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INSTITUTIONAL REPOSITORY SERVICES IN AZERBAIJAN: CASE STUDIES Tatyana Zaytseva Baku Higher Oil School, Head of Library April 02, 2014

INSTITUTIONAL REPOSITORY SERVICES IN AZERBAIJAN… · Institutional Repositories ! ... Supporting education through learning materials ! ... Other Collections ! Personal Pages [57]

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INSTITUTIONAL REPOSITORY SERVICES IN AZERBAIJAN:

CASE STUDIES

Tatyana Zaytseva

Baku Higher Oil School, Head of Library April 02, 2014

q  Baku Higher Oil School at a Glance q  Introduction to Open Access and

Institutional Repositories q  Institutional Repositories

Development: World experience q  Institutional Repository Services

by Dspace platform in Azerbaijan

Outline of Presentation

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Baku Higher Oil School

q  .

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Baku Higher Oil School

at a Glance q  .

q  Baku Higher Oil School (BHOS) (Azerbaijani; Bakı Ali Neft Məәktəәbi) was established as a subsidiary of SOCAR under the decree of the President of the Republic of Azerbaijan Ilham Aliyev dated 29 November 2011

q  Education process is based on strong partnership relations with Heriot-Watt University (HWU), UK

q  The main language of instruction is English q  There are three specialties – Petroleum Engineering, Chemical

Engineering, and Process Automation Engineering. q  Following the education results the students will get diplomas of

BHOS and Heriot-Watt University q  BHOS students, professors and library have got access to all the

HWU information resources, including VISION (Virtual Student Information Organisation Network)

q  BHOS is the university many professors of which has got recognition and leadership in their professional fields

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Definition of Open Access In using the term “open access”, we mean the free availability of peer-reviewed literature on

the public internet, permitting any user to:

- Read,

- Download,

- Copy,

- Distribute,

- Print, - Search, or Link to the full texts of the articles

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Driving Force Behind Open Access – Dissatisfaction at all Levels

q  Authors: their work is not seen by all their peers – do not receive the recognition they desire

q  Readers: cannot view all research literature they need – less effective

q  Libraries: cannot satisfy information needs of their users

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The Open Access Movement

q  BOAI, February 2002 q  Bethesda Statement on Open Access

Publishing, 2003 q  Berlin Declaration, October 2003, May 2004

& February 2005 q  Welcome Trust, October 2003 q  Australian group of Eight Statement on Open

Access to Scholarly Information, 2004 q  Alhambra Declaration on OA, May 2010 q  IFLA Statement on Open Access, April 2011 q  SPARC Europe Statement on Open Access, 2011 q  LERU Roadmap towards OA, June 2011

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Support of the Open Access by Developed Countries

q  UK Parliamentary Inquiry: Science and Technology Committee, 2004 q  U.S. Appropriations Committee, 2004 q  Canada, 2003 - the Canadian Association of Research Libraries,

launched an Institutional Repository Project in 2003 q  Australia, 2004 - Australian Research Information Infrastructure

Committee (ARIIC) Open Access Declaration q  Italy, 2004 - Messina Declaration q Germany, 2003 - Berlin Declaration on open Access to Knowledge in Sciences and Humanities q  Sweden- Since 2006, Sweden has had a national OA programme,

OpenAccess.se, which has played a role in the creation of a national search portal for scholarly publications (SwePub)

q  France - France's HAL multi-disciplinary open archive was launched by the Centre National de la Recherche Scientifique (CNRS) in 2001.

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Support of the Open Access by EIFL

q  Open Access policy has now been adopted by 47 institutions in developing and transition countries in the EIFL network

q  There are 670+ open repositories and 3.400+ open access journals in EIFL partner countries

q  EIFL- OA organized 121 awareness raising, advocacy and capacity building events and workshops in 2003-2013 in 41 countries with participants from over 50 countries

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Baku Higher Oil School Library, April 02, 2014

Support of the Open Access by Azerbaijan

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Two Ways of the Open Access

Budapest Open Access Initiative <http://www.soros.org/openaccess/index.shtml> Recommends 2 Strategies: 1.  Open Access Journals ("gold"): Publish your article in a suitable open-access journal whenever one exists.

2. Self-archiving in Open Electronic Archives/Repositories ("green"): Otherwise, publish your article in a suitable toll-access journal and also self-archive it.

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What is an Institutional

Repository (IR)?

“A digital collection capturing and preserving the intellectual

output of a single or multi-university community.”

Raym Crow. <http://www.arl.org/sparc/IR/ir.html>

“A university-based institutional repository is a set of

services that a university offers to the members of its community for the management and dissemination of digital materials created by the institution and its community members.”

Clifford Lynch. Essential infrastructure for scholarship in the digital age ARL, no. 226 (February2003): 1-7.

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Institutional Repositories’ Contributions to Open Access

q  Scholarly communication q  Supporting education through learning

materials q  Electronic publishing q  Managing digital collections of research

outputs on university networks q  Housing and preserving digital collections q  Enhancing university’s prestige

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Benefits of Institutional Repositories

to Various Stakeholders

For the researcher:

q  Increased visibility of research output and consequently the department and the institution

q  Potentially increased impact of publications as an author at the institution

q  Provides the possibility to standardize

institutional records e.g. academic's CVs and published papers

q  Allows the creation of personalized publications

lists 14

Baku Higher Oil School Library, April 02, 2014

Benefits of Institutional

Repositories to Various Stakeholders

For the institution:

q  Increases visibility and prestige of an institution Repository content is readily searchable both locally and globally

q  A repository that contains high quality content

could be used as a 'shop window' or marketing tool to entice staff, students and funding

q  A repository can store other types of content that

is not necessarily published, sometimes known as 'grey literature'

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Benefits of Institutional Repositories to Various Stakeholders

For the global community:

q  Assists research collaboration through facilitating free exchange of scholarly information (this is enabled through the use of metadata harvesters of OAI-compliant institutional repositories)

q  Aids in the public understanding of research endeavours and activities.

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The Power of Open Access – Institutional Repositories

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q  For 72% of papers published in the Astrophysical Journal free versions of the paper are available in repositories (mainly through ArXiv)

q  These 72% of papers are, on average, cited twice as often as the remaining 28% that do not have free versions available in repositories. Data «Greg Schwarz»

Baku Higher Oil School Library, April 02, 2014

World-Wide Deployment 2604 Repositories

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World-Wide Deployment by Countries

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Former Soviet Union Countries Deployment

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Registry of Open Access Repositories in Azerbaijan

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Ranking Web of World Repositories: January, 2014

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Presentation about Khazar University experience with DSpace is available at EIFL website: http://www.eifl.net/dspace

Baku Higher Oil School Library, April 02, 2014

Registry of the BHOS Open Access Repository

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Why have an IR at Baku Higher Oil School?

q  To help the international Open Access efforts.

“The mission of disseminating knowledge is only half complete if it is not widely and readily available to society.”

(Adapted from the Berlin Declaration) <

http://www.zim.mpg.de/openaccess-berlin/berlindeclaration.html

q  To create a permanent record of the scholarly output of Baku Higher Oil School

-  No access to some scholarly works published by our own faculty

- Collections of working papers, technical reports, research reports flowing around

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Why Did We Choose DSpace?

Top Reasons to use Dspace:

q  Largest community of users and developers

worldwide: over 1100 q  Khazar University Institutional Repository Successful story q  Any organization can use, modify, and even

integrate the code into their commercial application without paying any licensing fees

q  Well organized web-interface q  Metadata in Dublin core format

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Where is DSpace available? http://dspace.bhos.edu.az/xmlui

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Where is DSpace available? http://dspace.bhos.edu.az/xmlui

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Communities and Collections

Schools and Centers q  Chemical Engineering Department [70] q  Computer and Information - Communication Technologies

Department [22] q  Electronic Training Department [19] q  English Language and Humanitarian Courses Center [15] q  International Relations Department [25] q  Library [135] q  Petroleum Engineering Department [26] q  Postgraduate Training Department [12] q  Public Relations Department [19] q  Quality Assurance Department [15]

Other Collections

q  Personal Pages [57] q  Learning Materials [81] 28

Collection Type and Size

Communities 12

Collections 35

Books 141

Learning materials 81

Presentations 11 Personal Pages 57 Other 25

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Baku Higher Oil School Library, April 02, 2014

Personal page

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Personal page

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Browsing by Author

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Browsing by Subject

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Browsing by Issue Data

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Self-archiving

Self-archiving serves two main purposes:

q  Allows authors to disseminate their

research articles for free over the internet

q  Helps to ensure the preservation of those articles in a rapidly evolving electronic environment

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q  To self-archive is to deposit a digital document in a publicly accessible website

q  Depositing involves a simple web interface where the depositer copy/pastes in the “metadata” (date, author-name, title, journal-name, etc.) and then attaches the full-text document

q  Self-archiving takes only about 10 minutes q  DSpace also allows for documents to be

selfarchived in bulk, rather than just one by one

q  Many funding bodies mandate self-archiving

Self-archiving

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Submission an article to journal pre-print self-archiving Peer review Author revisions Submission of final version Article is published

post-print

Published

version

Self-archiving

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Self-archiving by DSpace

q  Register to: dspace.bhos.edu.az/xmlui q  Choose a collection you want to submit to, e.g. Personal Archive q  Send us an email and ask for registration rights.

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Challenges

Library will continue to: q  Provide support for university research

self-archiving

q  Educate users and faculty about the IR

q  Showcase the IR

q  Find champions and partners among faculty

q  Seek institutional mandate and support q  Harvest documents

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Conclusion

This is the age of information explosion.

It demands institutional Librarians to organize and

provide right information to the right user at the right time.

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Thank you for your attention!

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Tatyana Zayseva [email protected]