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INSTRUCTIONAL MATERIAL ADOPTION
PROCEDURES
10/1/19
STATEMENT:
TheCanutilloISDdoesnotdiscriminateinitseducationalprogramsoremploymentpracticesbecauseofrace,color,religion,sex,nationalorigin,age,disability,militarystatus,oronanyotherbasisprohibitedbylaw.InquiriesconcerningtheapplicationofTitleVI,IX,and504refertothedistrictcomplianceofficer;MarthaCarrascoat877-7423and504inquiriesregardingstudentsrefertoCareyChambersat877-7449.
ElDistritoEscolarIndependientedeCanutillonodiscriminaenlosprogramasdeeducaciónoenprácticasdeempleousandoelcriterioderaza,color,religión,sexo,origennacional,edad,incapacidad,estadomilitar,uotraprácticaprohibidaporlaley.PreguntasacercadelaaplicacióndeltítuloVI,IX,ylaSección504puedenserreferidasaloficialdeldistrito,MarthaCarrascoal877-7423ypreguntassobre504tocanteaestudiantespuedenserreferidasaCareyChambersal877-7449.
2019-2020
TABLEOFCONTENTS
Overview __________1
Timeline __________2
JobDescriptions _____3-8
VotingProcedures ___9–18
OVERVIEW
The instructional material adoption process in the Canutillo Independent School District isteacher-driven.Itbeginsandendswithteachersdirectlyinvolvedinthedecisionmakingprocess.
Earlyintheschoolyear,teachersbegintheinstructionalmaterialadoptionprocess.TheCampusImprovementCommitteenominatesteacherstoserveontheInstructionalMaterialsAllotmentTeam(IMAT),selectsthecampus-votingdelegates,andalternates.
TheSuperintendentorhisdesigneeandtheWarehouseServicesCoordinatorselectsteachersandparentrepresentativestoserveontheIMAT.TheSuperintendentorhisdesigneeservesasthechairperson.TheExecutiveDirectorofC&IwillserveastheSuperintendent’sdesignee.TheSuperintendentworksonanas-neededbasis;thedesigneeconductstheday-to-dayoperation.
Voting delegates work closely with alternates so they are always prepared to step in whenrequired.Votingdelegateswillreceivetrainingandprovideittoalternatesandteachers.Bothwillworkwiththeprincipaltoformulatethecampusactionplan.Alternatesdonotserveatthedistrictvotingelectionunlessthedelegateisunabletoserve.
Beforethecampuselectiontodeterminetheirchoiceoftextbooksandresources(announcedbytheCIC),teachersshouldhaveseveralopportunitiestoviewandevaluatethenewinstructionalmaterial.Teachersarestronglyencouragedtodiscussthemeritsofthematerialsintheirgradelevel/subject level meetings. Throughout the process, instructional coaches or the subjectcurriculumcoordinatorinvolvedintheinstructionalmaterialadoptionprocesswillworkwiththeteachers.ThecampusanddistrictelectionisheldinJanuary.
PublisherssendsamplematerialstotheWarehouseCoordinatorfordistribution.TheWarehouseCoordinatorkeepstrackofallmaterialssenttoensureeveryschoolisgiventhesamematerialstoview.TheWarehouseCoordinatorwillensurethatpublisherssendenoughmaterialsforeveryschool to view. The votingdelegates and alternatesmaydistribute them for public viewing.Publishers are available during this period for various presentations including on-sitepresentations arranged through the campus principal. Campuses are encouraged to inviteparents to evaluate the instructionalmaterial andmake recommendations.The period fromJanuary 1 until the board approves the instructional material is a “no-contact” period forpublishers.
Nolaterthanthedaybeforethedistrictelection,thecampuselectionstakeplace.Teacherswillvoteattheirrespectiveschoolsandgivedirectiontotheirvotingdelegate.Atthedistrictelection,votingdelegatesvotefortheircampusteachers’choices.Thevotingdelegateoralternatemustbepresentatthedistrictelectionorthecampusvoteisforfeited.TheIMATmembersanddistrictcurriculum coordinator will then evaluate the top three selections through the district’sinstructionalmaterialevaluationprocessandthenrecommendstheinstructionalmaterialthat
meetsthestandard-basedcurriculumalignment.InFebruary,thelistofinstructionalmaterialssubmittedtotheBoardofTrusteesforapproval.
TIMELINEFORINSTRUCTIONALMATERIALADOPTION
ACTIONREQUIRED DEADLINE
CICrecommendteachersforIMATandselectscampusvotingdelegateandalternate
September6
BoardofTrusteesapprovesIMATmembers
TrainingsessiononinstructionalmaterialvotingproceduresforInstructionalMaterialsAdoptionandvotingdelegates
October 24
October3
CampusIMATandvotingdelegate/alternatemeetwithprincipaltoformulateactionplan
Oct.7–18
CampusIMATandvotingdelegate/alternateprovidetrainingoninstructionalmaterialAdoptionGuidelinestocampusfaculty(facetofaceandonline)
Oct.7-18
Instructional Materials Samples made available for evaluation tocampuses
Oct.21-30
WarehouseServicesconfirmsallschoolshavereceivedmaterialsfromallpublishers.
Nov.1
Proclamation2019PublishersFairheldinCentralOfficeBoardRoomfrom4:00PM–7:00PM
Nov.6
Teachersreviewsamplesinstructionalmaterial.RubricswillbeavailableinDecemberforteacherstoevaluatethem.
OctoberthruDecember
Districtbecomesa“closeddistrict”topublishers.NOCAMPUSVISITSBYPUBLISHERSALLOWED!
January1
IMATandvotingdelegate/alternateconductcampusvotingandreportresultstoCIC(beforedistrictelection)
January10
VotingdelegatesubmitstheProclamation2019AdoptionBinderwithdocumentationtoWarehouseServiceCoordinator.
January17
DistrictelectionbyIMATandvotingdelegateheldinBoardroom January21
IMATandvotingdelegatesconductsevaluationoftopthree-rankedinstructionalmaterial
January21-24
FinalrecommendationbyIMATandvotingdelegatessubmitted February3
toWarehouseServiceCoordinator
IMATandVotingDelegaterecommendinstructionalmaterialstoSuperintendent’sCabinetandBoardMembers
ByFebruary28
BoardofTrusteesapprovesinstructionalmaterial February28
Superintendent/designeesubmitsratifiedlisttoTEA April1
Revised:July2019
ROLES&RESPONSIBILITIES
BOARDOFTRUSTEES
1. ApprovesmembersoftheInstructionalMaterialsAllotmentTeam2. Doesnotacceptacommissionorrebateonanyinstructionalmaterialsusedinthe
district(offenseisaClassBmisdemeanor).3. Shallbenotifiedpriortotheratificationvoteofanyinstructionalmaterialsexceeding
themaximumcostallowedbythestateandallinstructionalmaterialsbeingrecommendedthatarenonconforming.
4. MayremovefromthelistrecommendedbytheIMATandcurriculumcoordinatorsanyinstructionalmaterialsthatintheirjudgmentshouldnotbeadoptedbyshowinggoodcause.
5. RatifiestheselectionsrecommendedbytheIMATandcurriculumcoordinators.
SUPERINTENDENTORDESIGNEE(EXECUTIVEDIRECTOROFC&I)
1. Isknowledgeableaboutallaspectsoftheadoptionprocessandfacilitatestheprocesswithteachers.
2. SelectsmembersoftheInstructionalMaterialsAllotmentTeam(IMAT)fromthelistofteachersandparentsrecommendedbytheCampusImprovementCommittee.
3. RecommendstotheBoardofTrusteesmembersoftheInstructionalMaterialsAllotmentTeam.
4. ServesasthechairpersonoftheIMATandcurriculumcoordinators.5. Doesnotacceptacommissionorrebateonanyinstructionalmaterialsusedinthe
district(offenseisaClassBmisdemeanor).6. Preparesatimelinefortheinstructionalmaterialsadoptionprocess.7. TrainsIMATmembers,curriculumcoordinators,andcampusvotingdelegates
ontheinstructionalmaterialsadoptionprocess.8. NotifiestheBoardofTrusteesofallinstructionalmaterialsthatarebeingchallenged.9. NotifiestheBoardofTrusteespriortotheratificationvoteofanyadditionalcosts,
implications,orconsequencesasperTEC31.101.10. ReportstotheBoardofTrusteesthelistofinstructionalmaterialsrecommendedbythe
IMATandcurriculumcoordinatorforadoption.11. SubmitstheinstructionalmaterialsrecommendationstotheBoardofTrustees
forratification.12. WorksintandemwithWarehouseSupervisortoensureappropriatepaperworkissent
toTEA.
WAREHOUSESUPERVISOR
1. Informspublishersandotherinterestedparticipantsofdistrictinstructionalmaterialspoliciesandprocedures.
2. WorksintandemwithSuperintendent’sdesigneetoensuretimelinesaremet,guidelinesfollowed,trouble-shootproblems,andensuretheprocessrunssmoothly
3. Ensuresdeliveryandreceiptthatsampleinstructionalmaterialsweredeliveredtoallcampuses.
4. Doesnotacceptacommissionorrebateonanyinstructionalmaterialsusedinthedistrict(offenseisaClassBmisdemeanor).
5. ReceivedandrespondstoallcorrespondencesfromTEAregardinginstructionalmaterials.
6. DisseminatesinformationfromTEAtoSuperintendent’sDesigneeandappropriateotheradministratorsandpersonnel.
7. Contactspublisherrepresentativeswhennecessaryduringtheadoptionprocess.8. SubmitstheappropriatepaperworktoTEAandplacesorderfornewlyadopted
instructionalmaterialstoTEA.9. Receivesshipmentsbarcodesinstructionalmaterials,andpreparespaperworktosend
instructionalmaterialstothecampuses.
PRINCIPAL
1. SubmitsanomineefortheInstructionalMaterialsAllotmentTeam.2. Submitsacampusvotingdelegateandalternateforeachsubjectareabeing
adoptedontheircampus.3. Doesnotacceptacommissionorrebateonanyinstructionalmaterialsused
intheschool(offenseisaClassBmisdemeanor).4. Meetswiththevotingdelegateandalternatetoformulatethecampusaction
plan.5. Receivessampleinstructionalmaterialsandforwardsthemtothevoting
delegate/alternate.6. Arrangesandapprovesallpublishervisitstohis/hercampus.7. Encourageparents,students,andinterestedcommunityrepresentativesto
visittheschoolandexamineinstructionalmaterialsbeingconsideredforadoption.Theseindividualsmakerecommendations,butdonotvote.
8. NotifiestheExecutiveDirectorofCurriculumandInstructionofanyviolationorimproprietyaffectingtheinstructionalmaterialsadoptionprocess.
CICMEMBERS
1. RecommendsanomineefortheInstructionalMaterialAllotmentTea.2. Selectsacampusvotingdelegateandalternateforsubjectareabeingadoptedatthecampus.3. Setsthecampusvotingdate.4. Receivestheresultsofthecampuselectionfromthevotingdelegates
IMATMEMBERS
1. AcommitteeofmembersnominatedbythecampusCICandappointedbytheBoardofTrustees.
2. Abidesbyalldistrictpolicies/proceduresregardingtheinstructionalmaterialsadoptionprocess.
3. Doesnotacceptacommissionorrebateonanyinstructionalmaterialsusedintheschool(offenseisaClassBmisdemeanor).
4. Attendstherequiredtrainingontheinstructionalmaterialsadoptionprocess.5. Doesnotserveasthecampusvotingdelegate,butmayvoteatthecampuslevel.6. ConductsthecampusvotinginJanuary,butdoesnotvoteatthedistrictlevel.7. Refrainsfromvotingifduringthelasttwoyearshe/sheworkedorreceivedanymoney
fromanauthororpublishingcompanyifbooksareontheadoptionlist.8. Evaluatesthetopthreeinstructionalmaterialsselectionsthroughthedistrict’s
instructionalmaterialsevaluationprocesstoensurematerialsmeetsthestandards-basedcurriculumalignment.
9. AttendstheschoolboardmeetinginFebruarywhenthelistofinstructionalmaterialsissubmittedtotheBoardofTrusteesforapproval.
CURRICULUMCOORDINATORS
1. Abidesbyalldistrictpolicies/proceduresregardingtheinstructionalmaterialsadoptionprocess
2. Doesnotacceptacommissionorrebateonanyinstructionalmaterialsusedintheschool(offenseisaClassBmisdemeanor)
3. Facilitatestherequiredtrainingontheinstructionalmaterialsadoptionprocess4. WorkswiththeSuperintendent’sDesigneeandWarehouseServicesCoordinatorto5. trainvotingdelegatesintheinstructionalmaterialsevaluationprocess6. Disseminatesinformationabouttheadoptionmaterials,components,andprogramchoices7. CoordinatestheevaluationofthecurriculumcoordinatorsandtheIMATmembersin
thedistrict’sinstructionalmaterialsevaluationprocessthatmeetsthestandards-basedcurriculumalignment
8. Doesnotserveasthecampusvotingdelegate9. Refrainsfromvotingifduringthelasttwoyearshe/sheworkedorreceivedanymoney
fromanauthororpublishingcompanyifbooksareontheadoptionlist
10. Evaluatesthetopthreeinstructionalmaterialsselectionsthroughthedistrict’sinstructionalmaterialsevaluationprocessthatmeetsthestandards-basedcurriculumalignment
11. AttendstheschoolboardmeetinginFebruarywhenthelistofinstructionalmaterialsissubmittedtotheBoardofTrusteesforapproval
12. Facilitatestheimplementationoftheadoptedmaterials.
INFORMATION&TECHONLOGYMEMBERS
1. Abidesbyalldistrictpolicies/proceduresregardingtheinstructionalmaterialsadoptionprocess
2. Doesnotacceptacommissionorrebateonanyinstructionalmaterialsusedintheschool(offenseisaClassBmisdemeanor)
3. Attendstherequiredtrainingontheinstructionalmaterialsadoptionprocess4. Doesnotserveasthecampusvotingdelegate5. Refrainsfromvotingifduringthelasttwoyearshe/sheworkedorreceivedanymoney
fromanauthororpublishingcompanyifbooksareontheadoptionlist6. Evaluatesthetopthreeinstructionalmaterialsselectionsthroughthedistrict’s
instructionalmaterialsevaluationprocessthatmeetsthestandards-basedcurriculumalignment
7. AttendstheschoolboardmeetinginFebruarywhenthelistofinstructionalmaterialsissubmittedtotheBoardofTrusteesforapproval
VOTINGDELEGATES/ALTERNATES
1. Abidesbyalldistrictpolicies/proceduresregardingtheadoptionprocess.2. Doesnotacceptacommissionorrebateonanyinstructionalmaterialsusedinthe
school(offenseifaClassBmisdemeanor).3. Meetswithcampusprincipaltoformulateanactionplanandmonitorstheplan.4. Receivessampleinstructionalmaterialsandifappropriate,labelssampleinstructional
materials“conforming”or“nonconforming”.5. Attendstherequiredtrainingforvotingdelegates.6. Trainsteachersontheinstructionalmaterialsadoptionprocess.7. Encouragesparentstoexamineinstructionalmaterialsbeingconsideredforadoption.
(Asurveywillbesenttoyourcampusrequestinginformationonhowparentswereinvolvedintheinstructionalmaterialsadoption.)
8. ConductsthecampusvotingandreportstheresultsofthecampusvotetotheCIC.9. Votesfortheinstructionalmaterialsorseriesrankedasnumberonebythecampus
teachers(ortheinstructionalmaterialsorseriesrankedasnumbertwo,ifthevotingprocesseliminatesthefirstchoice).
10. Caststhecampusvoteatthedistrictinstructionalmaterialselection.11. ReturnsallvotingmaterialstoWarehouseServices.
TEACHERS
1. Abidesbyalldistrictpolicies/proceduresregardingtheinstructionalmaterialsadoptionprocess“GuidelinesforTeachers”.
2. Doesnotacceptacommissionorrebateonanyinstructionalmaterialsusedintheschool(offenseisaClassBmisdemeanor).
3. Reviewsinstructionalmaterialsbeingconsideredforadoptionandevaluatesthemusingthedistrictrubric.
4. Votesoninstructionalmaterialsifcurrentlyteachingthesubject/course.Mayvoteiftaughtthecourse/subjectinthelasttwoyears.
5. Refrainsfromvotingifduringthelasttwoyearshe/sheworkedorreceivedanymoneyfromanauthorofpublishingcompanyifbooksareontheadoptionlist.
GuidelinesforTeachersCanutilloISDispleasedtoallowteachersmoreopportunitiestovisitwithpublishers.Pleasereviewandpracticetheguidelinesforteachersinitsentiretybeforeattendinganyevents.
1. AllteachersareinvitedtothePublishersFairscheduledattheCentralOfficeBoardRoom.2. TeachersmayONLYvisitwithpublishersatthescheduledtimearrangedbythecampus
principal.Ateachermaynotinviteapublisherintotheirclassroomatanytime.3. CampusvisitswillONLYbescheduledbyyourprincipalatlunch,duringPLCtime,or
afterschool.4. Allpublishereventsarestrictlytolearnmoreaboutinstructionalmaterialsbeing
showcased.5. PublishersmayONLYprovidealightsnackorboxlunchforteacherswhenvisitingschools.6. Teachersmayattendoff-campuspublishereventswhichmayincluderefreshmentsor
meals.However,youmustinformyourprincipalorIMATrepresentativeinanemailaboutyourattendance.
7. SampleinstructionalmaterialsgiventoteachersMUSTNOTBEUSEDINTHECLASSROOM!8. Teachervotesshallnotbeinfluencedbypublishervisits.9. NoCanutilloemployeemayacceptacommissionorrebateonanyinstructionalmaterials
usedintheschool.THISISACLASSBMISDEMEANOROFFENSE!
FailuretoabidebytheseguidelinesmayresultinapublisherorteacherbeingrevokedfromtheIMATvotingprocess.
PUBLISHERS
1. Abidesbyalldistrictpoliciesregardingtheinstructionalmaterialsadoptionprocess“GuidelinesforPublishers”
2. Willnotofferanygift,favor,orservicethatmightreasonablytendtoinfluenceorcompromiseacampusorschooldistrictrepresentativeintheofficialdischargeoftheirdutiesintheinstructionalmaterialsadoptionprocess
3. Shipssampleinstructionalmaterialstocentralwarehouseforcampusdistribution.4. Securesayearlyvendor’spermitfromthePurchasingDepartment5. Refrainsfromcontactwithanycampusemployeeduringthedistrict“closedperiod.”
The“closedperiod”isfromJanuary1throughtheratificationoftherecommendationsoftheIMATandcurriculumwritersataBoardmeetinginFebruary.
GuidelinesforPublishersCanutilloISDispleasedtoallowpublisherstoshowcasetheirmaterials.Pleasereviewthe
guidelinesforpublishersinitsentirety.
1. AllpublishersareinvitedtothePublishersFairscheduledattheCentralOfficeBoardRoom.2. PublishersmayONLYvisitcampusesbysettingupatimewiththecampusprincipal.These
scheduledvisitscantakeplaceduringlunch,PLCtime,orafterschool.3. ApublishermaynotenteraclassroomatANYtime.Anyinterruptionofinstructionaltimeis
strictlyforbidden.4. Allpublishereventsarestrictlytolearnmoreaboutinstructionalmaterialsbeingshowcased.5. PublishersmayONLYprovidealightsnackorboxlunchforteacherswhenvisitingschools.6. TeachersmayONLYvisitwithpublishersatthescheduledtimearrangedbythecampus
principalorIMATcampusadministrator.7. Teachersmayattendoff-campuspublishereventswhichmayincluderefreshmentsormeals.8. PublishersmaynotofferanyCanutilloemployeeacommissionorrebateonanyinstructionalmaterialsusedattheirschool.THISISACLASSBMISDEMEANOROFFENSE!
FailuretoabidebytheseguidelinesmayresultinapublisherorteacherbeingrevokedfromtheIMATvotingprocess.
VOTINGPROCEDURES
Whenappropriate,campuseswithasmallnumberofteacherswillbecombinedwithanearbyschooltoequalizetheweightofthecampusvote.Teachersfromthefollowingcampusesmustcontactthevotingdelegateattheappropriatecampusforscheduledactivities.
CanutilloIndependentSchoolDistrictCAMPUSVOTINGSEQUENCE
1. Selectandinformalleligibleteachersofthevotingdateandtime.(January)
2. Reviewthecampusvotingprocedureswithvotingteachers.
3. Arrangeforthealternativeand/orotherteacherstoassistwithhandingout,collecting,andtallyingtheballots.
4. Tallythevotesonthetallysheet.Totalthesumstodeterminetherankorder.
5. Teachersmustsignthebackofthetallysheet.
6. CompletetheCampusInstructionalMaterialsVotingDelegateReport.Allvotingteachersmustsignthisreport.Bringacopywithyoutothedistrictinstructionalmaterialselection.
7. Remindteacherstheymustrefrainfromanycontactwithapublisheroranagentofapublisherduringtheclosedperiod;January1throughtheratificationoftherecommendationsataboardmeetinginFebruary.ThevoteisconfidentialuntilactedonbytheBoardofTrustees.
8. ReturnallballotingmaterialstoWarehouseServices.
CanutilloIndependentSchoolDistrictCAMPUSVOTINGPROCEDURES
1. Ateacheriseligibletovoteifhe/sheiscurrentlyteachingthesubject/courseorifhe/shehastaughtthecourseinthelasttwoyears.
2. Ateachermustrefrainfromvotingifduringthelasttwoyearshe/shereceivedanymoneyfromanauthororpublishingcompanyifbooksareontheadoptionlist.
3. Allballotingdoneontheformsprovided,ballotsarenottobesigned.
4. Instructionalmaterialsaretoberankedontheballotbyranknumber(1,2,3etc.),withonebeingthehighest(firstchoice).Anyballotshowingthesamerankformorethanonebookcannotbecounted.Thenumberzeroisnotanoptionforranking.
5. Allballotsmustbetallied(counted)inthepresenceofthosevoting.Eachvotingteachermustsigneachtallysheetshowingtheresultsoftheballoting.
6. Tallythevotesonthetallysheet.Pleasetotalthesumstodeterminetherankorder.
7. Whenvotingiscompleted,allmaterialswillbesenttotheCurriculumandInstruction.
8. Thecampus-votingdelegateisobligatedtovotefortheinstructionalmaterialsrankedbythecampusaslongasthatinstructionalmaterialhasnotbeeneliminated.Ifthecampusnumberonerankedinstructionalmaterialshasbeeneliminatedthecampusvotemustbegrantedtothenumbertwochoice,etc.
9. Onthedistrict-votingday,thevotingdelegateoralternate(notboth)mustbepresenttocastthecampusvoteorthecampusvoteisforfeited.Ifthevotingdelegateoralternatecannotattendthedistrict’selectionanotherrepresentativefromthecampusmaycastthecampusvote.
CanutilloIndependentSchoolDistrictCAMPUSINSTRUCTIONALMATERIALSTEACHERBALLOT
Campus________________________________________________________________
Subject/Course__________________________________________________________
RankOrderofInstructionalMaterials:1st ________________________________________________________________
2nd ________________________________________________________________
3rd ________________________________________________________________
4th ________________________________________________________________
5th ________________________________________________________________
CanutilloIndependentSchoolDistrictCAMPUSINSTRUCTIONALMATERIALSTALLYWORKSHEETFORCAMPUSVOTE
Campus________________________________________________________________
PUBLISHERName
PUBLISHERName
PUBLISHERName
PUBLISHERName
PUBLISHERName
PUBLISHERName
PUBLISHERName
Ballot1
Ballot2
Ballot3
Ballot4
Ballot5
Ballot6
Ballot7
Ballot8
Ballot9
Ballot10
Ballot11
Ballot12
Ballot13
TotalPoints
Publisherwithlowestpointsisrankedfirst.
CanutilloIndependentSchoolDistrict
CAMPUSINSTRUCTIONALMATERIALSVOTINGDELEGATESREPORT–CAMPUSCHOICE
Campus________________________________________________________________
Subject/Course__________________________________________________________
RankOrderofInstructionalMaterials:
1st ________________________________________________________________
2nd ________________________________________________________________
3rd ________________________________________________________________
4th ________________________________________________________________
5th ________________________________________________________________
Signatureofallvotingteachers:(Continuesignaturesonthebackofthissheetifneeded.)
___________________________________ ___________________Principal’sSignature Date
Pleasesubmit: 1copyofthisreporttothePrincipal.Bring1copywithyoutothedistrictinstructionalmaterialselection.
CanutilloIndependentSchoolDistrictDISTRICTVOTINGSEQUENCE
1. Haveallthevotingdelegatesoralternatessign-in.Checkthesign-insheettodetermineifmorethanonerepresentativepercampushassignedin.Thesign-insheetwillbeusedtoverifyhowmanyteachersvoted.
2. Ifnecessary,reviewthedistrictvotingprocedureswithvotingdelegates.
3. Arrangefortheassistantstohelpwithhandingout,collecting,andtallyingtheballots
4. Determinetherankorderoftheotherinstructionalmaterialsbyaddingcampusrankingstogetherandthenusethesumtoassignanumericalrank
5. Remindteacherstheymustrefrainfromanycontactwithapublisheroranagentofapublisherduringtheclosedperiod,January1throughtheratificationoftherecommendationataboardmeetinginFebruary.ThevoteisconfidentialuntilactedonbytheBoardofTrustees.
6. Distributetimecardstovotingdelegates.
7. ReturnallballotingmaterialstoyoursubjectareacoordinatorsortheWarehouseServicesCoordinator
8. CompletetheDistrictInstructionalMaterialsAllotmentTeamCertificationform.IMATmemberswillmeetwiththeSuperintendentafterthedistrictelectiontoverifytheelectionresults
CanutilloIndependentSchoolDistrictCAMPUSVOTINGPROCEDURES
1. Thecampusvotingdelegateisobligatedtovotefortheinstructionalmaterialsrankednumberonebythecampusaslongasthatinstructionalmaterialshasnotbeeneliminated.Ifthecampusnumberonerankedinstructionalmaterialshasbeeneliminatedthecampusvotemustbegrantedtothenumbertwochoice,etc.
2. Allballotingisdoneontheformsprovided.Ballotsarenottobesigned.
3. Instructionalmaterialsaretoberankedontheballotbyranknumber(1,2,3,etc.),withonebeingthehighest(firstchoice).Alltheinstructionalmaterialsmustberankorderedortheballotwillnotbecounted. (A zero does not count as a rank option.)
4. Anyballotshowingthesamerankformorethanonebookcannotbecounted.
5. Allballotsmustbetallied(counted)inthepresenceofthosevoting.Thesign-insheetwillbeusedtoverifythenumberofvotingdelegates
6. Instructionalmaterialsaretoberankedontheballotbyrankorder(1,2,3,etc.),withonebeingthehighest(firstchoice).Anyballotshowingthesamerankformorethanoneinstructionalmaterialcannotbecounted.
7. Whenvotingiscomplete,theIMATmemberwillplaceallvotingmaterialsinanenvelopeanddelivertothesubjectareacoordinatorortheWarehouseServicesCoordinator.
8. Onthedistrict-votingday,thevotingdelegateoralternate(notboth)mustbepresenttocastthecampusvoteorthecampusvoteisforfeited.Ifbothdelegatesattendthedistrictinstructionalmaterialsvotingforthesamesubjectarea,onlyonedelegatewillbepicked.Ifthevotingdelegateoralternatecannotattendthedistrict’selectionanotherrepresentativefromthecampusmaycastthecampusvote.
CanutilloIndependentSchoolDistrictDISTRICTINSTRUCTIONALMATERIALS
SCHOOLBALLOT
Campus________________________________________________________________
Subject/Course__________________________________________________________
RankOrderofInstructionalMaterials:1st ________________________________________________________________
2nd ________________________________________________________________
3rd ________________________________________________________________
4th ________________________________________________________________
5th ________________________________________________________________
CanutilloIndependentSchoolDistrictINSTRUCTIONALMATERIALS
DISTRICTBALLOTSHEET
Campus________________________________________________________________
Subject/Course__________________________________________________________
RankOrderofInstructionalMaterials:PUBLISHER PUBLISHER PUBLISHER PUBLISHER PUBLISHER PUBLISHER PUBLISHER
CHS
NWECHS
PUBLISHERWITHTHELOWESTNUMBERIS1STCHOICE,PUBLISHERWITHSECONDLOWESTNUMBERIS2NDCHOICEANDSOON.
CanutilloIndependentSchoolDistrict
DISTRICTINSTRUCTIONALMATERIALALLOTMENTTEAMCERTIFICATION
Subject:_________________________________________________ Date:_____________
Itistheselectionofthisteamthatthefollowinginstructionalmaterials/learningsystembecertifiedforuseintheCanutilloIndependentSchoolDistrict.
Title:__________________________________________________________________________
Publisher:______________________________________________________________________
CostoftheIM:___________________MaximumamountpaidbytheState:_______________
RankOrderofinstructionalmaterials:1st ________________________________________________________________________
2nd ________________________________________________________________________
3rd ________________________________________________________________________
SignatureofIMATandCurriculumCoordinators:
Instructionalmaterials
Thisinstructionalmaterialis: ____________conforming
____________nonconforming
Thisinstructionalmaterialis: ____________withinthemaximumcostthatwillbepaidbythestate.
____________overthemaximumcostthatwillbepaidbythestate.
REMINDERS• Teachersmayvoteonlyiftheyarecurrentlyteachingorhavetaughtthesubject/courseinthelasttwoyears.
• Teachersmustnotvoteiftheywereemployedorreceivedanymoneyfromapublishingcompanythathasaninstructionalmaterialontheadoptionlist.
• Allcampuspersonnelmustrefrainfromcontactwithapublisherduringthe“closedperiod.”January1throughtheratificationoftherecommendationsataboardmeetinginFebruary.
• Thecampus-votingdelegateoralternatemustbepresentonthedistrictinstructionalmaterialsvotingdateorthecampusvoteifforfeited.Ifthevotingdelegateoralternatecannotattendthedistrictelection,anotherrepresentativefromthecampusmaycastthecampusvote.
• UntilthereportontheteacherselectionshasbeenpresentedtoandratifiedbytheBoardofTrustees,aproposedselectionisnotfinalandmustremainconfidential.
CampusParentalInvolvementForm
Campus:______________________________ Representative:______________________
PrincipalSignature:______________________________________________________________
Pleaselisthowparentswereinvolvedintheinstructionalmaterialsadoptionprocessatyourcampus:
PleaseremittoWarehouseCoordinator,AlexAguilarby January 10, 2020Email:[email protected]
CanutilloIndependentSchoolDistrictNotificationofPersonnelSelectionforInstructionalMaterialsAdoption
Campus:____________________________________
InstructionalMaterialsAdoptionCommitteeRepresentative:___________________________
TextbookVotingDelegate:_______________________________________________________
AlternateTextbookVotingDelegate:_____________________________________________
___________________________________ ___________________Principal’sSignature Date
CampusImprovementCommitteeSignatures _____________________Date
_____________________________________ _______________________________________PrintName Signature_____________________________________ _______________________________________PrintName Signature_____________________________________ _______________________________________PrintName Signature_____________________________________ _______________________________________PrintName Signature_____________________________________ _______________________________________PrintName Signature_____________________________________ _______________________________________PrintName Signature_____________________________________ _______________________________________PrintName Signature_____________________________________ _______________________________________PrintName Signature_____________________________________ _______________________________________PrintName Signature_____________________________________ _______________________________________PrintName Signature_____________________________________ _______________________________________PrintName Signature_____________________________________ _______________________________________PrintName Signature
Pleasesubmit:OriginaltoCurriculumandInstruction,ATTN:NatalieSpalloni
Campus Instructional Materials Adoption Plan The completion of this plan is the responsibility of the IMAT representative. The
representative must meet with the campus principal to determine dates for campus trainings and voting. All documentation must be in the campus IMAT notebook.
Due date for plan: ____________________
Proclamation ______________
Campus Name:__________________________________
Campus Principal: ____________________________ Date Trained: _______________
IMAT Representative: _________________________ Date Trained: _______________
Voting Delegate: ______________________________ Date Trained: _______________
Alternate Delegate: ___________________________ Date Trained: _______________
Instructional Materials Room Number: _______________________________________
Teacher Training Date: _______________________ (Sign-in sheet turned into C&I) (may be done at the same time as CIC training)
CIC Training Date: ___________________________ (Sign-in sheet turned into C&I) (may be done at same time as teacher training)
Evaluation Rubrics Due Date: __________________ (Rubrics turned into C&I)
Campus Voting Date: __________________________ (Sign-in sheet turned into C&I) (must be completed prior to district voting date)
Campus Publisher Presentation Log
Campus:______________________________
Date of Event Publisher/Presenter Time: Lunch, PLC, afterschool
___________________________________IMAT Representative Signature