Institutional Repositories It’s not Just the Technology New England Archivists Boston College March 11, 2006 Eliot Wilczek University Records Manager Tufts

Institutional RepositoriesIt’s not Just the Technology

New England Archivists

Boston College

March 11, 2006

Eliot WilczekUniversity Records Manager Tufts University

It’s Difficult to Preserve an Elephant

It’s Difficult to Preserve Digital Objects

Institutional Repositories New England Archivist

Eliot Wilczek Tufts UniversityMarch 11, 2006

Describing the Elephant

Application

Infrastructure

Data/Objects/Records

Policy

Institution & People

Application




Manage

Accession

Maintain

Disseminate

Preserve

Digital Objects

Set of Services




Infrastructure

Data/Objects/Records

Policy

Institution & People

Application

Manage

Accession

Maintain

Disseminate

Preserve




Establish Repository

Institutional Needs

Manage

Accession

Maintain

Disseminate

Preserve





Repository Role

Collection Policy

Levels of Service

Manage

Accession

Maintain

Disseminate

Preserve





Responsibilities

Funding Model

Repository System

Manage

Accession

Maintain

Disseminate

Preserve





Articulate Decisions: Policies

Execute Decisions: Procedures

Manage

Accession

Maintain

Disseminate

Preserve



Sustain Repository

Maintain Political Viability

Monitor Changing Needs

Update Policies/Procedures


Manage

Accession

Maintain

Disseminate

Preserve




Collection Policy

Creator

Digital Object Function

Manage

Accession

Maintain

Disseminate

Preserve




Collecting Policy

Format Type

Metadata

Manage

Accession

Maintain

Disseminate

Preserve




Levels of Service

Preservation Activities

Dissemination




Level A Format

Level B Format

Level C Format

Level 1 Metadata

A1 ServiceTop level searching and access

B1 Service C1 Service

Level 2 Metadata

A2 Service B2 Service C2 Service

Level 3 Metadata

A3 Service B3 Service C3 ServiceGood luck!

Manage

Accession

Maintain

Disseminate

Preserve




Keep the Bits Safe

Digital Objects

Metadata

Manage

Accession

Maintain

Disseminate

Preserve




Tools

Discovery

Delivery

Manage

Accession

Maintain

Disseminate

Preserve




Digital Objects

Meaningful

Functional

Manage

Accession

Maintain

Disseminate

Preserve




Manage

Access Rights

Use Rights

Manage

Accession

Maintain

Disseminate

Preserve




Preservation Levels

Bit-Level

Functional

Manage

Accession

Maintain

Disseminate

Preserve




Functional Preservation

Authenticity over Time

Understandable & Functional

Essential Elements

Manage

Accession

Maintain

Disseminate

Preserve




Preservation Activities

Migration

Emulation

Manage

Accession

Maintain

Disseminate

Preserve




Commitment

Institutional

Long Term & Ongoing

Defined Responsibilities



Institutional Repositories Really Difficult

Fedora and the Preservation of University Electronic

Records

Digital Collections and Archives Tufts University

Manuscripts and ArchivesYale University

NHPRC April 2006

Requirements for Trustworthy Recordkeeping and Preservation Systems

Ingest Guide

Maintain Guide




Requirements for Trustworthy

Recordkeeping and Preservation Systems

Ingest Guide

Maintain Guide

Negotiate Submission Agreement

Transfer and Validation




Establish Relationship

Define Project

Collect Information and Assess Value of Records

Assess Record Types

Assess Formats

Assess Identifier Rules

Assess Copyright

Assess Access Rights

Assess Recordkeeping Environment

Assess Feasibility

Finalize Submission Agreement






Create and Transfer SIP

Validate

Transform and Attach Metadata

Formulate AIPs

Assess AIPs

Formally Accession






Requirements for Trustworthy

Recordkeeping and Preservation Systems

Ingest Guide

Maintain GuideScheduled Event Types

Irregular Event Types




Incremental Backup of Administrative Metadata

Full Backup of Administrative Metadata

Full Backup of Records Components Store

Verify AIP Consistency

Verify Records Components

Check Access and Retention Status

Report on Media Life

Hardware Tests and Maintenance Window

Security Audit

Scheduled Event Types





Digital Object Accession

Retrieval Request

Query Request

Metadata Update Request

Format Transform Request

Remove Record Component Request

Preservation Application Hardware Environment Replacement

New AIP Format and/or New Preservation Application

New Records Component Store






Add Additional Representation Information

Change Standard Computing Platform

Refresh Records Components Media

Respond to Checksum Failure

Respond to Media Failure: Records Component Store

Respond to Data Loss: Record Component Store

Respond to AIP Consistency Failure


Irregular Event Types(cont.)




Respond to Media Failure: Administrative

Metadata Store

Respond to Data Loss: Administrative Metadata Store

Respond to Unintentional Data Damage

Respond to Security Breach


Irregular Event Types(cont.)

Institutional RepositoriesIt’s not Just the Technology

New England Archivists

Boston College

March 11, 2006

Eliot WilczekUniversity Records Manager Tufts University

Thank You

Documents

Institutional Repositories It’s not Just the Technology New England Archivists Boston College March 11, 2006 Eliot Wilczek University Records Manager Tufts