Integrated National Education Information System (iNEISTM ... · 1. Export Edval Timetable File 1.1 Open Edval Timetable Open an Edval timetable template file from your desktop, depending

Integrated National Education Information System (iNEISTM)

Manage School Resources: Scheduling & Timetable

Instruction Part B – Export & Upload Edval Timetable

Contents Note for Schools ........................................................................................................................................ 1

1. Export Edval Timetable File ................................................................................................................... 2

2. Upload Timetable .................................................................................................................................. 5

3. Verify Subject Class Schedule ............................................................................................................. 12

4. (After Complete Enrolment) Assign Extra Instructor Access to Attendance Roster ........................... 21

5. Verify Registration Class Schedule (After Extra Instructor Assignment) ............................................ 29


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Note for Schools

1. Edval timetable is constructed by term and session with validity date range. Please refer to section

7.3 Export timetable for details.

2. Edval timetable is constructed based on existing data in iNEIS system. If you find any missing or incorrect information, please inform the consultants. Please do NOT add or change the information by yourself as you will encounter error during timetable uploading process.

3. Edval timetables are set by academic career. Therefore primary schools must have two timetables:

Primary section

Pre-school section

4. The timetable MUST be built with complete teacher and room assignment to each class.

5. If you require the template or the Edval software, please request them by contacting helpdesk at the following information:

Email: [email protected]

Phone Nbr: +673-2230635 / 2230637

mailto:[email protected]


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1. Export Edval Timetable File

1.1 Open Edval Timetable

Open an Edval timetable template file from your desktop, depending on your school type.

These are: Pre-school, Primary, Secondary or 6th form.

Step 1. Double click the Edval.exe icon to run the software Step 2. Select the Timetable file (.etz) you created for Term 2. If there are no modifications done to your timetable file (.etz), you can use back the timetable file (.etz) you created for Term 1. Step 3. Then you can begin working on your own school file – not the original file template.

1.2 Set Export format

Step 1. Ensure import / export format system is set correctly:

File > Sync with System > (Configuration)

Make sure the system is selected as Brunei Ministry of Education.


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Step 2. Specify the export folder. The exported timetable .psv file will be saved to this folder location.

The default folder is pre-set to C:/Edval timetables. You can also browse to relocated the export folder.

1.3 Export File

Menu path: File > Sync with System > Sync now (Short-cut key: Ctrl-K)

Step 1. Set date range (From / To) and term / Session. Date range and term/session for each academic career are specified as below:

Acad career Acad year Term/session Valid from Valid to

Pre-school 2015 1520/1 13/04/2015 03/09/2015

Primary school 2015 1520/1 13/04/2015 03/09/2015

Secondary school 2015 1520/1 13/04/2015 03/09/2015

Sports school 2015 1520/1 13/04/2015 03/09/2015

Sixth form 2015 1520/1 13/04/2015 03/09/2015

Step 2. Press Export!


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Step 3. The exported file is now saved in C://Edval Timetables – with the file name being of the format “Edval export TT <Term> <Date> .psv” (date in format YYYYMMDD). This is the file to be uploaded in iNEIS.

Step 4. Navigate to the export folder directory in step 3.

Step 5. Open the .psv file (in Notepad)

Step 6. Verify that subject, teacher and facility information is completed for every class.

It is recommended to copy all data to an empty excel file. Next, perform the text-to-column feature in Excel to convert the data into columns for easier verification.

Every row should be assigned with a teacher and a facility.


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2. Upload Timetable

2.1 Login to iNEIS URL: http://system.ineis.moe.gov.bn using your user ID & password. 2.2 Navigate to Curriculum management > Schedule of classes > Upload class schedule

2.3 Click ‘Add a new value’ tab


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2.4 Specify run control ID, and click on ‘Add’ Recommended naming convension: (school_code)_(acad career)_(term)_(session)_(2 digit running number). E.g. 1071_PRIM_1520_1_02 (if 01 is used for registration class upload)

2.5 Specify required fields. Values can be selected by clicking on the magnifying glasses.


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2.6 Upload the exported .psv data file prepared in chapter 1.3. Folder location should be C:\Edval Timetable, or the folder setup in step 1.2.

2.7 Click on ‘run’ button


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2.8 Click on ‘OK’ in confirmation page

2.9 In run control page, click ‘process monitor’ link

2.10 Click on ‘refresh’ button for a few times until process status changes to ‘Success’, and distribution status changes to ‘Posted’


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2.11 Click on ‘details’ link

2.12 Click on ‘view log/trace’ link


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2.13 Click on the file with extension ‘.log’


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2.14 The log file should show all successfully uploaded schedule, as well as error rows in upload file.


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3. Verify Subject Class Schedule

3.1 Navigate to Navigate to Curriculum management > Schedule of classes > Maintain Schedule of Classes

3.2 Specify search criteria and click ‘Search’

Term = ‘1520’, career = (Your school academic career), campus = (Your school code)


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3.3 Click on one class in search results.

Please note that we are verifying subject classes only. Therefore the classes with subject ‘YEAR’ should

be skipped.


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3.4 In basic date page, verify if the class section matches class code in Edval timetable


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3.5 Navigate to ‘meetings’ tab


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3.6 Verify if class facility, date/time and teachers matches Edval timetable. You may click on ‘prev/next’

icons, or ‘view all’ button, if there is more than one row under the same class code in Edval

timetable.


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Alternative way to verify timetable:

1. Navigate to Main menu > Reporting Tools > Query > Query Viewer

2. Enter MOE_TT_CLS in the Begins with field.

3. Click on the Search button. The specified query will be listed down in the search result.

4. Search for the required query name and click on the HTML link.


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5. You will be directed to MOE_TT_CLS page.

6. Select or Enter the values in the Institution, Career, Campus, Term and Session fields.

7. Click on the View Result button.


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8. A list of the classes under the specified academic, career, term, session and school will be listed

down.

9. Click on the Excel Spreadsheet link.


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10. Click on OK to Save the report.

11. View report in Excel.


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4. (After Complete Enrolment) Assign Extra Instructor Access to

Attendance Roster

The process will assign school registrar and school HEP teachers as class primary instructors, so that they

can view and update class attendance. Subject teachers will be assigned as class subject teachers to

have view only access to class attendance.

Note:

- This process should be executed after enrolment has completed for the school. Otherwise subject teachers will not be assigned accurately.

- We all run this process during soft launch to assign school registrar and HEP for attendance access. Rerunning this process will DELETE all existing extra instructors in all registration classes, and reassign based on current iNEIS teacher data.

- If you have manually configured the subject teachers, or pending registrar data updates with MOE, it is recommended NOT to run this process until confirmed.

4.1 Navigate to Curriculum management > Schedule of classes > Assign Extra Instructors – All.


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4.2 Click ‘Add a new value’ tab

4.3 Specify run control ID, and click on ‘Add’ Recommended naming convension: (school_code)_(acad career)_(term)_(session)_(2 digit running number). E.g. 1006_PRIM_1520_1_01


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4.4 Specify required fields. Values can be selected by clicking on the magnifying glasses.

4.5 Check ‘Assign all classes’. Click ‘OK’ in the prompt message.


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4.6 Click on ‘run’ button

4.7 Click on ‘OK’ in confirmation page


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4.8 In run control page, click ‘process monitor’ link

4.9 Click on ‘refresh’ button for a few times until process status changes to ‘Success’, and distribution

status changes to ‘Posted’


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4.10 Click on ‘details’ link

4.11 Click on ‘view log/trace’ link


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4.12 Click on the file with extension ‘.log’


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4.13 The log file shows the class instructors before and after the assignment, as well as error rows in

upload file.


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5. Verify Registration Class Schedule (After Extra Instructor Assignment)

5.1 Navigate to Navigate to Curriculum management > Schedule of classes > Maintain Schedule of

Classes


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5.2 Specify search criteria and click ‘Search’

Term = ‘1510’, subject area = ‘YEAR’, campus = (Your school code)


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5.3 Click on one class in search results


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5.4 In basic date page, verify if the class section matches class code in Edval timetable

5.5 Navigate to ‘meetings’ tab


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5.6 Verify if class facility, date/time matches Edval timetable. You may click on ‘view all’ if there is more

than one row under the same class code in Edval timetable.


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5.7 Click on ‘view all’ in ‘instructors for meeting pattern’ section. Class teacher, school registrar & school

HEP teacher (primary instructor) and subject teachers.

Please note that subject teachers will be added to the instructor list if they are teaching students

from this registration class.

Documents

Integrated National Education Information System (iNEISTM ... · 1. Export Edval Timetable File 1.1 Open Edval Timetable Open an Edval timetable template file from your desktop, depending