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Insurors 118th Annual Convention Guide

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A brochure containing details and forms for the Insurors 118th Annual Convention, taking place October 15-18, 2011 in Kingsport, Tennessee.

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Page 1: Insurors 118th Annual Convention Guide
Page 2: Insurors 118th Annual Convention Guide

The 2011 Insurors of Tennessee Convention will take place at the MeadowView Marriott Conference Resort and Convention Center on October 15th - 18th. As Tennessee’s premier event for independent insurance agents, some of the things you can expect to find at the convention include great entertainment, informative speakers, special guests, a large exhibit hall and some exciting prizes! This year promises to be another great event, so be sure to get your registration in early.

Saturday, October 15 Buses Leave for Knoxville TBDTailgate at Neyland Stadium hosted by the Young Agents TBDU.T. Vols vs. LSU Tigers Game TBD

Sunday, October 16

Optional Golf Tournament at Cattails Course 10:00 am - 3:00 pmOptional Ladies Spa Day 11:00 am - 4:00 pmRegistration Open 3:00 pm - 6:00 pmOpening Reception 6:00 pm - 7:00 pmOpening Dinner 7:00 pm - 8:00 pmAwards Ceremony 7:30 pm - 8:00 pmRhonda Vincent Concert 8:30 pm - 11:00 pm

Monday, October 17

Past Presidents Breakfast 8:30 am - 9:30 amRegistration Open 7:30 am - 11:00 amExhibit Hall Open 7:30 am - 12:00 pmExhibit Hall Breakfast 8:00 am - 10:00 am

Exhibit Hall Door Prizes 11:00 am - 12:00 pmBreakout Session 1: TBD 8:15 am - 9:15 amBreakout Session 2: TBD 10:00 am - 11:00 amOptional Bristol Motor Speedway Experience 12:00 pm - 3:00 pmOptional Fly Fishing 12:30 pm - 5:00 pmCompany Night 5:00 pm - 6:00 pmInsurors Reception 6:00 pm - 7:00 pmAssociation Day Dinner 7:00 pm - 10:00 pm

Tuesday, October 18

Board of Directors Meeting/Photos 8:30 am - 10:00 am

University of Tennessee Volunteers versus Louisiana State University Tigers Game

Insurors has available a block of tickets to see the Big Orange take on the Bayou Bengals at Neyland Stadium. The cost per ticket is only $95 and that includes your pre-game game tailgate hosted by the Young Agents at Neyland Stadium. Transportation from the MeadowView Marriott in Kingsport to and from the game has also been arranged at no extra charge. A limited number of tickets are available so be sure to act fast!

Opening Reception, Awards Dinner and Rhonda Vincent Concert

Meet your fellow attendees for an exciting evening at the MeadowView ballroom as we celebrate the official event opening. We will reveal our 2011 Insurors award winners and enjoy an evening of great music with the award-winning “Queen of Bluegrass” Rhonda Vincent and some very special guests.

Exhibit Hall

Over 70 exhibitors will be on hand to showcase coverages, technologies, systems and support that can help your agency grow. The Exhibit Hall will feature a breakfast station and will wrap up with exhibitor door prizes that are always a big treat for attendees. Come and meet your next company, or find that solution that will help your business reach the next level.

Breakout Sessions

This year’s education offerings will be designed to help maximize your productivity and your agency’s earning power from some of the top presenters in the industry.

Page 3: Insurors 118th Annual Convention Guide

Golf Tournament at Cattails Golf Course (full registrants only)

Cattails at MeadowView, a Denis Griffiths design, originally opened in 1998 and has quickly become recognized as one of the top golf courses in a Tennessee region that was recently named the second best golf city in America by Golf Digest magazine. Cattails Golf Course features Bermuda fairways and Bentgrass greens, boasting picturesque holes set at the base of scenic Bays Mountain.

Ladies Spa Day

A special outing for the ladies will take place on Monday at Salon Moxie in Kingsport. This lavish salon and day spa will provide a relaxing setting for your pampering. Indulge in massages, deep hair treatments, manicures, brow shaping and more.

Bristol Motor Speedway Experience

The world famous Bristol Motor Speedway (BMS) is celebrating 50 years of offering some of the most exciting stock car races in the country. A half-mile oval track that sees speeds in excess of 125 miles per hour, BMS hosted its first NASCAR event on July 30, 1961. That first race was called the Volunteer 500, and driver Jack Smith was the first ever winner at BMS. Since then, a who’s who of racing legends has found success at BMS. Richard Petty and Darrell Waltrip are tied for the record at BMS for most top five finishes with 26 each. Cale Yarborough led all 500 laps of the 1973 Southeastern 500, the only driver to accomplish such a feat in the Speedway’s his-tory. Rusty Wallace snapped Jeff Gordon’s four-year Food City 500 winning streak in 1999 and got his 50th win in 2000. And 9-time BMS winner Dale Earnhardt won his very first Sprint Cup event at the World’s Fastest Half-Mile on April 1, 1979 in the Southeastern 500. Come see the racing history firsthand as we host a luncheon and track tour during our Bristol Motor Speedway Experience.

Fly Fishing Outing from InsBank and Finworth Mortgage

Enjoy an afternoon of fly fishing on the Holston Proper Tailwater presented by convention sponsors InsBank and Finworth Mort-gage. This trip is for beginners through experts and will allow for two fishermen and a guide per float. You will be provided with equipment, flies/lures, non-alcoholic drinks, snacks and hotel transportation. Registration does not include a Tennessee fishing license or gratuity. For fishing license information, please visit http://www.tennessee.gov/twra/fishlicense.html

Company Night

Join some of our valued company partners at special receptions to build relationships. Look for details upon your arrival.

Association Day Dinner and Annual Business Meeting

Our annual Association Day will take place on the Monday evening of the convention this year, with a dinner celebration of our 118th year, as well as special guest speakers, awards and the always popular door prizes. We will also use this time to vote on As-sociation business and swear-in our new officers for 2012.

Stay on site at this year’s convention by booking your hotel reservation at the MeadowView Marriott Conference Resort and Convention Center.

Insurors has secured a special rate for our attendees of $123.00 per night at this scenic resort located in the rolling foothills of the Blue Ridge Mountains. Reser-vations can be made by calling 1.800.820.5055 and mentioning the Insurors of Tennessee Convention. You can also book online by visiting our group page at http://tinyurl.com/insurorshotel or booking on the Marriott site using the group code insinsa.

Page 4: Insurors 118th Annual Convention Guide

Sponsorships are available at the above levels for company members of Insurors. All spon-sorship registration materials, logos, ads and information must be submitted prior to Mon-day, September 1, 2011 in order to receive proper recognition in all printed convention materials and on signage. Sponsorship payment must be received prior to September 1st for inclusion in promotional materials. Insurors is not responsible for creation of sponsor ads, or for ad space for those not submitting artwork in a timely manner.

Sponsors should submit the following to Insurors at [email protected] prior to Monday, September 1, 2011:

An electronic logo (300 dpi or better in .eps, .pdf or .jpeg format)•Magazine style advertisement (based on level) of the appropriate size in hi-res PDF •formatConvention Registration Forms for the person(s) utilizing the complimentary •registration(s) Link to sponsoring company’s website •

To reserve your company’s sponsorship, fill out the form in this brochure, visit www.insu-rors.org, or contact the office at 615.385.1898.

This year’s available sponsorships include the following levels and benefits:

($7500)

Special recognition (please contact the office for more •information on Platinum sponsorships)Postcard distributed to Insurors members announcing •company’s sponsorship of conventionLogo and web link featured on Insurors of Tennessee •home pageTwo complimentary full convention registrations•One complimentary full page advertisement in convention •issue of the Tennessee Insuror magazine (sent to entire membership and given to all attendees)Recognition at the appropriate level on www.insurors.•org, in the Bulletin, and the Tennessee InsurorDoor prize given in company’s name at the Association •Day DinnerConvention signage at sponsor level•Company logo and link to website featured on www.•insurors.org convention sponsor page

($5000)

Postcard distributed to Insuror members announcing •company’s sponsorship of conventionLogo and web link featured on Insurors of Tennessee •home pageTwo complimentary full convention registrations•One complimentary full page advertisement in convention •issue of the Tennessee Insuror magazine (sent to entire membership and given to all attendees)Recognition at the appropriate level on www.insurors.•org, in the Bulletin, and the Tennessee Insuror

Door prize given in company’s name at the Association •Day DinnerConvention signage at sponsor level•Company logo and link to website featured on www.•insurors.org convention sponsor page

($3000)

Postcard distributed to Insuror members announcing •company’s sponsorship of conventionLogo and web link featured on Insurors of Tennessee •home pageOne complimentary full convention registration•One complimentary half page advertisement in •convention issue of the Tennessee Insuror magazine (sent to entire membership and given to all attendees) Recognition at the appropriate level on www.insurors.•org, in the Bulletin and in The Tennessee InsurorDoor prize given in company’s name at the Association •Day DinnerConvention signage at sponsor level•Company logo and link to website featured on www.•insurors.org convention sponsor page

($1000)

Recognition at the appropriate level on www.insurors.•org, in the Bulletin, and the Tennessee InsurorDoor prize given in company’s name at the Association •Day DinnerConvention signage at sponsor level•Company logo and link to website featured on www.•insurors.org convention sponsor page

Page 5: Insurors 118th Annual Convention Guide

Be a part of the largest gathering of independent insurance agents in Tennessee as an expected 350+ attendees take part in our annual convention and tradeshow. Showcase your company to those attendees at our industry standard-setting exhibit hall. Last year’s exhibit hall booked up three months before the event, so be sure to reserve your company’s spot early for 2011.

Rates:Members: $950 before august 1 $1050 after Non-members: $1050 before august 1 $1150 after

Exhibit Booths Include:• One(1)ComplimentaryFullConventionRegistration• Standard8’highpipeanddrapebackwallandhighraildividers,overallsizeis8’x10’• One(1)drapedtable• One(1)wastebasket• Two(2)chairs• RecognitionasanexhibitorintheBulletin newsletter, in The Tennessee Insuror maga- zine, and on the convention page of www.insurors.org

Shipping:DO NOT ship exhibit materials to the hotel or to the Insurors office. You will be sent an official exhibitor service manual once booth registrations have been processed and spaces assigned by Insurors.

Space Assignment:Booth space is assigned solely at the discretion of Insurors no later than two weeks prior to the convention. Your exhibit booth contact will be notified by e-mail of your assignment.

Cancellation:Booth registrations cancelled before September 15, 2011 will receive a refund less a $100 ad-ministration fee. Cancellations after September 15, 2011 will not receive a refund.

To register for your company’s booth space, fill out the form in this brochure, visit www.insurors.org, or contact the office at 615.515.2601.

ONLY 15 SPOTS LEFT!

Page 6: Insurors 118th Annual Convention Guide

I have so much work to do, I can’t miss too many days out of the office.

My business is down, I can’t afford to attend this year.

I have been working non-stop, I just need a vacation, not another work event.

I don’t want to leave my family for 3 days.

I need to meet with my company reps that week.

It’s too expensive.

With the new format this year, the activities end Monday night. You could miss only one day in the office and still see everything.

How will you turn your business around? Why not learn about new markets, new products and new ways to grow? You can’t afford not to attend.

With U.T. football, golf, the Bristol Motor Speedway Experience, a concert from Rhonda Vincent and a luxurious resort set in the beautiful hills of East Tennessee, its like a vacation and business trip all-in-one.

Bring them with you! The resort has great activities on site and nearby, and you can purchase guest and child registrations for low prices.

Representatives from over 100 companies and bro-kers will be in attendance, set up a meeting while you’re all together.

With buy one/get one half off registrations, hotel rates at only $123 per night and deals for young agents, this is one of our most affordable conven-tions in years.

Page 7: Insurors 118th Annual Convention Guide

Sponsor Registration Exhibit Booth RegistrationLevels:Platinum (contact Insurors)q Gold ($5000)q Silver ($3000)q Bronze ($1000)

Booth:q Member ($950 before August 1st/$1050 after August 1st)q Non-member ($1050 before August 1st/$1150 after August 1st)

Contact Contact

Company Company

Address Address

City ST ZIP City ST ZIP

E-mail E-mail

Phone Phone

Fax Fax

Website Website

Name of person receiving complimentary Gold reg. Name of person receiving complimentary registration

Name of person receiving complimentary Silver reg. Brief description of product

Payment Information

q Visa q Mastercard q AMEX q Check (included) q Bill me (members only)

Business category

Card # Exhibit booth personnel names for badges (limit 5)

Expiration date Personnel 1

Name on card Personnel 2

Signature Personnel 3

Total amount due $ Personnel 4

Don’t forget to fill out and submit registration forms for all full reg-istration attendees, including those receiving comp registrations. Only attendees whose forms we receive will be registered.

Personnel 5

All personnel and comp attendee names and information must be submitted to Insurors by September 15, 2011.

Company Description (please use the space below to write a short company description for our promotional use)

Fax your completed form to 615.385.9303, e-mail a PDF of the form to [email protected], register online at www.insurors.org, or call 1.800.264.1898 for more information.

ONLY 15 LEFT!

Page 8: Insurors 118th Annual Convention Guide

2500 21st Avenue S, Suite 200Nashville, TN 37212

PRSRT STDU.S. Postage

PAIDNashville, TN

Permit No. 380

Full Registrant formFor insurance agents and other industry personnel. Includes all convention activities except activities marked optional.

q Member Agency employee $220* q Member Company employee $275 q Young Agent $150** q Non-member $350 q Comped Spon./Exh.

Full Name q Optional U.T. vs LSU Game (Saturday) $95 # of tickets (2 max)____ Includes tailgate at Neyland Stadium hosted by Young Agents Designation(s)

Agency/Company q Optional Golf Tourn. (Sun.) $110 Handicap/Skill level______

q Optional Ladies Spa Day at Salon Moxie (Sunday) $150Address

City ST ZIP q Optional Bristol Motor Speedway Experience (Monday) $45

q Optional Fly Fishing (Mon.) $125 Bring gear___ Need gear___E-mail

Phone I plan to attend the following:q Opening Reception, Dinner & Rhonda Vincent Concert (Sunday)q Association Day Dinner (Monday)

Fax

Guest(s) Registration ($125 each) and Child Registration(s) for ages 5 to 18 ($40 each) Guest Registration: For non-industry attendees 18 or older who wish to attend the convention’s social events. Includes Exhibit Hall, Opening Night Reception & Dinner and Association Day Dinner.Child Registration: For the children in your party 5 or older. Children 4 or under are free. Includes Opening Night Reception & Dinner and Association Day Dinner

Name(s) Guest Child Age (children) Optional Spa Day ($150) Optional Bristol Motor Speedway event ($45)

q q q q

q q q q

q q q q

q q q q

*Member Agency employees who pay for a full registration are eligible to register another licensed agency employee for half price ($110)2nd Registrant Name E-mail

Agency Phone

**Young Agent Full Registrations are for insurance agents less than 40 years of age or with less than 5 years of industry experience and includes Exhibit Hall, Breakout Ses-sions, Opening Night Reception & Dinner and Association Day Dinner.

Payment Informationq Visa q Mastercard q AMEX q Check (included)

Card # Expiration date

Name on card Signature

Cancellation: Registrations cancelled prior to September 23, 2011 will be refunded in full. Registrations cancelled after September 23, 2011 will be assessed a $75 cancellation fee.

Don’t forget your hotel reservation! Call the MeadowView Marriott at 1.800.820.5055 or visit http://tinyurl.com/insurorshotel

Fax your completed form to 615.385.9303; e-mail a PDF of the form to [email protected]; register online at www.insurors.org; mail the completed form to 2500 21st Avenue S., Suite 200, Nashville, TN 37212;

or call 1.800.264.1898 for more information.