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HOME OF PELICAN ISLAND

SEBASTIAN CITY COUNCIL

SPECIAL MEETING

AGENDA

THURSDAY, MAY 14, 2020 - 6: 00 P. M.

CITY COUNCIL CHAMBERS

1225 MAIN STREET, SEBASTIAN, FLORIDA

ALL AGENDA ITEMS MAY BE INSPECTED IN THE OFFICE OF THE CITY CLERK

1225 MAIN STREET, SEBASTIAN, FLORIDA OR ON THE CITY WEBSITE

Procedures for Public Input are on Back of Agenda

1. CALL TO ORDER

2. MOMENT OF SILENCE

3. PLEDGE OF ALLEGIANCE - Led by Council Member Parris

4. READING OF CIVILITY PLEDGE - Read by Council Member Parris

WE WILL BE RESPECTFUL OF ONE ANOTHER EVEN WHEN WE DISAGREE.

WE WILL DIRECT ALC COMMENTS TO THE ISSUES. WE WILL AVOID PERSONAL ATTACKS.

5. ROLL CALL

6. RESOLUTION NO. R- 20- 06 - RELATING TO EMERGENCY MANAGEMENT, COVID- 19

LOCAL GOVERNMENT PUBLIC MEETINGS, QUORUM, PROCEDURES AND

OTHER MATTERS ( Transmittal, R- 20- 06)

A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, RELATING

TO EMERGENCY MANAGEMENT, COVID- 19 - LOCAL GOVERNMENT PUBLIC MEETINGS

QUORUM, PROCEDURES AND OTHER MATTERS; PROVIDING FOR SEVERABILITY;

PROVIDING FOR SCRIVENER' S ERRORS' AND PROVIDING FOR AN EFFECTIVE DATE

7. AGENDA II ODIF)GATIONSModifications for a I Ions require unanimous vote of City Council members

8. PROCLAMATIONS. AWARDS. BRIEF ANNOUNCEMENTS

Presentations of proclamations, certificates and awards, and brief timely announcements by Council and Staff

No public input or action under this heading.

Brief Announcements

5/ 25120 - Memorial Day Observance in Riverview Park — Cancelled

9. PUBLIC INPUT

The heading on Regular Meeting agendas " Public Input" provides an opportunity for individuals to bring NEWINFORMATION OR REQUESTS TO CITY COUNCIL NOT OTHERWISE ON THE PREPARED AGENDA.

Individuals are asked to attempt to resolve matters with staff prior to meetings. Individuals ere asked to provide

copies of material for Council one week prim to the meeting If they intend to refer to spec material. CityCouncil will not debate an Issue during Public Input but may by consensus direct a Charter Officer in regard tothe Item if necessaryorplace a requested item on a future agenda.

10. CONSENT AGENDA

All items on the consent agenda are considered routine and will be enacted by one motion. There will be noseparate discussion of consent agenda items unless a member City Council so requests; in which event, theItem will be removed and acted upon separately. Its member of the public wishes to provide Input on a consentagenda Item, hershe should request a Council Member to remove the item for discussion prior to start of the

meeting a by raising hisrher hand to be recognized.

A. Approval of Minutes — February 12, 2020 Workshop S Regular City Council Meeting

B. Approval of Minutes - February 26, 2020 Regular City Council Meeting

C. Approval of Minutes — March 18, 2020 Regular City Council Meeting

D. Resolution No. R- 20- 03 Abandonment of Rear Easements — Sebastian Highlands

Unit 4, Lot 1, Block 121 ( Transmittal, R- 20- 03, Site Map, Staff Report, UtilityApprovals, Application)

A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, VACATING CERTAIN EASEMENTS OVER LOTS 1 AND 2, BLOCK 121, SEBASTIANHIGHLANDS UNIT 4; PROVIDING FOR CONFLICTS HEREWITH; PROVIDING FOR

RECORDING; PROVIDING FOR SCRIVENER' S ERRORS; PROVIDING FOR EFFECTIVEDATE.

E. Resolution No. R- 20-05 — Adopting the Revised Indian River County Unified LocalMitigation Strategy of 2020 ( Transmittal, R-20-05)

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER

COUNTY, FLORIDA, ADOPTING THE REVISED INDIAN RIVER COUNTY UNIFIED LOCALMITIGATION STRATEGY OF 2020; PROVIDING FOR REPEAL OF PRIOR INCONSISTENTRESOLUTIONS; SEVERABILITY; SCRIVENER' S ERRORS; AND AN EFFECTIVE DATE.

F. Authorize the Application Process for the 2019 Edward Byrne Memorial Justice

Assistance Grant ( JAG) Countywide State Solicitation in the amount of $ 11, 458. 00

and Authorize the Mayor to Sign the 51% Letter for Submission to the CountyCommission and Approve the Expenditure Upon Grant Award ( Transmittal, Notice,

Information, Letter)

G. Approve Emergency Expenditure for Replacement of Asphalt Road Due to 3' PartySub -Contractor' s Negligence ( Transmittal, Settlement, Quote)

H. Approved a Construction Agreement with Indian River Docks, LLC for an ADA

Accessible Dock at the Yacht Club in the Amount of $ 27, 820 ( Transmittal, Quotes,

Plans)

I. Approve the Resurfacing of the Clay Tennis Courts at Friendship Park by WelchTennis Courts, Inc. in the Amount of $23, 300 ( Transmittal, Quotes)

11. CpMMITTEE REPORTS & APPOJNTb ENJSty comm ttee rep sand CouncilMemberregiona/ crommitteereports. No public input o action except fo City

committee member nominations and appointments under this heading.

12. PUBLIC HEARINGS - None

13. UNFINISHED BUSINESS

14. NEW BUSINESS

A. As Ordered by Judoe Croom - Case No. 312020CA000275 ( Order)

I. Whether or not the City Council chooses to keep or terminate the state ofemergency issued by the Mayor ( Transmittal, Sebastian' s Declaration, Code 2-37, F. S. 166. 041, EO20- 112, EO20- 52)

ii. Any orders issued by the City Manager from the date of the issuance of thedeclaration of the local state of emergency, and until, shall be submitted to the CityCouncil for review action by the City Council in accordance with Section 2- 37(2)c ofthe Municipal Code.

Items Aon' oved by the Citv Manaaer in Accordance with the Citv of

Sebastian Declaration of Local State of Emeraencv:

Fiscal Year 2019 CRA Annual Report in Accordance with

F. S. 163.371 ( Transmittal to County, Transmittal, Report)

Concrete Construction Service Agreement with Tim Rose

Contracting, Inc. for the New Pavement Culvert

Replacement/Swale Regrading Capital Project — Not to Exceed40, 000 ( Transmittal, Minutes Excerpt, Price Sheet)

Emergency Purchase and Installation of ( 1) HVAC System for theM. I. S. Division' s Server Room from Arnold Air Conditioning in theAmount of $ 27, 160. 00 ( Transmittal, Quotes, Proposal)

Microsoft Enterprise Agreement to Connect to Office 365 and One

Drive ( Transmttal, Agreements)

The Distribution of Sebastian Police Department Forfeiture Fundsto the Substance Awareness Center in Accordance with FS

932. 7055 ( Letter, Transmittal, F. S. 932. 7055, Letters)

Rent Deferral for Cruiser Aircraft, Inc. at the Sebastian Municipal

Airport for the Months of April and May, 2020 ( Transmittal, Agreement, Letter)

Indian River County Water and Sewer Connection Fees for theSebastian Municipal Golf Course Club House, Restaurant, Cart

Sam, Maintenance Building and Field Restrooms in the Amount of29, 547 ( Transmittal, Invoice)

Acceptance of a $ 30,000 FAA CARES Act Grant for the SebastianMunicipal Airport for Any Related Business, to Include SalariesTransmittal, Grant, History)

Continuation of Employee Insurance Broker Services with the

Gehring Group for One Additional Year (Transmittal, Letter)

Continuation of Financial Auditing Services with Rehmann Robsonfor One Additional Year ( Transmittal, Letter)

iii. The City Council shall determine facts necessary as to whether there was aproper special meeting request by Mr. Gilliams and whether it was improperly deniedas a proper request for a special meeting and an improper denial would constitute aviolation of Article II, Section 2. 12 of the Charter. ( Transmittal, E-mails, Sec. 2. 12, E020-52)

iv. The City Council may enact an emergency ordinance( s) under the provisionsof Article II, Section 2. 13 of the Charter (Transmittal, Sec 2. 13)

15. CITY ATTORNEY MATTERS

16. CITY MANAGER MATTERS

17. CITY CLERK MATTERS

18. CITY COUNCIL MATTERS

A. Council Member Hill

B. Council Member Parris

C. Vice Mayor Mauti

D. Council Member Gilliams- Mails. Draft Resolutions)

L Resolution to end t e Mayor's Local State of Emergencyii. Resolution to issue Local State of Emergency approved by CouncilW. Resolution to conduct Zoom meetings during COVID- 19 State of Florida

Emergencyiv. Resolution to follow decision of Rowe v. City of Cocoa, 358 F.3d 800 ( 11'

Cir. 2004) and limit public commentary during resolution discussions to Cityresidents only. Non- residents may address the City Council at publiccomment time end of agenda

V. Resolution on approving, denying, cancellation of any contracts entered byCity Manager as of 3- 17- 2020

vi. Resolution to terminate the City Attorney's contract without causevii. Resolution to appoint an interim City Attorney

E. Mayor Dodd

19. Adjourn ( All meetings shall adjourn at 9.30 p.m. unless extended Ax up to one hall hour by a majority vote ofCity Coundil

IHEARING LOOP INSTALLED. SWITCH HEARING AID TO T -COIL

HEARING ASSISTANCE HEADPHONES ARE AVAILABLE IN THE COUNCIL CHAMBERS FOR ALL GOVERNMENT

MEETINGS.

All City Council Meetings are aired live on Comcast Channel 25, ATT UVerse Channel 99 and streamed on City orSebastian Webs/ le w .. cityolsebastian. org.

ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE WITH RESPECT TO ANY MATTER CONSIDERED

AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND MAY NEED TO ENSURE THAT AVERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY ANDEVIDENCE UPON WHICH THE APPEAL IS TO BE HEARD. ( FS. 288. 0105)

IN COMPLIANCE WITH THE AMERICAN WITH DISABILITIES ACT ( ADA), ANYONE WHO NEEDS A SPECIALACCOMMODATION FOR THIS MEETING SHOULD CONTACT THE CITY' S ADA COORDINATOR AT 589- 5330 AT

LEAST 48 HOURS IN ADVANCE OF THIS MEETING.

Future Council Meetirlf Dates: May 27, 2020- CRA 8 Regular City Council MeetingJune 10, 2020 - Regular City Council MeetingJune 24, 2020 - CRA 8 Regular City Council Meeting

PROCEDURES FOR PUBLIC INPUT IN ACCORDANCE WITH RESOLUTION R- 20- 02

Regular Citv Council Meetinos

Public input is ALLOWED under the headinas:

Consent Agenda

Public HearingsUnfinished Business

New Business

Public Input

Public input is NOT ALLOWED under the headings:

Proclamations, Awards, Brief Announcements ( except for individuals giving or acceptingproclamations or awards);

Committee Reports and Appointments ( except for committee members giving reports andapplicants being interviewed for committee appointments); City Council MattersCharter Officer Matters

Council may, by majority vote, call upon an individual to provide input if desired.

Workshoqpp$$ and Splecial Meetin s. Public inpufis limited to the item on a agenda

Time Limit

Input on agenda items where public input is permitted on agendas is FIVE MINUTES; however, CityCouncil may extend or terminate an individual' s time by majority vote of Council members present. Inout Directed to Chair

Speakers shall address the City Council IMMEDIATELY PRIOR TO CITY COUNCIL DELIBERATION ofthe agenda item and ALL INPUT SHALL BE DIRECTED TO THE CHAIR, unless answering a question ofa member of City Council or City staff. Individuals shall not address City Council after commencement ofCity Council deliberation on an agenda item after public Input has concluded, provided, however, theMayor and members of City Council may recall an individual to provide additional information or to answerquestions.

Certain Remarks Prohibited

Personal, impertinent, and slanderous remarks, political campaigning and applauding are not permittedand may result in expulsion from the meeting. The Chair shall make determinations on such remarks, subject to the repeal provisions below.

AJneali A Decisions of ChairAny member of Council may appeal the decision of the Chair to the entire Council. A majority vote of CityCouncil shall overrule any decision of the Chair.

Public Ir) ut Headir 0 on JendsThe heading on Regular Mee ing agendas " Public Input' provides an opportunity for individuals to bringNEW INFORMATION OR REQUESTS TO CITY COUNCIL NOT OTHERWISE ON THE PREPAREDAGENDA. Individuals are asked to attempt to resolve matters with staff prior to meetings. Individuals are

asked to provide copies of material for Council one week prior to the meeting If they intend to refer tospeck material. City Council will not debate an issue during Public Input but may by consensus direct aCharter Officer in regard to the item if necessary or place a requested item on a future agenda.

The May 14, 2020, Special City Council Meeting will be a Virtual Meeting with some elected officials participating through

video conferencing and members of the public will have several options to participate in the meeting.

This meeting will be broadcasted live on Comcast Channel 25, the City' s website ( www.cityofsebastian. org/ live ( Ave)),

Facebook ( https://www.fambook. mm/cityofsebastian/ live ( https:// www.facebook.com/cityofsebastian/ live)), UStream

https:// video. Ibm. mm/ channel/ channel25 ( https:// video. ibm. wm/ channel/ channel25)), Youtube ( https:// www. youtube. com

sebastianflorida/ live ( https:// w . youtube. com/ sebastianflorida/ live)).

For members of the public to participate In this Meeting at 6:00 p. m., the public will have the following options:

To participate in the Special Council Meeting, please use the following methods:

1. Maximum Density, Capacity as allowed by the Governor DeSantis Executive Order Number 20. 52 8 20- 112

This special City Council meeting will be conducted in accordance with the Governor DeSantis Executive Order Number

20-52/20- 112. Thus, members of the public that want to be heard will be able to do so. Because of social distancing

guidelines, there are only 26 seats available within the city council chambers. These seats will have ADA preference given

to them. Additionally, will be no available seating in the atrium ( Lobby). There will seating will be available outside of the

city hall in the courtyard with a television and speakers. Please see a member of staff, when you arrive, if you are

planning on speaking or need anything relating to ADA.

All public speaking will be done inside the chambers using a special microphone setup that will allow public input while

making sure that there are no surfaces to be touched. In order to provide an orderly manner of input, we will be giving out

random numbers. These numbers will be called in order so that we can allow people to queue ( line- up) while maintaining

appropriate social distancing. There will be marks on the floor where someone can stand while wailing for their tum.

At all times, members of the public must strictly adhere to the mandates of EO 20- 83 and must keep the appropriate

social distancing of a minimum of six (6) feet at all times.

The City will NOT be providing any face coverings, please bring your own.

2. Zoom Webinar - Video/ Audio Particination Possible Dudna The Meetlno

Vfa the Zoom. us Application ( must be installed on computer or phone)

On May 14, 2020 - 06:00 PM Eastern Time - Please click the link below to join the webinar:

https:Hus02web. zoom. usrj/ 83445099754 ( https:// us02web.zoom. usrjj/ 83445099754)

Or Telephone:

Please dial of the following numbers and then entering the Webinar ID: 834 4509 9754 when prompted:

1 929 436 2866 or

1312 626 6799 or

1669 900 6833 or

1253 215 8782 or

1301 715 8592 or

1346 248 7799

International numbers available: hftps:/ IusO2web. zoom. us/J/ 83445099754 ( https:// us02web. zoom. us4/ 83445099754)

Or ( Phone one -tap :

US: + 19294362866„ 83445099754# or+ 13017158592„ 83445099754#

Attendees may be allowed to speak, if council permits, by raising their hands ( via the app or by

pressing *9 while dialed in)

and then waiting for permission to speak.

Further information on hand -raising can be found here. (/ images/ZoomTipsRaiseHand-

1587151643835. pdf)

More instructions may follow as needed.

If you are having Issues with the online virtual meeting, please contact us at 772-388. 8226 or email us at

costs@costv.cityofsebastian. com (mallto: costs@costv.cityofsebastlan. com) and we will attempt to assist you.

Council meetings are broadcast live, recorded, and replayed on Comcast Channel 25 and on the City' s website at

www. cityofsebastian. org/ live. ( http:// www.cityofsebastian. orgAive,) Please visit the website for detailed instructions on

how to provide public comment using any of the previously mentioned options.

Public Records Are Available Fears Records Custo Ilan Jeanette Williams. City Cleric.

Address1225 Main $ Vest, Sebastian, FL 32958 - Email Address: CByHaliPublicRecordsR& quest@cdyofmbas8an. oM

mailto CityHallPublicRemrdsRequesl@dtyofsebastian oM) Phone: Ty2- 388- 8215

Employee Email Access ( City Hall( https:// outlwk. eityofsebasfian. orglowa) — Police Dept ( https:// msgw.cityofsebasfan.org: 4430))

Copyright 20180 City of Sabellian