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Integrated Library Systems:
An introduction
Ontario Library Service-North
First Nation Technology
Summit
Doris Rankin
March 20, 2013
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2
What is an ILS?
specialized suite of modules
manages the day-to-day transactions, business processes, data input and information retrieval for library related activities
common modules are acquisitions, serials management, cataloguing, circulation and the online public access catalogue (OPAC) which provides a web interface to the Library’s collection.
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Integrated Library System
Cataloguing
File Server:
Database
Circulation
Acquisition Serials
Management
OPAC
Reference
OPAC OPAC OPAC
Running on
a Local Area
Network Courtesy of UNESCO ICTLIP
Module 2 Lesson 1
Components of an ILS
Support for fully bilingual libraries which allows for
English and French interfaces for both staff and public
Input (keyboard and machine loading), sorting, search, display and printing
Combined database of English and French records, with full support of diacritics and special characters including those for upper and lower case letters
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Components of an ILS
Circulation, holds and multiple patron notification methods
Acquisitions with various EDI solutions
Cataloguing and authority control, MARC21 format support, RDA format support
Serials Management
Components of an ILS
Discovery and retrieval platform that integrates local, monographic, serial, owned, licensed, print, and digital content
User empowerment features with ability to manage and maintain an account with reading lists, favourite searches and databases, reading history, reviews, ratings, tags, RSS feeds from account, holds, renewals, program registrations
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Components of an ILS
Serials Management
Circulation back-up and/or Offline-circulation
Remote patron authentication to allow patrons to login once, and be able to search 3rd party databases, Overdrive and/or other products
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Components of an ILS
Local report generator with standard packaged reports and ability to create and run your own reports, at any time of the day
Label production configurable for multiple formats and local printing preferences, i.e. single or multiples
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Components of an ILS
Inventory Control to maintain your own collection
SIP2/NCIP to allow for self checkout
ANSI/NISO Z39.50 to allow for searching and retrieving cataloguing records
Ability to support barcode labels of various standards, i.e. Codabar and Code 39.
Collection Agency software
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Non-functional components
Hardware – servers, PC’s, receipt printers, laser scanners
Telecommunications – high speed access (WAN), wireless LAN (internal)
Database Management System (DBMS)
Operating Systems - Windows or Unix
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ILS Products
Proprietary
library purchases a license to the software but cannot make major changes
no access to the programming code
must contract with the vendor for annual maintenance
ILS Products
Open Source
the source code is freely available
the software is freely usable
these terms of open use are perpetuated indefinitely through the license
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ILS Vendors
Sirsi/Dynix
Innovative Interfaces
Ex Libris
VTLS
Infor
Polaris
Mandarin, Insignia, Apollo,
Auto Graphics
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ILS Open Source Products
KOHA
Evergreen (Sitka or Conifer)
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What is impacting ILS products?
Increased pressure on physical facilities
Increased use of print collections
Demand for e-books
Need better tools to access multi-format collections
Need to integrate locally digitized materials
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What is impacting ILS products?
• Enhancing the experience for library patrons
• Self service options
• E-book purchase
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Changes in technology
•Software as a Service (SaaS)
•Cloud Computing
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Discovery Systems
• Still unsuccessful at integrating all resources
• Books, DVDs, CDs, etc. integrated in OPAC
• E-books searchable but takes patron to another interface
• Journal articles not always successfully searched
• Digitized collections separate, community resource databases, etc.
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Discovery Systems
• Pre-built indexes of all resources libraries owns or subscribes to
• ILS data harvested and added to a consolidated index
• Digital collections, Ebsco databases, etc. all indexed together
• Provides more comprehensive search results to patron with holdings data and full-text articles
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Web Scale Management
Ex Libris Alma and OCLC Worldshare
Total redesign which challenges
traditional workflows
Summons and Ebsco’s Discovery
Systems
What’s next?
“Managing today’s collections with yesterday’s product.”
“The ILS is dead”
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With credit to
Marshall Breeding, Independent
consultant, speaker and author on
all things ILS.
UNESCO ICTLIP course
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Demonstrations
www.biblioottawalibrary.ca
welc.ent.sirsi.net/client/default
Search.library.ubc.ca
www.catalogue.bclibraries.ca
