Instruction ModeSeptember 2013 

Sharon WavleData Manager

Office of Online Educationswavle@ius.edu(812) 855-6711

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Overview• Purpose and Importance of Instruction Mode• September 2013 Updates• Coding Procedure• Specific Fall 2013 Examples• Feedback on Job Aid

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Purpose and Importance of Instruction

Mode• Federal and State Reporting

o IPEDS, HLC, ICHE, Federal Title IV (financial aid), U.S. Dept. of Veterans Affairs, U.S. Dept. of Homeland Security

o Potential for loss of accreditation and financial aid penalties (IU and student)

• Bursar Billing of Tuition and Fees o Fair and accurate billing

• IUOCC – Online Class Connect• SIS – Student Class Expectations

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September 2013 Updates

• Coding inconsistencies for Fall 2013 – lack of shared understanding of “online”o Define “online” and “online %” (not defined in original document)o “Online All” – students cannot be bound by time or place

• Exceptions that don’t “fit” into original codeso Synchronous distance video (DO)– not “online” but still “distance” by

definitiono Hybrids special case (HD) – combined classroom/synchronous video –

also “distance”

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Coding ProcedureQuick Reference for Instruction Mode Coding

Code Meaning Decision Rule

OA Online All 100% is online education

OI Online Interactive 76% to 99% is online education

HY Hybrid, Traditional 26% to 75% is online, remainder is face to face

HD Hybrid, Distance 26% to 75% is online, remainder is distance ed

DO Distance, Other 76% to 100% is synchronous distance education

CT* Closed Circuit TV 76% to 100% is synchronous closed circuit TV

OC Correspondence 75% to 100% is correspondence

P In Person (Face to Face) 0% to 25% is online education

IN Internship 0% to 25% is online education

IS Independent/Directed Study 0% to 25% is online education

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Coding Procedure• Determine Online %:

1. Find “total sessions” = # of class meetings/contact hours2. Find “# online sessions” = # of class meetings/contact hours

that are no longer held on campus because the instruction has been designed and delivered online, often through a course management system such as Oncourse.

3. “Online %” = “# online sessions” / “total sessions”

• Use Flowchart and/or Percentage Chart• Latest Job Aid Available at IUOnline About Us

Archives: http://iuonline.iu.edu/about/archives.shtml

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Coding ProcedureOnline % Example A: • Class “A “ meets once per week for a full semester,

plus a final exam, which is 16 “total sessions” needed to meet the course requirements for contact hours. The instructor requires the students to meet on campus for the first week, midterm week, and finals week. The remaining sessions have been designed in Oncourse, making 13 “online sessions”. The online percentage is 13/16 = 81%. When you apply this percentage in the Job Aid flowchart, the course is coded as OI – Online Interactive.

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Coding ProcedureOnline % Example B: • Class “B” meets twice per week for a full

semester, plus a final exam, which is 31 “total sessions” needed to meet the course requirements. Each week, one class meeting is held in the classroom, but the other class meeting materials (including the final) have been designed in Oncourse, making 16 “online sessions”. The online percentage is 16/31 = 52%. When you apply this percentage in the Job Aid flowchart, the course is coded as HY – Hybrid, Traditional.

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Fall 2013 Examples• All examples shown are from actual Fall 2013

class listings at various IU campuses.• Class Notes compared to Instruction Mode

demonstrate a need for more clarity and communication.

• All examples are available as a survey monkey “quiz”, complete with full explanations, at:

https://www.surveymonkey.com/s/OOEInstructionModeQuiz

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Fall 2013 Example 1Current code = “OI”Days & Times: MoWe 4:15PM - 5:30PMRoom: ARRClass Notes: Distance delivered via video conference from IU Southeast.

Correct Code: “DO”This class uses synchronous video. The instructor is located at IUS, the students are at IUSB. The class is taught in real time.

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Fall 2013 Example 2Current Code = OI, similar sections = HY, CTDays & Times: Tu 5:30PM - 8:00PM Room: Center Hall A500Class Notes: Class sessions will be presented via Broadcast, Online, and face-to-face. Broadcast sessions are: Sept 24; Oct 1, 8, 22, 29; Nov 5, 19; Dec 3Internet sessions are Oct 15; Nov 12, 26; Dec 10Final exam: week of Dec 16 via internet

Correct Code: “HD”5/16 sessions online = 31% OnlineRemaining sessions are synchronous video broadcast

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Fall 2013 Example 3Current Code = “OA”Days & Times: ARR Room: ARRClass Notes: Above class will be taught on the World Wide Web and will have face-to-face meetings.

Correct Code: “OI” or “HY”The number of face to face meetings is needed in order to determine correct code.

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Fall 2013 Example 4Current Code = “OA”Days & Times: TuTh 3:15PM - 4:30PM Room: Wright 2222Class Notes: Department offers the following course via the Virtual Indiana Classroom (VIC) and Indiana Higher Education Telecommunication Systems (IHETS). VIC and IHETS provide live, interactive television. To participate in this course, students must attend a local receive site.

Correct Code: “DO”Students must come to campus to attend this class. The instructor and student are separated by distance, but this is not considered an online class.

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Fall 2013 Example 5Current Code = “OA”Days & Times: ARR Room: Web-based Class (WB) WEBClass Notes: This class will require 4 face-to-face sessions, four (4) Fridays. Dates/times: 9/13, 10/4, 11/1, and 11/29.

Correct Code: “OI” or “HY”If this class only meets once per week, then 11/16 = 69% online, for an “HY” designation. If the class meets twice per week, then 27/31 = 87%, or “OI”.

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Fall 2013 Example 6Current Code = “HY”Days & Times: ARR Room: ARRClass Notes: Online, ten week course. Mandatory orientation meeting 8/28 or 8/29 in EP 220, 7-8 pm. Evening exam 10/29, 30, or 31, Room TBA.

Correct Code: “OI”As a 10-week class that meets 2 weeks in the classroom, that’s 8/10 online sessions, or 80% online.

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Fall 2013 Example 7Current Code = “HY”Days & Times: We 10:00AM - 1:00PM Room: Off-campus Class (OC) OCClass Notes: On the following days (8/21, 9/25, 10/2, 10/9, 10/23, 12/4) the course will be offered in the classroom with realtime videoconferencing/Movi and the class will be 10-1pm. The rest of the course will be on the Web via OnCourse site.

Correct Code: “HD”6 out of 16 classroom sessions leaves 10 of 16 class sessions offered online, or 63%. Since those 6 classroom sessions are offered using synchronous distance video, the code is “HD”.

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Fall 2013 Example 8Current Code = “HY”Days & Times: ARR Room: ARRClass Notes: Above class students will view an on-line lecture and meet twice weekly with an instructor in the assigned campus classroom. Each week, including the first week, students must view on-line lecture before lab sections.

Correct Code: “HY”Although the day/time and room information is not clear, it appears that this course meets online 1 session of the 3 needed sessions per week, for 33% online.

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Fall 2013 Example 9Current Code = “HY”Days & Times: ARR Room: ARRClass Notes: Above class students will meet on campus up to three times, dates TBA. Some online work is also required.

Correct Code: “OI”Up to 3 campus meetings would put this class at 13 online sessions out of 16, or 81% online.

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Fall 2013 Example 10Current Code = “OA”Days & Times: Th 9:30AM - 12:15PM Room: Wright 1111Class Notes: Above class is taught via distance education.

Correct Code: “OA” or “DO”?More information about the delivery method is needed – if this is synchronous video, then “DO”; if it is all online, then “OA” (and the time/room info need to be modified).

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Fall 2013 Example 11Current Code = “OA”Days & Times: Tu 1:00PM – 3:45PM Room: Wright 2222Class Notes: Above class is taught at IU Bloomington campus.

Correct Code: “P” The coding conflicts with the class information provided.

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Fall 2013 Example 12Current Code = “OA”Days & Times: ARR Room: ARRClass Notes: Above class is offered online through OnCourse.

Correct Code: “OA” A straightforward example.

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Fall 2013 Example 13Current Code = “OA”Days & Times: ARR Room: ARRClass Notes: Above class will be taught online on Tuesday evenings.

Correct Code: “OA” or “DO”?The class notes imply that the class is delivered synchronously, which would be “DO.” If it’s really online, the class notes should be clarified.

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Fall 2013 Example 14Current Code = “OA”Days & Times: We 6:00PM-9:30PM Room: Wright 1000Class Notes: Above class will be taught online.

Correct Code: “OA” or “P”?The room and time information here conflicts with the current code.

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Fall 2013 Example 15Current Code = “OA”Days & Times: We 6:00PM-8:40PM Room: Web-based Class (WB) WebClass Notes: Above class is taught via the web using live video streaming.

Correct Code: “DO”The student must be present at a specific time to receive instruction.

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Fall 2013 Example 16Current Code = “OA”Days & Times: ARRRoom: Web-based Class (WB) WebClass Notes: Above class is taught online. Students must attend an on-campus orientation session August 10, 2013 at 5:30 PM. Check oncourse for specific room assignment.

Correct Code: “OI”The student must be present on campus at least once, so this course is not 100% online.

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Fall 2013 Example 17Current Code = “OI”Days & Times: Mo 8:30AM-9:45AMRoom: Admin Bldg 100Class Notes: This is a hybrid class (some classes will be in person and some will be online). Class meets face-to-face every Monday 8:30A-9:45A.

Correct Code: “HY”This class looks like it meets once in the classroom and once online each week, which is 50% online.

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Fall 2013 Example 18Current Code = “HY”Days & Times: 6:00PM-8:40PMRoom: TBAClass Notes: Hybrid course taught online with minimal classroom participation. Students choose one date for CPR: 9/23, 9/25 or 10/2 and one date for first aid: 11/11, 11/13, 11/18 or 11/20.

Correct Code: “OI”There are only 2 required campus meetings, which leaves 14 of 16 class sessions, or 87%, online.

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Fall 2013 Example 19Current Code = “HY”Days & Times: Fr 11:00AM-12:15PMRoom: Center Hall 200Class Notes: <none>

Correct Code: “P”?With no class notes the student will not know this is a hybrid class in SIS class search.

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Fall 2013 Example 20Current Code = “HY”Days & Times: Fr 1:00PM-2:15PMRoom: Taylor Hall 2111Class Notes: Above class is a hybrid course with significant online work and five mandatory on-campus sessions which meet on 8/23, 8/30, 9/13, 10/25 & 11/22/13.

Correct Code: “HY”With 5 campus sessions, that leaves 11 of 16 sessions, or 69%, online.

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Job Aid Feedback• Questions, concerns, suggestions?• Other examples, exceptions to consider?• Contact Sharon Wavle if you have questions or

need help: swavle@ius.edu 

The information we provide to our regulators, accreditors, decision-makers, and students is only

as good as the codes we enter for each class. Thank you for taking the time to review and understand

the coding process!