Institutional Repository in Japan

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Institutional Ｒepository in Japan

Yoshito Itoh(Director of the Nagoya Univ. Library)

“Standing on the Shoulders of Digital Giants”

International Symposium on Institutional Repositories, e-Science and the Future of Scholarly Communication

Session 3: The Challenge of Digital Resources for Higher Education

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No university with no institutional repository can bear social accountability

An institutional repository will be “must-have” like a university website today

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Outline1. The present of institutional repositories in

JapanGovernmental policy on scholarly information infrastructureActivities of university librariesCyberscience infrastructure

2. Current situation of NAGOYA RepositoryPlace within Nagoya UniversityCollaboration with in-campus organizationsMarketing activities and problemsResearcher CommunityInteruniversity collaboration

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On enhancement of infrastructure for scholarly information (Summary)

Mar 2002 Digital research infrastructure WS, Information science and technology panel,

Committee of research plan and evaluation, Science Council MEXT

Improvement of dissemination of scholarly information functionality of universities

Urgent need for mechanism of systematically dissemination scholarly information with a view to directly get university’s research results to the population

Policies for scholarly information infrastructure １

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Future developments for scholarly information infrastructure (Report)

Mar 2006Scholarly information infrastructure WGResearch environmental panel,Committee of science, Science Council MEXT

Promotion of institutional repositories andscholarly dissemination from universities

Universities as the most resourceful research institutions must put stress on active dissemination of their research results in respect of both enhancing research and education activities and improving scholarly communication and contribution to society

Mar 2002

Policies for scholarly information infrastructure 2

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Future developments for scholarly communication（４）Approaches to open access

Promote institutional repositories in research oriented institutions as new means of scholarly communication shall be encouraged in collaboration with scholarly societies in view of strengthening not only better scholarly dissemination but improved institutional repository

Mar 2006Mar 2002 Scholarly information infrastructure WGResearch environmental panel,Committee of Science, Science Council MEXT

Policies for scholarly information infrastructure ３

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Science and Technology Basic Plan, 3rd Term

March 28 2006 Cabinet approval

Improvement of research information Infrastructure

Encourage digital archiving of scholarly journals for disseminating of research information as assets of the country.Disirably, articles published for the purpose of making research from public funding public must be available on line for free after a certain embargo period.

Mar 2006Mar 2002

Governmental policy on scholarly information infrastructure ４

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Activities of university libraries １

New trends of digital librariesinterface among information sources and users with a high additional value

WG of committee on advanced information libraries, JANUL (May 2003)

Enhancement of dissemination of in-campus information via institutional repositories

Institutional repositories are to be implemented mainly in university libraries in order to strength the information dissemination function of universities

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Activities of university libraries ２

An implementation of institutional repository software

June 2004-March 2005 (NII)PurposeAccumulate experiences on implementation and operation of IR via research on existing institutional repositories and experimental operation of IR software6 PartnersHokkaido University, Chiba University, Tokyo University, Tokyo Gakugei University, Nagoya University, and Kyushu University

Academic publishersAcademic publishers

CSI（Cyber Science Infrastructure）Network ＋ Contents ＋ research alliance

Scholarly community

KAKEN CATNII-ELS

Journal articles

Academic societiesAcademic societieswebweb

Dissemination

AssuranceJoint introduction of library consortium and NII Digitization Crawling

Scholarly contents

Book and journalArticlesDissertationProject reportsEducational materialPatent SoftwareScientific DBCultural asset DB etc

Academic activities

partnershipDigital repositories

Accumulation of achievements

Activation

Collaboration

Springer, OUP etc

Reports ofGrant-in-aid research

Book and journal Indices

NII Universities

MediaMedia

harvesting

NII-REO

InternationalcontributionSocial contribution

Next generation content infrastructure

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Commissioned project 2005

Partners selected on the basis of past achievements and concrete planning concerning institutional repositoriesPartners （19 universities）

Hokkaido, Tohoku, Tsukuba, Chiba, Tokyo, TIT, Tokyo Gakugei, Kanazawa, Ｎagoya, Kyoto, Osaka, okayama, Hiroshima, Yamaguchi, Kyushu, Kumamoto, Nagasaki, Waseda, Keio

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Project extended（2006）

Basic conceptsTwo goals

Nationwide promotion of institutional repositoriesInnovative research and development

Two areas of operationArea 1（Implementation and operation of institutional repositories）Area 2（Innovative research and development）

Result of selection process57 universities are accepted22 R&D projects approved

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Repositories in Japan

23 repositories are working (as of December 12)

http://www.nii.ac.jp/irp/info/list.htmlHokkaido, Tsukuba, Tokyo, Tokyo Gakugei, Chiba, Nagoya, Mie, Kanazawa, Kyoto, Osaka, Kobe, Okayama, Hiroshima, Yamaguchi, Kyushu, Nagasaki, Kumamoto, Keio, Waseda, Kanto Gakuin, Ritsumeikan APU, Okinawa Kokusai, JETRO

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Activities in Nagoya University

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Contents

49Learning materials3,477Bulletin articles

1,937 Web resources29,889 Special collections

52 Conference materials317 Theses and

dissertations

9 Books388 Journal articles

As of Dec 7 2006

Current situation of NAGOYA Repository

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Usage: NAGOYA Repository

Visits(10/1/2006-11/30/2006)

Average 161/daymax：294 min：75

10/7(sat)75

11/14(Tue)294

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Page views(10/1/2006-11/30/2006)

Average 596/daymax：1,712 min：142

11/18(sat)142

10/24(Tue)1,712

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Geo Map Overlay


Access from worldwide

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Referring source(10/1/2006-11/30/2006)

70% from Google or Yahoo

Google51.54%

yahoo17.77%


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# of downloads (Feb-Nov 2006)

26,170

782

3,071

12,422

7,532

2,363

Nov

113,61915,75913,24811,09713,15915,58310,4305,9411,933299Total

3,2974814094072773332951599658Misc.

12,2561,8671,5121,6831,9341,266646174949Learning materials

61,9747,0396,6834,7825,5869,9858,6385,1961,496147Bulletin articles

28,9995,1483,8383,3874,8383,583430143973Theses

7,0931,22480683852441642126915082Journal articles

TotalOctSepAugJulyJuneMayAprMarFeb

Total 113,619Usage: NAGOYA Repository

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# of downloads (Feb-Nov 2006)

0

5,000

10,000

15,000

20,000

25,000

30,000

Feb-06

Mar-06

Apr-06

May-06

Jun-06

Jul-06

Aug-06

Sep-06

Oct-06

Nov-06

Misc.Learning materialBulletin articlesThesisJournal articles

Nov 200626,170

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summary160 person, 600 page views / day3.8pages/person on averageSoutheast Asia, north America, and Europe as well as JapanMore than 70% come via search engines (Google / Yahoo!) More than 10K downloads a month

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Top-down

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Place within Nagoya University

Open to public on Feb 28, 2006

President Hirano of Nagoya University, greeting in symposium (Mar 9, 2006)

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Place within Nagoya UniversityPresident’s greetings, Symposium

Institutional repository at Nagoya University is a university-wide activity to digitally accumulate, preserve, and disseminate scholarly outputsFor content enhancement, not only collaboration of all departments with the university library, but more importantly, willingness of researchers to make their research outputs publicly accessible

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Place within Nagoya University

University-wide＝necessary for perpetual stewardshipPresidential briefing 2005/11/29

Board briefing 2005/12/20

University-wide operation

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Significance for university

■ Emphasize the strength of Nagoya U■ Social Accountability

University-wide operation

NAGOYARepository

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Place within Nagoya University(a big picture)

Information ManagementHeadquarters

CIO

Board

libraryLibrary studies

Information Technology CenterCommittee for Scholarly

Information

Center for Information Media Studies

Departmentscollaboration

Collaboration

President

University Governance

Headquarters

collaboration

Office of Planning and

Evaluation

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Information ManagementHeadquarters

CIO

Board


Evaluation

University Library

Library studies

President

As a university-wide operation

Place within University (Executive level)

Collaboration

University Governance Headquarters

Tie-up

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Information Technology CenterCommittee for Scholarly

Information

Center for Information Media Studies

DepartmentsSchools

Graduate SchoolsResearch Institutes

・PLUM・Authentication system

Open Course WareOperation

Contents Building

University Library

Library Studies

ResearcherCommunity

Research & Development

collaboration

Eco-collection DatabaseOperation

NAGOYA RepositoryAcademic Knowledge Factory

Planning & Operation

Collaboration with in-campus organizations

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University Library Studies=System development & Support

Eco-Collection databaseAKF: Academic Knowledge Factory


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Information Technology Center

=System development & support

PLUMNagoya Univ. ID system (Authentication)


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Center for Information Media Studies=Research and development

Nagoya University Open Course WareLOM＝Learning Object MetadataNIME（National Institute of Multimedia

Education） LOM


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The Office of Planning and Evaluation Nagoya University Profiles of Researchers


EvaluationLibrary

IR Profiles ofResearchers

Knowledgebase


Bottom up

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Marketing activitiesDepartmental briefing

（19 meetings since 2006.2.1）

20-30 min before department meetingExplanation by ＤｉｒｅｃｔｏｒｏｆＵｎｉｖｅｒｓｉｔｙＬｉｂｒａｒｙand library staff

What is institutional repository?Significance for university, researchers, and scholarly communicationMotivation for item registration

Q and A

574 faculty members have attended

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http://ir.nul.nagoya-u.ac.jp/pub/koho/IR_setumeikai.html

First

19th

Marketing activities: Feb-Jul 2006

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ProblemsResearchers understand but few registrationsAuthor versions are often lostNervous on different appearances and contentsCon: faculty evaluation

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ProblemsFAQ

We do not want to have files publicly available if they are different from published version. Only published versions are research output.

Redundant PDF copies appear. It is not cost effective.

Researchers are professionally trained to find primary information. Then repositories are for private sectors, not for university researchers.

It is not cost effective that each university operates an institutional repository.

We want to publish our research output as books. We do not want to register them if institutional repositories work against book-form publication.

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Researcher community

Allow IR deposit of files on personal webpages.Mention to NAGOYA Repository on their websitesPropose e-submission of theses at department meetings

Initial depositors

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Allow IR deposit of files on personal webpages.

Thank you for your briefing on institutional repository. The idea impressed me.

Some PDF of my papers are available on the web server of my office.

Please deposit them if there is no problem. I will make links to your repository from my website.

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Mention to NAGOYA Repository on their websitesLinks with handle from the paper list

August 18 (Fri.), 2006Deposited the following papers with permission of △△ society. Near xxx xxxxxx xxxx xxxx Annals of the ･･･

August 16 (Wed.), 2006 Link from my paper list to Nagoya Repository

August 11 (Fri.), 2006 Got a completion notice of Nagoya Repository deposit. They are helpful. They negotiated with ○○○○.

http://hdl.handle.net/2237/****

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Forming a community of IR-friendly researchers to enhance depositsForming a community of hundreds of researchers to support IR

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Significance for researchers

■ Researchers can disseminate their own outputs to the world

More access, more visibilitycited 5.6 times more in physics

All outputs of a researchers will become searchable and accessible

when more data are accumulated

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Significance for researchers

■ University stewards digital files for the next generation

URL: http://hdl.handle.net/2237/4377

■ Permanent access

NAGOYA Repository Paper number

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Problems

Copyright permissionToo much care of publishers and academic societiesPaper list becomes not comprehensive if some are not permittedTime consuming process for permissionContacts to coauthors are sometimes difficult

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Problems

Publishers and academic societiesCopy-right transfer is common. So publishers and societies are in charge of permission, not authors.

I published my dissertation as a book this January. It is not polite to the publisher that I deposit the file to IR. I will consider to deposit it 3 years later.

IEEE holds the copyrights of papers published by IEEE. I believethat authors can personally distribute a copy, but universities cannot, since nobody will buy a paper from IEEE. Please doublecheck.

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Copyright policies

Publishers out of JapanSHERPAPublisher copyright policies & self-

archivinghttp://www.sherpa.ac.uk/romeo.php

Investigation of copyright policies on the websites of publishers and academic societiesHearing if unclear or unable

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Copyright policies

Publishers in JapanJANUL IR support websitehttp://www.tulips.tsukuba.ac.jp/ir/A quick report on copyrightInvestigation of copyright policies on the websites of publishers and academic societiesHearing if unclear or unable※intended to enhance clear copyright documentation

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Copyright policies

PublishersOK for publishers version

IEEE・AIP・INFOSTA・IPSJIndividual permission・・IEICEUnder consideration・・NLP・JSPE…No reply・・AstronomyNo permission・・IEE・JSPE

investigation results

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Publishers’ attitudes toward IR

■ 75％ of publishers and 93％ of journals

agree self-archiving outside

of Japan※ Most permit author version, while some

permit publisher version.

RoMEOプロジェクトの調査結果よりhttp://romeo.eprints.org/stats.php

594668%

213125%

6047%

ポストプリント（査読後の著者最終稿）の自主保管を認める雑誌

プレプリント（査読前の投稿原稿）の自主保管を認める雑誌

自主保管を認めない雑誌

■ Self-archiving with author permission only is OK if there is no documented copyright condition (e.g. proceedings of international conferences)

■ Domestic journals: under investigation by JANULMany publishers are under considerations

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Significance in scholarly communication

■ Commercialistic publishers lead scholarly communications

Researchers should play the main role!

IR

IRC Univ.

IRB Univ.

IRD Univ.

Commercialpublisher

Shared resources

Socialcontribution

High pricing

A Univ.

Open accessResearcher-

based communication

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ProblemsSummary

Researchers should sufficiently understand copyright issuesLibraries provide and update copyright informationLibraries negotiate with publishers on behalf of authors

Objections are better than ignorance

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Ongoing content collection

Dissertations submitted to graduate school of information science

Deposit request and agreement form are distributed at dissertation orientationElectric files of dissertations are forwarded to the university library

LibraryGraduate School of Information Science

Cooperation

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Interuniversity collaborationCSI operation, area ２：innovative research and development

Development of link resolver ready system

Hokkaido (main)Tsukuba, Chiba, Kyushu, Nagoya

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Inter-university collaborationDevelopment of link resolver ready systemAIRway（ Access path to Institutional Resources via link

servers ）

More access counts to institutional repositoriesMore visibilityMetadata standard and system implementation

2006/10/25 AIRway Mailing List>> AIRWay本番用サーバを立ち上げました。>> http://airway.lib.hokudai.ac.jp/airway/index.jsp>>>> 現在，HUSCAPとNAGOYA Repositoryのデータが入っています。

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Inter-university collaborationMeetings of IR staff in national universities in Tokai area

Toward collaboration in the areaSharing experiences of Nagoya University

NAGOYA Repository Labs. (website)http://info.nul.nagoya-u.ac.jp/pubwiki/

CSI operation symposium in Tokai area1. UPKI 9/222. IR 11/83. UPKI and grid computing 12/15

Top-down

Bottom up

Tie-up Cooperation

Documents

Institutional Repository in Japan