INTEGRATED DEVELOPMENT PLANNING

27TH MAY 2014

BY

PHINDIWE HEWU

TEL NO. 071 607 6610

• Legislative and policy framework

• Core Components of IDP

• Reasons for IDP Development

• Integrated Development Planning Cycle

• Critical IDP’ Phases

• IDP Organizational Arrangement

• Conclusion

PRESENTATION OUTLINE

WHITE PAPER ONLOCAL GOVT

1998

MUN. STRUCTURESACT, 117/1998

MUN. SYSTEMSACT, 32/2000

MUN. FINANCEMANAGEMENTACT, 56/2003

CONSTITUTIONACT, 108/1996

LEGISLATIVE AND POLICY FRAMEWORK

MUN. PROPERTY RATES ACT 2004

An integrated development plan must reflect-

(a) the municipal council's vision for the long term development of the municipality withspecial emphasis on the municipality's most critical development and internaltransformation needs;

(b) an assessment of the existing level of development in the municipality, which mustinclude an identification of communities which do not have access to basic municipalservices;

(c) the council's development priorities and objectives for its elected term, including itslocal economic development aims and its internal transformation needs;

CORE COMPONENTS OF IDP

(d) the council's development strategies which must be aligned with any national or provincial sectoral plans and planning requirements binding on the municipality in terms of legislation;

(e) a spatial development framework which must include the provision of basic guidelines for a land use management system for the municipality;

(f) the council's operational strategies;

(g) applicable disaster management plans;

(h) a financial plan, which must include a budget projection for

CORE COMPONENTS OF IDP

SIX REASONS FOR IDP DEVELOPMENT 1. Effective use of scarce resources The IDP is meant to help municipality to

focus on most important needs of communities

2. It helps to speed up delivery IDP identifies the least impoverished areas points where municipal funds should be spent

3. It helps to strengthen attract additional funds

Government & private investors are more willing to invest where there are clear development plans

4. It helps to strengthen democracy Decisions are made in a democratic and transparent manner when there is active participation of important stakeholders

5. It helps overcome the legacy of apartheid Municipal resources are used to integraterural and urban areas and to extend service delivery

6. It promotes co-ordination between local,provincial and national government

The different spheres of government are encouraged to work together in a co-ordinated manner.

Integrated Development Planning –IDP Process Plan Outline

1. IDP Process Plan : Should contain the following elements:

• Distribution of roles and responsibilities

• Institutional Arrangements for implementation

• Mechanisms for public participation

• Mechanisms and procedures for alignment

• Budget Process Review

• Schedule of activities

• Monitoring of review process and implementation

Integrated Development Planning :Cyclical Process

Identification of problem

Looking for solutions to solve the problem

Implementation and monitoring

Monitoring & Evaluation

Review & Adjustment

Diagrammatic OverviewIntegrated Development Planning Phases

Phase 1- Situational Analysis

due date End November

Phase 2- Strategies

due date End January

Phase 3- Formulation of Projects

due date Feb/March

Phase 4-Integration

due date May/ June

Compiling existing data

Analyzing the context ofpriority issues

Agreeing on a vision, missionand on objectives

Screening, adjusting, consolidating & agreeing on project proposals

Inviting & Consideration of Comments from public & MEC for LG

Meetings with community & stakeholder representatives ( Ward Based Planning)

Considering the relevance &application of policy guidelines, National & Provincial Priorities in the local context( SONA & SOPA) and devolved Powers and Functions

Compilation of integratedProgrammes, Budget alignment and tabling of Draft IDP for noting

Adoption by the Council

Agreeing on priority issues

Debate & decision-makingon appropriate strategies

Phase 1: Situational Analysis (cont.)

5. Environment

2. Resources

3. Services & Facilities

( Backlogs)

4. Access and Utilization of

services

1. Outcomes

Phase 1: Situational Analysis (cont.)

ITEM QUESTIONS TO PONDER

Outcomes –Resources- • What resources are needed to improve the outcomes?

• What resources are being provided?• Are the allocated resources enough?

Resources – Services and Facilities- • Are services and facilities produced efficiently?

• Are the right kind of services and facilities produced from the available resources?

Phase 1: Situational Analysis (cont.)

ITEM QUESTIONS TO PONDER

Services and facilities – Access and Utilization of Services and Facilities

• Are the services and facilities located where they are needed? Do people know that the services and facilities are available?

• Are the services and facilities available to everyone who needs them?

• Are the services and facilities when needed?

• Are the services and facilities affordable?

• Do people actually use the services and facilities?

Phase 1: Situational Analysis (cont.)

ITEM QUESTIONS TO PONDER

Access and Utilization of Services and Facilities – Outcomes

• Do the services and facilities have an impact on the target population?

• Is the impact positive or negative?

Environment • What are the demographic, economic, social, political, and cultural conditions?

• How do the conditions affect the availability of resources, provision of services and facilities, access to and use of these, and the corresponding outcomes?

Phase 1: Situational Analysis (cont.)

STRENGHTS WEAKNESSES

OPPORTUNITIES THREATS

HARMFULto achieve the objectives

HELPFULto achieve the objectives

After external opportunities and threats have been identified,evaluated and matched with knowledge about the internalenvironment (strengths and areas for improvement), it will beeasier for the organization.

To develop a clear mission;

Design strategies to achieve long-term objectives;

Formulate policies and

Evaluate achievement of goals that will result in strategiccompetitiveness

Phase 2: Strategies (cont.)

Questions to ponder:

Has the current vision been realized /relevant?

To what extent has the organization progressed on its mission and objectives over the past, say, five years?

What have been the challenges and achievements, internal/external?

Identify strategies to overcome challenges.

Phase 2: Strategies (cont.)

Mission Drivers: will address the “how” part of realizing the vision,closely consider the following:

• Resource Capabilities: The critical issue is how toredistribution and mobilization of resources

• Organizational Structure: The structure of an organizationshould support the strategic plan of the organization.

• Systems: All formations of the systems should support thedemocratic developmental strategic plan

Phase 2: Strategies (cont.)

Strategic/Corporate Goals: The following steps should beadhered to when designing an organization's goals.

Identification of critical issues from the previous IDP and statethe desired outcomes for the organization.

Review the future strategic profile that was developed in theprevious IDP and state the desired outcomes for theorganization.

Prioritize the desired outcomes.

Test the formulated goals by deciding what specific actions willhave to be executed to achieve the goals. This step will help indetermining how attainable the goals are.

Phase 2: Strategies (cont.)

Objectives : Are set for the following reasons:

To achieve the organization's strategic goals.

To focus on the core outputs.

To focus on continuously improving systems in the organization.

To enhance commitment towards achievement of set goals.

To enable alignment of performance to agreed communityexpectations.

To promote public participation and accountability.

Phase 2: Strategies(cont.)

• Develop projects from the strategies with timelines

• Develop project register with coded projects, identify sources offunding i.e internal and external sources as well as indication ofavailable budget & projections

Phase 3: Projects & Programs

• Develop a portfolio of projects (cluster) that contribute to a keyperformance area towards an integrated development plan

• Packaging of the IDP according to the revised IDP Format Guide

• Marketing of the municipality through the IDP

Phase 4: Integration

Integrated Development Planning Organizational Arrangement

Role Players Responsibilities- Linking integrated development planning process to their constituencies/wards

- Responsible for monitoring IDP Process during execution of oversight responsibilities in

Portfolio Committees

- Responsible for noting a Draft and approval of IDP as well as monitoring of its

implementation

- Decide on planning process in accordance with legislative provisions: nominate persons in

charge; monitor planning process

- Overall management & co-ordination – responsibility to make that all actors are involved

- Responsible for all IDP Processes to ensure credibility of the final product

- Driver of IDP Process

- Ensure credibility of information submitted

- Providing guidance related to the various planning steps;

according to the legislative timelines.

- Determine applicable mechanisms & procedures for alignment relevant to local context;

- Mobilize and monitor inputs from other State Organs,

- Monitor implementation of the IDP

Municipal Council

ExecutiveCommittee/Mayor or appointed councilors

Municipal Manager(IDP Manager)

IDP SteeringCommittee)

IDP Representative Forum

IGR Planning Clusters

• IDP as a process and a product is a means towards acceleration and co-ordination of service delivery

• It is also a Forum for community participation andempowerment(defining their own destiny)

• IDP is a plan for all government spheres

• If we want to get it right, we must plan right

Conclusion