progress as an outcome of their IPS targeted (and regional coach funded) involvement. Progress is measured within the Best Practices that underpin HP results, and also through HP results themselves. Evidence of forward progress within HP results is clear, through increases in high-performance scores/athlete performances. For some sports, due to current gaps in the sport specific athlete pool (either due to excellent athlete conversion upwards to the national team, or unfortunate athlete injury), forward progress may not be as evident. In this latter example, sports should venture to ensure robust Best Practices (including high-performance system, organizational readiness, provincial coaching and performance enhancement / medical services) are in place, so that they are able to weather short-term gaps within their developmental athlete pool performances. NSO Vertical Integration A wide range in variability of vertical integration and direct NSO High Performance technical support to the PSO exist across the 19-targeted sports. This was a key theme from the 2013 review and is still a key theme witnessed during the 2014 review meetings. From all indications in the 2014 review meetings, NSO staff, supported by OTP High Performance Advisors, are looking forward to increased communication with PSO High Performance staff in 2015 over such topics as podium pathway/gold medal profile, NSO HP plans, and enhancing coach mentorship opportunities for select HP development coaches (PSO coaches) with NSO coaches.

16%  

53%  

31%  

inc  <  2.5pts   +2.5  to  -­‐2.5  pts   dec  >  2.5  pts  

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HP Program and Targeted Athlete Benchmarks Linked to the above, HP program and targeted athlete benchmarks continue to be a challenge for some PSOs to determine, monitor, and optimize. It is acknowledged that the process of using an evidenced-based approach to monitor high performance sport and athlete progress may be new for some coaches/sports and PSOs. What needs to be understood by all of these stakeholders is that the IPS targeted sport program (and regional coach program) will continue to use clear and objective means when evaluating and scoring sports on a go forward basis. Scores within the High Performance system, and coach categories of Best Practices are greatly influenced by the PSO ability to collect and monitor HP program and athlete benchmarks. Sports wishing to stay engaged within or apply for inclusion to the IPS targeted sport / regional coach programs should pay special attention to this important aspect. NCAA Athlete Transitions Athlete transitions in and out of the NCAA continue to be an issue that PSOs are dealing with. This is also a concern at the NSO / national level. Through proactive communication, and consistent follow- up/monitoring with each of the targeted athletes and their NCAA coaches athletes can, and are, successfully returning to their PSO programs prepared and ready to represent BC (Canada). PSOs that do not continue communication, monitoring and supporting these athletes whenever possible are witnessing lower levels of performance and/or lower levels of athlete conversion to National teams as a result (when athletes are home for summer, or during school breaks for example). Increased Sharing of Best Practices Throughout many of the 2014 sport review meetings, PSO staff (Executive Directors, Provincial Coaches, and Regional Coaches) voiced an excitement and eagerness to increase sharing of best practices between other IPS targeted and regional coach sports. ViaSport and/or CSI Pacific are positioned to facilitate this process through the various coach and athlete workshops and seminars on offer, but PSOs also acknowledged that opportunities exist for self-directed collaboration on mutually beneficial projects. One example presented by Canoe/Kayak was their obvious alignment with Rowing and the potential collaboration that exists for future athlete identification initiatives. Professional Development Focused on Administration & Presentation Skills Aligned with the above is the opportunity for Executive Directors and/or High Performance Technical staff professional development within the annual IPS review process. Technical staff in a winter sport may benefit from a workshop/mentorship on reporting and presentation skills from a summer sport who demonstrates excellence in these areas, and vice versa. Further, where practical, PSO staff from winter sports may benefit from the enhanced professional development available within the face to face meeting environment by observing a summer sport review meeting, and again vice versa.

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PSOs NOT MEETING MINIMAL SPORT SCORES As recommended within the 2012, and 2013 IPS Annual Reports, the minimum expectation for all IPS targeted sport programs is an Integrated Performance System (IPS) Sport Score of 65 points. ViaSport approved this recommendation, and as such each PSO was made aware of this minimum expectation in their April 1, 2014 contribution agreement with ViaSport. For a variety of reasons, seven sports were unable to meet this minimum expectation within the 2014 review period. This information is shown in Table 4. Although seven sports were under the minimum, four of these sports are making positive strides as evidenced by small, but upward movement in their overall score. The other three sports each has unique factors as explained in their 2014 IPS targeted sport review meeting that either have, or are, contributing to the < 65 points sport score. To continue within the IPS targeted sport program for April 1, 2015 it is recommended that these seven PSOs develop, and formalize / implement, an action plan to improve their score towards the 65 point minimum by March 31, 2015. This plan should be developed in collaboration with a staff member from ViaSport, a member of the Canadian Sport Institute Athlete Development Advisor team, and if possible an appropriate representative of the NSOs High Performance Staff. This group would form an ad hoc technical management committee, working with the PSO to successfully upgrade their Performance Score within the 2015 review period.

Table 4. Total IPS Scores < 65 points IPS Total Score (Max = 100) Number of Sports 2011-12 2012-13 2013-14 = or < 65pts 2 7 7 2013 RECOMMENDATIONS – UPDATE Based on the 2013 IPS review report 14 recommendations were made. Of these, ViaSport approved four for implementation in 2013-14 fiscal (# 1, # 2, # 3 and #9). Recommendation # 1 IPS Targeted Sport Review process to continue to serve as the primary means to rank PSOs in high performance, and when necessary, determine the allocation of IPS targeted and regional coach funding. 2014 Update: This recommendation is reaffirmed. It is recommended that the existing IPS review and ranking process be utilized for the 2015 IPS review, including sport rankings and allocations of IPS targeted sport and regional coach funding. Recommendation #2 Following on the 2012 IPS review and recommendations, it is recommended that an overall IPS targeted sport score of > 65 points be the minimal score for inclusion in the 2015 IPS Targeted Sport Program. This policy would be most effective if sports are given as much advance warning as possible. A final decision on this is time sensitive. 2014 Update: As outlined earlier in this report, it is recommended that individual technical management teams are put in place to support the seven sports with IPS sport scores < 65 points. Further, it is recommended that a targeted sport score > 65 points be the minimal score for inclusion into the April 1, 2016 IPS Targeted Sport Program. Recommendation #3 All IPS targeted sports to receive notification of this minimum requirement, within their FY 2015 ViaSport contribution agreement. 2014 Update: This recommendation is reaffirmed. The April 1, 2015 PSO contribution agreements, as developed by ViaSport, will outline the > 65 point Sport Score as a minimum expectation.

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Recommendation #9 In order to facilitate a more meaningful and streamlined IPS Targeted Sport Review process for all partners, PSOs to be required to report on year to date HP budget actuals during future IPS targeted sport review processes. 2014 Update: Recommendation #9 was implemented within the summer sport review process in 2014. For 2015 the recommendation is that all 19 IPS targeted sports, and any new applicant sports, be required to submit their 2015/16 HP budget, and report 2014/15 HP budget actuals as a part of the 2015 IPS review process. A standardized budget template will be provided to all PSOs to facilitate this process for the 2015 IPS review period. Of the remaining ten recommendations, eight were actioned in 2014 by the Canadian Sport Institute as the recommendations were within the scope of responsibility of the Institute (#4, #5, #6, #10, #11,#12, #13, #14). Recommendation #4 NSOs and CSI Athlete Development Advisors to establish formal quarterly meetings with the PSOs to facilitate ongoing tracking of progress against Best Practices and High Performance results metrics such as HP program and athlete benchmarking. During Canada/Canada Winter Games years, these quarterly meetings will alleviate the perceived need to organize separate “Games reporting” meetings between the PSO and ADA. For HP regional coach program recipient sports and non-targeted sports – the annual review process between the PSO and Canadian Sport Institute ADA is maintained. 2014 Update: This process was implemented in several of the IPS targeted sports within 2014. As of June 2014, five IPS targeted sports have been without an assigned Athlete Development Advisor. At the time of writing of this report the Canadian Sport Institute awaits funding confirmation for April1, 2015 fiscal year prior to making any additions to the current staffing roster. During the fall of 2014, and subsequently during the 2014 IPS summer sport review meetings – PSOs were notified that they are able to access technical support through the team of ADAs at any time upon request (for general technical support, or for help in preparing for the annual IPS targeted sport review). Recommendation #5 Canadian Sport Institute to work closely with the NSOs and PSOs from targeted sports to evaluate the IPS targeted athlete criteria for the sport, ensuring that the criteria appropriately targets athletes who are progressing upwards on the HP athlete development pathway. Recommendation # 6 As above, the performance partners to work collaboratively to evaluate the IPS targeted coach criteria for each targeted sport, and that the resulting list of IPS targeted coaches aligns with the HP coach depth chart of the NSO. 2014 Update: Plans to implement recommendations #5, and #6 are underway. Institute staff will be discussing the new athlete and coach nomination plans and process during the 2015 Powering Podiums sport technical session to be held January 22, 2015 at the Richmond Olympic Oval. Recommendation #10 All BC High Performance partners to commit to a consistent annual calendar for the IPS targeted winter and summer reviews. Winter reviews to take place the last week of April, and summer reviews to take place the 3rd week of October. 2014 Update: Recommendation 10 was successfully implemented in 2014. The dates for the 2015 IPS targeted sport reviews are being confirmed as of the writing of this report. The plan is to align the 2015 IPS reviews with the OTP national sport reviews, with IPS winter reviews planned for May, and summer reviews planned for November. The goal is to achieve full NSO and OTP staff participation and therefore facilitate optimal communication of the national High Performance sport planning process within the PSO / IPS review process.

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Recommendation #11 The Canadian Sport Institute to provide ongoing (monthly) updates to IPS targeted sports on the status of IPS targeted athlete registrations with the CSI / PacificSport regional centres and programs being offered. 2014 Update: Recommendation 11 has been successfully implemented. All 19 IPS targeted sports now receive monthly updates including the above information from the Canadian Sport Institute Athlete Services Lead. This process is now a standard practice within CSI Pacific Athlete Services. Recommendation # 12 CSI Pacific to continue to offer IPS sport technical sessions to all PSOs in BC. Topics to be determined in discussion with PSOs, but may include; a. Best Practice sharing (coaches to share successes and challenges within their HP environments) b. Sport Readiness Assessment Tool (an inexpensive, coach driven process that is available for PSOs to self-administer as an alternative to Functional Assessments) c. Athlete Benchmarking and Monitoring d. Concussion prevention and management e. CSI Pacific programs and services available to IPS targeted athletes and coaches 2014 Update: Recommendation 12 remains an on going priority within the Canadian Sport Institute. The International Coaching School, High Performance Coach Advance, Sport Performance Speaker Series, Athlete Advance and Powering Podiums sessions are examples of IPS sport technical sessions and general PSO / athlete educational sessions offered through the Canadian Sport Institute. Recommendation #13 Adjust % National Championship medal category for team sports. 2014 Update: This recommendation was implemented within the 2014 IPS review & ranking process and is now standard for future reviews. Recommendation #14 Remove reference to high concussion sports as a separate category within Best Practises - Medical Services. 2014 Update: This recommendation was implemented within the 2014 IPS review and ranking process and is now standard for future reviews. The remaining two recommendations were taken under advisement by ViaSport and remain pending. One year later in 2014, these recommendations have been reviewed once again with updated comments included under each recommendation. Recommendation #7 CSI Pacific, ViaSport, and PSOs to agree on a streamlined process for collecting appropriate IPS targeted athlete and coach information into a central database to ensure adequate longitudinal tracking of these HP athletes and coaches within the BC HP sport system. The process will be led by CSI Pacific, and supported by ViaSport. 2014 Update: This recommendation is reaffirmed. CSI Pacific looks forward to working with ViaSport staff and to support the development of a process/tool to streamline athlete and coach information into an agreeable database ready for implementation by April 1, 2016. Recommendation #8 On time submission of the 2014 IPS Targeted Sport Review documentation to be a mandatory deliverable for all IPS targeted sports, referenced as such within FY 2015 PSO contribution agreements with ViaSport. 2014 Update: This recommendation is reaffirmed. CSI Pacific will work with the ViaSport staff to support this information being added into the April 1, 2015 PSO contribution agreements.  

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2014 RECOMMENDATIONS Recommendation # 1 IPS TARGETED SPORT PROGRAM – April 1, 2016 and beyond It is proposed that all current IPS targeted sports along with any interested new sports must apply for consideration as an IPS targeted sport for April 1, 2016 funding. It is recommended that this process be initiated through the submission of a Letter of Intent (LOI), due by March 13, 2015. Those sports meeting the minimum LOI expectations, and subsequent documentation indicates their IPS sport score will exceed 65 points, or there is strong evidence to suggest that they are tracking towards an IPS sport score > 65 points, will be eligible for review within the 2015 IPS sport review process (Winter sports within the May 2015 review period, Summer sports within the November 2015 review period). The IPS Targeted Sport LOI template is included as Appendix 2. The full LOI process will be outlined on the BC Sport Information Website (http://www.bcsportinfo.com) as of January 23, 2015. The proposed timeline for implementation of the new funding cycle is as follows: Proposed Timeline January 22, 2015 Notify the BC sport sector that there will be an opportunity to apply for new intake

for the April 1, 2016 IPS Targeted Sport Program. All sports will be notified that their 2014-2015 competitive season (performance and best practices) will be evaluated as part of the process.

January 23, 2015 IPS Targeted Sport Program LOI process available on www.bcsportinfo.com March 13, 2015 Deadline for IPS Targeted Sport Program LOI applications to be submitted March 27, 2015 Sports informed of meeting minimum eligibility requirements (LOI) May 2015 IPS Targeted and new applicant Winter Sport Reviews complete November, 2015 IPS Targeted and new applicant Summer Sport Reviews complete December 2015 IPS Targeted Sport Program recommendations complete CONCLUSION The 2014 IPS targeted sport review meetings brought together the 19 targeted PSOs, their supporting NSOs, Own The Podium, Canadian Sport Institute, ViaSport, and the BC Sport Branch partners, with the deliberate purpose of reviewing and furthering BC High Performance athlete and coach performances across winter and summer sport. The continued progression of BC athletes onto national teams is a direct result of the ongoing investment by the performance partners towards athletes, coaches and technical support within the IPS. The review meetings enabled the sharing of best practises both vertically (within the individual sports) and horizontally (across the 19 sports) within BC, and also nationally with our NSO and OTP partners. As the national and international High Performance sport environment continues to evolve, continued work to optimize this multi integration is required, ensuring that BC continues to be a model high performance athlete development system within Canadian and International High Performance sport.

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APPENDIX 1: BEST PRACTICES GENERAL CONCEPTS FOR TARGETED SPORTS Evaluation

-­‐ The Best Practice section is assigned a grade between 1 (lowest) – 4 (highest). Grade 1 is worth 1 point, Grade 2 worth 2 points, etc. Half points are not assigned.

-­‐ There is a minimum standard to receive Grade 1. If the minimum standard isn’t met, a score of 0 is assigned.

-­‐ The evaluation of best practices are as follows:

A. High Performance Program Results (40%) i. BC Athletes on National Teams (10%) ii. BC Athletes/Teams with Top 3 Finishes at National Championships (10%) iii. Canada Games Results/Rankings (10%) iv. BC Athletes Performing on the World (Development) Stage (10%)

B. Best Practices (60%)

i. High Performance System Evaluation (20%) ii. Organizational Readiness Evaluation (10%) iii. Provincial Coaching Evaluation (10%) iv. Performance Enhancement Services Evaluation (10%) v. Medical/Para-Medical Evaluation (10%)

Reminder: To get credit for completion of any of the best practices tasks, evidence must be available and provided to the appropriate Athlete Development Advisor on their request. To get credit for any planned item (benchmarks, KPIs, evaluations, etc), evidence of the plan must be provided to the appropriate Athlete Development Advisor prior to the planned event taking place. General Concepts for High Performance Program Results: Evaluations of PSO High Performance Program Results include: 1. BC Athletes on National Teams (10%)

• More than BC population base share (i.e. 13%) of national team members • BC athletes can survive the national team experience

- Athletes have a broad skill base that enables them to meet the national team program requirements (appropriate for a rookie or sophomore national team member)

• High rate of converting Level 1 and 1A athletes onto national senior teams 2. BC Athletes/Teams with Top 3 Finishes at National Championships (10%)

• More than BC population base share (i.e. 13%) of total medals won 3. Canada Games Results/Rankings (10%)

• More than BC population base share (i.e. 13%) of total medals won (applies to Games year only) • High ranking in Canada Flag points (applies to Games year only) • High provincial ranking amongst Canada Games eligible athletes (applies to non-Games years

only)

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4. BC Athletes Performing on the World (Development) Stage (10%)

• BC athletes performed well on the world development stage (excluding World Senior Events) - BC athletes qualify as part of NSO selected teams in annual world events such as World

Juniors or World U23’s - BC athletes perform well in annual world events such as World Juniors or World U23’s

Note: Age groups will vary by sport. General Concepts for Best Practices: A. High Performance System Evaluation (20%)

Best practices of High Performance Systems include, in no particular order: 1. Develop and maintain a targeted athlete list

• Clear criteria and documented • Criteria approved by external body (CSI Pacific or “other”) • Transparent and well publicized/circulated

2. PSO must be able to measure program impact on targeted athletes

• Minimum IPS Level 2 and higher for large sports (IPS Level criteria available through CSI Pacific) • IPS Level 3 and higher for small sports • Maintain a list of individual (team for team sports) performance benchmarks (planned/actual)

- Results (score, placing, time, etc) • Maintain a list of individual key performance indicators (planned/actual)

- Factors that contribute to improved results but are not results themselves - i.e. fitness scores, field tests, hours trained, # of competitions, etc

• Maintain a list of high performance program benchmarks and key performance indicators • Exceptions may be made for those athletes that are training full time at national training centres

and centres do not provide the necessary information 3. PSO tracks athlete movement on targeted athlete list

• Keeps on each year’s targeted athlete list on file • Tracks turnover (retirements, new athletes, active athletes that no longer make standards) • Tracks graduation rates (3 to 2, 2 to 1a, 1a to 1, 1 to National) • Tracks whether rookie graduates to national team are able to maintain their status on national

team • Conducts athlete exit interviews (higher level focused) • Uses tracking information as one evaluation tool of the strategic plan (high performance

components) and the high performance system 4. Athlete Pathway: Clear LTAD appropriate Key Performance Indicators (KPI) at major athlete

development steps • Can be either what skills/experiences/education that an athlete has when completing a stage or

what they should have to successfully graduate to a higher stage • Though clear steps at all CS4L stages is important, in this context it would be limited to “high

performance” which would start at the level where athletes are first targeted (or just before) • Athlete pathway KPI’s are clearly articulated and documented • Athlete pathway KPI’s are widely distributed to appropriate athletes, parents, coaches, clubs and

associated sport enhancement providers

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• Athlete pathway KPI’s are used as reference material when determining individual and group

KPIs

5. PSO must be able to measure program impact on targeted (high performance) coaches • Targeted High Performance coaches include:

- Provincial Coach - Regional high performance coaches - Coaches working with targeted athletes (i.e. other club coaches not funded through IPS)

§ Coaches working with Level 2 athletes and higher (large sports) § Coaches working with Level 3 athletes and higher (small sports)

• Coach’s professional development needs are assessed based on their athlete needs (current and near future)

• Coach’s professional development needs are assessed on PSO High Performance needs (i.e. Canada Games, provincial camps, national championships, etc.)

• Individualized professional development plans are developed, implemented and evaluated

• Group professional development plans are developed, implemented and evaluated • Assessed professional development needs and plan evaluations are considered when

reviewing the overall High Performance plan and/or strategic plan

6. PSO ensures that appropriate competitive opportunities exist within the province for targeted athletes.

7. Organizational Readiness • High Performance System context:

- Deliverables are completed in a timely manner - HP Committee exists and is active - High performance system is coach driven and HP committee supported - PSO maintains copies of coaching reports, performance enhancement reports, test

results, performance results (corporate history) - Formal policies in place for codes of conduct, appeal procedures, harassment etc - Published (transparent) specific team selection process - Supervision of Provincial coach and/or regional coaches

8. PSO is able to measure impact of performance enhancement services 9. PSO is able to measure impact of medical/para-medical services Note: Though organizational readiness, performance enhancement and medical/para-medical services are considered to be important components of the High Performance System, the evaluation of these best practices occur in separate evaluations (organizational readiness, performance enhancement and medical/para-medical services evaluations respectively) B. Organizational Readiness Evaluation (10%)

Best practices of Organizational Readiness include, in no particular order: 1. Timely Completion of Deliverables

• Clear understanding on what the deliverables are and their associated deadlines • Clear understanding on who has organizational responsibility for completion of deliverables • Plan developed to ensure deliverables completed at appropriate time • Deliverables are completed and submitted on time

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2. Timely Completion of Materials Required for End of Year Review • Clear understanding of the review process • Clear understanding of what the PSO promised to deliver in the application process • Clear understanding of the required materials that are to be delivered/made available in the

review process (this is dependent on which items in the evaluation tools the PSO agrees will be completed)

• Clear understanding on who has organizational responsibility for completion of required materials for year end review

• Plan developed to ensure review materials are completed in a timely basis • Review materials are completed/made available on time

3. Strategic Plan

• Provincial coach, regional high performance coaches (if applicable) and other key high performance coaches had input into the development/review of the strategic plan/operational plan (high performance program related)

• Strategic plan/operational plan (high performance program related) have specific, measurable objectives

• Each objective has a person(s) assigned with responsibility of oversight/reporting • Objectives are annually reviewed and reported on • Strategic plan/objectives are publicized/widely distributed (i.e. website)

4. Organizational Policies

• Formal policies in place for codes of conduct, appeal procedures, harassment, etc. • Policies are readily available • List of policies are publicized/widely distributed (i.e. website) • Plan for review of policies is in place • Review plan is implemented

5. Succession Plans for Key Technical Personnel

• Succession plans are in place for key technical personnel • Normal service (coaching, etc) to targeted athletes is not disrupted during coaching changes • Ability to submit deliverables or end of season review materials is not disrupted by coaching,

technical staff or High Performance committee changes 6. Corporate History

• Records kept of coaches reports, committee reports, performance results, test results • During key staffing changes, key data is retained by the organization

7. Administrative support to funded coaches

• Supervision of contractual obligations of the provincial coach • Supervision of contractual obligations of regional high performance coaches • Ensure that coach evaluations occur (informal/formal) whether they are conducted by athletes,

peers, administrators, or self • Provide an environment where funded coaches can meet their professional development needs • Timely decisions are made on approvals of coaching recommendations when approvals are

required

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C. Provincial Coach Evaluation (10%) Note: PSOs will either complete the checklist for part I for provincial coaches coaching athletes, or part II for coaches of coaches. Part I. Coach of Athletes Best practices for Provincial Coaches coaching athletes include, in no particular order: 1. Experienced Coach

• More than 5 years coaching experience • NCCP certified Level III/Competition Development certified • Has coached provincial level or higher • Respected by other coaches in the province • Demonstrated success in the past (i.e. winning coach)

2. Contact Time

• Full time, year round coach • Has significant face to face contact time with athletes being coached

3. Measuring Impact

• Evaluates athletes in a number of technical and physical aspects throughout the year • Uses other professionals to provide input into other influences on performance (i.e. medical or

sport science related) 4. LTAD Approach and Planning

• Stage appropriate training plans • Individual athlete training plans • Comprehensive plans (technical, tactical, physical, mental)

5. Leading and Sharing

• Shares latest sport specific (system or technical related) information with other coaches in the province

• Leads general yearly training plan (YTP) structure per level and encourages coaches to adapt as per individual athlete needs

• Shares coach feedback with PSO and technical directors to assist progression of high performance

6. Ongoing Advancement of Coaching Effectiveness • Uses expertise of NSO coaches, other PSO High Performance coaches and/or Technical

Director/High Performance committee members to advance coaching effectiveness • Has a formal professional development plan that includes formal and informal educational

opportunities • Participates in various forms of formal and informal coach evaluations through the year

7. Targeted coaching

• Majority of the athletes being coached are targeted athletes • Majority of the athletes being coached are pursuing elite national level competitions or higher

8. Administration

• Keeps detailed records of training programs, diaries, results, etc. • Forwards appropriate and complete documentation to PSO in a timely manner

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Note: Integration of performance enhancement services and medical services are considered best practices of a provincial coach, as is playing a leadership role in the overall development of the high performance system. The evaluations of these best practices are found in the performance enhancement, medical/para-medical and high performance system evaluations respectively. Part II. Coach of Coaches Best practices for Provincial Coaches coaching coaches include, in no particular order: 1. Experienced Coach

• More than 10 years coaching experience • NCCP certified Level III/Competition Development certified  • Has coached provincial level or higher • Respected by other coaches in the province • Demonstrated success in the past (i.e. winning coach)

2. Contact Time

• Full time, year round coach • Has significant face to face access to the coaches around the province (travel or hosting)

3. Measuring Impact

• Measures the impact of interacting with coaches 4. LTAD Approach and Planning

• Helps coaches direct stage appropriate training plans • Helps coaches use LTAD appropriate KPIs at major athlete development steps as resource when

developing and evaluating plans • Provides assistance or other resources to help coaches build individual athlete training plans

5. Leading and Sharing

• Shares latest sport specific (system or technical related) information with other coaches in the province

• Leads general yearly training plan (YTP) structure per level and encourages coaches to adapt as per individual athlete needs

• Shares coach feedback with PSO and technical directors to assist progression of high performance

6. Ongoing Advancement of Coaching Effectiveness (Other Coaches) • Evaluates coaches in coaching effectiveness and technical knowledge • Helps coaches assess professional development needs and develop/implement professional

development plans • Participates in various forms of formal and informal coach evaluations periodically through the

year 7. Personal Development

• Uses expertise of NSO or other high performance coaches to advance personal coaching effectiveness

• As a personal formal professional development plan that includes formal and informal educational opportunities

• Participates in various forms of formal and informal coach (personal) evaluations periodically through the year

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8. Targeted coaching • Majority of the coaches that are targeted are coaching targeted athletes • Majority of the coaches that are targeted are coaching athletes that are pursuing elite national

level competitions or higher 9. Administration

• Keeps detailed records of interactions with coaches • Forwards appropriate and complete documentation to PSO in a timely manner

D. Performance Enhancement Services Evaluation (10%)

Performance enhancement services refer to services provided to athletes and/or coaches that are beyond the normal scope of practice of the coach for that sport. Service providers have additional training outside of normal coach education pathways. As there is a continuum between performance enhancement services and medical/paramedical services, please refer to the medical/paramedical evaluation if you are unsure which evaluation the service falls under. Best practices of performance enhancement services includes, in no particular order: 1. Attempt to learn from the past

• Know why performance enhancement services were engaged in the past • Know what worked and what didn’t • Know why services worked and didn’t work in the past • Know what general trends were (across the entire sport) vs individual athlete or club • Records detailed enough so can determine above points • Corporate history – copy in office so doesn’t leave with coach or service provider

2. Attempt to prepare for the future

• Be aware of performance/training gaps of when an athlete first joins the national team • Know which gaps are best dealt with at the PSO level vs the NSO level

3. Measuring Impact

• Take periodic measures to see if performance enhancement services making an impact 4. Consistency

• Though tweaking/improving is inevitable, test protocols or type of service shouldn’t be dramatically changing every year

• Avoid jumping on the latest bandwagon service • Consistent performance enhancement service personnel

5. LTAD Appropriate/Targeting

• Appropriate service for each stage of development • Level 1 athletes getting individualized service based on athlete needs • PSO’s athlete pathway has identified key minimum skills/education/performance indicators at each

major step of athlete pathway and performance services addresses gaps  

6. Planning • Services are appropriately planned in the training year • Performance service plans are included in the PPT • Service debriefing is planned ahead of time – indicated in the PPT • Quadrennial/ multi -year planning for Canada Games team or other HP teams

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7. Sharing • Provincial Coach, HP Regional Coaches and other key HP coaches/TD or appropriate HP

committee member meet and review progress of Level 1 and 2 athletes (performance service indicators and their relationship to athlete benchmarks/KPIs)

• Key group findings are distributed to other coaches 8. Implementation

• Performance enhancement plans are implemented as outlined in PPT • Service debriefing occurred as outlined in PPT

9. IST Team • IST has members from more than 1 discipline • IST meets provincial coach, HP regional coaches, other key HP coaches and TD/HP committee

member as a group and not individual providers E. Medical and Para-Medical Services Evaluation (10%) As there is a continuum between Medical/Para-Medical Services and Performance Enhancement Services, for this best practices evaluation, medical/para-medical services are defined as either assessing “normal, good health”, preventative care for “normal, good health” or helping athletes to attain “normal, good health”. In terms of post-injury, returning to “competitive readiness” would also fall under medical and para-medical services. Best Practices for medical and para-medical services include, in no particular order: 1. Attempt to learn from the past

• Know why medical/para-medical services were engaged in the past • Know what worked and what didn’t • Know why services worked and didn’t work in the past • Know what general trends were vs. individual • Records detailed enough so that above points can be determined • Corporate history – copy in the office so that information doesn’t leave with the coach or service

provider 2. Measuring Impact

• Take periodic measures to see if medical/para-medical services are making an impact 3. Consistency

• Though tweaking/improving is inevitable, test protocols or type of service shouldn’t be dramatically changing every year

• Avoid jumping on the latest bandwagon service • Consistent medical/para-medical service personnel

4. Targeting

• Level 1 athletes getting individualized service based on athlete needs

5. Planning • Health screening services are appropriately planned in the training year • Health screening service plans are included in the PPT • Service debriefing is planned ahead of time, as indicated in the PPT • Multi-year/quadrennial plans are in place for Canada Games and/or other high performance

teams

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6. Sharing • Provincial coach, regional high performance coaches, other key high performance coaches and

Technical Director/High Performance committee members meet and review medical/para-medical issues of Level 1 and 2 athletes (respecting individual privacy concerns)

• Key group findings are distributed to other coaches 7. Implementation

• Medical/Para-medical screening plans are implemented as outlined in PPT • Service debriefing occurred as outlined in PPT

8. IST Team

• Team has medical/para-medical person • Team with medical/para-medical person meets coaches/Technical Director as a group and not

individual providers

9. Sports with history/risk of specific long-term health issues • Sports with history/risk of concussion have “return to competition” rules. These sports include:

sports that compete with helmets on, contact sports, and sports that have high risk of serious falls/collisions.

• Coaches of concussion risk sports are up to date on best practices of coach’s role in concussion injuries

• Coaches of sports with history/risk of dietary issues are up to date on best practices of coach’s role in dealing with these issues. These sports include: endurance sports, judged sports, and weight class sports.

10. Delivery of Preventative Care Provided and Tracked 11. Injury Management

• Quick access to acute injury treatment • Good transition in service from focusing on “healing/return to normal health” to “return to

competitive fitness.

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APPENDIX 2: IPS Targeted Sport Program - LETTER OF INTEREST Integrated Performance System (IPS) Targeted Sport Program (Only) Letter of Interest Provincial Sport Organization (PSO): __________________________________ Discipline (if applicable): ____________________________________________ By checking the Letter of Interest criteria below and signing off, you are acknowledging the ability of your PSO to satisfy the following minimum eligibility criteria necessary for inclusion in the IPS application process for the Targeted Sport Funding.

Recognized as either a Performance Sport or Participation and Performance Sport in “good standing” by the ViaSport Has a demonstrated history of success as demonstrated by a minimum score of 10.0 (out of 40) in the “High Performance Program Results” evaluation (verified by CSI Pacific) PSO agrees to participate in an annual program evaluation (May for Winter Sports, December for Summer Sports) PSO agrees to honour the intent of the IPS program, as outlined in the “High Performance Results Evaluation” and “Targeted Sport Best Practices” PSO is committed to hiring/maintaining a full-time, year round provincial coach PSO must have a current IPS Targeted Athlete List and Criteria that has been approved by CSI

Pacific

PSO can demonstrate financial commitment to the program by matching at least one-third of the total targeted sport (provincial coach and programming) contribution

Incomplete submissions will not be accepted Submission to be forwarded to Shelby-Jai Flick by March 13, 2015. Submitted by: Signature: _____ ____________________________ Name: ____________________________________ Title: _____________________________________ Telephone Contact Information: ____________________________ Email Contact: __________________________________________